Integration for Create Vendor Invoice

Hi to all
I have the following scenario:
I have a legacy system. This system create vendor Incoming Invoice, and I want that SAP ECC create the respect invoice.
Then, if this invoice is cancelled in SAP ECC, I want that this status was update in the other system.
I want that this integration is using PI.
I want to hear suggestions of what the best way to make this integration.
Thank you very much
Regards
Dario

Then, if this invoice is cancelled in SAP ECC, I want that this status was update in the other system.
I want that this integration is using PI.
So if the invoice is not cancelled you dont want to upadte in legacy system?
SAP PI will come into picture only during sending the details in case of failure and you should not be worried about other details like creating invoice in SAP ECC.
If you get answers to below Qs, you will have most of the doubts cleared:
1) How are you planning to send the cancellation details from SAP ECC (will it be through IDOC/ RFC/ PROXY.....if no restriction and if the SAP system is above 6.40 then go for PROXY)?
2) What is the legacy system to which you want to send the data (FILE/ JDBC)?
If you want to pass only cancellation details (and if you are not sure that each time SAP will send only cancellation details) then in PI you can implement the condition to check if it is a cancellation message or otherwise.
Regards,
Abhishek.

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We are currently trying to implement our ARIBA interface for incoming vendor invoices (purchase order based invoice verifiction) and facing currently some major challanges of a business requirements to interface alternative "payment remit to" addresses of vendor invoices. Our current setting consider the data exchange via iDocs into our SAP system, but unfortunately we are unable to process any deviating "remit to" address in the incoming document. As an ARIBA private ID we indicated the combination of "company code" with "vendor number". Can anybody advise how other companies resolved this challange? Thanks for your input, Jakob Kistler

Hi,
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Assign points if useful
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S.VINAYA KUMAR

How do i check ensure that SAP checks for duplicate vendor invoice numbers?

Hi Experts -
How do I verify that SAP checks for duplicate vendor invoice numbers and blocks duplicate invoices from being paid?
Thanks!

Hi
Pls chek the settigs by following the path
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice.
Here you make the settings for creating a duplicate invoice check.
Moreever, in the vendor master, you need to tick the check box for duplicate invoice check.
I suggest you search the Forums before posting a query. There are lots of postings on this issue.
Thanks & regards
Sanil K Bhandari

Making Payment for Parked Vendor Invoice

Hi All
Is it possible to make payment for parked vendor invoice?
if yes,please let me know how does it possible and what are the required configuration?
Thanks in Advance
Regards
Praveen P C
Edited by: Praveen Chirakkel on Apr 5, 2011 5:44 AM

Hi,
An Invoice in the Parked status cannot be paid.. it needs to be posted in the system in order to be paid.
Post the Parked Invoice as mentioned by Atif here and then you can make Payment.
Regards,
SAPFICO

Mandatory Segments / Fields for Incoming Vendor Invoice for PO

Hello,
I have a Requirement to develop an Inbound Interface for Incoming Vendor Invoice with Reference to a PO. If I have to build an IDoc using WE19 tool, what are the Minimum Mandatory Segments / Fields that I need to populate in order to Post the Invoice successfully for the PO? Please let me know along with the Qualifiers.
Thank You,
Venkata Phani Prasad K

Managed to Find the Necessary Segments along with the Qualifiers required to Post the Incoming Invoice. Closing the Thread.

ABAP Functions for creating vendor

Hello,
I would like to create a program for creating vendor automatically by uploading a text file, where the text file contain the vendor information.
Can I ask are there any ABAP function for creating vendor? I have searched a function BAPI_VENDOR_CREATE, but I don't know how to use it.
Can anyone give me some ideas?
Many thanks
Sunny

Hi,
BAPI_VENDOR_CREATE is a online BAPI which calls the XK01 screen internally. There wont be any import or export parameters for this BAPI. If you have to upload from a text file, you can try with either of the options
1) Use the standard program RFBIKR00 to upload the vendor from the flat file. check the documentation of the report for details
2) Create a BDC recording on XK01 and upload the vendor from the flat file
Vikranth

Single Payment through multiple banks/accounts for multiple vendor invoices

Hi,
In R12, is there a way to pay through different Bank Accounts for different supplier invoices in a single go?
I assume, we can do so by creating a PPR, and then assigning payer bank account for each invoice before creating payment instruction.
However, we are looking for a single template setup which can have multiple bank accounts tied to different Pay Groups, and based on invoice pay groups the system automatically selects he bank accounts while creating the payment file.
E.g. We have Inv01 in OU1 with Currency USD, Paygroup USD_PAY, Inv02 in OU1 with Currency EUR paygroup EUR_PAY, Inv03 in OU2 currency USD paygroup USD_PAY & Inv04 in OU2 currency EUR paygroup EUR_PAY. We have seperate Bank Accounts for each currency say EUR_BANK, USD_BANK
Can we create a single template such that for paygroup USD_PAY, bank account USD_BANK can be set up and for paygroup EUR_PAY, EUR_BANK can be setup, so that when we create payment file, we can have them created simultaneously for USD_BANK (Inv01 & Inv03) & for EUR_BANK (Inv02 & Inv04)
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Ashutosh

Hi,
have a look at this thread:
Vendor with Multiple Bank Account in MIRO
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How to trigger FIDCCP02 idoc for outbound vendor invoices?

Hi
1. How can i trigger the idoc FIDCCP02 for outbound processing? I am trying to use this idoc to send the vendor invoice data to another system.
2. How do i send existing data from sap to another system thru idocs?
pls give me the steps.
Regards
Sujai

Hi Sujai,
First you have to fill the your data into a table which is like the structure of EDIDD.Here you have to fill the all segmetns in the sequence which defined in the idoc type only other wise you will get error 26.
Then pass the control record data in the structure like EDIDC here you have to fill the sender,receiver,partner profile,idoc type message type like stuff.
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radha.

LSMW for uploading Vendor Invoice in F-43

Hi All,
I want to upload Vendor Invoice using LSMW in F-43. But in the 3rd Step- Maintain Source Fields, I am unable to maintain same field more than once. System throws error stating that same field is maintained. Hence, when I complete all the steps and run the Batch Input Session, I dont have the respective fields and data in them.
I want to know whether we can upload Transactions through LSMW or its only useful for Master Data upload.
Thanks.

Hi,
It is better to create a customized transaction code for the below BAPI to upload the vendor invoice/credit note details
API_ACC_DOCUMENT_POST - Can be used to post AP/AR.
following are the input fields
Header Text
Site
Document Date
Posting Date
Vendor
GL
Reference text
Item Text1
Item Text2
Amount
Currency
If the amount with credit indicator treated as GL credit and there is no sign with amount it should be treated as GL debit
thanks
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Error while creating vendor invoice by FB60 Urgent!!!!!!!!!!

While creating an vendor invoice by FB60 . the system is giving me an error message that this account cannot be directly posted to. Its an recon . Account. The user wants me to set it temporarily for some invoices and set back the GL account later on. Could anyon esuggest me. Its urgent please.
Thanks in Advance.

hi kavitha ,
the acct 12501550 which is advance payments is an accrual acct which is not a recon a/c
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in Type and Description tab
make sure its a balance sheet acc
in Control tab
remove the recon. account for acct type , i.e., leave the field blank
generally , the line item display is clicked and sort key are filled.
in Create/bank/interest Tab
check the appropriate FSG and make sure to uncheck the post automatically field.
and try to post it after the changes, it shoud work.
regards
Jay

BUS6035 - create vendor invoice (without PO)

Hi Friends,
I want create a Vendor invoice (FB60) through BUS6035.
Now I have to indicate is it a credit note or an invoice, but I could not find a corresponding field in the LSMW- target structure.
Can someone give me some help on this issue?
Thank you very mutch in advance.
Rg. Jimbob

Hi
Without any reference like PO/ delivery note we cannot post vendor invoice in MM. Even if you try in MIRO directly posting to vendor - you need to choose any one of open purchase orders (which are not invoiced yet). Only option left is FI invoice.
MR11 cannot be used for invoice.
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Processing options for EDI vendor Invoices

I'm trying to get a better understanding of what my options are for processing EDI vendor invoices and would appreciate some help. I'm using message type INVOIC02 with process code INVL and in configuration I've set the processing option in table T076S to 4 (tolerence corresponding to online processing). When an invoice fails either the vendor specific tolerance check or the payment blocking checks the invoice gets parked with error status 3. This is behaving as I would expect. The issue I have is the price on the parked invoice is the price from the PO and not the price from the EDI segment. Is there anyway to change this? This makes it difficult to analyze the cause of the error without going back to the Idoc segments. I've tried playing with the other processing options but they also enter the PO price in the parked invoice. If it's not possible to change this are there any tricks that i'm missing that can help the users analyze the cause of the errors without going back into the idoc?
thanks,

If anyone has any expierence with this, I would appreciate any advice you may have.
thanks,

Help needed for creating 1 invoice for 2 different material types.

Dear, Gurus
I really need help here I have spent 3 days cracking my head trying to solve the problem. Problem is client was creating invoice with reference to order and while invoice was being made it would cause an invoice split. The materials involved are Trading Good and Service Material. They would like only 1 invoice. Note nothing was different except material group and item cat. of the material. payment terms billing dates partners everything is same.
Current item config for Trading Good material is ZMPI-project item cat.
Copying requirements   023 Item ord.ref. w/o AZ        Billing quantity     A
Data VBRK/VBRP         000                                           Pos./neg. quantity   +
                                                                                Pricing type         K
                                                                                PricingExchRate type
                                                                                Price source
Current item config for service Material is TAD-Service
Copying requirements   002 Item/order-related          Billing quantity     A
Data VBRK/VBRP         001 Inv.split (sample)            Pos./neg. quantity   +
                                                                                Pricing type         G
                                                                                PricingExchRate type
                                                                                Price source
I was told to change Data VBRK/VBRP to 003 One Invoice which I did in both of these item cat. and yes they worked perfectly but at time of creating the invoice for service material the qty that showed was 11. Note: In sales order it is 1 qty. So I went back into the config of item cat TAD and changed copying requirement to 023 instead of 002 but nothing changed. Seems a qty of 10 is referencing something else which I have no idea what or where it is picking this up from. Just to see or test things I went into the sales order and tried changing the service material qty then a weird popup appears and says service order 12344456 has been blocked. (Seriously I have no idea why this would happen or should be existing at all.) Even if for some reason it is being referenced the service order that is existing is qty 1.
I really really do need help and if someone can help me that would be god sent.
Regards, Ali

You did not mention what value is maintained in the field billing quantity in the copy control->Item settings. Check for the service item, what value is assigned. Put value A and re-test.
Note that whenever you change any settings in configuration side, you need to create a new documents to test the results of the settings. You should not use the existing documents.
When you say the document is blocked, then check the status of the sales order to find the reason for blocking (like credit block, approval etc)..
Regards,

BAPI required for incoming vendor invoice (without PO)

Hi,
Which BAPI can be used to post a "vendor invoice" ie.like a utility bill where there is no PO or GR ?
The few BAPI's that I have searched and obtained is:
1. BAPI_INCOMINGINVOICE_CREATE
2. BAPI_ACC_INVOICE_RECEIPT_POST
Our exact requirement is to have a BAPI which can take the following fields as input:
GL Account
Cost Center
WBS element
Material No
Customer
Tax Code
Trade Partner
Customer group
And give the following data as response
Verification number in SAP
Payment status
Vendor master data
Kindly help me to find the correct BAPI.
Greatly appreciate your help.
Thanks,
John

Hi,
When we use BAPI_ACC_INVOICE_RECEIPT_POST for posting an invoice without a PO, we are facing major issues.
We have to input vendor account number and the amount. This should be entered in 'ACCOUNTPAYABLE'.
Even though there is the field 'VENDOR_NO' for entering the vendor number, there is no field for entering the amount !!.
Kindly help me to identify where I should input vendor amount as input (either in 'ACCOUNTPAYABLE' or elsewhere).
Also, I am entering GL account number in field 'GL_ACCOUNT' in the segment 'ACCOUNTGL'. But there is not field to enter the amount.
Kindly help me to identify where I should input GL account amount as input (either in 'ACCOUNTGL' or elsewhere).
Thanks,
John

Default values for creating vendor master data

Hi.
Is it possible to set default value for payment term and planning group when creating vendor master data of a specific account group?
Thanks in advance.

HI,
1, Create a vendor in your Account group as the reference vendor account
2, By t-code:XK01, create new vendor with reference vendor of step 1,
then the system will transfer the value from your reference vendor.
Regards
Ravinagh Boni

Integration for Create Vendor Invoice

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