Logical problem in Purchase Order Release (urgent)

Hai Guys ,
                        I am defining a workflow for PO release and i did the release procedure for 3 levels of approve. My workflow running successfully. the workitem send to the appropriate users and they release the workitem as very well. I used the standard workflow. my logic was
           Release Code      =            Approver
                  01         =            user1
                  02         =            user2
                  03         =            user3
when i create the PO the workitem was send to the user1 for release. he execute the workitem it will go to the release screen and he is able to release. after releasing and before saving user1 is able to release the user2 and user3 releases also. that was the logical mistake happening. the user1 should not allow to release the user2 and user3 releases. how it can be done?
              Thanks in Advance.
Regards,
R.Sathis Kumar.

Your rel strategy has to be fixed, some extract from standard doco.........
                                                                                o   Release code
         Via the release code, you specify the release codes with which the
         user may release purchasing documents.
Examples
For user Miller, the following values have been defined in the
     authorization object:
o   Release group: 01 and 02 (see example b)
o   Release code: 01 and 02
The user Miller may thus release POs and RFQs using the release codes 01
     and 02.
Hope this helps, also what version are you on?

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Problem with purchase order release strategy

Hi Guru's
    i am dealing with problem of service purchase order release strategy , when i making the service po , i am not giving any over fulfillment tolerance , after release & making Service entry sheet of PO ,   when i go to the change mode and change
over fulfillment tolerance say 90% , system allow me to make , and not applying release strategy again , so there can be a miss use of this Scenario , so is there any possibility that release strategy , will appear again when change the tolerance ,
0r any other idea from your side , to avoid this ,
your suggestions are really always helpful to me , please guide me for this also
Thanks & regards
Neha

Hi Neha,
A reset of the release strategy only takes place if
- the changeability of the release indicator is set to '4' in
   case of a purchase requisition and '4' or '6' in case of
   another purchasing document (purchase order, request for
   quotation, contract, scheduling agreement),
- the document is still subject to the previous release
   strategy,
- the new TOTAL NET ORDER VALUE is higher than the old one.
The total net order value is linked to CEKKO-GNETW for a purchase order,
CEBAN-GSWRT for a purchase requisition item-wise release and CEBAN-GFWRT
for a purchase requisition overall release.
If you have maintained a Tolerance for value changes during release
(V_161S-TLFAE), the release strategy is reset when the value of the
document is higher than the percentage you have specified and if the
document is still subject to the previous release strategy.
Review the SAP note 365604 and 493900 for more
information about Release strategy.
Regards,
Ashwini.

Problem in Purchase Order Release Workflow

Hello Experts,
I am working in a workflow for releasing PO.In this workflow I have created just one activity step type to release a purchase order.Here I have taken PO(BUS2012) object as input parameter.In the activity step type I am using a custom task(TS99900011).In this task I have used BUS2012 as Business Object and SINGLERELEASE as method.Here I have used 3 terminating events of BUS2012 object.They are Released, Reset and significantly changed. I have just copied the standard task (TS20000166).
Now my activity step has four outcomes.We can see them in Outcomes tab.
1.Purchase Order Released(Cgy:External Events)
2.Not Used(Cgy:External Events)
3.Purchase Order Changed Significantly(Cgy:External Events)
4.Processing obsolete(Cgy:Internal Events).
I have set agent assignment as user Manas.
Now, when I am testing the workflow with a valid PO number as input the work item goes to my inbox for release the PO as expected.There I can release or reject the PO.But while saving after releasing or rejecting the PO the work item still remains in Workspace Inbox.Any of the four outcomes is not appropriate for the activity.
Can anybody suggest any solution to overcome the situation.
Are the external events are really helpful in developing workflow activity?Please suggest.

Hi Manas,
There is one option, where you can stop the workitem and even entire workflow.
Use Fork for parllel processing
Have a Wait step with BUS2105-Significantlychanged event and outcome to the end of workflow.
Thanks,
Sudhir.

Problem with Purchase Order receipt - Urgent

Hi all,
Scenario - A purchase order with a six items has been released, four items have been recieved, fifth item was deleted & sixth item is packing & forwarding charges.
Problem - A change was done in the Mtl master for the packing & forwarding charges to ensure that a GR is not required for this item, but the same is not being reflected, as a query of Open PO's still shows this PO as open with the item packing & forwarding not received. How to resolve this?
Vivek

Stephen & Seema,
From your inputs i did get some picture, but here is more details about the problem am facing, maybe you can help me out with this,
The item packing & forwarding chgs has been declared as a material & in the BD-1 view of the Mtl Master, the General Item Category Grp has been set as 'Service w/o Dlvy' & this is causing the GR not to be ticked in the PO & hence it still says item yet to receive. I subsequently changed the status of Gen Itm Category to 'Service w/o Dlvy Confimration' & this ticks the GR. But the issue is, since the change in Material Master is done after the PO release, it is not changing the status in that PO.
And the query i am runing to check the open PO's is a customised query developed using SQ01.
Hope you are clear of my problem now & let me know what i can do

Purchase order release workflow - urgent

Hi friends
When iam creating purchase order it trigger the workflow WS20000075 for releasing purchase order in that purpose what can i do..
How can i set the Agents
How can i trigger the events - i think in that purpose using pftc we trigger the workflow.. so i need clear steps from beginning onwards..
my exact requirement
once i create purchase order, the workflow will be triggered..
after that the mail goes to the approver.. if he/she click that mail purchase order release statement want to be open.. after that he/she release purchase order it will goes to the next level..anyone give the step by step procedure..for that
Thanks
Gowrishankar

yes prabakar.. but iam confused..
You can get step by step workflow for PO using standard workflow
Release of Purchase Order :WS20000075
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
after finish this iam triggering events using pftc
in that pftc iam choosing business object bus 2012 for po release..
i think thats enuf..
After that it is possible to trigger workflow.. when iam create purchase order..
Thanks
Gowrishankar

Purchase order release strategy report

Dear Gurus,
We are using purchase order release strategy with classification.
We have 3-4 level of release. We want to develop a report where we will come to know at which level purchase order is pending for release .
How to get it ?
Please provide ur help for the same
Rgds,
Saurabh

Hi,
Basically in EKKO table there is a field name FRGZU -
Release status based on that we can write a logic take the report.
for example A1,B2,C3 ARE THREE release codes in that if A1 released means with check thable whether A1 released once it is release it will go to next release code it iwll check the status again inthe loop....
Just tell him the logic to ABAP person they will develop
Rehgards
Murugan J

Graphical view in Purchase order release strategy

Hi Experts,
I have added new position in existing Purchase order release strategy which is running properly.
I am facing the problem of visual display in header on tab release stratege for the PO which are already released by respective authority.
It is showing final release balance all though release indicator set to "1".
For e.g.
PO number 123 was released by 4 persons in past.
As per new modification release agencies are 5 nos.
for this PO release flag set to "1"
As 4 persons involved in PO release the graphical display shows 5 agencies for release but release tick infront of these show only 4.
My Problem is client wants correction in this graphical display.
Please help me on this.
Regards
Dhananjay

TELL THE SOLUTION DEAR ..SO ANOTHER WOULD GET HELP IN FUTURE.
REGRDS
MANOJ

Purchase order -- release strategy

Dear Friends,
I have a requirement for Purchase order Release.
The problem area is in purchase order ... there will be 2 Relase approvals
01 Mr. Abcd
02 Mr. Xyz
After level 1 approval and before level 2 approval ... i want to do some actions.. these actions are related to another product named savvion .
My question is can i stop the document to be edited by 02 ( Mr.Xyz ) untill i complete my process after 01( Mr.Abcd ) has finished his work.
This is to be done on top priority.
Please help me.
Cheers
Jitesh.

Hi,
Yes, We can stop the document to be edited by 02 until 01 has finished his work.
After 01 approved the document need to be correct, go to PO header menu release strategy TAB and 01 approved to be revoked (means double click on the tick mark, it will revoked).
Hope it is useful for you.
Regards,
K.Rajendran

Purchase order release as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Release standard workflow is defined based on release groups and codes, so first, in this case you need to setup a release procedure for each structure/manager, having a relationship 1 to 1 between release codes and Releaser/Manager.
For procedure determination, take into consideration that project is not defined in the standard communication structure, since as you might know, you may have multiple account assignment. In that case which is the cost center/project that should be taken into consideration to determine the release procedure.
Therefore, to add this logic and include the project as a characteristic, I would recommend to include a custom exit.

Purchase Order Release Strategy Approval

HI All,
I have an issue with the Purchase Order Release Strategy, I need to set the Release strategy at 2 levels.
Level one will have 1 approver
Level two must have two approvers.
The scene is:
Level one will approve all purchase orders betwee 400 to 5000 euros. 1 approver only
Level two will approve all purchase orders above 5000 euros. 2 approvers.
The problem is that the level two approvers must have the same Purchasing Group, Release strategy and Code, that is.
Pur. group G70, Release Group GC and release strategy DF.
I have completed the customising and the Release simulation is working correctly but when the PO is created the is no release strategy proposed.
CL20N is completed for both levels and works correctly for level one approval but not for level two
Can any please help
Leslie

Hi,
May be in your case the values are not properly designed in release strategy for PO Value (ZPO_GNETW) release characteristic.Now go for creation of following release characteristics
1. PO Order Type (ZPO_BSART),
2. Company Code (ZPO_ BUKRS),
3. Purchasing Organization (ZPO_EKORG),
4.Plant (ZPO_WERKS)
5. Purchasing Group (ZPO_ EKGRP) and
6. Total net PO Value (ZPO_GNETW)
Create one release class ZPO_CLASS & then add all above release characteristics
And then design your release strategies as required.
AND under release characteristic for PO Value (ZPO_GNETW) keep following values
A. <= 400 EUR
B. 400.01- 5000 EUR
C. >5000 EUR
As you already created Release Group GC & release strategy DF (1st level), now create another release strategy DS (2nd level).
NOTE: As you needed one releaser at 1st level and then two releasers in 2nd level. So create three release codes C1 for 1st level and C2 & C3 for 2nd level.
In designing release strategies for PO , you can keep value 400.01- 5000 EUR with release codes C1 under DF release strategy and Keep value >5000 EUR with release codes C2 & C3 under DS release strategy.
Regards,
Bijju K

Purchase order release strategy with a characteristic value as a variable

Hi all,
We have Purchase order release strategy based on the following characteristics:
Total Net Order Value
Purchasing Organization
a few other custom fields
We would like to add a characteristic based on the creator of the PO. In the purchasing department there are two person which have the authorization to create an release POs. The goal is now to check if the actual user, who release the PO, is different from the PO creator. The value of this characteristic may not be a fix value, it must be contain the name of the actual user name.
Is there are a possibility to insert the characteristic value as a variable such as SY-UNAME instead a fix value?
Thanks,
Charles

this is verymuch possible. You can use unsed fields user1, user2 etc in CEKKO or (ii) insert a new field in CEKKOZZ and use the new field. You need to build up logic in user-exit such that this field will take the value of person who had logged in. This can be done by ABAPer.
Hope this resolves ur problem

Purchase order release table

Hi,
we have a purchase order release strategy defined in our company. I am trying to make a SAP query that will show the list of purchase orders that are hanging for approval. I am trying to find the table that hold the information of which purchase order is on whose approval screen.
Please advise
SAPXPT

Hi,
You can use EKKO and T16FS tables and write your own logic to create Z- report with the help of ABAPer.
From EKKO table you will get following details for each PO
FRGGR    Release group
FRGSX    Rel. Strategy
FRGKE    Release ind.
FRGZU    Release status
Release ind - FRGKE will help to filter POs from EKKO table which are not release yet completely that is having blocked status or some other defined one except C.
Get release level from T16Fs table by giving following inputs which you will get from EKKO table
FRGGR    Release group
FRGSX    Rel. Strategy
Yuo will received release number of relese codes in sequence as per the strategy.
E.g. code 01, 02 and 02 for release strategy XX and Release group YY.
Now you know for perticular PO what is release strategy and what are the levels of PO approval i.e. 2 level, 3 level or 8 levels.
In EKKO table we have field FRGZU - Release status , this field will give you details at which level Po is release
E.g. if this field has value XXX that means PO is release at 3rd level and pending for approval at 4th level and you can find the 4th level release code from T16FS table.
If field value is blank that means pendingat 1st level.
Regards,
Shailesh Mackwan

Want to restrict the Purchase order release at lower level...

Dear Friends,
The Problem i am facing is that the release strategy defined in Purchase order is such that it will be released by four authorities,
& When 4th One, The Highest authority releases the order it should not get unreleased by lower level authorities.I want to configure this.
Partially it is completed, as if Tcode me29n is used for cancel release then it is restricted by Going into
SPRO-MM-Purchasing-Purchase Order-Release Procedure for Purchase Order- Define Release Procedure for Purchase Order
& suggesting it there.into Release Indicator
But still it can get unreleased by Tcode me28.
Kindly Suggest,
Gaurav Chopra

Hi,
This is the standard like release srtetegy will not have the restriction only the release do the release . He can also should de release the document.
this can't control.
SAM

Email Alert for Purchase Order Release

Hi,
When a PO is subject to release I would like an external email to be sent to the relevant user as per assignments in config.
I have used standard workflow for PO release and this is working with no problems, alerts successfully going to the workflow inbox.
But does anyone know the steps to configure the standard workflow so that an external email is sent?
Thanks

hi
WORKFLOW FOR PO RELEASE PROCEDURE
Steps involved are :
1) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code
2) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.
3) Go to OOCU > here under MM, go to MM-PUR,
4) Click on "activate event linking"
5) Go for "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button. Activate "Event linkage activated" and also activate "Enable usage of event queue"
and Save.
6) Click on "Assign agents" and proceed all above steps.
BUS2012 is the relevant business object and Releasestep created is the event for the same.
7) Check SWETYPV transaction for the WF you have activated for BUS2012 and confirm.
Test the same by creating a PO and check the SBWP for SAP Mail of respective Users
regards
KI

Predefined object type for Purchase order release stratergy

dear experts,
There are already predefined object type for purchase order like bus2012 where i can create new events and methods. I want to know is there any predefined objects for purchase order release strategy. The requirement is there i want to define method, that should display the po release screen. If i bind this method with work flow template, mail should be triggered and if i click the mail po release screen should be opened for respective material...
regards,
Kandhan G

Hello
I'm using the BUS2012 Object type in workflow task but in simulation the task run correct but in the transaction when modify a purchase orden the task send an error...
maybe the error is similar...did you solve this problem?..
Thanks!
Wladimir E.
[email protected]

Logical problem in Purchase Order Release (urgent)

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