InCopy Proofing Workflow for multiple editors - How do you do it?

Question

We are using InCopy CS3 for our monthly magazine and have successfully completed the first issue. It went fairly smooth, but we are still playing with how the two editors keep track of the proofing. Knowing who has look at what, when and if they have fully made changes or not has been difficult.
We would like to know what others are doing for this part of the work flow.
How do you keep track of edit proofs, how many have been completed, who looked at what and when. Currently our editors are adding a note to the end of each body copy and they put their initials in it when they are done with a proof. Then the next one to look at it adds theirs when complete. Sometimes the proof goes back and forth a few times before returning to the designer. Inevitably it heads back to proofing again after the designer has cleaned it up. Knowing who has it and who still needs to look at it can get confusing. Sometimes an editor forgets to proof an article and the only way to remind them is to send an email after noticing it has not come back to the designer, or talk to them in person.
Does anyone have a better/different way/ways of keeping track of the proofing process? Any ideas that we may be able to integrate into our work flow would be great. Thanks!

Answer 1

Thanks Robert. That is what I thought you meant by slug.
We have tried that, and currently use it. Works well for notes in the document outside of the text boxes, but it does nothing for alerting an editor that they need to look at the proof. Or keep track of where everything is in the process without opening each part of the magazine.
Any other ideas out there? Does anyone else run into issues with keeping track of the process and what is done, in progress, etc.?
Thanks!