How to Output Totals to one Row?

Post Author: robertr
CA Forum: General
Hi - I have a giant report that contains basic info such as name, employee id, check date, check hours and check earnings. The problem is that I need only the totals for each employee and not the entire check earnings for each date. Can someone please advise on how I can create a report with the output I would like. Here is a sample of the data that I would like to summarize:
Pay Grp
EMPID
Name
Title
F/P
Status
Chk Date
ERNCD
EARNINGS
HOURS
YOU
123456
Doe, John
Accounting Assistant
F
A
2/29/2008
HOL
131.84
8.00
YOU
123456
Doe, John
Accounting Assistant
F
A
2/29/2008
SIK
329.60
20.00
YOU
123456
Doe, John
Accounting Assistant
F
A
2/29/2008
972.32
59.00
YOU
4235
Young, Neil
Booker
F
A
2/29/2008
5,008.33
87.00
YOU
99999
Allen,Daniel J
Director
F
A
2/29/2008
3,750.00
87.00
YOU
88888
Allen,Jeanine
Manager
F
A
2/29/2008
2,500.00
87.00
WYL
565656
Allen,Larita
Sales and Service Representati
F
A
2/29/2008
RTA
400.00
40.00
WYL
565656
Allen,Larita
Sales and Service Representati
F
A
2/29/2008
870.00
87.00
PREFERRED OUTPUT - SUMMARIZED - YOU CAN SEE THAT THE HOURS AND EARNINGS HAVE BEEN TOTALED
Pay Grp
EMPID
Name
Title
F/P
Status
EARNINGS
HOURS
YOU
123456
Doe, John
Accounting Assistant
F
A
1,433.76
87.00
YOU
4235
Young, Neil
Booker
F
A
5,008.33
87.00
YOU
99999
Allen,Daniel J
Director
F
A
3,750.00
87.00
YOU
88888
Allen,Jeanine
Manager
F
A
2,500.00
87.00
WYL
565656
Allen,Larita
Sales and Service Representati
F
A
1,270.00
127.00

Post Author: SKodidine
CA Forum: General
Easy enough at first glance. I am assuming that each employee can only belong to one pay group.
Group on EmpID
Suppress Group Header and Detail Section
Place the fields Pay Group, EmpID, Name, Title, F/P and Status on the group footer
Create a running total for the field Earnings and choose SUM for type of summary, Evaluate for each record and RESET on change of group and choose the EmpID group you created in step 1.
Repeat step 4 but this time choose the field HOURS.
Place both running totals in the group footer.
The report should now show only summary totals. This is the simplest scenario. If one employee can belong to more than one pay group or status etc, then you will have to group by those fields and perform steps 3 u2013 6 on the innermost grouping.

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