Managing a set of documents that require approval, for each project stage

Good day to all,
I am new to SharePoint but I have dived in head first due to my job.
The users I am dealing with need a solution where they can upload a specific set of named document types (example: project charter, site plan, schedule, costing approval, designs) but all documents will be scanned to PDF before being uploaded. Every stage
will have its own set of documents with the same named document types. Each document has to be checked and the approved.
I know I can use a workflow for the check and approve part.
What I don't know is how to create a "blank" document set for uploading PDF files. In other words, I envisioned that I would have a document set of sorts where I can enter common information such as the Project Number, and the Project stage, and
then I would have multiple upload fields that are named by the types above (project charter, site plan, etc.) so that the users will know exactly what documents are needed to complete the document set.
Can anyone assist me in find a solution?
Thanks and best regards.

Hello,
One thing to note is that the document set content type in SharePoint is analogous to a folder; you don't specify upload fields on the document set, but users can upload any number of documents to the set once it is created. You can have fields of information
on the document set, and different fields of information on the documents within the set.
With that in mind, the best way to accomplish what you're looking for may be to have columns on the document set that indicate which required documents have been uploaded.
Document Set content type columns:
Project Number (text)
Project Stage (choice)
Project Charter Complete (yes/no)
Site Plan Complete (yes/no)
Schedule Complete (yes/no)
Costing Approval Complete (yes/no)
Designs Complete(yes/no)
Document content type columns:
Document type (choice)
It can either be a manual step so that when a user uploads a document, they then mark the corresponding yes/no checkbox, or it could be automated with a workflow.

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1) Is there a position called RAC DBA or is the RAC portion managed by the System Administrator.
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Managing a set of documents that require approval, for each project stage

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