Linking cells between various Numbers files?

Dear all: I have been looking for a way to bring the values from various cells in different Numbers files to another Numbers file. I am doing this to create a summary file for others. Is this possible or do I have to create the different sheets in the same file and then link them that way by creating one bigger Numbers file.
I hope I have made myself clear.
Thanks

Thanks to all of you for taking the time to respond. I guess what can be done in excel with regard to linking content from different files cannot be achieved in Numbers. That's too bad. So far, I am using Numbers sporadically when composing spreadsheets that are not so complicated and integrated and where I want a better "look" to the final outcome. Thanks again.

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Edited by: rithesh_shet on Mar 30, 2010 1:04 PM

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Is it possible to link values between two numbers pages in icloud ?

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Thanks for the tip, not only will this help on the few pages I needed, I can utilize this feature for subsequent catalogs and other info that used to be a copy/paste type function.
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Linking cells between 2 worksheets

Is there a way to link a cell in an added worksheet to the All Responses worksheet generated by an Adobe Form? For example, If I have a response in cell A1, i can copy it into column B by entering =A1. But what if I want to copy it into column B on a second worksheet I created? I have tried typing = and then clicking the cell on the first worksheet, as I would in Excel, but it does not work.
Any advice? Is there a way to refer to another worksheet?
thanks

Hello aislingaran,
Unfortunately, clicking on a cell on another sheet doesn't work as well as clicking on a cell in the same table, or on a cell in another table on the same sheet.
The sheet first created with your form is called "All Responses", and the response table on that sheet is called "Response Table". To refer to A1 from another sheet, you can either use Excel-style references:
= All Responses!Response Table!A1
or Numbers-style references:
= All Responses::Response Table::A1
(Note: If you were making the reference from another table on the same sheet, you would use "= Response Table!A1" or "= Response Table::A1").
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Sample Applescript: scraping values from numbers files into a master file

Hi, I have programming experience in c and other languages, but am new to applescript and so am learning a lot from this forum.
My goal is to make a timesheet system for my Dad (for a bday present) where every time he helps a client, he fills out a newly created numbers file - and after a week or so, he can run a script that scrapes certain values from each numbers file and places it into a master numbers file. Then saving and closing the file.
Vince, it sounds like you've written a script that does this feature of looping through all numbers files in a folder and putting select values from each numbers file into a master numbers file (after clearing the previous values of the master file).
Specifically, I'm looking for a sample script that opens up a numbers file, clears its table, then fills this table by scraping one value from a particular cell in every numbers file in a folder.
If anyone has a similar script they would be willing to post or email to me, for me to use as a foundation and to learn from, I would be very very very grateful. My email is forman.jq at gmail dot com.

I guess that this script may be a good starting point.
--[SCRIPT fromfolder_2spreadsheet1]
The target spreadsheet must be open at front and must contain the sheet sheet_destination which much contain the table table_destination.
Choose the folder supposed to store the source sopreadsheets.
Yvan KOENIG (VALLAURIS, France)
2010/08/18
--=====
(* Edit these height properties to fit your needs *)
property destination : "destinationDoc.numbers"
property sheet_destination : "destination"
property table_destination : "insert here"
property premierelignedestination : 2
property colonne_destination : 2
property ledossierhabituel : "Macintosh HD Maxtor:Users:yvan_koenig:Desktop:dossier habituel:"
property ligne_source : 2
property colonne_source : 2
--=====
on run
my activateGUIscripting()
Select the folder storing the spreadsheets from which we will extract values *)
set dossier_source to choose folder with prompt "Choose folder storing the Numbers documents…" default location (ledossierhabituel as alias)
Build a list of disk items available in the selected folder *)
tell application "System Events"
set les_elements to every disk item of folder (dossier_source as text) --whose (get type identifier) is in
set les_tableurs to {}
Extracts the list of the Numbers spreadsheets available in the selected folder *)
repeat with refsurelement in les_elements
if type identifier of refsurelement is in {"com.apple.iwork.numbers.numbers", "com.apple.iwork.numbers.sffnumbers"} then
copy path of refsurelement to end of les_tableurs
end if
end repeat
end tell -- System Events
if les_tableurs is {} then
No Numbers documents available so we stop the process. *)
set rapport to "The folder “" & dossier_source & "” doesn’t contain Numbers documents !"
else
set rapport to {}
end if
Check that the target Numbers document is open at front
and that it embed the defined sheet embedding the defined table. *)
tell application "Numbers"
activate
set existants to name of documents
if destination is not in existants then
copy "The document " & destination & " is not open !" to end of rapport
else
tell document destination
if sheet_destination is not in (name of sheets) then
copy "the sheet " & sheet_destination & " is unavailable in the document " & destination & " !" to end of rapport
else
tell sheet sheet_destination
if table_destination is not in (name of tables) then copy "The table " & table_destination & " is unavailable in the sheet " & sheet_destination & " of the document " & destination & " !" to end of rapport
end tell -- sheetSource
end if
end tell --document destination
end if
If target document is not at front or if it doesn't match the defined requirements,
we quit the process. *)
if rapport is not {} then error my recolle(rapport, return)
Clean the target table, minus row 1 supposed to be storing columns headers *)
tell document destination to tell sheet sheet_destination to tell table table_destination
set selection range to range ("A2 : " & name of last cell)
end tell --document destination
end tell -- Numbers
my selectMenu("Numbers", 4, 9) (* Suppress *)
set liste_valeurs to {}
tell application "Numbers"
repeat with un_tableur in les_tableurs
Open the spreadsheets and extract from each of them the wanted value *)
open un_tableur
tell document 1 to tell sheet 1 to tell table 1
set une_valeur to value of cell 2 of column 2
end tell
if une_valeur is 0.0 then
copy "empty" to end of liste_valeurs
else
copy une_valeur as text to end of liste_valeurs
end if
close document 1
end repeat
Now, it's time to insert the values in the target table *)
set ligne_destination to premierelignedestination
tell document destination to tell sheet sheet_destination to tell table table_destination
repeat with une_valeur in liste_valeurs
if not (exists row ligne_destination) then add row below last row
if une_valeur is not "empty" then
set value of cell ligne_destination of column colonne_destination to une_valeur
end if
set ligne_destination to ligne_destination + 1
end repeat
end tell -- document destination
save document destination
end tell -- Numbers
end run
--=====
on recolle(l, d)
local oTIDs, t
set oTIDs to AppleScript's text item delimiters
set AppleScript's text item delimiters to d
set t to l as text
set AppleScript's text item delimiters to oTIDs
return t
end recolle
--=====
on activateGUIscripting()
(* to be sure than GUI scripting will be active *)
tell application "System Events"
if not (UI elements enabled) then set (UI elements enabled) to true
end tell
end activateGUIscripting
--=====
my selectMenu("Pages",5, 12)
==== Uses GUIscripting ====
on selectMenu(theApp, mt, mi)
tell application theApp
activate
tell application "System Events" to tell process theApp to tell menu bar 1 to ¬
tell menu bar item mt to tell menu 1 to click menu item mi
end tell -- application theApp
end selectMenu
--=====
--[/SCRIPT]
I apologize, I'm too busy to write more explanations.
Yvan KOENIG (VALLAURIS, France) mercredi 18 août 2010 21:38:04

Numbers: linking cells in different tables

In Numbers, how can you copy the value from a cell in Table 1 to a cell in Table 2? The two cells must be linked so that when the value changes in Table 1 it changes in Table 2 as well.
Thanks,
Striped Trousers

Striped Trousers wrote:
Yes, Jerry, this is what I was attempting to do and I am surprised that Numbers doesn't allow this (you can 'link' cells in different files in Excel). I was beginning to realize this after your last message. I followed your instructions linking cells in the same sheet, and then linking cells in different sheets of the same file. Both worked a treat but as soon as I tried this with a different file, it wouldn't work.
This is something for Apple to work on I guess.
In the meantime, I will enter the value manually and get on with my life! My thanks again for your continued efforts to help.
Happy New Year!
ST.
ST,
Linking between documents can be a can of worms, and is certainly not something that we could label as a basic requirement of a spreadsheet program. In your case, especially, it's probably best practice to isolate the years and not have the documents dependent on one another. Numbers has some nifty features, but it's not the 2-pound Swiss Army knife app that Excel is. There certainly are times when linking between documents would be handy, such as when different aspects of a project are in separate documents and need to be summarized. This would only be the case if the overall project size was very large, or if the project was divided up between different users.
There are many more urgent needs, if the iWork team has time on their hands, such as improving the speed and capacity of the apps.
Glad you are on your way.
Jerry

How do I link to information in cells within other Numbers documents?

I am trying to simplify my staff wages. I have a Numbers document with 12 sheets (months) each with one table showing staff, pay deductions etc.
I want to have 6 other documents (one for each member of staff); each of which will have 12 sheets (months). These will house 12 identical payslips, one for each month. I need each cell to auto-fill from the associated cell in the overview Numbers document.
I created this in Excel but when I imported it, Numbers is happy with the overview document but the not the formulae importing figures from other the document.
I'm sure I should be able to do this, but I ain't wiz enough.
I hope I've managed to convey what I'm trying to do, and I hope someone can help me.

There is no link between two Numbers documents.
The easy workaround is to create new sheets dedicated to what is, at this time, stored in other documents.
And of course,
_Go to "Provide Numbers Feedback" in the "Numbers" menu_, explain politely that you wish to be able to insert links between document.
Then, cross your fingers, and wait _at least_ for iWork'11
Yvan KOENIG (VALLAURIS, France) mercredi 7 juillet 2010 18:08:17

Can I link to a table in another Numbers file?

I have searched through the documentation and on support and cannot find a way that I can reference a cell belonging to another Numbers file. I essentially want to use one Numbers file to store a very large amount of data and have separate smaller files access that data. So far I have only been able to link to cells on a different sheet in the SAME Numbers document.
iWork Pages allows me to link to a Numbers docuement table so I was hoping to find a similar capability within Numbers itself.
Karen

That feature is unavailable. A search of this forum on the word "link" will provide numerous questions on the same subject. It is obviously a highly desired feature.

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CF,
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Linking one Numbers file to another???

I want to link the formulas from one Numbers file to another seperate and distinct Numbers file - can I????

D,
Yo can link a table to another in the same sheet or different sheet in the same file, but there is no provision for linking a table in one file to that in another file.
pw

Is it possible to linking cell in different file? Like Excel can do.

Is it possible to linking cell in different file? Like Excel can do.

No, not supported. Maybe next version...
Jerry

Referencing cells in other numbers spreadsheet files

A couple of questions:
1)I have two sheets (Sheet A and Sheet b) in the same file. Both sheets have a single table named Table 1 in them. I can double tap on a cell in Sheet A Table 1, tap on the equal sign in the entry box. I can then go to Sheet B Table 1 and double tap on a cell. Numbers inserts a reference of Sheet B::Table 1::Col Row. I can now change the value in Sheet B and Sheet A updates automatically. My question is can I type in the reference to the cell in Sheet B and not do all the finger tapping?
2)Can I type in a reference to another cell in a table on a sheet in another Numbers file located on my iPad. If not is there a way to tap to the reference?

I have had no luck typing in any formulas in iPad numbers directly. I can do it using the desktop version, but not the iPad. I found I had to do all the finger tapping the op mentions. Even to type simple formulas that I know how to do by heart, I had to search the function list and select the item from the list.
If I use the keyboard that comes up within the equation editor it places everything in quotes and sees it as text. Which doesn't invert to the actual equation. If I use the text input and type an equal sign with the equation it still sees it only as text.
If you know how to do the typing thing, please give us more in depth instructions on how to do this in numbers for iPad as that would be beneficial to a degree you annotate fathom.
Referencing the other file thing doesn't work in desktop at all, so thi is only reefing to how to get to type in my formuas by hand in. Single file, referring to a single file in iPad numbers.
Thanks
Jason

Linking cells between various Numbers files?

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