Invoice: check for paid or credited

Hi Folks,
What is the easiest way to check if an invoice is paid or reversed. Both times the invoice is closed.
But in the first case, a payment is created, in the second case a credit note is created.
Thx,
Rein

1) That would then be in the lines (table), for instance INV1, right?
2) Is it then always safe to assume that when a document is closed, and it has NO target entry, (and it was not cancelled) that it was paid?

Similar Messages

Configuring double invoice check for vendor invoices posted through FB60

Dear all
Can anyone tell me how to configure double invoice check for vendor invoices posted through FB60.
for miro documents..we can use Tcode OMRDC
Is there any such tcode which can be used for configuring fi invoices for double checking..
regards
Expertia

Dear Expertia,
In FI,when checking for duplicated invoices, the system compares the
following :Vendor, currency, company code, gross amount of the invoice,
reference document number and Invoice document date.
SAP Note 305201 clarifies this in a more details; please read it.
The following fields must be identical for Duplicate invoice check
     Company code                              (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                  (WAERS)
     Reference number                          (XBLNR)
     Amount in document currency               (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
Also It will check duplicate invoice check in vendor master data and
in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
I hope this helps You.
mauri

Duplicate Invoice Check for Transaction MIR7

Hi Experts,
My client requirment is .
Currenty system checks the BUKRS,LIFNR,WAERS,XBLNR,WRBTR,BLDAT for duplicate invoice this is a standard SAP functionality for T.code MIR7.
Logic needs to be changed
Duplicate Check in SAP for Vendor invoices to only check Vendor number (LIFNR) and Reference number (XBLNR).
I have found a function module which is used to through the error message CUSTOM_MESSAGE is the FM under MRM_FI_DOCUMENT_CHECK. advise what can be done for this.
Thanks,
vikas

Hi Nabheet,
BSIP is the table which is used for the Vendor Duplicate invoice check.I can do the validation based on xblnr and lifnr for my requirement but i am not sure where i have to do the validations. Please suggest.
Thanks,
Vikas

Double invoice check for customers

Hello,
I was surprised that there was no double invoice check functionality in AR. What I have done is in transaction OBA5, maintained the following entries:
Message type - 117
Online - E
Batchl - E
However when I put an invoice with the same reference for customer, there is no error message displayed. When I do the same for vendor invoice, it works fine. I am surprised that the functionality is active for AP and not for AR.
Is there something that I am missing? Please advise.
Regards
Keyur

Hello,
We normally use transaction VF01. However, sometime we also use transaction FB70 to post direct FI Invoices relating to rebates etc.
This is where the functionality of double invoice check will be useful.
Thanks
Keyur

Double Invoice Check for Vendors

Hi
How can we create a check for Double Invoices for Vendors?
regards
Rupal

HI
Pls follow the path to set the status for Double Invoice Check
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoices
Moreever, in vendor master, you need to maintain the double invoice check tick in the company code data. I suggest you make this as a compulsory field in Field Status group for all your vendor account groups.
Thanks & Regards
Sanil K Bhandari

Duplicate Invoice Check for Transaction FB01 or similar transactions

The standard function module FI_DUPLICATE_INVOICE_CHECK will check whether an invoice/credit memo has already been posted where all of the following attributes match: Company code, vendor, currency, document date, reference number (If a reference number was entered in the current invoice/credit memo). If no reference number was entered in the current invoice/credit memo the system checks whether an invoice/credit memo has already been posted where all of the following attributes match: Company code, vendor, currency, document date, amount in document currency.
The above functionality described in the short description doesnt provide for the need within AP to check on duplicate invoices. The functionality in FI differs from the functionaltiy provided in LIV and therefor needs to be aligned. The risk of posting duplicate invoice entry is eminent since the check is dependent on all parameters. For a good duplicate invoice number check we need FI to check on Vendor and invoice reference within the same fiscal year. To modify rules, copy FI_DUPLICATE_INVOICE_CHECK, modify the checks and then call the copied function module from FB60. The remaining field check in the standard function module should be deleted.

Exactly what is my requirement is standard function module checking based on some parameters. In this requirement different way to check this process.

Invoice check for new block

Hi,
Need clarification on below scenario.
I have created a PO with quality activated. After GR the item placed in quality for inspection. Also, I have posted the invoice and it has gone for quality block.
After the usage decision when I do MRBR for automatic release, the quality block is removed. But, during usage decision I have returned one item to vendor. So, expect my invoice to go for quantity block.
Am planning to implement MRM_Invoice check badi to have own blocking check.
But, Is there any standard way to do this. Please advice.

Hi,
Check Enhancement LMR1M001
EXIT_SAPLMRMP_010 Customer Exit: Analyze Document Header and Item data
You can write code by taking the QALS table, Make use of field STAT35 - usage decision made for the
Inspection lot
Thanks
Kiran

Duplicate Invoice Check in SRM 4.0

My client has posted a duplicate invoice and it has been paid. The first invoice and this second invoice (the duplicate) were identical except for the created date. The first was created 04/01/2008 and the second created 01/20/2009. Why did the system allow this duplicate to post and be paid?
Where can I look to see how our system is checking for Duplicate Invoices? I assumed that it looked at Vendor, Amount, Vendor Invoice Number and Posting Date. Is this assumption incorrect?

Hi
If you are posting invoices in ECC or R/3, then you can see duplicate invoice check setting under MM>Logistics invoice verifn>Incoming invoice-->Set Check for duplicate invoices. Here you can define your settings for duplicate invoice check for your company code. If you have maintained the indicators for 'Check Reference' as well as 'Check invoice date' then system would throw an error message only when the both the reference and the date are matching. If the date is different and the reference is same, then it would allow posting of invoice.
To avoid this you can set the indicator only for 'Check reference'. In this case error message would be thrown even if the dates are different but the reference is same.
Also you can make the error message as hard error instead of warning which is the standard type.
Regards,
Sanjeev

Duplicate invoice check ( MIRO)

Hi All
I have done all the settings for duplicate invoice check. And I posted an invoice with the following parameters on a limit PO
Company code:ABC
Document date:12.09.2009
Reference:INV1
Currency:USD
Vendor:102221
Amount:20
Now I am trying to post another invoice
Company code:ABC
Document date:12.09.2009
Reference:INV1
Currency:USD
Vendor:102221
Amount:100
Now I am getting duplicate check invoice Error, even though I changed the amount in the second invoice. If I change the reference no or doc date, then system is differentiating it as different invoice and it is not throwing any error. If I just change the amount, then , it is throwing duplicate invoice error. How to fix this problem.
Thanks in advance for looking into this

Double invoice check for a vendor is possible for:
1. Company Code
2. Invoice Date
3. Referece document
If in config all of these are selected, and if you enter 2 invoices with all same values for above parameters, then system will throw an error.
Amount is not checked for this.

Check for Duplicate Credie Memos

Hi ,
We have set up the Duplicate invoice check for our company code.
Also, in the vendor master we have the " Chk. duplicate invoice " activated. This should check both the invoices and credit memos for duplicate entries.
However, the same is not working in the case of credit memos and all the parameters such as company code , reference and the invoice date are same for both the credit memos ( even the amount and other parameters ). In the documentation, it is mentioned that this would work for both the invoices and credit memos.
Still the system does not issue a warning message for the same.
Can anyone suggest .
Thanks,
Srikanth.

Hi,
lease check the below OSS note:-
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=31771]
[http://help.sap.com/saphelp_afs30b/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm]
Regards,
Gaurav

Duplicate Invoice Check during Invoice Parking

Hi All,
We have activated duplicate invoice check for our company code. All the required pre-requisites have been activated w.r.t configuration and master records. In our case we had checked only Reference document number and company code for considering duplicate invoice check.
So during invoice parking the system is checking the gross invoice amount also for validation.
For example, we had parked an invoice document with gross invoice amount 100 USD, reference doc number 123, vendor code X, company code Y and currency USD. We are trying to create another invoice document with same parameters as created for first document except gross invoice amount (for this new document the gross invoice amount is 150 USD) In this case the system is not showing the message number M8-462 (Check if invoice already entered as logistics inv. doc. number & &). If the Gross invoice amount is same, then the system is showing the message.
But if we post the invoice and then try to create another invoice with same reference with different gross invoice amount, then system is showing message M8-108 (Check if invoice already entered under accounting doc. no. & &)
Please provide your inputs on why system is considering gross invoice amount for parked invoices.
Thanks

If it's User specific it's probably the message setting . . .
MM \ LIV \ Define Attributes of System Messages
Help text:
Define Attributes of System Messages
In this step, you can define the category of message received by individual users for certain messages in Invoice Verification. This allows you determine whether a user receives a message as an indication of:
Information
Warning
Error
Or whether no message should be issued at all
Regards,
Nick

How do i check ensure that SAP checks for duplicate vendor invoice numbers?

Hi Experts -
How do I verify that SAP checks for duplicate vendor invoice numbers and blocks duplicate invoices from being paid?
Thanks!

Hi
Pls chek the settigs by following the path
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice.
Here you make the settings for creating a duplicate invoice check.
Moreever, in the vendor master, you need to tick the check box for duplicate invoice check.
I suggest you search the Forums before posting a query. There are lots of postings on this issue.
Thanks & regards
Sanil K Bhandari

Set Check for Duplicate Invoices.

Hi,
what is the difference if is set "<b>Set Check for Duplicate Invoices</b>"
in MIRO?
Best regards

HI,
This check will prevent incoming invoices being accidentally entered and paid more than once.
You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice.
The company code check makes sense if you work with more than one company code.
Depending on the reference document number entry, the system checks as follows:
1. If you have entered a reference document number, the system checks whether the invoice matches in the following attributes:
Company code
Vendor
Currency
Invoice date
Reference document number
2. If you have not entered a reference document number, the system
3. checks whether the invoice matches in the following attributes:
Company code
Vendor
Currency
Invoice date
Amount in
document currency
Depending on the system settings, a warning message or an error message appears if the system finds an invoice that matches all attributes.
Requirements
The field Chk double inv. (Check for duplicate invoice) must be flagged on the Accounting view in the vendor master record.
Regards
Aasif

Limitation for volume of invoices to be paid via ACH

Hi All, Users wants to know if the payment program will error out if the volume of invoices to be paid to one vendor via ACH increases to 300 or more invoices. The user suspects that the ACH file may limit the # of invoices payable on one file. any inputs on what is the limitation of volume for the ACH file and any work around if there is any limitation.
Thanks in Advance
Jay

Hi,
I think you can use the variant of the tab printout/data medium to restrict the number of the line in payment advice note.
Check in 'output control' the 'no.of items in payments summary' eq 10.
I don´t know if it´s require to config the FBZP -> Pmnt.methods in company code ->Pyt adv.ctrl -> restrited to XXX and Pymt adv. after... lines.
Best regards,
H.Marques

Duplication Check for Vendor Invoices

Can we check for duplicate invoices in SAP
Regards
Satish

Hi
The configuration settings are made in
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice
In vendor master you need to maintain the tick for Duplicate Invoice Check
Thanks & Best Regards
Sanil K Bhandari

Invoice: check for paid or credited

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