Mail merge file sequence

When I create a new mail merge document using the address book for the data, I can't get the file in any other sequence except by the first name. I would like to have the documents printed out in Last name sequence (A-Z). Can you help?

I have been fiddling with mail merge just to see what happens and you are right. It is sorted by first name no matter how Address Book is sorted.
Have you tried using Numbers? Maybe sorting by last name works better from Numbers.

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Mail merge file type

hey i just created a mail merge file using pages. I succesfuly created a pages document with all the pages containing all the infirmation for each individual. The problem is, how to I send the content as an normal email, without having to end them as pages, word or PDF file?
Thanks

Mail merge is for sending Pages, Word, Pdf etc document attached in a mail. It doesn't put the content of the document in the mail text layer. For that you have to go to Mail and open one new mail document and add what you want to send and then in the To field you add all the addresses you want to send to. If Mail can do it in a niftier way you have to ask in the forum for MacOs x ...> Mail

Email PDF from Mail Merge Problem

Using a data source of email addresses from Excel 2003 and performing a mail merge in Word 2003 with the Mail Merge to Adobe PDF button, everything worked okay and the emails generated to the outbox in Outlook 2003 with the relevant PDFs attached. However, once they were mailed the recipients who use Outlook Express had the attachments missing. I'm using Acrobat 8.1.5
I've seen previous queries about this and it seems to relate to Outlook using a RTF format. I set Outlook to default to html and then plain text formats but still had the same problem. Can anyone suggest how I can solve this or if the problem is Outlook related, then another email program that would work without causing this problem (preferable freeware or inexpensive).
Thanks

Just an interesting after thought, since you mentioned blocking. Several federal agencies and companies block zip files also. I ran onto a message recently about the university blocking zip files at one time because of a problem. Mail merge files are typically personalized and it would be nice for them to go intact. If they re not personalized, but just being sent in general, then posting the basic file and e-mailing a link might work better. For a lot of things I do, I just use the mail merge that is built into my e-mail client. That creates a mail-merge of messages that are personalized.
Just thought the blocking comment might be of interest, though I give the same advice. I am not sure how it could be done with zip in a mail merge sense.

Mail merge indian system 12,34,56,789 format not shown

I am using Mail merge Word to Excel
Numeric value has been typed in excel sheet as 123456789, I want it as 12,34,56,789 (Indian currency format) while displaying
I want to display the number in the Word Mail Merge file as 12,34,56,789 (Indian currency format) and also if possible in words i.e. Twelve Crores Thirty Four Lakhs Fifty Six thousand Seven Hundred and Eighty Nine only

For the mergefield number format, you could add a numeric picture switch to the field. To do this:
• select the field;
• press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
• edit the field so that you get {MERGEFIELD MyData \# 00','00','00','000};
• position the cursor anywhere in this field and press F9 to update it;
• run your mailmerge.
Note: If you need to handle numbers that have only the 34,56,789 or the 56,789 or even just 789, you'll need to test the underlying values via an IF field and output the results with a different switch for each case.
Cheers
Paul Edstein
[MS MVP - Word]

What happened to mail merge

The new update of Numbers killed the mail merge file use. Do you know of a work around with out going over to the "Dark Side Microsoft "

Mail merge was dropped in Numbers 3.x. you can still use the previous version which is loacted in the folder "/Applications/iWork '09"

IWork 09 Pages Mail Merge Reference 2 Tables

I am using Pages 09 and creating a mail merge file from tables in Numbers I want to merge data from several different tables in the numbers into one document in Pages has anyone been able to do this?
Brenda

Hi Brenda,
Chapter 11 of the Pages '09 User Guide, , starts on p. 243 of the guide. This excerpt from p. 245 describes adding merge fields referencing a Numbers table:
To insert merge data for one or more contacts using a Numbers document:
1 Choose Edit > Mail Merge, and then click Numbers Document.
2 Choose a Numbers document in the window that appears, and click Open.
3 For each merge field, click the Target Name pop-up menu in the Merge window, and
select a target.
4 Print the document.
5 To reuse the document with other Numbers data, select another Numbers document,
and repeat steps 1 through 4.
(emphasis added)
My reading of this, with particular attention to the bolded parts, is that the merge data can come only from a single Table on a single Numbers document. Wording of references to Numbers through the rest of the chapter is consistent with that interpretation.
The Pages '09 User Guide may be downloaded through the Help menu in Pages.
Regards,
Barry

Set word file read only after exporting through mail merge

Hello,
I am exporting the ALV report to word file using standard functionality using mail merge.
But my requirement is after exporting to word ,file should be protected or read only.
Plz Help me to solve this issue.
Thanks,
Paresh.

you can do that by calling class method CL_GUI_FRONTEND_SERVICES=>FILE_SET_ATTRIBUTES exporting parameter READONLY
note: this will work only in the foreground, it is not possible to do it in a background job

Default file destination in Microsoft Word 2010 Mail Merge to PDF

I'm using windows 2010, and Adobe Acrobat X Standard.
I have a mail merge template that I created in Microsoft Word 2010 that I use to send out multiple price quotes to customers who are bidding jobs. When I merge to Adobe PDF everything works properly (everyone receives their unique PDF, etc.), but every time I do this Adobe requires that I select a destination folder for it to send the PDF's it generates that get attatched to the emails.
When I save a Word Doc as a PDF it automatically saves it in the same folder at the word document it was created from. Is there a way I can set up my 'Merge to Adobe PDF' feature to do the same thing when it generates the merged PDF files? It's just a hastle to map the entire file path of the desination folder every time I send out a quote.
Thanks for your help!

I'm using windows 2010, and Adobe Acrobat X Standard.
I have a mail merge template that I created in Microsoft Word 2010 that I use to send out multiple price quotes to customers who are bidding jobs. When I merge to Adobe PDF everything works properly (everyone receives their unique PDF, etc.), but every time I do this Adobe requires that I select a destination folder for it to send the PDF's it generates that get attatched to the emails.
When I save a Word Doc as a PDF it automatically saves it in the same folder at the word document it was created from. Is there a way I can set up my 'Merge to Adobe PDF' feature to do the same thing when it generates the merged PDF files? It's just a hastle to map the entire file path of the desination folder every time I send out a quote.
Thanks for your help!

Mail merge using PDF file and Excel spreadsheet

How do I mail merge an existing PDF file (the template) with a 50-record text file exported from Excel to create 50 PDFs? I am using Adobe Acrobat XI. I could not find anything under TOOLS | FORMS that would allow me to do a mail merge. I was able to import the text file but it only produced one record.
Since this is a pre-designed legal document, I do not want to recreate the PDF file in MS Word, then perform the mail merge in Word to PDF.
From my online research it seems I will be forced to purchase an Acrobat plugin to perform this simple task.
Am I simply overlooking something?
Thanks.

oracle reports does not provide this capability. however, the e-business suite provides a tool that might do, what you are looking for ...
http://otn.oracle.com/products/applications/publishing/index.html
thanks,
ph.

Why does a mail-merge in MS Publisher split into multiple files when printed as a pdf file?

Why does a mail-merge in MS Publisher split into multiple files when printed as a pdf file?

'Cuz that's what mail merges do. They create multiple documents based on the parent doc and all the names/addresses in your data tables.
Perhaps if you describe exactly what you're trying to do & why you need PDF, we can point you to relevant tutorials.
Nancy O.

Have tried many times to do mail merge from csv file but not working have watched all u tube vids!! Please help thank you

I've downloaded Thunderbird and have imported all emails etc - works great!
BUT when I try to do a mail merge it doesn't work! I've saved my excel file as cvs and understand that I need to use {{Email}} , {{First Name}} etc
It just doesn't work for me - no emails in outbox or sent items?
any ideas please?

can you confirm a few things?
You downloaded 'Mail Merge' and it is displayed in the Thunderbird 'Addon Manager' and it is enabled.
Open the .csv file and checked that the info you are entering in the Write message eg: {{Email}} , {{First Name}} etc is the same as the column headers.
example:
{{FirstName}} OR {{First Name}}
{{Email}} OR {{Primary Email}}
you can edit the .csv file to change eg: {{Primary Email}} to {{Email}}
you can also move the column headers, so that the first three columns show : First Name, Last Name, Email

I get an error trying to use Apple Address Book with Word Mail merge - says it cannot open data file?

I am running MS Word 2011, latest Mac OS, and trying to use the Mail Merge option with the Apple Address Book as the data source.
However whenever I select the Apple Address Book as the data source, I get the error "Word was unable to open the data source".
Anybody got any idea why?
Thanks for your help

I am guessing you could have solved this little problem already but perhaps someone else may benefit:
I struggled with the same problem - not being able to use Mac Address Book (i.e. Contacts) with Word 2013 for mac mail-merge (on Mountain Lion and, now, on Mavericks) - with the exact same error message reported by Klausngigtoas above .
So I read lots of techie stuff on forums which passed a nice few hours but didn't help. Finally, with slumped, defeated expression, I gave up.
But I just now (such is life) I accidentally stumbled upon the simple solution:
1. Enter System Preferences and click Security & Privacy.
2. Select the Privacy tab and then on Contacts on the left hand panel.
3. In the right hand panel ("Allow the apps below to access your contacts") just tick the Contacts box.
4. And Voilà! - at least it worked for me - hope it does for you.

Is there a way to Automate or Script the Mail Merge Feature in iWorks?

Hello,
I've been trying to build a production management system slowly over the last few months, my boss is a bit of a technophobe so I've been trying as hard as i can to keep everything in familiar programs, at its core all the system has to do its take information in from Purchase Orders, this is added to a Numbers File, within that numbers file are our Open Order Book showing All orders and 2 "Merge Sheets" all new Orders are Added to the Merge Sheets then onto the Open Order Sheet, those "merge sheets" are then used as a data source for a Pages file "Job Card" (we have 2 job card files once blue one yellow but the process is the same)
Up until now I've been manually merging each time we get a new order, but this happens a lot so what I've been trying to do is Automate the procedure.
Ive created 2 Automator Apps each runs the same sequence just for the two different Job cards as follows:
Get finder Item "Job_Card_Blue/Yellow" > Open Finder Item > a "watch me do" of mail merge > Print > Close Application without saving
The Problem is the Watch me do is a bit of a clunky work around, if I could make it work without the mouse moving over the screen it wouldn't be so bad, even if I could somehow give Mail Merge a Keyboard Short Cut it would also be better.
So my questions, after a large ammount of waffling:
1) is there a way i can "see" and then edit the "watch me do" Script?
2) is there a simpler work around im not seeing?
3) is there an existing script of program I can use? (obviously i know there is Filemaker etc, if it was up to me I'd use a Database, but the owner of company is adimant i use office or easy programs, becuase it needs to be a system i can leave to him once my contract is up)
Any Help or suggestions would be greatly appreciated!

Yes I've created an Automator Application that does the job, but the "watch me do" function that does the Mail Merge is a rather Clunkey work around, as the mouse moves all over the place, thats the part i want to remove and replace with a script, or work out a different way around it that avoids the "watch me do" function.
Is this Possible? or where/who is there i can ask to write me a script, im not a novice to scripting, but i am a novice to Applescript.

Looping in Word mail merges/ checking for missing fields

I am trying to convert a project that uses WordPerfect merges to use Word mail merges. One issue that I am encountering is that I cannot find a way to use any looping structures in Word mail merges. Specifically, my data file is a csv text file.
I control the contents of the file but its current structure is that it will consist of a single record (not counting the header row). The number of fields will vary but it will contain a field named Person1. There may or may not be a field named
Person2, Person3 etc. There are several of these types of fields in the record so it is not an option to make a separate record for each person ie for the record I will have Plaintiff1, Plaintiff2... and Defendant1, Defendant2....
I am having trouble with two things:
1. how can I test for a blank or missing field ie I want to have a statement like {if {MERGEFIELD Defendant2}="" "Defendant is" "Defendants are"}. That statement works but it throws error messages to the user that the
field Defendant2 is missing and prompts them to substitute another field. That sort of statement occurs multiple times during a merge so asking the users to ignore the errors is not an option.
2. is there some sort of looping mechanism in Word mail merges. I need to be able to do two things with a loop:
a. I need to be able to list each of the Persons, Defendants, Plaintiffs ie. While {MERGEFIELD Defendant{#}<> "" " {MergeFIELD Defendant{#}" (increment variable # by 1).
b. I some circumstances I need to create full documents based on a loop i.e. While {MERGEFIELD Defendant{#}<> "" <<merge a defendant summons here>>(increment variable # by 1)

For clarification: In a Word mailmerge, if any of the field headers are missing from the data source, you will get an error. Thus, you can't have a mailmerge main document that references «Plaintiff2» or «Defendant2» and not have the corresponding headers
in the data source. The fields may be empty, but the headers must exist.
Re 1:
You can indeed use an IF test along the lines of:
{IF«Defendant2»= "" "Defendant is" "Defendants are"}
or:
{IF{MERGEFIELD Defendant2}= "" "Defendant is" "Defendants are"}
Re 2a:
Creating a list is as simple as inserting the mergefields one after the other:
«Defendant1»
«Defendant2»
«Defendant3»
This will, of course, result in empty lines when fields have no data. To cater for this, Word provides the mergefield \b and \f switches.Given you can have one or more defendants, you could suppress the extra lines via, say, an \b switch:
1. select the
«Defendant2» field and press Shift-F9 so that you get {MERGEFIELD Defendant2};
2. edit the field code so that you get {MERGEFIELD Defendant2 \b "¶
3. delete the paragraph break or line break after the field, so you get:
«Defendant1»
{MERGEFIELD Defendant2 \b "¶
"}«Defendant3»
where ¶ is a real paragraph/line break
4. Do the same for the «Defendant3» field and so on, till all are done.
The following construction can be used to manage data where one or more related fields («Defendant2», «Defendant3», «Defendant4», «Defendant5», & «Defendant6») may or may not be populated, so you can get commas before all except the last in a multi-defendant
sequence, which is preceded by 'and'.
«Defendant1»{IF«Defendant3»= "" " and «Defendant2»" ", «Defendant2»{IF«Defendant4»= "" " and «Defendant3»" ", «Defendant3»{IF«Defendant5»= "" " and «Defendant4»" ", «Defendant4»{IF«Defendant6»= "" " and «Defendant5»" ", «Defendant5» and «Defendant6»"}"}"}"}
Note: It is assumed that none of the fields after the first empty one will be populated.
Re 2b:
It's not clear what you're after here. However, in addition to using an IF field as per 1, above, they can also be used to conditionally output multiple pages, including text, tables and images, together with additional mergefeilds on those pages. For example:
{IF«Defendant2»= "" "«Defendant2» is a nasty fellow ... plus the rest of defendant 2's content & mergefields"}
Note: The field brace pairs (i.e. '{ }') for the above examples are created in the document itself, via Ctrl-F9 (Cmd-F9 on a Mac); you can't simply type them or copy & paste them from this message. Nor is it practicable to add them via
any of the standard Word dialogues. Likewise, you can't type or copy & paste the chevrons (i.e. '« »') - they're part of the actual mergefields, which you can insert from the mailmerge toolbar. The spaces represented in the field construction are all required.
Instead of the ¶, you should use real line/paragraph breaks.
For more Word mailmerge tips, see:
http://www.msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html . That page also includes a macro for turning the above field representations into working field codes.
Cheers
Paul Edstein
[MS MVP - Word]

"Word was unable to open the data source" error message in mail merge

I am trying to do a mail merge in Word 2008 for Mac and receive this message when I try to open the Excel file for the data. Can someone please help? I tried changing the filename to .xls (originally .xlsx) but it didn't work.

As far as I know, you cannot merge from a .xlsx data source in Mac Word 2008, and even though there is a KnowledgeBase article at http://support.microsoft.com/kb/2604725 that suggests
that all you have to do is "rename" to a .xls, I think what you actually have to do is open the .xlsx in Excel and use Save As to create a .xls.
Generally speaking, you will be better off researching Mac Word questions in the relevant forum on Microsoft Answers, in this case here: http://answers.microsoft.com/en-us/mac/forum/macoffice2008-macword
This particular issue was discussed in this conversation: http://answers.microsoft.com/en-us/mac/forum/macoffice2008-macword/cant-open-excel-file-for-mail-merge/90ccfd11-273f-4c2a-aa37-1d859b8e41e2?page=1
If that does not help, and you cannot find anything else in the Answers group, I suggest that you post a new question in that group, referencing the above conversation and specifying your version of Mac OSX.
Peter Jamieson

Mail merge file sequence

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