Journal Entry rpt using Crystal 8.5

Post Author: tasha
CA Forum: General
Good Day, I have created a report by journal entry and wanted to find out if there is a way that this information can be manipulated once in crystal? most of the journals are emails that's attached and there are many spaces and blank lines as is from call log. I would like a cleaner rpt. if possible Thank you for any suggestions / help you can give~ tasha ~

Hi Saurabh,
CR 8.5 never was side-by-side compatible with any other version of CR runtime.
And as of CR 9 you no longer are licensed to be able to use crpe32 as the reporting engine. R&D can change it at anytime so absolutely no support for it in that respect either. After CR 9 crpe32 was completely rewritten and a lot of parts were removed into their own dll's. The major parts were the DB drivers were renamed and the Parameter API's were also updated and old one's are no longer recognized, or may not work the same way.
So why not simply completely drop 8.5 since it is over 12 years old now... There is no reason you need to still be supporting it. We dropped support for it a long long time ago.
Don

Similar Messages

Error while importing Journal Entries by using Data Transfer Workbench (DTW

Dear Experts,
when i am trying to import journal entries (expese entry, met my cash) i got a error message for without entering the tax group.
error message " you cannt post abase amount wihtout taxgroup JDTI BaseSum [line:1] [application defined or object error 65171]
but in example (proving by SAP ) all these are mentioney as date ( tax group)
please give me a solution for this.

Hi Jijo,
Check the link
JE Tax Group
Regards
Jambulingam.P

Post journal entry automatically when a certain account is posted

Dear all,
Thanks for your attention.
I would like to post an Journal entry automatically at the same time (or just after) a certain account is posted.
Certain account means an account ID for Payment Difference of Payment for Invoice.
I would like to reverse payment difference amount and post same amoount with another account ID.
What we need to do is to catch the event of each posting and if find the account ID, post another journal entry by using action "post".
But I have no idea where to catch posting occurs.
Could you tell me if anyone know what I should do for this?
If you need more info, please ask.
Thanks,
Mai

Hi Mai,
If you go to General ledger work center and click on Journal Entries view.
Here you can do advance filter and find the journal entry type of posting ( Cash Disbursement for instance) and you can make a note of the diff amount that got posted may be due to payment difference/exchange rate diff etc.,
(One way of finding out which is the journal entry id, you can find this id by going to invoicing & in its document flow.)
Now create a manual Journal entry voucher for this diff account and as you want to move this to another account, select it as offsetting.
Thanks
Lokesh Sharma

How to add a Journal Entry - Error "Code undefined"

Hi, i want to add a simple journal entry by using DI-Api. The problem is, i always get the error message "Code undefined" when I use the Debitor-AccountCode.
My code is like that:
oJ.TaxDate=dTaxDate;
oJ.AutoVat=BoYesNoEnum.tNO;
oJ.Lines.AccountCode="2000";    //Customer
oJ.Lines.ContraAccount="4020";
oJ.Lines.Credit=dCredit;
oJ.Lines.Debit=dDebit;
oJ.Lines.TaxDate=odTaxDate;
oJ.Lines.ShortName="23121089";
oJ.Lines.LineMemo="Ausgangsrechnung";
oJ.Lines.Add();
oJ.Lines.AccountCode="3500";   //VAT
oJ.Lines.ContraAccount="23121089";
oJ.Lines.Credit=dCredit;
oJ.Lines.Debit=dDebit;
oJ.Lines.TaxDate=odTaxDate;
oJ.Lines.ShortName="23121089";
oJ.Lines.LineMemo="Ausgangsrechnung";
oJ.Lines.Add();
oJ.Lines.AccountCode="4020";
oJ.Lines.ContraAccount="23121089";
oJ.Lines.Credit=dCredit;
oJ.Lines.Debit=dDebit;
oJ.Lines.TaxDate=odTaxDate;
oJ.Lines.ShortName="23121089";
oJ.Lines.LineMemo="Ausgangsrechnung";
oJ.Add();

Hi,
Here is the code to find the BP account number:
oRecordset = ((SAPbobsCOM.Recordset)(oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.BoRecordset)));
                    oRecordset.DoQuery("SELECT [LinkAct_3] FROM [dbo].[OACP]");
                    oRecordset.MoveFirst();
                    if (oRecordset.EoF == true) // We have a Error
                        oCompany.GetLastError(out vmp_B1_Error_Code_int, out vmp_B1_Error_Message_string);
                        SBO_Application.MessageBox("Add-On Error (Forgestik Inc.): ERR-789 \n " + "Cash Account does not Exist "+ vmp_B1_Error_Message_string, 1, "Ok", "", ""); // My Error Code
                    else
                        vm_CachAccountNumber_string = Convert.ToString(oRecordset.Fields.Item("LinkAct_3").Value);
...Then you have to use the system account number "_SYS00000000353" not the displayed account number in B1...
Thank you,
Rune

Error while posting to Tax Journal Entry for sales and use tax

Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
Suvarna

You may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change

Creating a file to be used by report ROIUH_LOAD_JEINTF for journal entry

Hello everyone,
My doubt is related to the PRA module -
I have to create a file to be used by program ROiUH_LOAD_JEINTF for journal entry creation. There are other programs also creating a similar file to what I am expected to create.
When I observe the existing programs, they have not used OPEN DATASET statement, instead directly used the TRANSFER dataset and then CLOSE DATASET.
What that does is it creates a file on the app server in a different format with only 1 line even if there may be like 10 lines of journal entry. The file mainly contains # which seems like some internal coding by the system.
When I tried using the OPEN DATASET statement, it wrote all the lines to the app server that were there in my internal table.
However, when I do not use the OPEN DATASET statement, it creates a file with just one line and maily # instead of the actual data from internal table.
Can any one explain what difference does it make to the system when we do not use the OPEN DATASET statement.
You help would be highly appreciated.
Thanks and Regards,
Shipra.

Hello Satish,
Thank you for your response.
I think I was not clear enough about my doubt. I do not have any confusion about what OPEN DATASET would do.
In my case, there is a file being written to the app server without using an OPEN DATASET for OUTPUT statement. The Z program directly calls a TRANSFER statement.
The file that is created on the app server looks like:
7042008-11-01 000200100840 ######RD##################203 #### #####10012888 #####RI01 MC3
This file is used by the program ROIUH_LOAD_JEINTF. There are several lines in the internal table for Journal Entry creation but only 1 line shows in the file. However, when you debug the program ROIUH_LOAD_JEINTF with the above filename, you would see that it takes up all the JE lines that were passed from the previous program (the Z program) which created this file.
However, when I changed the Z program to have an OPEN DATASET statement, it had all the lines displayed in the file, the file was very readable.
I just wanted to know how does the system write to app server when no OPEN DATASET statement is written in the program.
Hope I am clear this time. Thanks again.
Regards,
Shipra.

Using Crystal Reports as the default for opening .rpt files

Hi all,
I know this is a simple question with a simple answer, but I'm baffled, so here goes. I'm using Crystal Reports 2008 and I have the Crystal Report Viewer installed on my computer. I want to open .rpt files with Crystal Reports 2008 as the default application, not Crystal Report Viewer.
When I right-click the .rpt file I have three options, Crystal Report Viewer 2008, Microsoft Visual Studio Version Selector, and Choose Program. When I select Choose Program, then click the Browse button, Crystal Reports is not available as one of the programs to choose.
When I look at the programs available via the Control Panel, I see Crystal Reports 2008, but I'm not able to select it as the default for opening .rpt files. I'm assuming the program file is in my Program Files folder somewhere in the Business Objects folder, but I'm not sure which file I need to set Crystal as the default program. Can someone please point me in the right direction? Thanks in advance.

C:\Program Files\Business Objects\Crystal Reports 12
then crw32.exe

AR: Journal Entries Report Convert to Excel using XML

Hi All,
The Client ask to add a column and change the output format to Excel (using XML Publish) to the standard report " AR: Journal Entries Report" whish is Spawned ..
i know the Report calls other report called "Journal Entries Report - Output" using some parameters one of them is "P_LAYOUT_DESCRIPTION" which may be 1 of these values
Print Detail By Account , Print Detail By Category , Print Summary By Account , Print Summary By Category
and each one of them has different layout
Now i want to know
1- the ability of adding a column to this report (SPAWNED)
2- The ability of translating the output to EXCEL,PDF,RTF (using XML Publisher)
I Know the steps of how to convert a report to XML using data definition and template, but the spawned program calls the "Journal Entries Report - Output" by specific parameters and doesn't mention the template name that will be used or output type of the template
as if i'll create 4 templates one for each layout how to let the Main report calls the output report giving it the correct template that should be displayed
Best Regards,
Amir

Sure i used it , and i created many templates for it with different layouts ,
But the user needs this report specially :(

Fixed Exchange Rate in Journal Entry- How to use?

Hi Expert,
We need to create a journal entry with different rate VS exchange rate table.
Is there any way to ovirride the exhange rate during the journal data entry?
I hv already reads discussion on this topic but i want like following Scenario
In Exchange rate And indexes i hv define EUR=80 And INR=1
Now i want following Manual JE
GL/BP code                   Debit(FC)                Credit(FC)                 Debit                       Credit
Any Foreign Curr Acc       EUR 10.00                                            750.00
Any INR Curr ACC                                          EUR 10.00                                             750.00
I have already make tickmark on Fixed Exchange rate    EUR       75.00
but it is not working it shows following JE
GL/BP code                   Debit(FC)                Credit(FC)                 Debit                       Credit
Any Foreign Curr Acc       EUR 10.00                                           800.00
Any INR Curr ACC                                         EUR 10.00                                               800.00
Plz Replay i m waitting.......my client want result on urgent basis.....
Regards,
Sandy

Hi Sandesh,
Do you mean after you have added JE, you review it and it is not similar to the JE when you add?
Toan

Validate Journal Entries using write back BADI (UJR_WRITE_BACK)

Hi Experts
I need to validate journal entries such that the total credit and debit postings for each COMPANY is equal. Also I need to do the same validation by PROFIT CENTER. After doing a bit of research I found out that the best way to do it is by coding it in the write back BADI.
Has anyone faced such a situation before? Is there any better way to do it? Can anyone share the code?
Thanks
Edited by: Shisher Chakrabarty on Mar 1, 2012 10:22 AM

Hi Shisher,
Please check the below guide for Write Back BADI. The doc has also got the source code for the same.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/f0309226-814f-2d10-61a6-ef8da29e3727?QuickLink=index&overridelayout=true&48056389302995
Regards,
Raghu

Unable to use di api to add a journal entry

Hi All,
I had trouble with adding a journal entry
the following are my codes:
        oJournal = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
        oJournal.DueDate = Now
        oJournal.ReferenceDate = Now
        oJournal.TaxDate = Now
        ' first line
        oJournal.Lines.AccountCode = "11110101"
        oJournal.Lines.ContraAccount = "C00001"
        oJournal.Lines.Credit = 1000
        oJournal.Lines.Debit = 0
        oJournal.Lines.ShortName = "11110101"
        ' second line
        oJournal.Lines.Add()
        oJournal.Lines.AccountCode = "C00001"
        oJournal.Lines.ContraAccount = "11110101"
        oJournal.Lines.Credit = 0
        oJournal.Lines.Debit = 1000
        oJournal.Lines.ShortName = "C00001"
        ' add journal entry
        lRetCode = oJournal.Add()
The error message is " [JDT1.Account][line: 2] , 'Tax account has not been defined for the selected tax code'"
Cheers

I've tried the following codes but I got the same error
        Dim oJournal As SAPbobsCOM.JournalEntries
        oJournal = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
        oJournal.DueDate = Now
        oJournal.ReferenceDate = Now
        oJournal.TaxDate = Now
        oJournal.Series = 1023
        ' first line
        oJournal.Lines.AccountCode = "11110101"
        oJournal.Lines.Credit = 1000
        oJournal.Lines.Debit = 0
        oJournal.Lines.DueDate = Now
        oJournal.Lines.TaxDate = Now
        oJournal.Lines.ReferenceDate1 = Now
        ' second line
        oJournal.Lines.Add()
        oJournal.Lines.AccountCode = "C00001"
        oJournal.Lines.Credit = 0
        oJournal.Lines.Debit = 1000
        oJournal.Lines.DueDate = Now
        oJournal.Lines.TaxDate = Now
        oJournal.Lines.ReferenceDate1 = Now
        ' add journal entry
        lRetCode = oJournal.Add()

JE template using Crystal Reports

hi all,
where can i find the system Journal Entry System Template. i have check Report and Layout Manager under Financials -->> Journal Entry i can only find PLD items, not a Crystal Report type.
i am using 8.81 PL:04,
if a download is available please provide the link if possible..
thanks
Fidel
Message was edited by: Avelino Fidel

Hi Wei,
don't use that line:
rcd.ReportAppServer = "localhost:port";
Because it's inProc you don't need to specify one, only required if you are using Managed RAS.
Also, you are not loading a report....
Here's the code. I'm using the File Dialog box to get the report file:
          private void btnOpenReport_Click(object sender, System.EventArgs e)
            rptClientDoc = new CrystalDecisions.ReportAppServer.ClientDoc.ReportClientDocument(); // ReportClientDocumentClass();
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            //rptClientDoc.ReportAppServer = "VMDWCR2k8RAS"; //System.Environment.MachineName;
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            //openFileDialog1.Filter = "txt files (*.txt)|*.txt|All files (*.*)|*.*";
            openFileDialog.FilterIndex = 1;
               if (openFileDialog.ShowDialog() == DialogResult.OK)
                    object rptName = openFileDialog.FileName;
                try
                    // this one does not use crystalras.exe as a service
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                    //rpt.Load(Server.MapPath("" + Request.ApplicationPath) + @"\Reports\ChartComparison.rpt", OpenReportMethod.OpenReportByTempCopy);
                catch (Exception ex)
                    MessageBox.Show("ERROR: " + ex.Message);
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                // Sets the report to RAS Object
                rptClientDoc = rpt.ReportClientDocument;
You can then use rpt or rptClientDoc to make various changes etc...
Thanks
Don

Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.

I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very much

Hi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin

NULL Value in Journal Entry and Wrong Tax Summary

Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutions

Thaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi

Automaticly offer outstanding items of a business partner in journal entry

One Customer ist a stright bookkeeper. Hi only likes to book in the journal and won't use the banking wizzard.
Is there a possibility, that there will be automaticly an offer with the outstanding items of the business-partner when making a journal-entry like:
GL 1.000,00 against BP
Thanks for helping

Good morning,
thanks for your answer. I know this proceeding i've written from other ERP-Software (sage).
When you make a journal entry, i'll get an offer of the outstanding items from the BP an i can choose, where i'll subtract the payed amount from.
I see, there is no standard possibility to do so in SBO.
Why you say, that it isn't a good practise to pass yournal entries on bp?

Journal Entry rpt using Crystal 8.5

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