Invoice Match to be set as PO in Purchase Orders

In Purchase orders, I need the Invoice Match level to be set as 'PO' for the items defined with 'Receipt Required' as 'NO'. Is it possible?
If so, please guide.
Thanks,
Kaveri

The invoice match level gets it default from various sources such as Supplier, quote etc.
You can consider writing a when-validate-record personalization on shipments block that warns the user if the option is not set correctly.
Hope this helps,
Sandeep Gandhi

Similar Messages

How to show CVD as CENVATABLE (ie with set-off) in Import Purchase Order

Dear Sir,
In our existing SAP system , the Import Purchase having CVD are showing CVD as Delivery Cost . However we desire that CVD being CENVATABLE should get reflected with a Set-off in the similar fashion as cenvatable EXCISE-DUTY is being shown incase of DOMESTIC Purchase Order .
We request you to kindly pl guide us about this pl .
With Regards
Sonia Agarwal

Hi friends
As suggested in the posted reply , I have done following :
a) For CVD condition , Maintained accrual as FR3 in pricing procedure
b) Tick the condition as Statistical
c) In J1ID maintained Material as Raw-material
But still , the net value appearing in Purchase Order , includes the CVD .
Kindly guide us pl .
Regards
Sonia Agarwal

Set Commodity Code in Purchase order

hello,
I have implemented a BADi for purchase order for updating the commodity code/weight and Volume from material configuration.
It works fine with updating for weight and volume. But when trying to update the Commodity code I got a "time out" because it stops just before the call "CALL Method->Set_foreign_trade".
Do I miss something???
See the codes below.
METHOD if_ex_me_process_po_cust~process_item .
DATA: ls_mepoitem TYPE mepoitem.
DATA: it_conf TYPE TABLE OF conf_out.
DATA: wa_conf TYPE conf_out.
DATA: gs_zvcsd_conf TYPE zvcsd_conf.
DATA: im_data TYPE mepoitem.
DATA: l_data_new TYPE mepoitem.
DATA: lv_mtart TYPE mtart.
DATA: len TYPE i.
DATA: ls_mepo_eipo TYPE mepo_eipo.
DATA: ls_mepo_eipo_new TYPE mepo_eipo.
Get data
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
ls_mepoitem = im_item->get_data( ).
check entry from control table zvcsd_conf
SELECT SINGLE * FROM zvcsd_conf INTO gs_zvcsd_conf
WHERE matnr EQ ls_mepoitem-matnr.
CHECK sy-subrc = 0.
SELECT SINGLE mtart
FROM mara
INTO lv_mtart
WHERE matnr EQ ls_mepoitem-matnr.
CHECK lv_mtart EQ 'KMAT'.
CALL FUNCTION 'VC_I_GET_CONFIGURATION_IBASE'
    EXPORTING
      instance           = ls_mepoitem-cuobj
      language           = sy-langu
    TABLES
      configuration      = it_conf
    EXCEPTIONS
      instance_not_found = 1
      OTHERS             = 2.
CHECK sy-subrc = 0.
check weight is set from control table
IF NOT gs_zvcsd_conf-zweight IS INITIAL.
    READ TABLE it_conf INTO wa_conf WITH KEY atnam = 'VCSD_ZNTGEW'.
    IF sy-subrc = 0.
      len = STRLEN( wa_conf-atwrt ).
      IF len LE 7.
        REPLACE ',' WITH '.' INTO wa_conf-atwrt.
      ELSE.
        REPLACE '.' WITH ' ' INTO wa_conf-atwrt.
        REPLACE ',' WITH '.' INTO wa_conf-atwrt.
        CONDENSE wa_conf-atwrt NO-GAPS.
      ENDIF.
      ls_mepoitem-ntgew = wa_conf-atwrt.
      ls_mepoitem-brgew = wa_conf-atwrt.
    ENDIF.
ENDIF.
check volume is set from control table
IF NOT gs_zvcsd_conf-zvolum IS INITIAL.
    READ TABLE it_conf INTO wa_conf WITH KEY atnam = 'VCSD_ZVOLUM'.
    IF sy-subrc = 0.
      len = STRLEN( wa_conf-atwrt ).
      IF len LE 7.
        REPLACE ',' WITH '.' INTO wa_conf-atwrt.
      ELSE.
        REPLACE '.' WITH ' ' INTO wa_conf-atwrt.
        REPLACE ',' WITH '.' INTO wa_conf-atwrt.
        CONDENSE wa_conf-atwrt NO-GAPS.
      ENDIF.
      ls_mepoitem-volum = wa_conf-atwrt.
      ls_mepoitem-voleh = gs_zvcsd_conf-voleh.
    ENDIF.
ENDIF.
Set weight and volume
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
l_data_new = ls_mepoitem.
CALL METHOD im_item->set_data( im_data = l_data_new ).
End of get data
Get commodity code from configuration
IF NOT gs_zvcsd_conf-zstawn IS INITIAL.
    READ TABLE it_conf INTO wa_conf WITH KEY atnam = 'VCSD_STAWN'.
    IF sy-subrc = 0.
      ls_mepo_eipo_new-stawn = wa_conf-atwrt.
    ENDIF.
ENDIF.
Get foreign trade data
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
CALL METHOD im_item->get_foreign_trade
     RECEIVING
        re_data = ls_mepo_eipo.
ls_mepo_eipo-po_item = ls_mepoitem-ebelp.
ls_mepo_eipo-stawn = ls_mepo_eipo_new-stawn.
set foreign trade
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
CALL METHOD im_item->set_foreign_trade
    EXPORTING
      im_data = ls_mepo_eipo.
ENDMETHOD.

hello Christian,
Thank you for your comments and the quick response.
I have solved my problem now. I found two sap notes regarding this situation.
841803 -
ME_PROCESS_PO_CUST: Endless loop with SET_FOREIGN_TRADE
803749 -
ME_PROCESS_PO_CUST - Endless Loop
I also have found out an other thing. When I'm using the SAP Notes Search and type the key word "SET_FOREIGN_TRADE" and "ME_PROCESS_PO_CUST" I found nothing. Then I try to create a Customer Message and as you already knew that you have to enter a some words in the "Search term*" before you are allowed to create a customer message. The system shows the note 841803. Strange, rite?
So my conclusion is, if I can't find any note from SAP Notes Search then I will try to create an customer message.
Best regards
Linh Nguyen

Setting for Sending the purchase order via EDI

Hi,
I have no knowledge on the Sending the Purchase Order via EDI.
What is the setting that need to do in MM side?
Anyone has any idea?

Hello Janice,
Please refer the below LINKs which would provide you clear approach for configurational task of sending PO through EDI.
[LINK|http://help.sap.com/saphelp_46c/helpdata/en/dc/6b7c9f43d711d1893e0000e8323c4f/frameset.htm]
[LINK 2|http://www.erpgenie.com/sapgenie/docs/advanced_guide_to_edi_configuration.doc]
Regards,
SARTHAK

PS - Set Commitment only for Purchase order

Hi experts,
I would like to know if its possible set in the Customizing, the Commitment just for Purchase Order.
Because, currently we have fixed Purchase Requisition and Purchase Order.
Thanks in advance.
Nacho

Hi,
SAP Note:955107 addresses this problem. You may refer the note, but for easy reference, relevant portios of the note are quoted below:
Quote begins:
Symptom
The purchase requisition commitment should not be taken into account in the availability control.
How can this be achieved?
Reason and Prerequisites
This is a customer request.
It should be possible to enter purchase requisitions with any amount and only the resulting purchase orders should be checked by an availability control.
Solution
For Releases 4.6C, 4.70, 5.00 and 6.00 first implement the corrections from Note 955106 if you have not already done this.
Afterwards proceed as follows.
1. Create a utility program ZBPFCI21 of the 'Subroutine Pool' type. For the source code of the program refer to the attached correction instruction 488705.
              Caution: Do not use a different name than ZBPFCI21.
2. Adjust the source code within the utility program ZBPFCI21 as follows:
              When the residual order plan should not be included in the assigned value of the availability control, activate the line
                       CLEAR cd_flag_pr_commitment_avac.
              (That is, delete the sign '*' in front of the line.)
3. Save and activate the ZBPFCI21 utility program.
4. Reconstruct the assigned values of the availability control (Transactions KO31 for orders or CJBN for projects).
Quote ends.
Kindly acknowledge, if it meets your requirement.
Muraleedharan.R

How to set partial delivery for Purchase Order line item

Hi Team
We have created a PO for 100 quantity along with 25% over delivery tolerance. We have done 5 GRNs totaling for 95 quantity. when we try to do another 10 quantity, system not accepting the GRN.
I want to set the partial delivery for this line item. Please help how to do this.
regards
Ravi

where did you check the underdelivery tolerance of 0?
the PO is the place to check, changes in material master will notz effect existing POs.
if you removed the delivery complete indicator and the item still does not show up in MIGO, then set the "propose all items in MIGO settings"
if it still does not show up, then you might have other restrictions like confirmations , last goods receipt etc.
the error 'Document does not contain any selectable item" is often discussed in this forum, you will find numerous threads that list what you have to check.

How to set print form for Purchase order in SPRO txn.

Hi,
I need to find out the name of the smartform used to print purchase order.
Cheers
Senthil

HI,
go to SPRO - MM - Purchasing - Messages - Output Control - Message Types - Define Message Types for Purchase Order
select the message tyoe and then click on processing routines and you will get the form name..
Thanks & Regards,
Kiran

Invoice not match with the purchase order - Error FRM-40350

Hola a Todos, tengo un problema en el modulo AP al ejecutar "Lotes de Facturas" (Invoice Batches) cuando se quiere asociar una Orden de compra con la Factura, en las siguientes imagenes se muestra lo que sucedio.-
Hi Everyone, I have a problem in the AP module to run "Invoice Batches" when you want to associate a purchase order with the invoice is not match, in the following images shown what paso.-
Version Oracle EBS = 11.5.10.2
he visto las siguiente tablas y esto me muestra
Table RCV_TRANSACTIONS, no record found.-
gracias si alguien sabe cual es el problema.-
thank..

Hi,
Please be informed that for one a GR document wrt PO only one excise invoice can exist.
Ex PO-4500000010
GR no 5000000010
only one excise can exist and if the same excise invoice is reffered to another GR with the same PO system will throw an error message. Please let me know the exact business requirement in detail.
Naveen

Purchase Order with Invoice Plan

Hi,
I need to understand working with Invoicing plans for a Purchase Order. Especially the service PO for the rents and other related services.
How the PO is linked to the Invoice Plan and how the process happens in SAP?
Thanks in advance!

Creating an Invoicing Plan
The following procedure describes how to create an invoicing plan with the pre-Enjoy ordering transactions (ME21, ME22, ME23).
The procedure described is also applicable u2013 with certain restrictions u2013 to the Enjoy purchase order (ME21N, ME22N, ME23N).
If you are using the Enjoy purchase order, you will find:
·         The Invoicing Plan button and the indicators for GR-based invoice verification (GR-Based IV), service-based invoice verification (Srv.-Based IV), evaluated receipt settlement (ERS), and invoice receipt (Inv. Receipt) among the item details on the Invoice tab page.
·         The account assignment among the item details on the Account Assignment tab page
·         The Goods Receipt and GR Non-Valuatedindicators among the item details on the Delivery tab page
Prerequisites
Vendor Master Record
Before you can use the invoicing plan with automatic settlement, the Evaluated Receipt Settlement Delivery indicator must be set on the Purchasing Data screen in the vendor master record.
(If you wish to enter invoicing dates manually, this is not necessary.)
Purchase Order
●     We recommend using a framework order (that is a purchase order with a validity period and a reason for rejection). The invoicing plan can adopt the validity period specified in the PO header.
●     PO items for which you wish to use an invoicing plan must have account assignment irrespective of whether a material with a master record, a material described by a short text, or an external service is involved.
●     The GR/IR control facility must be set up in such a way that no goods receipt (or, in the case of services, no service entry) is expected - only an incoming invoice. If you wish to have automatic settlement, you must also set the Evaluated Receipt Settlement indicator.
If you nevertheless wish to allow service entry sheets for the item (e.g. for information purposes only), you must set the GR Non-Val. indicator.
Customizing
Under Purchase Order à Invoicing Plan in Customizing for Purchasing, you can maintain data such as the desired invoicing plan types, date categories, and date descriptions.
Procedure
       1.      Create a purchase order with account assignment (framework order).
Click to access the item overview (or the overview of service lines if you chose item category D for services).
       2.      Enter the desired material or service, the quantity, and the price.
       3.      Select the desired item and click Account Assignments to access the account assignment screen. Enter the account assignment for this item.
       4.      Click to access the item detail screen. Check that the GR/IR control indicators are set correctly on the item detail screen.
○     The GR and GR-Based Invoice Verification or Service-Based Invoice Verification indicators must not be set.
○     IR must be set.
○     You must set ERS if you wish to have Evaluated Receipt Settlement.
○     If you wish to have service entry sheets purely for information, for example, allow non-valuated goods receipt (i.e. select the GR Non-Val and GR indicators).
       5.      Choose Item ® Invoicing Plan. A window appears, in which the invoicing plan types predefined in Customizing are suggested. Choose the desired invoicing plan type and click Continue.
You can use the following invoicing plan types:
○     Periodic Invoicing Plan
■      You use the periodic invoicing plan if the total value of the PO item is to be invoiced in each period.
■      The system creates the invoicing dates automatically on the basis of the settings in Customizing.
■      The invoicing date and the amount to be invoiced are shown for each settlement period (e.g. month). In the case of the periodic invoicing plan, the amount represents the total value of the PO item.
■      You can change the suggested dates and block individual dates for automatic invoicing if necessary.
■      You can enter the start and end dates for the invoicing plan.
■      With the Dates from and Dates to fields, you can determine that an invoicing plan does not contain invoicing dates extending over the entire validity period of the purchase order but only for a certain period within that validity period. (E.g. within a validity period from 1.1. to 12.31, only dates within the period 1.1. to 06.30.)
■      With the Horizon field, you control how far into the future dates can be created. If you enter a date rule that adds six months to the current date here, invoicing dates will be created for just half a year in advance in each case.
The system automatically creates new dates if you change the invoicing plan or when you invoke the transaction for Updating Periodic Invoicing Plans. See Generating Further Invoicing Plan Dates
■      The In Advance indicator allows you to specify whether the invoice is to be created with regard to a prior or subsequent period. (E.g. at the beginning of February, either in advance for the month of February or in arrears for the month of January).
■      In addition, fields with information on the existing invoicing plan are displayed (e.g. the calendar upon which the date determination process is based).
○     Partial Invoicing Plan
■      You use the partial invoicing plan if the total value of the PO item is to be invoiced in several partial amounts.
■      You get an empty date overview in which you can manually enter the desired dates.
■      If you work with a reference invoicing plan, the system automatically generates dates in accordance with the reference plan.
You have the following options:
●      You create a reference invoicing plan in Customizing for the invoicing plan type.
●      You enter an existing invoicing plan as reference plan directly in the invoicing plan for the PO item.
■      You can flag a date in field B (Billing/Invoicing Rule) as follows:
●      As a down payment (percentage or value)
●      As an invoicing date (percentage or value)
●      As a final invoice
       6.      Click to return to the item overview.
       7.      Click to save the purchase order item with the invoicing plan.
You can then start the automatic invoice creation process during invoice verification.
For more information, refer to the section Settlement of Amounts Due Under Invoicing Plans.
Once assigned to an item, the invoicing plan type (e.g. partial invoicing plan) cannot be changed. If you wish to assign a different invoicing plan type, you must delete the item and create a new one.
Generating Further Invoicing Plan Dates
If you have assigned a periodic invoicing plan to a PO item but have not initially defined invoicing dates covering the entire validity period of the purchase order, you can generate further dates in due course.
You have created a PO item with a periodic invoicing plan for a certain planned procurement. The purchase order is valid from 1.1. to 12.31. When creating the invoicing plan, you specified one invoicing date per month for the first half of the year. You have not yet planned any dates for the second half of the year because you do not wish information from the invoicing plan to be passed on to purchase order commitments at this stage, for example.
By mid-June, it is clear that the PO is to proceed as envisaged, and you therefore wish to schedule invoicing dates for the remainder of its validity period.
Procedure
To schedule further invoicing dates, proceed as follows:
Choose Purchase order ® Follow-on functions ® Period. invoicing plan
Specify the purchase orders for which invoicing dates are to be generated in the invoicing plan and perform the function.
A log can be created if desired.
Result
The system adds further dates on the basis of information such as the validity period or horizon from Customizing, the purchase order, and the invoicing plan.
regards,
indranil

Validate invoicing parties between invoice and purchase order

Hello
I am trying to find a solution around how to validate invoicing party in invoice to invoicing party in purchase order.
i.e. PO vendor is 8700 and has invoing party as 8500 as a partner flowing through partner determination from vendor master, when i create invoice though MIRO or EDI, system should hard stop invoice if invoicing party is not 8500 (other than purchase order invoicing party)
i am trying to achive this through standard setting of partner detemination and setting M8-286/287 message as "E" in OMRM but system is not validating invocing parties and letting create invoice with any vendor.
Our system does not have BADI MRM_PARTNER_CHECK due to EHP is not latest.
This seems standard functionality to me but somehow not working through standard SAP settings.
has anyone came across such a requirement and have soultion ?
Any help will be appreciated <Text removed by Moderator as it suggested "favour">
Thanks
Dharmesh
Message was edited by: Jyoti Prakash

Hi,
   M8286 is triggered while you enter multiple PO's with different invoicing parties in MIRO. The system design is explained in the KBA: 1688253 - MIRO invoice is booked with different vendors from the Purchase Order . As of my knowledge, the same is not triggered if you change the invoicing party in MIRO header.
   From EHP 4, M8 777 message can be used to control the vendor change in MIRO. If you are in lower version, either you may go for development or you may make the invoicing party field as "output only" using transaction variant in SHD0 (but I am not sure whether SHD0 will work for EDI).
   If you are going for development, refer the note: 1156325 - BAdIs in the Logistics Invoice Verification environment
Regards,'
AKPT

Q55: Relating AP Invoice payment direct to a Purchase Order

Dear All,
I want to create a report that tells me which AP Invoice relates to a line item on a purchase order but am having difficulty in thinking through the logic.
I can relate a GRPO to a PO and an API but cannot think how to relate an API direct to a PO.
Can anyone give me some assistance please?
Thanks,
Robin

Gordon, the data is being extracted correctly but each time I execute the report the columns appear in a different sequence. I have never experienced this before - do you know why this hsould happen?
I have amended your script to the following so far:
Select
t0.docnum as 'PO Number',
t0.cardname as 'Supplier',
t0.docstatus as 'PO Status',
t1.ItemCode as 'Item Code',
t1.dscription as 'Description',
t1.shipdate as 'Delivery Date',
t1.whscode as 'Warehouse',
t1.Quantity as 'Qty',
t1.LineTotal as 'GBP',
t3.DocNum as 'GR Number',
t2.Quantity as 'GR Qty',
t5.DocNum as 'AP Number',
t4.Quantity as 'AP Qty'
From
opor t0 inner join por1 t1 on t1.docentry = t0.docentry
left join pdn1 t2 on t2.baseentry = t0.docentry and t2.basetype = 22 and t2.baseline = t1.linenum
left join opdn t3 on t3.docentry = t2.docentry
left join pch1 t4 on (t4.baseentry = t3.docentry and t4.basetype = 20 and t4.baseline = t2.linenum)
or (t4.baseentry = t0.docentry and t4.basetype = 22 and t4.baseline = t1.linenum)
left join opch t5 on t5.docentry = t4.docentry
WHERE
t1.shipdate >= '[%0]' and
t1.shipdate <= '[%1]'
ORDER BY
t0.docnum

Excise Invoice Number through Purchase Order no. or Material Document no.

Hi,
Is there any report through which I can find Excise Invoice Number (J1IEX) with the help of either Purchase Order no. or Material Document no.?
Can anyone provide some idea in this regard?
Thanks in advance

Using transaction code J1I7,You canfind excise invoice no in report,with purchase order no. or Material document no. as inputs.

Partial Invoice from Purchase Order

Hi Experts
I did a Purchase order for 10,000 and invoiced for 5,000 but when I try to do the incoice for the balance amount the sytem does not have any open purchase orders.
My question is if we do invoice for partial amount can we have the purchase order still open or how to go further
please help
thanks and regards
vinodh

Hi Vinor,
In your scenario, you shold have used an AR downpayment Invoice to bill partial amount.
In SBO, as long as you have copied all quantities from 1 document to the next (In your case, you have copied all qty which is 1 to the next document), hence your Purchase Order was closed. This is a normal behaviour.
To bill partial payment, do use AR downpayment invoice.
Hope it helps.
Warmest Regards,
Chinho

Relationship between sales standard order u2013 Purchase order u2013 Sales Invoice

In the function screen u2018Document flowu2019, I see the relationship between the sales standard order, purchase order of material and the sales invoice this material. In the table VBFA, it exists the relationships between the Sales Standard Order u2013 Purchase Order and Sales Standard Order u2013 Sales Invoice, but it doesnu2019t exists the relationship between Purchase Order u2013 Sales Invoice.
I need to link a Purchase Order with a Sales Invoice, which it has invoices the corresponding material had been purchased before, but I donu2019t know which table SAP maintenance this relationship.
Thanks in advance.
Xavier Gràcia.

you found the table, there is no other with a direct link.

Invoice Partner Not Defaulting Into Purchase Order

We have recently upgraded to 6.0 and since go-live we have been having an issue where the invoice partner does not always default into the purchase order at conversion from PR. Can anyone offer assistance?

Hi,
Is there any specific Copy Control Routine or User Exit that copy Partners from a Purchase Order Header to Delivery Header?
Please provide me the Routine Name/Number or User Exit Name.
Thanks,
RV

Invoice Match to be set as PO in Purchase Orders

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