Including Tagged Text in a Table of Contents

I would like to include only a few words from a given paragraph in the Table of Contents.
For example in the example paragraph, I would like only the term Blather to appear in the TOC "Blather - Blah blah blah blah."
Is there a way I can tag "Blather" and then have the TOC dialog include Tagged Text?
I'm using CS 5.5.
Thanks you.

Thanks Peter,
I like the auto-updating feature of the second option.
So that I understand, you're suggesting I create a hyperlink destination on the text to display in the TOC (right-click --> Interactive --> New Hyperlink Destination), and then manually insert a cross-reference to that hyperlink destination in my TOC (Type --> Hyperlinks & Cross-References --> Insert Cross-References --> Link to: Text Anchor)?

Similar Messages

ID CS5: How to include additional text into a table of contents and how to hide text from it?

I have the following problem:
1. I'd like to include additional Information in my table of contents which I don't want to appear in the text I refer to.
Example: I do have a picture with a caption saying:
picture 1: Blablabla.
And I want to have the source of the picture as additional information in the table of contents:
picture 1........Blablabla (source: thisandthat)........23
Still I don't want this additional content to disappear, as soon as I update the table of contents!
How can I achieve that?
2. And how can I have this the other way round?
Let's say I want the source in the caption, but not in the table of contents.
So the caption says:
picture1: Blablabla (source: thisandthat)
but the table of content says:
picture 1........Blablabla.....................23
I was trying to achieve this by two different praograph styles in the caption. One which would be listed, and one which wouldn't be listed, but this of course resulted in always having two paragraphs in the caption, which I'd like to avoid:
picture1: Blablabla
(source: thisandthat)
Any solution to this?
Best Regards,
Rainer Schwachsinn

Sorry, missed the second part of the question. I think the only way to do that is to use invisible "dummy" text of some sort, and if you're going to do it for some entries, you might as will do it for all.
One of the easiest ways is to put the text you want inthe TOC into an anchored frame attached to the actual heading in the text (so it moves along with it). Use a unique paragraph style for this text, and include this style, not the one applied to the headings inthe text, to make the TOC. I usually use a character color of red to make it satnd oout so I don't forget it's there, and the position on the page isn't really critical. Select the anchored frame, open the Attributes panel and make it non-printing. You'll see it in editing mode, the TOC will pick it up (as will variables, if required) but it will disappear on output.

Serious problem with text variables in table of contents

I posted this in the regular InDesign forum -- seems that there's no easy solution that would work well in a production environment (only suggestion was to convert the variables to text). However, thought I'd post it here to see if anyone on the scripting forum has a suggestion that might help:
Using InDesign CS4, when there is more than one text variable in a heading that is then included in a generated table of contents, the characters in the table of contents entry are scrambled. Is there a way to avoid this problem so that the table of contents entry has the same text as in the heading?

(This might also have been mentioned in your other thread:)
Text variables work great, but have one big basic flaw: the text cannot be broken. If you have a single text variable contents that's too wide for your text frame, all characters get squished together. I imagine this being even worse when you have two or more variables in a single paragraph. (Another big flaw is that you cannot include character formatting. Let's hope Adobe is working on it.)
You cannot "work around" this basic behavior with a script. The only thing you can do is convert the variables to text, which will de-variablize them (for want of a better word).
Other than using variables, you might want to use the regular Table of Contents feature (which is not "live" but needs updating after each change in the original document text), or perhaps Cross References, which can be used to pick up entire paragraphs.

How do I include the heading of the table of contents in the table of contents?

I am preparing a table of contents in InDesign CS3 (Macintosh OSX 10.5.8)
I have added all the paragraph styles to the list of paragraph styles I want to appear in my Table of Contents.
However, I would also like the table of contents itself to appear in the table of contents:
In case the table of contents is placed on page 3, it want it to look like this
Table of contents:
Title page....page 1
Acknowledgements...page 2
Table of contents ...page 3
Table of figure...page 6
Chapter 1...page 10
and so on..
I have included the paragraph style in the list of paragraph styles I want have appearing in my table of contents. But this does not result in an entry in my table of contents that is named 'table of contents'.
I would be grateful for any kind of advice.
Thanks in advance

To do that add a non-printing frame on Page 3 and add the words Table of Contents using one of your styles that gets picked up.

Include Master Page Items in Table of Contents

I am building a table of contents in InDesign CS3. I've got paragraph style applied to my section heading and well as section subheadings. However, my sections headings are located on Master Pages (as they are repeating on several pages), and my section subheadings are located directly on the pages themselves (as they do not repeat).
When I set up my table of contents only my section subheadings show up, not both. When I go to a page with a section heading and override the master page item and then update my table of contents my section header shows up. Is there any way to include my secion headers without overriding the master page items?
-Carina

I found this article about using Power Headers to override master frames that addresses the table of contents issue: http://in-tools.com/article/power-headers/power-headers-overrides-master-frames/
Hope this helps!

How to get only partial text of a paragraph into the table of content?

Hi guys,
currently I'm working on a manuscript based on the publication manual of the American Psychological Association.
Unfortunately, there is some sort of heading that's placed right in front of further text. Here an example:
+This is my heading.+ Now ordinary text formatted differently should follow.
Does anyone here know, how to get the text of the heading (but not the following text) into the table of content? For as far as I know I can't format the heading as a different paragraph than the following text.
By the way, I use pages'08.
Thanks for your help

Hi Dennis,
thanks for your suggestion, unfortunately I already tried that and it didn't work. I have created several unique styles. Problem is, I need two diferent styles in *one paragraph* - one style for the "heading", which is consistent to the APA manual not an own paragraph (sorry, not my idea...), and another style for the following text. As my example above shows, the heading is followed by usual text and I may not press return after the heading and switch to a new paragraph..
It has to look exactly like this:
+heading in italics.+ Now heading is followed by usual text without changing the paragraph or starting a new line. Blurb blurb blurb whatsoever blurb blurb. The text goes on an on and an on you see.
I can't format the heading differently than the text (because if I try, the whole paragraph is formatted this way) and so I can't add just the heading to the TOC. Do you see what my problem is? Got any other suggestion?

PDF Table of Contents

I want to create a bookmarked table of contents for a 700+ page document. I figured that I would bookmark the text in the table of contents to go to the appropriate pages...
...but...
...I have also been asked if we can also include an easy way to let the user go BACK to the table of contents. In Acrobat, the only way that occurs to me is to add text to every page that says "return to tabe of contents" and bookmark every last one of them.
Does anyone have any better ideas when it comes to making a user-friendly PDF table of contents? (Including with third-party applications?)

It looks like Ihave found it, thanks. THis might work. Just two dummy questions from having just tried it out seconds ago.
1. Do I have to specify a zoom level for the action? I'd rather that the zoom level remain that which the user had already selected.
2. I have specified the text to be black on a grey button, but when I save the document and re-open it, the button is grey with no visible text. How do I make the text visible?
Thanks.

Confused by the behavior on importing simple tagged text

I have a tagged text file with the following content beween the dashed lines. (the lines are not part of the file). Both IText and BText are predefined paragraph sytles.
<ASCII-WIN>
Price <ParaStyle:IText>AA<cPosition:Superscript>aa<cPosition:> - <ParaStyle:BText>BB<cPosition:Superscript>bb<cPosition:>
Once imported, the result is not what I expected. Specifically,
1. All text are imported with the BText paragraph style.
2. It shows the "bb" as superscripted, but not the "aa".
Why is that? And how can I have different styles for the AAaa part versus the BBbb part?
This can be reproduced on CS5 and CS5.5. Didn't try any older versions.
Thanks.

When I think of it, the first behavior makes sense, because the text were specified as a continuous line without line break, they are treated as a single paragraph. And for a paragraph, only one paragraph can be used, and the one that is specified later, BText in this example, wiins.
But still, why does the import routine ignores the superscript character style on "aa" before the second paragraph style tag?

More than one table of content

Hi,
I need to put more than one table of content (contents, illustrations, tables). Is there a way to do this? When I add the second table, the first one disapears.
Thank you!

Techicly you can have multiple TOC, but
they won't cover over the same pages.
Each one will cover from where they are up to the next one.
There is a walk around.
Since table of content table of illustation usaully are numbered independly
from the reste of the text, you will have to put extra care only with the table of content.
Make the right amount of page nessairy for all your table, and place theire name.
(You may have to input manully the part about «pre-text» of your table of content depending
of your numbering)
Put the right name in the right style.
Make your table of content then print it.
Input your table of illustration at the desire page (make sure page number still match),
change TOC setting to have what you want.
Print those page.
Do this for all your TOC.
If you only have 2 or 3 entry don't bother with that.
But if you got a lot like over 40 illustrations (like in the one I'm doing right now)
that can be a good option.

Add pages before the table of content into the table of content

Hey,
I was wondering if someone can help me. I'm writing my dissertation and I have to include an abstract and acknowledgments before the table of content ( written on pages 1 and 2). How can I get pages to include these pages within the table of contents written on page 3?
Thanks
Ordidge

You can't get it in the TOC automatically. You can do it manually but you'll loose the updating feature of the TOC so do it when you are certain you are finished with the document.
What you do is copy the whole TOC and paste it in Textedit. Here you can do all the changes you want. Copy it again and paste it back in the Pages document.
Also read this
http://support.apple.com/kb/TS2127?viewlocale=en_US

How do I include common text content in two topics? RH7

The common content that I need is about 20 lines of text in a
table, and it appears in the middle of two different topics.
I cannot use User Defined Variables as the content is more
than the limit of 255 characters. If I were creating a web site, I
would use an "Include". But can I do this in RH7? I am trying to
avoid the need to maintain identical content in two separate
topics, for future updates. I cannot make it a new topic and use it
twice - it needs to insert into the middle of a topic.
Any ideas please?

Snippets.

Accessibility Tags - What to do with Table of Contents & More

I am looking for some help and advice regarding tagging a PDF document for accessibility using Acrobat 9 Pro.
Until now, the most I've ever done with Acrobat is create the occasional straight-text document and a few simple forms. But my boss has asked me to tag a programming manual for accessibility and I'm a little lost. There are a lot of both images and code samples in this text that I have no idea how to work with because the automatic tagging seems to have gone haywire.
I downloaded the Acrobat 9 Pro Accessibility Repair Workflow document and have done the following:
Determined that my document is not a scanned document.
Determined that there are no forms or buttons in this document.
Set the language to English.
Set the document security to "no security".
Determined that the document has bookmarks.
Determined that the document is not a tagged document.
Run the Accessibility Full Check.
This is where I ran into problems--both because of the nature of the document and my own ignorance of the "making accessible" process.
My table of contents is split up into multiple areas shown as tables but the individual items in the table are irregularly identified--I have no clue how to get them to appear correctly. Any tips would be appreciated. Should the Table of Contents even be a table? I know it's called a table, but it has multiple levels and I'm just not sure what to do with it.
There are also several tables in the document. They appear mostly OK, but Acrobat seems to think that the tables are made up of individual figures and produces "No alternate text for Figure" errors on some of them.
Finally, how on earth do I do text flow on code?? The code is all text, not images.
If anyone knows anything about this whole accessibility thing I would greatly appreciate your input.
Thank you!
Jenn

It may actually be faster to save it as a DOC file. The formatting may get messed up, but fixing that may be faster than doing all of the tagging you need to do. At the end, you have a document that can easily be modified in the future and recreated in PDF form. The long-term workflow should be better. My guess you will find that setting up a style sheet in WORD (or using an existing one) will be easy to use in addressing the issues. When I think of setting a bookmark in some location, I think of the work in setting just one bookmark manually in Acrobat. I think that WORD would actually be easier if the file transfer is readonably. Worth a try anyway.

How best to include additional on-page info (*as well as*) page numbers in a Table of Contents?

Hi all -
I'm creating a directory / listings document. At the end of the publication, I need to create a "quick reference" section - with an alphabetised listing of each entry, some key info from each entry, and the page number for each entry.
I've created a unique paragraph style for each of the lines that I need to include here - so the Table of Contents is picking them up successfully.
However, I'm struggling to style the outputs of the Table of Contents the way I need: I want a tab between each of the included paragraph styles that are returned for each entry, and then a line return at the end.
So…
First Hotel name -> Star Rating -> Number of Bedrooms -> etc etc
Second Hotel name -> Star Rating -> Number of Bedrooms -> etc etc
Instead of…
First Hotel name
Star Rating
Number of Bedrooms
etc
Second Hotel name
Star Rating
Number of Bedrooms
etc
Any suggestions?
One important point to note - I'm using CS5.5… an upgrade is in my future, but I want to finish this project first! (Don't want to switch mid-stream.)
Thanks!

Thanks. I went there and bulleted align by decimal, but it didn't work on the page. For one thing, when I highlight that page, for some weird reason the numbers from 9 up DO NOT HIGHLIGHT. ! Only the text following those numbers highlight, altho all the other numbers and text following 9 highlight!
Don't know why it would have this weird situation! Seems like a flaw in the design.
I tried moving the little blue cursors above, but I'd need to move it half a step either way to bring those one-digit number decimals in alignment with the rest. For some reason the cursors will ONLY move a full step! So they're out of alignment no matter what I do. Darn!
Kristen
gemsandbeyond at aol dot com

Text element with line item content and include text

Hi All,
How to write in smartform in single text element with line item content and include text.I am using this text element in table . Pls help me out. i am writing the include command in text element ,but this command is not enough for single line of text editor.
thanks ,
Rakesh singh

I have been pulling my hair out for a few days trying to find
this solution. This fixed my problems as well.
I was getting ready to scrap the Report Builder altogether
and move to SQL Server Reporting Services over this issue.
I'm running 7.0.2 also, that version alone fixed many small
issues like creating borders and such.
Thanks

How to include in table of contents the list of figures and list of tables?

How to include in table of content the "Table of contents", "List of figures" and "List of tables"? All are generated with function Table of contents, but they will not appear in generated table of contents even if they have proper style of headings - Heading 1, as other chapter.
I get this in generated Table of contentes of my dissertaion thesis:
Table of contents
Preface
Table of contents <- missing
List of tables <- missing
List of figures <- missing
Introduction
Main
Conclusion
Is it ok, that generated lists are not included in table of contents?

You've just confused me.
My understanding of how this is set up is that either:
This is a book, and there is a master TOC that includes all book documents and a document-specific TOC in each component file, or
This is a single file and there is one master TOC that includes all sections and a section-specific TOC that includes only the individual section.
In the first case, I think you would want two TOC styles set up, one that includes the chapter heads (if I understood how you said this worked) for the for the master, and you would include all docs in the book when you generate it, and a second style for the individual chapters, with the subheadings you want to include.
In the second case, it would be similar, but instead of only one style to cover the section TOCS, I think you would need to create a unique set of pargraph styles for the headings in each section (they can all be the same format, based one section, just with unique names), and then make a TOC style for each section that includes only the styles from that section.
OK, wait a sec. I just reread what you said: "Another thing: when the numbers are "linked" and updating well, they display indide a little box. Not a text box, but a kind of little frame around the numbers. That frame makes it imposible to delete just one number: when the TOC says that Section 6.1 is in page 135, for example, you cannot delete just the 5, it deletes, not just the 3 numbers, but also the doted tab."
I think these are NOT normal TOCs created by using Layout > TOC (but you could replace them with ones that are, if you set up your styles properly and the text you want to include is appearing on the pages). Those little boxes you mention sound like cross-references, which should update automatically without any intervention at all. Unfortunately, cross-refs can be flakey, especially if they point to another document. I'd open the cross-refs panel and see if you need to recreate a bunch of links.

Including Tagged Text in a Table of Contents

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