Main Reports' Group Tree doesn't retain last record selected

In Crystal 2008 Viewer, when you click one of the last tree nodes on a long Group Tree, the program jumps to that part of the report for that group. But when you return to the Main report tab the Group Tree pane returns to the top.
According to my users, previous Crystal versions used to outline the previously selected tree node and keep that section in the left pane, so the user could see where they just were.
This partially works in the Crystal 2008 Developer version. If I preview the report and drill down with the group tree, the Preview tab's group tree pane stays in place. I do not, however, have any outline or indication of what group was just selected.
I found this in the help text: "For longer reports or reports in which you wish to jump back and forth between different groups, the smart navigation features of the Group Tree make your work extremely efficient." For the users to jump back and forth efficiently they need the Main Reports' group tree to remember the general location from which they came (at a minimum) AND/OR the previously drilled record also be highlighted/outlined (at best).

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Sub report group tree in main report Using crystal report 12

Hi experts,
    I have a strange requirement like, same data needs to be grouped two different ways in a same report. Like
Store1:
    Summary of sales on each item chart
Store2:
    Summary of sales on each item chart
.....it goes like this
Department1(multiple stores)
      summary of sale on each item chart - store1
      summary of sale on each item chart - store2
     --........ it goes
Department2
      summary of sale on each item chart - store3
--........ it goes
   Its in single report, the first part is grouped only with store and in second part the store is under department. How to do this in same report?
    I achieved this by creating a sub report to display the first part of data and in the main report sup report data plus the second part of data will be displayed. And its working well but now the problem is the group tree, I'm not able to see the sub report group tree in the main report.
   How to get the sub report group tree in the main report, Or is there any other better way is there so i can get both the data as well the group tree. Please help me to solve this. CryCryCry
I'm using crystal report 2008(installed separately) with Visual Studio2008 (.Net3.5)
Thanks in advance.

Hi
Thanks for the reply.
    Yea both data source are same(Datasource is SQL Stored Procedure). I cant use like that, because my client needs the group tree also. In case if there is no group tree, we can create one more group and supress it conditionaly. But here the problem is there is no way to suppress any of the group item in group tree as we can do it in the detail section.
    So please me with some different ways and also , please clarrify the following doubts
1. Can we supress one or more items in the group tree.
2. Can we get the sub report group tree in main report(Everything is working when i used the sub reports except the group tree). So I'm trying for different ways to do, but none is helping me
Please help me

Crystal Reports grouping limits different then tree or tab menu limits...

Hi,This may not be the forum for this, but I figured that if I am trying to make a treemenu function as a replacement for the group tree in CR that it is somewhat relevant...I got a production system to run a test and it seems that the Crystal reports group tree control can easily display 3000+ items, no errors, warnings or any other abnormal behaviours. Why would it be possible for this to work, and not have that many elements in a treemenu or tabmenu without the page size limits? I've already discovered that in my case I need to break up the levels into smaller strings, but the page size becomes an issue. There are no ways that i have found to duplicate the group tree functionality with that many levels. Even the largest page size cannot display 3000+ items that I have been able to find.Thanks for any help you can give.   

this will work for viewing only in boe or in the crystal reports designer...<li>In Enterprise (CMC), navigate to the report you've just uploaded </li><li>From the process tab, select 'Print Setup' </li><li>In the 'Set the report's page layout' section, select the 'Custom Settings' option. </li><li>Choose a Height and Width for the report (for example - 40inches width, 10 inches high). </li><li>Click Update. </li><li>Go to the History tab and Click Run Now (assuming the report you've built doesn't have a massive quantity of data) </li><li>You should now be viewing your report with the screenspace chosen (40 inchs wide) - From the viewer, export the report to RPT and save it to your desktop. </li><li>Open the report in Crystal Reports and you will have the report with custom page settings to work with. </li>

Subreport data use to group Values in Main Report

Hello,
I create a Subreport in my header to calculate values, the formula is based on a specific sorting and comparison of previous values.
In my main report I need to Group my values depending on the result. Because the group I will made on the Main Report can't be the same sorting of the SubReport.
SUB-REPORT
1 Paris (result "Capital")
2 Lille (result "Same Country of Paris")
3 Lyon (result "Same Country of Paris")
4 London (result "Capital")
5 Manchester ("Same Country of London")
MAIN-REPORT
Group
- CAPITAL (Paris, London)
- Same Country of London (Manchester)
- Same Country of Paris (Lille, Lyon)
My issue, is that I don't know how to group values on MainReport based on a formula Result of the SubReport
OR, may be there is a way to search on value in the sub-report ?

You can't use a shared variable to group on from a sub report in the main report since a shared variable evaluation time is done whileprintingrecords.
Try using a SQL expression to return the same result as the subreport would. You can then group on the SQL expression
Edited by: Zilla Eh on Jan 15, 2009 6:39 PM

How to know how many rows including headers and footers does subreport has from Main Report

Hi, we are sturuggling with subreports. Main report has 3 subreports, each subreport is inplmented in a group header(3 subreports and 3 group headers). We would like to print a group header under subreport as a column header every page, and need a page break when group number is changed. This report exports a MS Excel(97-2003) report file.
In main report, [New After Page] is checked under Group Header #1d from [Section Expert]
In each subreport, [Repeat Group Header On Each Page] is checked under the highest group from [Group Expert]
Here are two issues;
Since Crystal Reports has more rows than Excel in one page, colmun header in each subreport is being printed in the middle of the page. It should be printed at the top of the page
When Subreport has many rows and has to be printed in more than 1 page, a page break is automatically inserted before column header. It should be printed right below column header which is Group Header #1
We have been trying to pass row counts(count of group header because group header is used as the details) using a shared variable from Subreport 1 to Subreport 2 via main report since Subreport2 cannot predict how many rows Subreport 1 has.
Here is what we are trying but we are getting an error which is "A constant expression is required here" under main report
- In Sunreport 1
whileprintingrecords;
shared numbervar SubGroupCount := DistinctCount({Table.Field});
- In Mainreport
shared numbervar SubGroupCount;
if(pagenumber) = 1
then (SubGroupCount)
else 50
Is there any solutionss or better ways other than above?
Thank you,
Main Report: Group Header #1a --> as Page Header
Run Date: mm/dd/yyyy Report Name
Main Report Group Header #1b --> Subreport 1
Header 1
Header 2
Header 3
Header 4
Header 5
Header 6
Main Report Goup Header #1c --> Subreport 2
Header 1
Header 2
Header 3
Header 4
Header 5
Header 6
Main Report Froup Header #1d --> Subreport 3
Header 1
Header 2
Header 3
Header 4
Header 5
Header 6

Thank you for your reply and sorry for my complicated explanations. The report has confidential information, so I replaced to some fake data but I believe you can still see what I am trying to do..
Main Report
Subreport 2
Output1
Output2: the following page
--> more rows are printed..
We have two problems;
1. The column header in Output2 is supposed to be pronted right below the last row in Output2, however, a page break is automatically inserted. But even in the same output document, it works for some group when it has a few rows..
2. Since Crystal Reports prints more rows in one page than MS Excel does, Column header is not be printed at the top of the page.
I tried the way you advised me but it did not work..

REPORT GROUP tcode: gr52

I have created a custom program and added it to a standard report group in GR52. But when i execute the Main Report group and try to drill down to the custom transaction code. The sy-tcode is still START_REPORT. Is there a setting i am missing when creating the custom report transaction. While creating the transaction i selected it as a regular report transaction.
thanks
Kshamatha

YOu have to create a "Parameter Transaction"
For "Defualt values" tab,
transaction - START_REPORT
Check the "Skip initial screen"
Press one ENTER here.
GUI support - all 3 checkboxes
Default values (table control at last) .. you can use F4 here for the field optoins on the screen field name
Screen field name
D_SREPOVARI-REPORTTYPE RW " < you report group
D_SREPOVARI-REPORT 5A21 " < report
Save and activate.
Regards
Naimesh Patel

Shared DateVar in Subreport and datediff calculation in Main Report?

Hello experts,
I am using CRXI sp2. I have a report that contains two subreports for different dates in the same date field that are identified by a Service Code. The subreports have been placed in the same group footer 1a to be displayed and the calculation resides in the main report group footer 1b. The shared variables are as follows:
whileprintingrecords;
shared datevar Codedate5473;
Codedate5473:={@Codedate5473};
and
whileprintingrecords;
shared Datevar Codedate5623;
Codedate5623:={@Codedate5623}
The main report has the following calculation is in group footer 1a.
Whileprintingrecords;
Shared numbervar daysbetween;
if (isnull({@Shared 5623})or isnull({@Shared 5473})) then 0
else daysbetween:= datediff("d",{@Shared 5623},{@Shared 5473})
This returns negative numbers as well as calculations where one of the shared variables is null.
I reset the calculation in the report header as well.
Thanks for your help in advance.
Kevin

Hi Kevin,
I can reproduce your issue, As per my knowledge the crystal will make some issues in null value computation as well as shared variable computation
In your report i can see , you tried to access values from subreport to main report through shared variable. that will make problem. we can access values from main report to subreport without any issue using shared..dont ask me the reason..i am not the right person to say that... lol.
The another wrong thing i was found in your formula is , you are not resetting the shared variable any where.. so once the date field is null, the shared variable returning the previous value.
So this is the solution for you..
1,You have to add one more subreport for displaying your result., Lets say 'Sub report3'
and create a formula, like.(Same which you have write before for the result)
shared datevar Codedate5473;
shared Datevar Codedate5623;
numbervar daysbetween;
WhilePrintingRecords;
daysbetween:= datediff("d",Codedate5473,Codedate5623);
daysbetween;
2, Re- write your first two formulas like this
For Subreport1,
WhilePrintingRecords;
shared dateVar Codedate5473;
if isnull({Codedate5473}) then
Codedate5473:=date(0,0,0)
else
Codedate5473:=date({Codedate5473});
For subreport2
WhilePrintingRecords;
shared dateVar Codedate5623;
if isnull({Codedate5623}) then
Codedate5623:=date(0,0,0)
else
Codedate5623:=date({Codedate5623});
Hope this will works for you,
Cheers,
Salah.
Edited by: salahudheen muhammed on Aug 7, 2009 1:05 PM

Crystal report-can not show all subreport records in main report.

Hi,
I have a mian report (summary) which link to a subreport (details). when I preview that subreport, I have 100 records inside. but, when I preview with main report, only first part of records displayed (first 60 of subreport records).
I took out the link between main and subreport but the result still same.
Anyone can help? it is weird.....
Thanks
Kevin T

Hi Kevin,
I am not able to replicate the problem u r facing.I created a report with Group on country and added a subreport in the Group Footer. My subrepor has more than 270 records. I'm able to see all of them. They are spread across pages.
Please check whether records are spread across pages or the link between Main Report and Subreport is filtering out some records. Other than these two things I dont see any other reason for records being truncated.
Hope this helps!

How to hide/show main report footer for a sub report ?

Need to hide main report footer for a sub report(having more than one page and need to hide footer for all those pages).And again make it visible for another sub report which also have more than one page (and do the same to all of its pages)
I have tried with formula
WhilePrintingRecords;
Shared BooleanVar SuppressFooter := True;
WhilePrintingRecords;
Shared BooleanVar SuppressFooter := False;
with this formula main report footer is shown only on last page of sub report where i need it in all pages.
Any solution??

Hi Jinu,
1) Do some or all of those subreports span multiple pages?
2) Do each of the Subreports start on a new page?
If yes, for both, then here's what you need to do:
1) Create a formula (@True) with this code:
shared booleanvar SetStatus:= True
2) Create another formula (@False) with this code:
shared booleanvar SetStatus:= False
Drag and drop the @True formula on the details sections for which you want the Page Footer to be suppressed.
Similarly, drop the @False formula on the details sections for which you want the Page Footer to show up.
Then, go to the Section Expert > Select Page Footer c > Click the formula button beside Suppress and use this code:
shared booleanvar SetStatus;
-Abhilash

How to use a subreport field as selection criteria for the main report

Dear All,
 I created a report with one subreport and im comparing information from both reports but i need to apply selection criteria in the main report using one of the fields in the subreport, the problem is that the subreport field doesnt appear in the select expert screen. By any chance, someone knows how make a subreport field be used by the select expert.
Thanks,
Martha Medrano

Dear Dom,
 I created the subreport table called IIM (748 items) in sql in the main report as you suggested with the below code:
SELECT "IIM"."IPROD", "IIM"."IDESC", "IIM"."IID"
FROM "S102F360"."BPCS405CDF"."IIM" "IIM"
WHERE NOT ("IIM"."IDESC" LIKE 'GEN%' OR "IIM"."IDESC" LIKE 'OBS%') AND "IIM"."IID"<>'IZ' AND "IIM"."IPROD" LIKE '3%'
and i have another table called ITEM_MASTER (3221 items):
SELECT "ITEM_MASTER"."ITEM_ID", "ITEM_MASTER"."DESCRIPTION"
FROM "WHSPRO"."dbo"."ITEM_MASTER" "ITEM_MASTER"
ORDER BY "ITEM_MASTER"."ITEM_ID"
and im trying to display all items in the ITEM_MASTER table that are not in the IIM file but i haven't been able to accomplish this, i am using as primary the ITEM_MASTER table with 'Inner Join' as Join Type, and '!=" as Link Type. Do you have any ideas on how can i display the requested items.
Thanks for your help

How to select last record or first record value in a formula?

Post Author: d111
CA Forum: General
I am using a query in a report that in addition to other columns, has a column of month labels like:
There are no unique identifiers or sequence fields that can be used. There is only 4 columns: the label and 3 percent columns.
Jan07Feb07Mar07Apr07etc.
I would like to show the range of months I am using in a label on the report showing the last and first records value. like: "Jan07 to Jun07".
I can not see how to use the functions maximun or minimum since it sorts the months alphabetically.
I would like to use a formula to just grab the first and last record. I can't seem to find any information on this anywhere.
Please advise and thanks.

Post Author: bettername
CA Forum: General
Hmm... I suspect what you actually want is the minimum and maximum dates in the report, rather than the first and last records (even if they do happen to come out in date order). So you need to convert the text dates to real ones, and then pick the min/max values.
If so, try these:
Formula "ConvertToDate" (for details section) which converts your text field into a real date - suppress it once placed!:
//Since you have 2-digit years, this conversion assumes that all your dates are >=year 2000
numbervar the_month;if left({YourTable.YourField},3) = "Jan" then the_month:=1 elseif left({YourTable.YourField},3) = "Feb" then the_month:=2 elseif left({YourTable.YourField},3) = "Mar" then the_month:=3 elseif left({YourTable.YourField},3) = "Apr" then the_month:=4 else
//...etc etc you fill in the rest!
if left({YourTable.YourField},3) = "Dec" then the_month:=12;
date(tonumber("20"+right({YourTable.YourField},2)), the_month, 1);
Formula "Show Date Range" (for anywhere on the report) to show the min/max values of the dates;
totext (minimum({@ConvertToDate})) + " to "+totext(maximum({@ConvertToDate}))
If, however, you really just want the first and last records, and you want it at the top of your report as a title (eg: in the Report Header), then I can't see how it can be done without using a subreport that looks at the same dataset, but only displays the first and last records (using the formulas below).
Stick this in the details section, and call it "HoldRecords" and suppress it:
whileprintingrecords;stringvar first;stringvar last;if recordnumber = 1 then first:={YourTable.YourField}; //if its the first record that crystal is displaying, store it in a variableif recordnumber = count({YourTable.YourField}) then last :={YourTable.YourField} //and again, but for the last record
Now create another formula, and put it into the report footer:
evaluateafter({@HoldRecords});stringvar first" to "stringvar last //will display "Jan07 to Apr07"
NOTE: if you have the report ordered by anything, this'll throw the record numbering, and therefore the first and last records, therefore... urgh.
Hope this helps...

Display last record

Hi,
there are 2 fields Transaction No & Activity No.
data display for Transaction No will be like below:
Trans No | Act No
1000001 | 01
1000001 | 02
1000001 | 03
1000001 | 01
in report I need to show only last record (1000001 | 01) details.
is it possible.
can I do this in desinger?
where should I write code in Bi??
regards,
kv

Hi,
i dont think any idea in designer. but in ur cube , add one more field and in routine sort the values and
only for the last record marked as 'X' in ur new field .then in ur query , u can give condn wen 'x' like ....
just make a try.
thnks.

Last Record Values for a given Date Range

Hi, I have a unique requirement to process/report only the values of the last record found in a date range for a given set of characteristics. The order would be by FISCPER.
For example: I have some data with 3 characteristics.
STORE001 MATN001 2004001 100 PCS
STORE001 MATN001 2004005 75 PCS
STORE001 MATN001 2004006 80 PCS
STORE002 MATN002 2003008 10 PCS
STORE002 MATN002 2004001 15 PCS
STORE002 MATN002 2004004 40 PCS
A selected date range of 2003008 to 2004001 would result in the following records being processed.
STORE001 MATN001 2004001 100 PCS
STORE002 MATN002 2004001 15 PCS
A selected date range of 2004002 to 2004006 would result in the following records being processed.
STORE001 MATN001 2004006 80 PCS
STORE002 MATN002 2004004 40 PCS
How can I accomplish this at runtime? Any ideas?

Nope, it's not an inventory scenario. It could be say the last status of a gas meter within a selected date range.
Any other ideas?
I've considered using VKF, but haven't figured out how this would work yet. If I could modify the selected query data prior to query processing I might be able to number the records and then filter on that..... Anyway I'm open to any suggestions or leads!
I won't forget the points for anyone with a solution!
Thanks!

Hide the 'group tree' in crystal reports 2008

Hey Guys,
Please help me out.
I need to hide the group tree which automatically shoots on the crystal report after execution.
This is what i need to see. Only the report data (After report execution) i do not need to see the group tree under the tab 'main report' which appears on the left had side of the report.
I know that in the previous version there was an option which would hide the group tree option under File>Report Option> uncheck Group tree.
But there is no option here in CR 2008.
Is there a code i need to insert somewhere in the report??
Regards,
Harvino

Hi Chinmay,
Thanks for your quick reply, I was late on the reply because I had a load of other things to do. Sorry for that....
I am aware that we can click the toggle panel to remove the group tree.
But a user wants to hide the group tree on 1st run,,,, that is causing the problem.....
I cant seem to find an option we can disable group tree for the user, so that he may not view the group tree..
Harvin

Report as an Inquiry tool - Controlling the Group Tree

Users would like to be able to use this report as an inquiry tool... having trouble with displaying only relevant data (or at least highlighting the appropriate/relevant data on the left hand window pane - aka the Group Tree).
Perhaps the report needs to be reconfigured as a subreport?
Here is the issue, any hints or suggestions are welcome!
thanks
CR Xi --version --> 11.0.0.2134
Report Groups on Last Name
Transaction detail; totaling an amount field (logic works to suppress if total of all transactions is not equal to zero) -- Report is reporting on zero balance records by last name --
Selection expert;
Sum ({transactions.Amount},{MASTER.HEAD_L_NAME}) >= $0.009 (group selection)
{MASTER.UNIT_ID} = "" (record selection)
Of the 10,000 records returned (unit id = blank), 200 records have a sum of zero in the amount fields (the sum of all transactions by last name) u2013 this all works fine
Is there a method to control what the users see on the group tree? What it is displaying on the left are the Group records (10,000) by last name who have a blank unit id in the master file... drilling down on one of the 200 transactions where the record meets both criteria works fine...but the other 8,800 records don't meet the detail/transaction criteria, so there is nothing to display and hence the drill down makes no sense when used as a query - The correct records are shown on the report - that is, if the users printed the report, they would get records which meet both criteria...
Can only records show on the left side when they meet both the group (id = blank) and detail (transactions summed = 0) selection criteria?
Or can they at least these that meet both criteria be highlighted in some way?

try using Group selection (select expert->group) along with record selection.
--Kuldeep

Main Reports' Group Tree doesn't retain last record selected

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