Incoming Payment non-AR

I am very new to SAP and have been wondering through the help documentation. I am wondering if there is a way to apply an incoming payment to the general ledger. We are receiving a check refund for an o/p. Is this strictly a manual GL transacation, debit cash, credit expense? Or can you use the f-28 (or other transaction code) to apply to the GL? Thank you for your time.

Hi,
First point is to check that you are getting refund so what entry you must have passed when amount was paid. Usually it happens that payment is made for security deposit but is accounted for expeses in the year of payment. In consultation with your auditors you can enter it as revenue. You can process it as incoming payment. If you want to know T.code I will give it to you.
If amount of refund is high and it has to be accountes for as non business activity revenue because it was earlier accounted as expense then make necessary disclosure in your annual reporting. It might open tax issues.
You can use F-28 subject to above. If you want we can carry ahead our discussion on this. Else you can let me know your satisfaction.
Edited by: DHANANJAY S NAPHADE on Jan 1, 2010 7:35 AM

Similar Messages

Customer Aging Report Query (without invoices offset by incoming payment)

Hi All Experts,
May I know is there any field from JDT1 mention which invoices is already offset by the Incoming payment or AR Credit note? Because I do not want those invoices that already offset by incoming payment appear at the Customer Aging Report. Meaning, the data appear in the Customer Aging Report is only show those invoices that yet to pay by the customer. Kindly give some advise on it. Thanks a lot.
Thanks and regards,
Angie Ng

Hi David,
Thanks for your suggestion. I have try it, but all of my JDT1.IntrnMatch is in 0 value. Meaning in my situation it is none of any reconcilliation making. But from my SBO window, i manage to see that actually this incoming payment is pay for which invoices. Problem is it is difficult for me to do the possiblity logic that might be happen in my Customer Aging Report Query. Please give some advise that how to show only those invoices yet to pay? The current query will show all the data no matter the invoices or credit memo has been offset.
select OCRD.cardcode 'Supplier Code',OCRD.cardname 'Name',sysdeb 'Debit GBP',syscred 'Credit GBP',
case JDT1.transtype
when '13' then 'INV'
when '14' then 'AR CN'
when '24' then 'INCOMING'
else 'Other'
end 'Type',
Ref1,
fccurrency 'BP Currency',
CONVERT(VARCHAR(10), refdate, 103)'Posting Date' ,
CONVERT(VARCHAR(10), duedate, 103) 'Due Date',
CONVERT(VARCHAR(10), taxdate, 103) 'Doc Date' ,
CASE
when (DATEDIFF(dd,refdate,current_timestamp))+1 < 31
then
case
when syscred <> 0 then syscred * - 1
else sysdeb
end
end "0-30 days",
case when ((datediff(dd,refdate,current_timestamp))+1 > 30
and (datediff(dd,refdate,current_timestamp))+1< 61)
then
case
when syscred <> 0 then syscred * - 1
else sysdeb
end
end "31 to 60 days",
case when ((datediff(dd,refdate,current_timestamp))+1 > 60
and (datediff(dd,refdate,current_timestamp))+1< 91)
then
case
when syscred <> 0 then syscred * - 1
else sysdeb
end
end "61 to 90 days",
CASE
when (DATEDIFF(dd,refdate,current_timestamp))+1 > 90
then
case
when syscred= 0 then sysdeb
when sysdeb= 0 then syscred * - 1
end
end "90 + days"
from JDT1,OCRD where JDT1.shortname = OCRD.cardcode and cardtype = 'c' and intrnmatch = '0'
ORDER BY OCRD.CARDCODE, taxdate

Dimension 1 Cost centre field is not able to edit in Incoming payment for Down payment Request

Hi Exports,
I am facing an issue on selecting Cost centres in Incoming payment screen.
Issue: While I am booking the payment entry for Down payment request, I am not able to select first Dimension cost centre in Incoming payment rows for down payment request document, the Second dimension is able to select and update. the field is in non-editable mode (only on specific document row)
Setup:
1. Two Dimension are enabled
2. In Separate Columns - Both Cost Centres are in separate column
The above issue is only for Down payment request, for other documents (Invoice) I am able to select and update cost centre
Please find below snap shot for reference
Kindly check and let me know the solution
Regards,
Kiran

Hi Gordon,
Thanks for your reply.
Yes agree, The Down Payment request is not a financial document but the Cost centres are able to select in Down payment request rows, no issue at all in this case.
In Incoming payment screen it is necessary to select Cost centres because it has financial implication using down payment request with related to currency difference or Bank charges (both are Expense accounts) and DR assignment is mandatory in this case.
And you have to notice one thing in above issue, I am able to select second dimension cost centre and it is allowing to edit and update the cost centre on respective row. Only issue is specific cell (dimension 1 cost centre) is not able to edit.
Even I am not able to process payment entry without selection of Cost Centre on first dimension, the system is blocking and displaying the error message "DR Assignment is mandatory on Dimension 1 for specific account"
Looks like bug, please clarify
SBO version: 9.0 PL 11
Regards,
Kiran

Cancelling Incoming Payment Failed

Hi Experts,
I know this has been asked before but based on what I have searched, none can solve my problem. If there is already an existing thread, kindly link me to it.
Anyway, my problem is that, I am trying to cancel an incoming payment. I am on SAP Business One 2005A. It's August now and I am trying to cancel the payment which was done on 30.07.2009. Now, the period is set as such:
Period Indicator: Default
Posting Date: From 01.07.2009 To 31.07.2009
Due Date: From 01.07.2009 To 30.06.2010
Doc Date: From 01.07.2009 To 30.06.2010
Active: Yes
Locked: No
Now, when I cancel the incoming payment, Business One automatically asks if I want the reverse journal to be created based on Posting Date or Creation Date. I need it to be based on Posting Date.
The Incoming Payment has the following dates:
Posting Date: 30.07.2009
Doc Date: 30.07.2009
Due Date: 30.07.2009
I need the reverse journal to be created on the same date (30.07.2009). I have set as current period the above mentioned period but when i tried cancelling the incoming payment, I get the following error message Date deviates from permissible range [Journal Entry - Posting Date] [Message 173-11]
Am I missing something here? What am I doing wrong? Your help is very much appreciated.
Edited by: Alvin Chong on Aug 18, 2009 3:58 AM

Suraj,
I have checked and thank you very much. I have discovered why I cannot add the reverse journal. It was a silly mistake on my behalf. I was supposed to use the "Creation Date" which i mistook for "posting date". I got confused.
Creation Date = Date payment was created (which is what i needed)
Posting date = system current date (what I thought was creation date)
I have been choosing "Posting Date" all these while and setting the creation date as current period. Silly me.
Anyway, thanks a lot you guys! problem solved.

Version 4.6c Cross Company Code Incoming payment to lockbox.

In version 4.6c I am trying to find out the correct IMG configuration for processing incoming payments to a lockbox when multiple companies are using one company for banking. Here is what I have done so far:
Here are the company codes: 2100 has house banks and lockbox set up.
0980 does not have house bank or lockbox.
OX16 - all both company codes involved are assigned to the same Company.
OBVU - Non-bank company code 0980 has 2100 set up as Paying Company Code
OBYA - Clearing accounts have been set up between 0980-2100.
OB05 - Accounting Clerk has been set up for both company codes.
OB10 - Lockbox from 2100 has been set up for 0980. Even though 0980 does not have a House bank set up, IMG Configuration did allow the lockbox and house bank for 2100 to be saved under 0980.
OB96 - Forms to be used were linked to 0980
One issue we are having is that when we attempt to set up a Customer for 0980 a field for Lockbox is required to be entered. When the 2100 Lockbox is input, an error message pops up saying that 0980 does not have a House Bank.
Can someone please explain how to complete the configuration for this type of activity in version 4.6c? Also should we be using F-28, FB05 or some other t-code to post incoming payments.

Hello,
You can post the cross company code postings even between two controlling areas. The system does not prevent to post documents between two company codes in two controlling area. Need not necessarily they should be under one operating concern. Provided you have to make sure that you have followed the following points:
In OBY6 - To company codes must be assigned to same Company, meaning that you mus thave created a Company and that company must have been assigned to these two company codes.
OBYA - You should maintain the clearing accounts in both the company codes. Meaning that you are posting one leg in one company code and the other leg in the other company. Therefore, it is required to have the missing legs in each company code.
Company Code1 - Posting Key 40 - Clearing Account
Company Code1 - Posting Key 50 - Clearing Account
Company Code2 - Positng Key 40 - Clearing Account
Company Code2 - Posting Key 50 - Clearing Account
OB08 - In case if the two company codes have different local (company code) currencies, you may maintain the exchange rates.
You can now go to F-02 and post a cross company code transaction giving the first leg in first company code and the second leg in second company code. Missing leg in the first company code will be posted to the GL Account mentioned in OBYA and the missing leg in the second company code will be posted to the GL Account mentioned in OBYA. That means you will have four line items overall.
The system will post three document.
Document 1 in First Company Code
Document 2 in Second Company Code
and
Document3 - Cross Company Code Document.
The cross company code document consists of the first company code document number plus company code plus last two digits of the fiscal year.
Hope this must have clarified your doubts.
Please let me know in case if you need further details.
Thanks,
Ravi

Post Incoming Payments - Transaction F-28

Hello all,
I need to post Incoming payments from a certain flat file.
Is there any standard BAPI or FM which does post the Incoming payments in F-28.
Thanks in advance.
Regards,
Arun

Hi Amit,
I was searching on SDN for my problem and got your thread,
I want to post incoming payment for customers using BAPI BAPI_ACC_DOCUMENT_POST.
But i am missing some paramenters that need to pass.
When i am executing my program FI document is getting created but with posting key 40 & 50.(BSEG)
I want document to be created with posting keys 40 & 15 (i.e. Incoming payment document).
can you just give me any sample code or import values that need to pass & may be i am missing.
Also my issue is interface between Non-SAP & SAP systems via BAPI for posting & Clearing.
I know using above BAPI we can only post document but can not clear invoice.
So is there any alternative to this bapi so that i can post & clear documents?
Please reply.
I tried with BDC for f-28 inside zbapi but through f-28 also we can only post documents which are partial payments.
So is there any way to post via bdc or zbapi and then clear with some other transaction?

Incoming payment by F-28: Reason code error while posting

Hello everyone,
I want to post Incoing Payment using F-28 net of TDS. I want the separate GL account to be picked up automatically for the difference when I enter the Reason Code 003.
I did the following customization for the same.
1. Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions>Incoimng Payments> Incoming Payments Global Settings>Overpayment/Underpayment> Define Reason Codes:- Here I selected the Indicator 'C' for reason code 003 which is for "Indicator: Charge off difference via separate account". The reason code 003 is for TDS Netted
2. Below the Define Reason Code node, I selected the node 'Define Accounts for Payment Differences' . Selected the key ' Rules' and selected the checkbox 'Reason Code'. Then clicked on 'Accounts' and enetered the desired GL account against the reason code '003'.
After doing the above customization I posted the Incoming payment using T code F-28. I entered the difference in the field 'Difference Posting'. Then entered reason code '003' which is for 'TDS netted' in the field 'Reason Code'. Now, I am getting the follwoing error.
Reason codes with automatic charge-off are not permitted here
Message no. F5605
Diagnosis
The reason code entered is designed to ensure that the payment difference amount is posted to an account specially set up for this purpose. Postings of this nature usually require additional specifications (e.g. tax code, business area). If the difference stems from a single open item, the necessary specifications can be taken from that item. In the case that led to this error message, however, the difference does not stem soley from one item, which means that this method cannot be used.
System Response
The reason code entered is not accepted.
Procedure
You can either select a different reason code, which would create a new open item for the customer or vendor OR write off the difference using the function Charge off diff.. This function either takes you into a pre-configured account assignment model or into the document overview. From here you can enter the required difference postings.
How can I proceed ahead?
Thanks and Regards,
Pradnya

Hi Saulo,
Thanks for ur reply.
I had alreay done the config in OBXL and OBBE. Only thing I wanted to know is while posting Incoming Payment by F-28, how to use this reason code.
Ur reply was a gr8 help for me.
Regards,
Pradnya

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan

Clearing issue Incoming payment due to Cash discount ( customers)

Hello,
During processing automatic incoming payments the system don't clear the customer open item in case the customer has taken a cash discount.
The clearing should be done automatically in the posting area 2 but now the the user needs to do manual interventions in the FEBAN in order to clear the customer
We checked the payment terms and verified the discount taken by the customer and they are ok
After investigation we guess that the original SD invoice don't send the Discount amount and Discount base amount to FI, because we saw that those fields are empty in the FI document (RV),
Also in Billing the Cash discount base field in empty...
When i tried to create a manual customer invoice those fields are well filled in and the system clears the customer open item perfectly !
Any one an idea how to fix it ?

Hello,
Thanks for your feedback but the issue is not solved.
Is there difference in clearing behaviour in case the open item posting is orginated from a SD invoice ( Billing) because as stated before, when I make a FI sales invoice (FB60) the system perfectly accepts the cash discount and post and clears in postingarea 2
Also when I consult the open item position (FBL5N) the cash discount amount field is empty which is not the case when I post an FB60 invoice
Summarized
We are usiing the automatic bank statement program ( FEBC), during posting the system post perfectly posting area 1 (FEBP) but fails the post postingarea 2 ( the system makes a payment advice) the message the system generates ' Difference to large for clearing F5263'
Many thanks for help

Invoice details in Incoming Payment

Dear All,
we are making incoming payment against invoice. In Pld for incoming payments i want details of invoice (Invoice Number and Invoice Amount) against which receipt entry is made.
Ex:
Account Code...........Account Name......................................................Amount
A0001.....................ABC
..............................Invoice Number 12..................................................1000
.....................................................13..................................................1500
and so on ...
I have tried in PLD but not able to get the OINV table in PLD. Is there any other option to get this details.
Swapnil
Edited by: SWAPNIL PATIL on Mar 20, 2009 9:50 AM

Dear Friend,
Which query u sended that working fine for Incomeing Payments. But ih this ur matching
T1.DocEntry = T2.DocEntry. Means suppose in Income Payment entry there is no Invoice entry then it is not showing. But i want to show that entry also. Please refer the following formatt.
SELECT T0.DocNum, T0.DocDate, T0.CardCode,T2.DocNum, T1.SumApplied FROM [dbo].[ORCT] T0 INNER JOIN RCT2 T1 ON T0.DocNum = T1.DocNum INNER JOIN OINV T2 ON T1.DocEntry = T2.DocEntry
Formatt:
Account Code...........Account Name......................................................Amount
A0001.....................ABC
..............................Invoice Number 12..................................................1000
.....................................................13..................................................1500
and so on ...
.................................................................................Total...................2500
In that suppose Invoice not available in that then Total is not showing. But i want to show Total for Incomeing Payment. Can u plz tell me how to solve that proble.
Swapnil

Billing Doc. No in Incoming payment.

Dear Gurus,
I made a sales document in SD module say "12345" and the billing doc. no as "123" for customer "xyz" for amount "1000".
I receive payment via- T.code f-28 for this customer for exact amount. My query is when I check the ledger in FBL5N for this customer it is not showing billing doc. no"123" for the incoming payment (doc.type "ZP" ),however it is showing billing doc. for sd document . Kindly guide . Also is there any way to view customer ledger via billing document no. For ex. how much payment due?Please guide

Payment document can be posted based on the accounting document.
If you want you can maintain invoice number in reference field, also there is one option to make reference field mandatory.
In OBA7 activate reference document number as mandatory for the document type DZ. So, while doing the transaction in F-28, value should be mandatory to this field.
If maintain invoice value in reference field, then you can do sorting and totaling based on the reference field in FBL5N.
there are no standard reports to check the outstanding amount based on the invoice number.
Rgds
Murali. N

FI-CA Incoming Payment

Hi,
In PSCD, when you post an incoming payment (transaction FP05), do you have to have FM account assignment for Cash line item?
We recently upgraded our system from 4.71 to ECC 6.0.
In 4.71, when we post incoming payment, there is no FM account assignment for Cash line item. System splits the cash line item based on the FM assignment on the offsetting Business Partner line items at the time of Forward posting the document to FI in Special Purpose Ledger document.
Currently in ECC 6.0, since system is looking for valid FM account assignment for Cash line item, I assigned some general fund. As a result of this, additional line items were generated using Fund Clearing account to balance the document by FM assignments. This has 2 negative impacts:
a. Extra line items (Fund Clearing account) are generated in PSCD document.
b. Cash account balance is not available by "True" funds.
I would appreciate if someone can send some info on this topic.
Regards,
Suresh

Hi James,
What I could gather from your post is that you are concerned only about the creation of a file in ACH format for check payments which are being posted in to SAP as payment lots.
So, the ACH file that gets created during the FPY1 run is actually done by a standard program SAPFKPY3 with the help of preconfigured FM's linked to the ACH payment medium format.
You can view these FMs by going to Transaction Code-FQP3. Select in the ACH format and clicking on "Event Module for Payment medium formats".
Now coming to your requirement, all the payment information related to the payment lots are stored in DFKKZP table at the item level and at DFKKZK at header level.
So you can develop a program which retrieves the information from these tables as per the business requirements in a structure accepted by the std program SAPFKPY3.
You need to develop new FM's which will retrieve the information and would create the a flat file in ACH format.
You need to take care of the scenario where the check payment in the payment lot is not actually hitting the account, but is getting routed to the payment clarification worklist. It will depend on the business requirement whether these scenarios are to be included in the ACH file or not.
Hope it helps...
Thanks,
Amlan

Sample for A/R invoice and Incoming Payment

Hi,
Have any samples for create A/R invoice and incoming payment by SDK?
Which related tables are used?
Thanks!
Regards,
On

On,
If you look at the SDK Help Documentation, specifically at the Documents, Document_Lines and Payments Objects for the DI API, the help discusses the tables involved as well as gives samples of common documents.
Eddy

Create A/R Invoice and Its Incoming Payment using DI Server

Hi Everyone,
I need to create an A/R Invoice and its payment in a sigle transaction using DI Server. The problem is that I don't know the DocEntry that will be assigned to the invoice in order to set it in the SOP message for creating the incoming payment.
I guess the SOAP message should look like:
<?xml version="1.0" encoding="UTF-16"?>
<env:Envelope xmlns:env="http://schemas.xmlsoap.org/soap/envelope/">
<env:Header>
<SessionID>F46EDCE6-3F79-1F9F-1D1E-DC6226D04FA7</SessionID>
</env:Header>
<env:Body>
<dis:AddObject xmlns:dis="http://www.sap.com/SBO/DIS" CommandID="Add invoice">
<BOM>
   <BO>
    <AdmInfo>
     <Object>oInvoices</Object>
    </AdmInfo>
    <Documents>
     <row>
      <DocDate>20040707</DocDate>
      <DocDueDate>20040707</DocDueDate>
      <CardCode>BP</CardCode>
     </row>
    </Documents>
    <Document_Lines>
     <row>
      <ItemCode>Item1</ItemCode>
      <Quantity>3</Quantity>
      <TaxCode>My Tax</TaxCode>
     </row>
    </Document_Lines>
</BO>
</BOM>
</dis:AddObject>
<dis:AddObject xmlns:dis="http://www.sap.com/SBO/DIS" CommandID="Add Incoming Payment">
<BOM>
   <BO>
    <AdmInfo>
       <Object>oIncomingPayments</Object>
    </AdmInfo>
    <Payments>
       <row>
           <CardCode>BP</CardCode>
           <DocTypte>rCustomer</DocTypte>
       </row>
   <Payments>
   <Payments_Invoices>
        <row>
             <DocEntry>???</DocEntry> <---- ???
             <InvoiceType>it_Invoice</InvoiceType>
            <SumApplied>100</SumApplied>
        </row>
   </Payments_Invoices>
   </BO>
</BOM>
</dis:AddObject>
</env:Body>
</env:Envelope>
Any help?

Dear Hugo Moreno,
You could use the GetNewObjectCode Method of the Company Object to retrieves the key of the last added record.
Please refer to SDK DI API help for this method.
Best Regards
Jane Jing
SAP Business One Forums team

Incoming payment rows details in Crystal report

Hi Xperts
I want to create Payment Advice print layout in Crystal Report. Can anybody tell me which table is related Incoming payment Row wise details in SAP.
I need following Details in SAP (Row Details)
Document No, Document Date, Document Total
Any body help me out regarding this
Thanks
Balaji

Hi Balaji,
Check this link.
[Crystal Generic samples from SAP|https://websmp204.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000635012009E&]
It consists of most of all the documents in SAP.
Hope this helps.
Regards,
Bala

Incoming Payment non-AR

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