Journal Entry Headers

Hello,
I have created a Journal Entry template for BPC 5.1 SP3, and in the header i have selected 5 dimensions. Currently, all of them show up blank except Currency, which is defaulted to LC. My question is, is it possible to have my own defaults for header rows? (E.G. I'd like it to default to CAD instead of LC). I have tried to change it and searched around and i haven't had much success.
Thanks a lot!
Don

Hi Don,
No, that is not possible.
You can use the ENABLEJRN property on each dimension to limit the members allowed for Journal Entry
You can also use Journal Validation Rules when you want a member dependant from another (eg account = balance sheet account, then only show relevant flows for the accdetail dimension)
Rgrds
Bjorn

Similar Messages

How to get Data from SAP B1 through Journal Entries objects (Excel VBA)

Hi Genius
i had try to login SAB B1 thorugh MS Excel VBA code and it worked well. but i need some questions regards getting the data from after login. that means i want the Posting date, Transaction No, account code, debit and credit amount from Journal entries posted in a particular day through MS excel VBA into excel sheets 1 cell A1:E1
how i get it if any possible ways to do that
here my code to login
Public Sub login()
    Sheets("Login").Select 'access the login tab
    Worksheets("Login").Range("B1").Activate 'put focus on cell B1 (manager)
    B1UserID = Trim(ActiveCell.Value2) 'set Businsss One user
    ActiveCell.Offset(1, 0).Activate
    B1Password = Trim(ActiveCell.Value2) 'set Business One password
    ActiveCell.Offset(1, 0).Activate
    sqluser = Trim(ActiveCell.Value2) 'set SQL user
    ActiveCell.Offset(1, 0).Activate
    sqlpass = Trim(ActiveCell.Value2) 'set SQL password
    ActiveCell.Offset(1, 0).Activate
    Db = Trim(ActiveCell.Value2)      'set Database name
    ActiveCell.Offset(1, 0).Activate
    Server = Trim(ActiveCell.Value2) 'set Server name
    Set company1 = New SAPbobsCOM.Company 'initialate DI company object
    company1.DbServerType = dst_MSSQL2005
    company1.Server = Server
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    company1.CompanyDB = Db
    company1.UserName = B1UserID
    company1.Password = B1Password
    'connect to the database
     lRetCode = company1.Connect
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End Sub
pls help me
advance thanks to solvers

Gordons way is the easiest - just query the OJDT table for journal entry headers and JDT1 for journal entry lines if needed.
But if you want to work with the business objects:
'Journal entry
   Dim oJE As SAPbobsCOM.JournalEntries
   Set oJE = company1.GetBusinessObject(oJournalEntries)
   oJE.GetByKey(1234)
   Dim postingDate as String
   postingDate = oJE.DueDate
'etc etc

How to default Ledger to SLA.: Create Subledger Journal Entry

Here we have default the ledger for Data access sets , but also here not default the ledger.
steps:
1. AP-> ACCOUNTING
Subledger Journal Entry Headers:
Ledger[ ]

Dear SAP Student
It is just like inter unit cash transfers. Also each department is spending cash on its own. Now that I would like to know the balance cash departmentwise.
As you said if I receive and pay through vendors I would be in a position to know only vendor wise balances. It does not serve my very purpose of deparmentwise balance of cash.
I agree with Selva to go in for creating deparmentwise cash journals in the company code since each deparment is incurring expenses also and each department wise balance is also required.
Aravind

Journal Entry/Document headers

In the journal entry layout, certain fields are coming in the header portions and I want to bring it to line item level so that I can enter the data against line item.
For example I have ' Trading partner' field. Rather than coming in document header I need the same to come in line item, so that I can enter the trading partner detail against each line item level.
This is specific situation in regard to manual adjustment for Intercompany related transaction.
How to handle this? Appreciate the helpful answers...

Stepanie,
are you talking about the text for the Journal Entry or the actual entry configuration?
We only have been able to set the text/description for the document, not the individual line items.
For the BCS experts - is it possible to do that? There is no attribute for the line item text - would we need to create a new one and maintain it?
thanks

Journal Entry

Hi All,
I have to update one field(Header- User defined) in journal entry using DI API for each and every transaction. I know how to update journal entries using DI API but my issue is under which event i will write my update code when system post Journal entries automatically
or
How I will update journal entry which is posted by system using DI API.
I dont want to write update query in Transaction notification Procedure also.
Regards
Firos

Hello Firoz,
The problem:
Documents using integration booking (JE-s) are notified by SP_TRANSACTIONNOTIFICATION, but JE.-s are not recorded there. So you cannot monitor the creation of JE-s.
But, some logic you can find the JE-s booked by Integration
You monitor the et_form_data_Add event on all forms,
- if you are before action, record the journal entry autokey from ONNM (object type 30)
- and when this event executed, you can compare the autokey of journal entries in ONNM table as you have recorded. If the number is difference, you have a background posting happened, so you can call your DI API update procedure.
What i would do in this situation (running logic of the addon)
1. Create an SQL table for storing the updated JE keys
2. Check the OJDT table by time to time (ET_FORM_DATA_ADD event is a good)
3. Update JE headers and record the updated keys in the SQL table created in point 1.
By this method you can populate your field. This solution is also good when an addon is not running on each client.
Regards
János

How to identify manual journal entries

Hello,
In the GL tables, GL headers and GL Lines, how can we identify if a journal entry is an automated entry or a manual entry.
That is, entries can be made into the General ledger through Interface programs or other import methods. We describe them as Automated.
And if journal entries are made directly into the GL, how to identify them against the automated ones.
I need to know from a backend perspective, i.e which column in which GL table specifies if an entry is a manual or an automated journal entry.
For Ex: In the GL_JE_Headers table, the JE_Source and the JE_Category mentions from where the source is.
Like, JE_Source is Payables and Je_Category can be Purchase Invoices or Payments.
Looking at the above line, we can identify that this is an automated entry from Payables.
How to identify the manual entries.
Your help is greatly appreciated.
Thank you
Bob

Hi Bob,
In the GL_JE_HEADERS table, column JE_SOURCE would have value as "MANUAL", this indicates that journal is created manually in General Ledger module and not imported from subledgers ....There is no indicative column for us to identify whether it is Automatic or Manual .... values such as MANUAL and RECURRING indicates entries that were created directly in General Ledger Module...
Also in the GL_JE_LINES table, for GL_SL_LINK_ID and GL_SL_LINK_TABLE coumns, the column values would be NULL/Blank, since these columns normally contains reference to the base transaction in the subledger ....for a manual transaction there wont be a reference to subledger, hence they would remain as blank ..
Regards,
Ivruksha

FSCM 9.0: COBOL Process GLPPPOST does not post Journal Entry correctly

Folks,
Hello. I am workin on FSCM 9.0 General Ledger module. "Edit Journal" is AE program that works correctly. But "Post Journal" is a COBOL program that does not works correctly.
COBOL process GLPPPOST posts only debit accounts of a Journal entry into table PS_LEDGER but does not post credit accounts of a Journal Entry into table PS_LEDGER. When run the Ledger Report, the report has only column headers and has no data.
Does FSCM 9.0 have a problem or COBOL process does not work correctly ? Can any folks help me ? Thanks.

Folks,
Hello. Thanks a lot for replying.
I linked my Ledger Group RECORDING with my Business Unit BU01 using "Set Up Financials/Supply Chain > Business Unit Related > Ledgers For A Unit". Then linked UserID VP1 with BU01 in User Preference. I have checked all information about the 3 concepts (VP1, BU01 and RECORDING) and don't see anything wrong.
I suspect the problem is in the Journal Line page because its Chartfileds belong to 2 SetID (SHARE and FEDRL) and 2 Business Unit (BU01 and BU02).
When define Chartfields value using "Setup FSC > Common Definition > Design Chartfield > Define Value", I see Chartfields "Fund", "Class" and "Program" with SetID "FEDRL", and other Chartfields with SetID "SHARE". The 2 SetIDs are default in the system.
Because one Business Unit (BU01) can link to only one SetID (SHARE), I create one more Business Unit BU02 and linked with SetID "FEDRL". Thus, when create a Journal entry using "General Ledger > Journal > Create Journal ", we type in Business Unit (BU01) and Ledger Group (RECORDING) in Header page, but in Line page, some of Chartfields link with SetID SHARE and BU01, and some of Chartfields link with SetID FEDRL and BU02. The journal entry indicates "Inter/Intra Unit Journal". When select "Edit Journal" and click "Process", the message comes up as follows:
"Ledger Group RECORDING is not valid for Business Unit BU01. Ledger Group defined for this journal is not valid for the Business Unit BU01".
My question is: That the Chartfields in Journal Line page link with 2 SetIDs and 2 Business Units causes the above error ? Can any folks help ? Thanks.

Journal Entries FB50 and Parking

FI Gurus,
Client wants to have some users to only be able to park documents in FB50 and Not be able to post. Then have a different person to approve the JE based on dollar amount and post journal entry if it is within their $ amount authority. Does anyone knows of a procedure to accomplish this?
Thank You for your help

Hello Frank,
For the enjoy PP transactions as FB50, please consider Business transaction events.
Please take the following steps.
Start transaction FIBF, this is a well experieced way to prevent posting in ENJOY PP transactions as FB60 for instance. Please start transaction FIBF, menu environment -> info system (P/S), start this report w/o any further selections and choose key 00001140. How to proceed now isdescribed and claryfied by example in the documentation. As far as authority objects are concerned no particular activities are necessary.
You will see the following information referenced in the documentation.
FU SAMPLE_INTERFACE_00001140
=============================
Functionality
     This function module is an interface description only and does not contain any instructions. It is intended for developers of those additional components that provide their own function module at
Event 00001140 (Change document, transaction access).
     Function module SAMPLE_INTERFACE_00001140 must not be changed.
     If you want to create your own function module that is to be accessed at      the callup point mentioned above, proceed as follows:
     1. Copy the function module to your own name range.
     2. Do not change any transfer parameters !!
     3. Write your own coding in the copied function module.
     4. Save and activate your function module.
     5. Carry out the necessary settings in Customizing. Business
         Transaction Events
EVENT
     The event is in the PBO part of the FI Enjoy Transactions (FB60, FB50, FV60 and so on). Here you can determine which buttons or menu paths are to be deactivated for specific customers.
INTERFACE
Table T_BKPF with the document headers is transferred to the additional component. Parameter I_PARKED is also transferred; this has the value 'X' if the document has been parked. Use this data to determine which actions the user is not permitted to perform.
Fill table T_EXCTAB with the OK-Codes that are not to be active. These are hidden in the transaction.
Example
For example, in the parking transactions (such as: SY-TCODE = 'FV60'), you can prohibit posting (OK code 'BU') if the user name in the document header is the same as the current user. This enables you to use the dual control principle.
     Example coding:
if sy-tcode = 'FV60'.
if i_parked = 'X'. " document has already been parked
     read table t_bkpf index 1.
     if t_bkpf-usnam eq sy-uname. " park user = current user ?
        t_exctab-okcod = 'BU'.        " do not allow to post
              append t_exctab.
      endif.
     endif.
    endif.
Parameter
     I_PARKED
     T_BKPF
     T_BSEG
     T_EXCTAB
Exceptions
Function group
     BFFMSMPL4
Please also review note 361420.
I hope it helps
Best Regards,
Vanessa Barth.

Error while posting to Tax Journal Entry for sales and use tax

Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
Suvarna

You may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change

Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.

I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very much

Hi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin

NULL Value in Journal Entry and Wrong Tax Summary

Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutions

Thaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi

Preview of Journal Entry - G/L effect , GL Mapping reference

Hi All,
I have observed that due to non availability of preview of Journal Entry - G/L effect, there are chances that customer/users come to know of wrong G/L Mapping after the posting of transaction.
If an option to preview the G/L effects before adding a transaction e.g. A/R Invoice,Sales Delivery etc... is available than the customer/user can rectify the G/L Mapping or the G/L selection at the transaction level.
Also if one column say GL mapping reference can be added in Journal Entry, the purpose is to store infromation from where the SAP B1 has picked up the GL e.g. from GL increase , GL deccrease , Price Difference from Item Group,Ware House,Item Level GL Mapping.
Best Regards,
Samir Gandhi
Edited by: Samir Gandhi on Apr 22, 2009 7:30 PM

Dear Peter Dominik,
I think it is good to show the to be Journal entry effect on click on Add botton, this way user will not have to take additional pain click on preview button to see the JE, but for all cases every user will have to forcefully see the JE screen and confirm that it is OK, and he/she will not be able to change it.
BR
Samir Gandhi

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan

Automaticly offer outstanding items of a business partner in journal entry

One Customer ist a stright bookkeeper. Hi only likes to book in the journal and won't use the banking wizzard.
Is there a possibility, that there will be automaticly an offer with the outstanding items of the business-partner when making a journal-entry like:
GL 1.000,00 against BP
Thanks for helping

Good morning,
thanks for your answer. I know this proceeding i've written from other ERP-Software (sage).
When you make a journal entry, i'll get an offer of the outstanding items from the BP an i can choose, where i'll subtract the payed amount from.
I see, there is no standard possibility to do so in SBO.
Why you say, that it isn't a good practise to pass yournal entries on bp?

*Journal Entries while uploading the vendor master data from legacy system*

hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PM

Hi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards

Journal Entry Headers

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