Preview of Journal Entry - G/L effect , GL Mapping reference

Hi All,
I have observed that due to non availability of preview of Journal Entry - G/L effect, there are chances that customer/users come to know of wrong G/L Mapping after the posting of transaction.
If an option to preview the G/L effects before adding a transaction e.g. A/R Invoice,Sales Delivery etc... is available than the customer/user can rectify the G/L Mapping or the G/L selection at the transaction level.
Also if one column say GL mapping reference can be added in Journal Entry, the purpose is to store infromation from where the SAP B1 has picked up the GL e.g. from GL increase , GL deccrease , Price Difference from Item Group,Ware House,Item Level GL Mapping.
Best Regards,
Samir Gandhi
Edited by: Samir Gandhi on Apr 22, 2009 7:30 PM

Dear Peter Dominik,
I think it is good to show the to be Journal entry effect on click on Add botton, this way user will not have to take additional pain click on preview button to see the JE, but for all cases every user will have to forcefully see the JE screen and confirm that it is OK, and he/she will not be able to change it.
BR
Samir Gandhi

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Cannot preview journal entry in AP Invoice

Dear Experts,
Good day!
One of the users who create AP Invoice cannot preview the journal entry while adding such document. SAP B1 automatically directs it to the approval process? What would be the possible cause of this? He is a limited financial user with full authorization in AP invoice, Journal Entry etc.
I hope you could help me with this.
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Alven

Hi Sir,
Thank you for your response.
But in my unit i can preview the journal entry before SAP activates its approval process. By the way I am using SAP v9.0 PL12 and my client use only v9.0 PL05..
I just discovered that its a program error and such bug was fixed in PL08.
Please see SAP Notes below.
http://service.sap.com/sap/support/notes/1905717
http://service.sap.com/sap/support/notes/1925757
Regards,
Alven

Journal Entry Preview before adding any transactions

Hi experts
Is there any way to see the preview of Journal Entry before adding any transactions.
for ex ' AR Invoice '. Just like Simulate functionality in R/3 .
Thanks
Ashish Ranjan

In Business One there is no such possibility.

G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11

Hi,
G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11
I am creating an independent AP Invoice, there are two issues:
1. On line level G/L Account field is not open for selection
2. I have then selected and updated the account on Form Settings. Same account gets updated on line level.
In Journal Entry selected G/L account on line level shall be hitted. But it does not put any effect on JE. Accounting is set by Warehouse. It picks up accounts from warehouse only.
Need help its urgent.
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Invoice is Item Type.
G/L Accounts are set by Warehouse. But if explicitly we are want to change the account on line level in that case, it is not getting reflected in Journal entry. On AR Invoice same scenario works perfectly. On line level I can change the accounts explicitly and have the effect on Journal entries.
Issue seems to be on AP side only.
As required please find attached the screen shots.
JEwith mapped GL Account on Warehouse
JEwith different GL Account on line Level via Form Settings
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Hello,
I've got solution from SAP notes. From the notes, the problem is probably caused by :
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2. Unbalanced Reconciliation
3. Document is closed but the Document Journal Entry is Unreconciled
4. Business Partner Balance is Incorrect
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Outstanding amount for a Journal Entry

Dear all
when we create a journal entry and do a partial outgoing payment based on that Journal entry to a perticular vendor how we an find out how much is outstanding in that journal entry in table level ?????
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Hi Kanishka
In 2005 the system did not cater for partial allocations at journal level. The internal Recon number field woudl only get a number if all the documents in a payment were matched 100%. If just one document at row level in a payment was paid partially, the whole journal would be treated as unmatched. To make it worse, when you open the manual reconciliation function, it displays all these transactions as open, and does not show the partial amounts or full amounts for that payment, thereby allowing you in effect to reconcile "a second time" on the same documents.
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Journal entry to be separated in details

dear all,
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Eg:
DO:
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Item B -$200
But above 2 items belong to the same COGS account
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Dr COGS 300
Cr Stock 300
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Cr Stock 300
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jo

Sure......
1. Open Item Master of 'A' and go to Inventory Tab and change its GL Acount Method to Item Level and then go to Inventory Tab of Same Item and map GL account for Cost of Goods Sold as per Item and also Map its Inventory Account.
2. Do same steps for Item B also.
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Do all those steps for in Demo DB..........
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Rahul

Pld on journal entry

hello sap experts
how can i track     Booking Document No.( SO & PO DOC NO's)
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regards
Jenny

Hi Jenny,
IF you need to get the SO (or) PO No, Doc Date & Posting Date(invoice based) on Journal Entry.
Try this,
When you add the invoice at that time
you can add the SO (or) PO No, Doc Date & Posting Date in Journal Remarks Field in invoice.
Journal Remark field value will be store to Remarks field on Journal Entry document.
Table -> OJDT - Journal Entry.
Column -> Memo - Details.
Try this,
->> Open the Journal Entry(System) PLD and Save as the New PLD.
->> Open the New *J.E *PLD and Create Database Field then Assign the Journal Entry Remarks field.
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Error while posting to Tax Journal Entry for sales and use tax

Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
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Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
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Kindly help me how to fix the above issue.
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You may want to check out the following notes... they may shed some light on your problem.
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Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.

I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very much

Hi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
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Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
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A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
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Thaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
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Nagarajan

Automaticly offer outstanding items of a business partner in journal entry

One Customer ist a stright bookkeeper. Hi only likes to book in the journal and won't use the banking wizzard.
Is there a possibility, that there will be automaticly an offer with the outstanding items of the business-partner when making a journal-entry like:
GL 1.000,00 against BP
Thanks for helping

Good morning,
thanks for your answer. I know this proceeding i've written from other ERP-Software (sage).
When you make a journal entry, i'll get an offer of the outstanding items from the BP an i can choose, where i'll subtract the payed amount from.
I see, there is no standard possibility to do so in SBO.
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*Journal Entries while uploading the vendor master data from legacy system*

hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PM

Hi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

Preview of Journal Entry - G/L effect , GL Mapping reference

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