One page "report" from an AppleWorks database???

Question

I'm wondering if it is possible to create a one-page "report" (layout?) that can display some summary values calculated from my database. I am currently using a database to keep track of the students in a small school, and I would like to be able to print up a page that shows each classroom number with teacher name, followed by a number of students in that class. The database records are the students, and each record includes a class number and teacher name. I feel like I have a decent understanding of how AppleWorks databases work, but while this seems like a reasonable thing that I would like to do, I can't think of how to go about doing it. I'm starting to think that maybe I have to have a second, separate database for the teachers and track the number of students per class that way. But AppleWorks doesn't have a way of sharing information across two databases, does it?
Ugh.

Answer 1

Hi Terry,
I'm wondering if it is possible to create a one-page "report" (layout?) that can display some summary values calculated from my database. I am currently using a database to keep track of the students in a small school, and
It should be possible, assuming I understand the question.
I would like to be able to print up a page that shows each classroom number with teacher name, followed by a number of students in that class.
Do you want a list of some of the students in the class, or do you want a number showing how many students are in that class? My assumption is the second.
The database records are the students, and each record includes a class number and teacher name.
As you say "A" class number and (A) teacher name, I'm assuming that there is only one teacher's name associated with each student, and only one class number associated with each student (and I suspect that all students with the same Teacher have the same class number).
AppleWorks doesn't have a way of sharing information across two databases, does it?
No.
Given the above assumptions, here's a plan:
Existing fields (ALL Text type fiends):
'Name' (containing student's name)
'Room' (containing class number)
'Teacher' (containing teacher's name)
New fields (ALL Summary type fields. Formula given after field name):
'Namesum' COUNT('Name')
'Roomsum' 'Room'
'Teachsum' 'Teacher'
Make a new Blank Layout.
Insert Part... Subsummary when sorted by 'Teacher'
Insert Part... Header
Insert the three new Summary type fields onto the new layout and place them in a horizontal line in the Subsummary part.
Edit the labels, then place place them in the Header part and directly above the field to which each applies. Add any other information you want in the header using a text frame.
Adjust the part boundary to give some white space below the three fields.
Drag the Body boundary up to the boundary above it to delete the body part from the layout.
Return to Browse mode.
To see the results:
Sort the database by Teacher.
Check Page View in the Window menu.
Regards,
Barry