Import Purchases Partial delivery

Hi all,
In the case of import purchases, I have rised a PO for quantity 2 , and done MIRO for customs invoice verification(bill of entry) for quantity 1. Then I did MIGO for quantity 1 becase the vendor made the partial delivery.
While doing the customs invoice verification(bill of entry) for the remainning quantity 1 in MIRO, for invenotised condition types , system is throwing up a message "Invoiced quantity is grater than the GR quantity".
When I swithed off the tolearnce limit for quantity at company code level, it allows me to do the invoice verification for the customs invoice. But the requirement of the tolearance limit is required for domestic purchases.
can anybody help us out to met the requirements of both domestic and import purchases??
Thanks in Advance
Regards,

Hi,
In you first post you only mention a MIGO for the 1 item (partial qty)?
You will get this message if you have tried to post a further invoice for another 1 because you have not carried out the MIGO for the additional 1 that you are entering the invoice for.
Check the GR qty showing on the PO and see if this is 1 or 2. If it is 1 then you need to post the MIGO for the other item.
Steve B

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Import purchase - problem with delivery costs

Hi guys,
In case of import purchase, we are normally giving 3 to 4 types of delivery costs (like freight,agency charges etc). If there is no transaction done against the PO, we are able to either change or add new delivery cost to the Purchase Order. But if we try to make changes or add one more condition type (related to delivery cost), after preparing inbound delivery/goods receipt against the PO, it is not allowing. Do we need to make any configuratin changes for this to happen.
Please suggest us the way out for this problem.
Thanks in advance,
Chintu

Hi ,
No , you won't be able to make any changes specially to the said condition .
Any adjustment u can done in MIRO document .
Thanks
Dipak

Unable to update purchase order after partial delivery

bold Issue:
After upgrading from v2005 > v2007:
1) We created a PO with two different purchase items :
row 1: 10 pcs Item x
row 2: 15 pcs item Y
2) create a Goods Receipt PO based on the PO row 2 (15 pcs Item Y) so this row will be closed in the PO.
3) after saving the GRPO item Y is set as a non purchase item (deselected the tick box "Purchase Item" on the Item master), because the supplier will not be able to deliver this item again.
4) After changing item Y, we want to update the amount of Item X to for example 11 (instead of 10). This item is still a purchase item > while updating the PO the following error appears:
[Purchase Order - Rows - Item No.][line: 2] , 'The item is not a purchase item (2)' [Message 131-10]
In v2005 it was possible to follow the above procedure, however since the upgrade of v2007 the error appears.
The problem is that that it happens very often that the suppliers change the items, so they cannot be delivered anymore.
bold Below the response of SAP Support:
Line: -
Yes, I understand what you mean that the item you want to deliver is the other item PQ which is still a purchase item. However, the system does the checking based on document level, and not filtering only per Open rows. Hence, even if the item for B8 is fully closed, the system still detects that there is a non-purchase item in an open document (B8).
In order to update the other item PQ, please set the item B8 back to Purchase Item. Once the Sales Order is updated, you may update B8 again to Non Purchase.
If the possibility of using the 'Active/Inactive' button is not possible, another workaround is to use a User Define Field to flag the item. For example, you can set it as 'Y', when the supplier stopp ed selling the item. Then, in the Item Search window, you can filter the records to group those items that are set as 'Y' and the rest as 'N'. Only those 'N' items can be used when placing orders.
As an added procedure, you can generate an approval procedure that will be triggered when an item that is set as 'Y' in the User Defined field is added in the Purchase Order. When the approval is trig gered, the user can then re-verify the items added and make the necessary changes before saving the purchase document.
I hope the above workaround is suitable. I agree with the expected logic, but per Note937297, the stock status of an item is not meant to be changed after documents are added in the system. It seems a limitation in the current system.
Line: -
bold Solution:
The system should check if the open row can be delivered, since it still is a purchase item.
The provided workarounds are not an option for our customer, so we are looking forward to a positive reaction!
Kind regards,
Charlotte

Unable to update purchase order after partial delivery
Issue:
After upgrading from v2005 > v2007:
1) We created a PO with two different purchase items :
row 1: 10 pcs Item x
row 2: 15 pcs item Y
2) create a Goods Receipt PO based on the PO row 2 (15 pcs Item Y) so this row will be closed in the PO.
3) after saving the GRPO item Y is set as a non purchase item (deselected the tick box "Purchase Item" on the Item master), because the supplier will not be able to deliver this item again.
4) After changing item Y, we want to update the amount of Item X to for example 11 (instead of 10). This item is still a purchase item > while updating the PO the following error appears:
[Purchase Order - Rows - Item No.][line: 2] , 'The item is not a purchase item (2)' [Message 131-10]
In v2005 it was possible to follow the above procedure, however since the upgrade of v2007 the error appears.
The problem is that that it happens very often that the suppliers change the items, so they cannot be delivered anymore.
Below the response of SAP Support:
Yes, I understand what you mean that the item you want to deliver is the other item PQ which is still a purchase item. However, the system does the checking based on document level, and not filtering only per Open rows. Hence, even if the item for B8 is fully closed, the system still detects that there is a non-purchase item in an open document (B8).
In order to update the other item PQ, please set the item B8 back to Purchase Item. Once the Sales Order is updated, you may update B8 again to Non Purchase.
If the possibility of using the 'Active/Inactive' button is not possible, another workaround is to use a User Define Field to flag the item. For example, you can set it as 'Y', when the supplier stopp ed selling the item. Then, in the Item Search window, you can filter the records to group those items that are set as 'Y' and the rest as 'N'. Only those 'N' items can be used when placing orders.
As an added procedure, you can generate an approval procedure that will be triggered when an item that is set as 'Y' in the User Defined field is added in the Purchase Order. When the approval is trig gered, the user can then re-verify the items added and make the necessary changes before saving the purchase document.
I hope the above workaround is suitable. I agree with the expected logic, but per Note937297, the stock status of an item is not meant to be changed after documents are added in the system. It seems a limitation in the current system.
Solution:
The system should check if the open row can be delivered, since it still is a purchase item.
The provided workarounds are not an option for our customer, so we are looking forward to a positive reaction!
Kind regards,
Charlotte

GR for Imported Purchase order vide Inbound delivery

When I do Good Receipts for Imported Purchase Order using Inbound delivery and 101 movement type ,sometimes CENVAT clearing account gets hit and sometimes it does not get it .
Please let me know the criterion based on which CENVAT clearing account gets hit .

Hi Joseph,
Just check whether the newly created delivery type is assigned to the Confirmation Category LA under the below path:
SproMaterials ManagementPurchasingConfirmationsDefine Internal Confirmation Categories
Regards
Ramesh Ch

How to set partial delivery for Purchase Order line item

Hi Team
We have created a PO for 100 quantity along with 25% over delivery tolerance. We have done 5 GRNs totaling for 95 quantity. when we try to do another 10 quantity, system not accepting the GRN.
I want to set the partial delivery for this line item. Please help how to do this.
regards
Ravi

where did you check the underdelivery tolerance of 0?
the PO is the place to check, changes in material master will notz effect existing POs.
if you removed the delivery complete indicator and the item still does not show up in MIGO, then set the "propose all items in MIGO settings"
if it still does not show up, then you might have other restrictions like confirmations , last goods receipt etc.
the error 'Document does not contain any selectable item" is often discussed in this forum, you will find numerous threads that list what you have to check.

Terms of Payment for Local and Import Purchase Order

Hello Experts,
I am SAP FICO Consultant, I am given a task of maintaining payment terms for local and import purchase order, I would highly appreciate your help in this regard. I know I can maintain payment terms via OBB8 but I am not sure that how to cover the following scenarios.
1. 100% Advance
2. 50% Advance, Balance in 07 Days (usually balance immediate with delivery is accepted but it is paid in 07 days for the record)
3. 25% Advance, Balance in 07 Days
4. 10% Advance, Balance in 07 Days
5. 30 Days Credit
6. 15 Days Credit
7. 07 Days Credit
IMPORTS
1. 100% Irrevocable LC in advance
2. 100% TT in Advance
3. 50% TT in advance & 50% before shipment.
Looking forward to hear from you.
Regards
Muhammad Yousuf Ali

Hi
<b>All the Local as well as the R/3 data gets stored in the SRM tables ->
BBP_PAYTERM (Terms of Payment, Backend-Dependent)
BBP_PAYTERM_TEXT ( Texts for Terms of Payment, Backend-Dependent)
BBP_TQ02B ( QM System)
BBP_TQ02U (Description QM system)
Also refer to Transaction SLG1 for the log created in this case.</b>
Hope this will help.
Please reward suitable points.
Regards
- Atul

Purchase order delivery control

Hi,
we have purchase order with 5 line items, system should allowe only full quantity deliveries each line item wise. we need to control partial deliveries each line item wise, so how can we control this. We should control with itemcategory wise(NLC and NLCC).
Rao

Dear Rao,
You can control this through customer master settings but I don't know about it will full fill your requirement or not.
Try this
Please go to the customer master data through VD02 transaction then go to Sales area data here you go to the Shipping tab here you can find the Partial delivery per item field under Partial deliveries. You maintain B Create only one delivery (also with quantity = 0) or C Only complete delivery allowed in the Partial delivery per item field then try.
I hope this will help you,
Regards,
Murali.

Import Purchase order

Dear all,
I have created Import Purchase order with multiple account assignment. But while doing MIRO for custom vendor for planned delivery cost, system giving me the error message as below,
No delivery cost can be posted in case of multiple account assignment ( Message no. 06356 )
It would be very difficult to create PO with seperate line item with seperate account assignment ( i.e.Interna order )
Is there any solution for the above case..
Thanks in advance.

Hi,
Please check the config for delivery costs in invoice verification.
Thanks,
Venkat

Import Purchase Order issue in Fund-mangement

Dear Sir,
We have implemented Fund-Mangement and are facing following problem in Import Purchase Order .
In Import Purchase Order , the CVD & Additional Duty are the MODVATABLE items . But as per standard SAP practice , we are mentioning tax code as V0 for Import Purchase Order and CVD/Additional Dutiy are treated as Delivery Cost . Due to such practice , after the Import Purchase Order creation , in the Fund Management the committed amount includes the CVD/Additional Duty also . But as per our business requirement , we want that CVD/Additional Duty being MODVATABLE they should get excluded from the Commitment Amount .
However incase of Domestic Purchase Order , we do not face this problem because here we mention the relevant Tax-Code and MODVATABLE excise duties are mentioned with the set-off condition under the relevant Tax-Code .
We request you to kindly guide us , as what steps should we follow to resolve the reported problem pl .
With Thanks & Regards
Sonia Agarwal

Hi,
I have assigned FR3 in accurals....now it is showing both the debit and credit enteries.I have given Tax code in import PO as V1(10%). In Bill of entry is showing me the error "Error in account determination: table T030K key FGH1 VST V0" because i am selecting the V0 (0%) Tax code.
I do not know why it is asking here as in OB40 already the account is assigned.
Please advice

How to do custom miro for import purchase ?

Hi All
I want to know what is the process for doing custom miro for import purchase, In my case for some of the excise elements we get credit, so while doing miro how to take care of this ?
Thanks Rashid.

Hi,
CVD Account has to be enter in Co cd setting and Excise default setting as per your Tax procedure if it isTAXINJ then JMOD as default excise value for CVD there fore system identifies the CVD as BED( Basic excise) which you can avail credit.
1.Basic customs duty (JCDB) 10% - Material cost
2.Education Cess on BCD(JEDB )-2% - Material cost
3.Secondary edu cess on BCD(JHCS )-1% - Material cost
4.CVD (JCV1)-- Credit
5.EDU CESS FOR cvd-2% - Credit
6.SHE Cess on CVD(J1CV )-1% - Credit
7.Add duty of customs(JADC) 4% - Credit
Cycle for Import PO
Import Purchase order: In PO you have to maintain the Custom duties
1Customs duty (JCDB) 10%
2Cess on BCD (JEDB)-2%
3Secondary edu cess on BCD (JHCS)-1%
4.CVD (JCV1)
5.EDU CESS FOR cvd-2%
6.SHE Cess on CVD(J1CV )-1%
7.Add duty of customs(JADC) 4%
You have to enter local custom vendor for above condition type in PO, One main or material vendor which you enter at the top of the PO
Then against the 7 condition types the customs (Local) vendor should be given (i-e) you have to select the condition type then click on the lens icon & give the customs vendor,
And should have zero tax code in PO
2 MIRO for Custom Vendor by selecting planned delivery cost.
3. Capture Excise Invoice against Commercial invoice (MIRO document no)- J1IEX
4. MIGO u2013Goods receipt
5. Post Excise Invoice- J1IEX
6. MIRO for Import Vendor
7. Final payment

Wrong CHA Charges in Imports Purchase Order

Hi,
We are in the Process of creating the Imports Purchase Order.
The scenario is as follows:
The Exchange Rate = 49
We are entering CHA Charge = 2000 INR; the system converts the Condition Value as 40.82 USD in the Line Item of the Condition Tab of the Purchase Order
I am creaing the PO, doing the GR & MIRO on the same current date.
While doing the Goods Receipt, the following entry is passed:
In USD:
50100040     GR/IR ACCOUNT     1000.00-     USD
50100300     Custom chg clg a/c     40.82-     USD
20100020     000021000031 0000     1040.82     USD
In INR:
50100040     GR/IR ACCOUNT     49000.00-     INR
50100300     Custom chg clg a/c     2000.18-     INR
20100020     000021000031 0000     51000.18     INR
While doing the Invoice Verification, the following entry is passed:
400000     247 Learning Solutions P. Ltd.     2000-     INR
20100020     000021000031 0000     0.18-     INR
50100300     Custom chg clg a/c     2000.18     INR
My Question is: While entering CHA charges we are entering 2000 INR, but in MIGO, it is showing 2000.18. & in MIRO is passing a difference entry of .18 INR.
Why the system is behaving like this? Is the System passing correct FI Entries or do I need to change somewhere in the Configuration in MM / FI.
I have maintained the condition Type for CHA as follows:
In Control Data 1
Cond. class A Discount or surcharge
Calculat.type B Fixed amount
Cond.category B Delivery costs
In Group Condition Tab
Group Condition - Checked
RoundDiffComp - Checked
GrpCond.routine 1 Overall Document
Note: I have posted the same Query earlier also on SDN.
Please guide.
Regards,

Hi PK,
Remember,
1. Exchange rates are maintained till 5 decimals in FI. (T code OB08 - OB ZERO 8)
2. You are keying in CHA carges in INR in PO & Clearing in INR in MIRO - Locically 1X1 formula applies.
3. in GR, the system uses the exchange rate and arrives at USD value.
Take the exchange rate and calculated this 2000 INR to USD, even in the calculator you will have small decimal differences.
Normally, these differences are posted to small difference account.
This case is SAP Std. Nothing to change in config.
Hope this helps.
Thanks & regards
Hameed Parvez

How to show CVD as CENVATABLE (ie with set-off) in Import Purchase Order

Dear Sir,
In our existing SAP system , the Import Purchase having CVD are showing CVD as Delivery Cost . However we desire that CVD being CENVATABLE should get reflected with a Set-off in the similar fashion as cenvatable EXCISE-DUTY is being shown incase of DOMESTIC Purchase Order .
We request you to kindly pl guide us about this pl .
With Regards
Sonia Agarwal

Hi friends
As suggested in the posted reply , I have done following :
a) For CVD condition , Maintained accrual as FR3 in pricing procedure
b) Tick the condition as Statistical
c) In J1ID maintained Material as Raw-material
But still , the net value appearing in Purchase Order , includes the CVD .
Kindly guide us pl .
Regards
Sonia Agarwal

Leg determination in in import purchase process

Hello freinds,
Scenario: I want to capture the shipment costs for import purchases. Suppose i want to capture freight costs from foreign vendor plant to foreign Port(leg1) from Foreign port to indian port(leg 2) and indian port to plant(leg3).
How to map it in single route?
Can system determine the route automatically in Purchase process(In Inbound delivery) If it possible how it is?
After that, if we capture shipment costs of all three legs, how system will copy to delivery costs after GR.
At present we are capturing the shipment costs for domestic purchases(all are direct legs), We used one condition type in PO for copying the ship.costs to material costs.
Now i think we have to maintain more than one condition type in PO for carying the different costs.
The transporter are different in three legs.
With regards
Lakshmikanth

Hi Lakki,
I am looking for the same solution
kindly help if u have done with.

3 vendors in a same import purchase order

Import process.
Before receiving material you have clear the Custom duty & other Fright charges.
so first you need to clear thro MIRO.
In MIRO select planned delivery cost.
enter PO the sytem ask you to select the fright /custom vendor select the enter the value & Qty . match with BOE copy.
how can we configure that sytem ask you to select the fright /custom vendor I am not able to configure this pls help
==========================================================================================
another way to express my question
we are creating a import purchase order using currency USD. when we go in condition JCV1 we had put D in condition type and changed our vendor from original to any new vendor.and saved our PO
now we did MIRO we changed the currency to inr and put our PO number in PO field and then we chose planned delivery and press enter. here what we want is that system should give us option regarding which vendor we want to choose for MIRO the orginal PO vendor or vendor we had put in condition jcv1.
I had seen this happening in another company but I donot know how it exactly happens can any anyone help me to get that option from system to get a option screen depicting 3-4 vendors out of which i choose the correct vendor for correct purpose in Import purchase order.
I want atleast 4 vendor in my po each for different purpose all of them set in different condition type in PO
pls anyone suggest something
Edited by: ca sanjeev mehndiratta on Jul 12, 2010 6:55 PM

Hi,
Import scenario
1.Create material master of import goods.
2. Create vendor master record of import vendor and Customs clearing vendor.
3. Maintain CIN settings.
4. Maintain J1id.
5. Maintain Pricing procedure SAP standard JIMPOR.., maintain required conditions..JCDB, JCV1...
6.Assign the schema to respective import vendor in purchasing view of VMR.
7. Create import PO, check in conditions of JCDB, JCV1 the customs clearing vendor(Indian vendor) and percentage is assigned. This can be done by In condition tab select condtion then click on display, then enter.
Save the PO.
8. MIRO --Capture Bill Of Entry.(Commercial Invoice No.,).Customs clearing first .Here CVD will b converted to BED.
9. Capture Excises invoice--D.
10.MIGO.
12.Post Excise Invoice.
13.MIRO...Payment to vendor(import vendor)
Look The step No: 7
Select the condition type in PO select display mode enter the service vendor number in vendor field.
Link:
import pricing procedure
In import Pricing Proceedure, Some Condition types added to Material Cost
Pricing procedure configuration ????
Import Pricing procedure
SAM
Edited by: Saminathan Gopalan on Jul 13, 2010 9:40 AM

Reg:Import Purchase Order Scenario

Hi All,
In the Import Purchase Order Scenario SVB load will come, which will display in MIRO after the PO creation
i have an requirement that in the MIGO transaction i just want to make the SVB load to 0,because if the SVB load comes it just adds to the inventory(i.e material cost which is wrong), could you please say how can i prevent the SVB load addition to the inventory or how can i make the SVB load to 0.

HI There,
Define a seperate condition type for SVB in M/06 make the condition category as delivery cost. Mantain this seperate condition type for SVB load value in PO, in pricing procedure for the SVB condition type mantain an account key. Then in OBYC for this account key mantain the GL account in which you want to record the debit SVB amount.
Now when you will do GR the SVB value will not get loaded in material.
Regards,
Sujoy

Import Purchases Partial delivery

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