P.O and GR for Free goods material

Hi,
I want to know how to create PO and GR for some material which we are receiving from vendor as free sample but that qty. we want to add in stock to issue that material with B.OM.
So how to set indicator in PO for free goods but we are paying the freight amount for that material.
regards,
zafar

Hi
Materials recived as free sample.
Example : Material :ABCD123456 you are reciveing 2 qty as free along with the 10 Qty of the material
You need to create two line item for material ABCD123456 - first with 10 qty and second with 2 qty ( free )
for the second line item tick Free Item once you tick this indicator in item overview.
Other way is PO Item detail go to Invoice tab *untick the Invoice reciepti.e no invoice* for the second line item . then system will not ask for invoice .that means that you need not to pay to supplier for this much amount .
Edited by: sunny on Dec 8, 2009 9:22 AM
Edited by: sunny on Dec 8, 2009 9:23 AM
Edited by: sunny on Dec 8, 2009 9:23 AM

Similar Messages

Proceedure for free Goods

Hi MM Gurus,
Please tell me how to do a PO and GR for Free goods.aslo tell me any other settings needs to be done at plant level.
Thanks,
Ravi

Hi
Thanks for the reply.But what about the net price in PO ( Because these are additional items) what abt the acc entry in GR
Thanks,
Ravi

Not able do GR for free goods

Hi,
You have to follow following steps for MM;
1. MM02 - Material Master - Purchasing view Qual.f.FreeGoodsDis. enter here "1" i.e. Eligible for discount in kind for purchasing and sales
2. XK02 - Vendor Master - Purchasing view - Activate "Grant discount in kind"
3. SPRO > MM > Purchasing > Discount in Kind (Discount in Form of Bonus Goods) > Define And Assign Discount-in-Kind Schema > Determine Free Goods Schema > Here assign Free Goods Schema "NR0001" for combination of Schema Group for Purchase Org., Schema Group for Vendor
4. ME11/ME12 - Purchase Info Record > Here in "conditions" screen, click on button "Free Goods" (Ctrl + F1) and here click on "Exclusive" button and maintain the condition record that on 10 material X, Additional material for Free Goods will be 2 qty. of X.
OR You can use following T. Codes to maintain condition records for Free Goods, if you are not maintaining Purchase Info Record;
MBN1 Free goods - Create (Purchasing)
MBN2 Free goods - Change (Purchasing)
MBN3 Free goods - Display (Purchasing)
Here use discount type "NR00"
Then go to ME21N, create PO for 10 or more it will add one line item automatically for that item with free
goods qty.
I done above its fine.I'm getting an error at GR as follow's
Please check the excise base for the item is zero'

Hi,
For the Materials which are free if you want to avail the MODVAT then you have to enter Excise Base Value, BED, ECS, SECess manually during GR. Since in PO, these materials are of Zero Value so it will not propose the Excise values in GR, you have to enter manually as per the Vendor Excise Invoice.

Pricing determination for free goods

Hi Experts,
Please help me for the following issue:
This is with regarding pricing determination. I have a requirement that, for each 10 quantities of Material ABC sold out, 3 quantities of same material ABC is given free. In VBN1, I have set the requirements as such.
Material ABC has Basic discount of 20%, Excise duties and VAT.
While entering 10 quantities in 1st line item of Sale order, automatically 2nd line item generates with 3 quantities of the Same material. Item category for 2nd line items is TANN:
ORNORM_______+ TAN = TANN.
In VOV7, have defined Pricing as "B =Pricing for free goods(100% discount)" for TANN. The issue here is,
For the 2nd line item (Free goods), negative values and Tax values are getting updated because system calculates BED, VAT, 20% discount for both line items in the sale order.
When I changed the Pricing as Blank (No Pricing) in TANN item category. 2nd line item also (i.e free goods) behaves like 1st line item (Chargeable). I want the system to calculate VAT, BED, 20% discount only for the chargeable item not for free goods.
Please suggest.
Thanks in advance.

Hi Experts,
Thank you for your valuable time.
R100 condition type is already being used before taxes and discount.
System calculation as below:
1st line item (Chargeable): For 10 quantities
DNP -
5000
Discount 4% -
200 (Negative)
BED 10.3% -
468.6
Vat 13.5%----
648
Total----{4800 + 468 (BED) + 648 (Vat)}
2nd Line item (Free goods): For 3 Quantities
DNP----
1500
R100 Discount----1500 (Negative) = Value is getting zero here itself {DNP - R100 (1500 - 1500)}
Discount 4%----
60 (Negative)
BED 10.3%----
140
Vat 13.5%----
194.4
Total----{60(Negative) + 140(BED) + 194.4 (Vat)}
For the 2nd line item, negative 60 value, BED and Vat values are being calculated.
Hope that I have specified my requirement clearly, can you please let me know what should be done, if there should be no 4% discount, BED and Vat values for 2nd line item (Free goods).
Thank you,
Vijay N

Upload free goods material from existing material

HI MM Gurus,
Please teach me how to upload free goods material. MAterial already existing.
For example i bought a 3 box of ballpen and I got 1 box for free. HOw will I upload 1 box of ballpen without cost?
I want to upload a different material one with cost and other is for the free goods.
Hereu2019s the scenario:
Example material: Material A
Cost:
actual cost example is P100.00
free goods (P.00- zero cost) - buy one take 1
Please help thanks!

hi
create PO for 2 line items of pens say its material A
material A qty 2
material A qty 1
for 2 qty give value
now for the 1 qty tick for free item (tick available in same item line in PO )
then do gr for all this items
the 2nd line item will be not valuated
so no need to do the invoice for item 2
regards
KI

Billing Split for Free goods.

Hi,
The free goods functionality combines the line items( normal material and the associated free good) in the SO as one delviery group.
My requirement is that once a SO is created which could be a mix of free goods and normal items, we should be able to split the invoice for these items. The SO and delivery should be done as the standard process only and no splitting should happen for SO and the delivery but only for invoice.
I checked the VTFL screen but with no success.
So the basic question is : can we add splliting rule for billing based on Delivery group present in delivery. (LIPS- GRKOR).???
thanks.
Edited by: jatin pahwa on Jan 13, 2009 3:22 PM

Hi,
You can do it in copy control creating your own copy routine from delivery to invoice at header level in VOFM. In the new routine you have to fille tke field VBRK-ZUKRI with the field GRKOR and the system will combine all the items withe the same value in VBRK-ZUKRI and split the items which have different value in VBRK-ZUKRI to second invoice. You have to assign the routine in VTFL in Data VBRK/VBRP at item level. You can base your routine on standard routine 001 Inv.split (sample) which has example of filling the field VBRK-ZUKRI.
Regards,
Marcin

PO Document Type for Free Goods only

Good day,
Business Scenario: Client wants to track FreeGoods made. To solve this, we have created PO document type "Free Goods PO"
Current: I choose Free Goods PO, input materials and then tick the FG indicator.
Question: Is it possible that for this document type, every material I put, the indicator is automatically ticked? And that only free goods can be placed in this document type?
Thank you,
Simon

Simon,
You will need someone with a developer key to be able to implement the code. However, in the main PO processing program SAP has created spots where customers can add custom code for situations like this.
If you go to transaction SE81, you can select the MM module. From there click the "Select subtree +/-" button (will highlight MM in yellow). After that click "Information System". This will bring you to the developer workbench where you can review all of the enhancement spots and user exits in the MM module.
If you expand Enhancements, and click on Enhancement Spots, a selection screen should appear to the right. In enhancement spot enter 'es_saplmepo' and execute. Double click on the enhancement spot. That will produce the list of all of the enhancement points within that main program. There are ones specific to the header fields as well as item fields.
If you scroll down to "item_process_main_01" and double click it will bring you into the code where the above if statement can be added (for some reason it doesn't bring be right to the item_process_main_01 spot so i have to scroll to find it).
As the program is running it will hit your enhancement and process that as it is going. A developer can provide more details.
Hope this helps,
Matt

Item category for free goods that does not require extra free goods

Hi all,
I have created 3 item categories (ZM1J, ZM0J and ZMFJ)
ZM1J is standard item for sales
ZM0J is free goods
ZMFJ is also free goods
I have setup VBN1 for free goods "buy 10 get 1 free" and my order is including these 3 item categories
ZM1J 10 EA and ZM0J 1 EA. These 2 lines are correct as I need.
Then I give other free goods which is ZMFJ 10 EA and system is asking me to give free goods 1 EA but I don't want to give free goods for ZMFJ. I will deliver only 21 EA (10 for sales and 11 for free)
What config it should do for this case?
Another question, ZM0J is selected by default. How to manually change it to ZMFJ in sales order? This is because some case, I still need to use ZM0J.
Please advise. Thank you very much.
Best Regards,
Darin

Hi,
Item category is determined by the four combination
Sales order + item category group + usage + item category at higher level.
Now you are using free goods determination procedure.
So that does not depend upon item category determination.
You have to define the item category determination so that proper delivery and proper pricing happens.
Now if you are giving 10more free item for which you have maintain free goods determination master data.
Then system will automatically give one more free goods for that material.
but if you giving some other material as a free goods then please let me know.
Give your requirement that in which way you want to process your ZMFJ then we can give you better suggestion.
To define alternative item category go to
IMG u2013 SD u2013 Sales u2013 Sales documents u2013 sales document item u2013 assign item category.
Over here you can assign alternative item category for your combination.
If you assign over here then you can change manually in the sales order.
Regards
Raj.

Urgent need for Free Goods configuration

Hi,
     i need a document which have steps to configure free goods.
i created a condition record using VBN3 using condition NA00 but free goods doesn't come.
Requirement is
Customer buys 10 items whose item catg is TAN and 1 item is free. so cust pays only for 9 items.
free good is not coming as sub item. i got stuck. please help .
anybody plz send document which have steps to configure.
my email id is [email protected]
Thanks
Afsar

Free Goods Determination in Sales Order
Free goods has the following limitations:
- Free goods can only be supported on a 1:1 ratio. This means that an order item can lead to a free goods item. Agreements in the following form are not supported: With material 1, material 2 and material 3 are free of charge or If material 1 and material 2 are ordered at the same time, then material 3 is free of charge.
- Free goods are not supported in combinations with material structures (for example, product selection, BOM, variants with BOM explosion).
- Free goods are only supported for sales orders with document category C (for example, not quotations).
- Free goods are not supported for deliveries without reference to a sales order.
- Free goods cannot be used in make-to-order production, third-party order processing and scheduling agreements.
- If you defined a free goods for variants in a generic article (only SAP Retail), you can only process the variants in the purchase order and goods receipt individually (as single articles). In other words, you cannot process them using the generic article matrix.
4.6x
Not all Sales Order can be used for free goods determination. You have to check the SD document category if it does not work. Only category 'C' are supported. Check transaction VOV8.
Assume that you want to configure an inclusive FREE goods routine. Customers must order a minumum quantity of 5 before any free goods can be assign. For every quantity of 3, the customer will be given 1 free goods.
WC07 - Maintain Number Range Intervals
e.g.
No   From number       To number
01    0000010000         0000099999
IMG -> Sales and Distribution -> Basic Functions -> Free Goods ->
Maintain Access Sequences
New Entries
Acsq
NA00
Save
Maintain Condition Types
New Entries
Ctyp   Name             AcSq
FREE Free Goods    NA00
Save
Maintain Pricing Procedures
Procedures
New Entries
Procedure   Description
FREE           Free Goods
Select Procedure FREE then click Control data
Step   Cntr   Ctyp
10       10      FREE
V/N6 - Activate Free Goods Determination
Assign Order Type OR with Document Procedure A with Procedure FREE
VBN1 - Create free goods determination
e.g. FREE inclusive
Material Min qty   From   are free good   Calc Rule   Free Goods
                       5           3                1                      1                1
In this example, if you create a Sales Order for a quantity of 10, SAP will prompt you 7 as the customer order qty and 3 will be free. Customer only pay for the 7 quantity.
Free goods
Free goods play a large role in price negotiations with your customers. As a result, free goods are determined to be placed in sales document automatically. In retail, chemical industry or consumer goods industry, it is common to provide discounts in the form of free goods.
Inclusive Bonus Quantities Free goods can be part of order quantity not included in the invoice (billing). This is called inclusive bonus quantity. The ordered goods and the free goods both involve the same material. The quantity units of the free goods and the ordered goods must be the same.
Exclusive Bonus Quantities Free goods that take the form of extra goods that are free of charge are called exclusive bonus quantities. In this case, the extra bonus quantities are not typically included in the invoice (billing). This can either be an additional quantity of the goods ordered or it can be another article. The exclusive free of goods appear in the SD document as an individual free of charge item.
Both types of free goods are treated in the same way in the sales order. The material that has been ordered is entered as a main item (TAN) and the free item (TANN) is automatically displayed as a sub item. The item category determines how the item is controlled later in the business process.
The system re-reads the free goods master record in the sales order if the quantities in the main item change or if the pricing date changes. The system then deletes the sub items and re-creates them. Any manual changes to the free goods quantity are lost.
Note: If pricing is re-run in the sales order, it does not affect the free goods determination.
The condition technique is used for free goods. Free goods are generally regarded as a supplement to the pricing agreement for a material. You can define master records for free goods at any level such as material, customer/material, price list category/currency/material or customer hierarchy/material. The transaction code is VBN1 and condition type NA00 which automatically gets converted into R100 during sales document processing.
You can restrict a free goods condition master record for one level in many ways
a. Validity period: the condition is only valid within this period
b. Lowest quantity: the condition comes into affect when this quantity has been exceeded.
c. Delivery control:
d. Calculation type:
e. Scales
You can process different master data with the same key for inclusive and exclusive bonus quantities at the same time. You only need to press a button to switch between two types of discount. When you enter an exclusive bonus quantity, an extra entry line appears where you can enter the free material if it is not the same as the ordered material.
When you specify a calculation rule, you decide how the system determines the free goods quantity in the sales order from the additional and document quantities.
a. The free goods quantity is the quantity that is calculated from the discount quantity (not the minimum quantity)
b. Additional quantity is the quantity delivered free of charge
c. Document quantity is the quantity entered by the person creating the sales order.
Three calculation rules are provided by the system i.e.
Prorated the system calculates the free goods in right proportion to document the quantity. For example if 20 units are offered for free for 100 units in the condition record and the customer orders 162 units, then the system calculates 162 * 20/100 (rounded off) as free goods.
Related to units 20 units are given for free for every 100 units ordered. In the above case the customer would only get 20 units free as he placed an order for 162 units.
Whole units the customer would not get any free goods if he doesnt match the exact quantity proposed. That is, in the above case, the customer doesnt get any free goods as the ordered quantity did not match 100 units. Anything below or over the mark will not be qualified for a free good.
Calculation rules are stored in the system in the form of ABAP/4 code. You can also define your own rules by using transaction code VOFM (system modifications).
The free goods determination procedure contains a list of condition types for the free goods. One access sequence is assigned to each condition type and each access sequence contains one ore more accesses and each access contains exactly one table. This represents the search key that the system uses to search for valid condition records.
The free goods determination procedure is assigned to sales area + document pricing procedure + customer pricing procedure just as in the case of pricing procedure assignment as free goods are generally regarded as a supplement to the pricing agreement for a material.
If the search is successful, the system generates a sub item for free goods in the document. The item category is assigned with the item category usage FREE.
You can activate an analysis of the free goods determination in the sales document. The system then displays detailed information on how the free goods were determined.
Reward points if useful
Message was edited by:
        SHESAGIRI GEDILA

Additional article for free goods- Exclusive Bonus buy

Dear All,
Additional article for free goods in bonus buy
In exclusive free goods, a material different from the orignal material can be specified as the free goods.
Example: A customer who buys 3 pieces of Trouser's, gets 2 pieces of shirt free.
So my question is , how can i add 2 pieces of shirt free if it has different variant (ex: i want to enter Red colour & Green colour article ) in bonus buy, As in Bonus buy we only can enter one line item.
Please help....
Regards
Saurabh

in VBG1
1. enter the name of the Article grouping, e.g. Shirt1
2. at tab Article, enter article number(s) and quantity. in your case, enter the variants of the generic article (one for red shirt, one for green shirt, or whatever). enter quantity 1 for both variants.
3. save
when creating the bonus buy,
1. select radio button Article Grouping
2. enter the article Grouping you just created in "Article Grouping" <--- this is the bonus articles, not the preriquisite
please notice that the "FreeGoods" is 1 - inclusive; however, it doesn't matter here.
this is probably different from what you normally do when creating a normal free goods condition in SD. since the prerequisite article is already maintained in the area below. that means the article grouping you just maintained in step 2 is the bonus. as a result, the 2 articles in the article group are bonus articles.

Choices for free goods determination

Hi all,
I want to have choices for free goods determination, like for Material A I want an option to select either of Material A or B.
Is this possible.
regards,
Vandana Arora

hello, friend.
it is possible to do this manually, and not through the free goods determination.
let us say you want to give 1 unit of either material A or B for every 10 units of C ordered by the customer. what you do is create a sales order for 10 units of C as the first line item. let us further say the first line item is item 10.
enter either A or B as the second line item, which is item 20. go to the column HL Itm and enter 10. also change the item category of this line item to TANN. just be sure to maintain this set up in item category assignment in IMG.
there are drawbacks to this procedure, in that your choices for free goods will not be limited to material A or B. but this could work for you.
you may also wish to create a BOM, wherein free good A can be replaced by B.
regards.

Only RG23 A/C Part-2 Posting for free goods

Hi Gurus,
Hi Every one, how are you, i have one requirement from client.
1. this case is for free goods, where client wanted to take credit for material purchase ie only part-2 entry should get posted,
2. Liabilities should not get posted.
As per my understanding or solution given to client.
Both Part-2 & liabilities for vendor is getting posted,
can you please help me to resolve the issue.
full points will be awarded if found usefull.
Thanks & Regards
Manoj K Singh

Hi,
During Part II posting of Excise Duties for Capital Goods, Debit GL Accounts are determined via ETT CAPE and Credit GL Accounts are getting determined via ETT GRPO.
So check A/c determination for ETT CAPE and GRPO both in path SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify Excise Accounts per Excise Transaction & SPRO > Logistics - General > Tax on Goods Movements > India > Account Determination > Specify G/L Accounts per Excise Transaction

BOM+Free Goods+Material Determination

Hi,
My company want to give free goods in Bill of materials.But system is not accepting that.How can we do that?
I am getting the same problem with Material Determination and Free Goods combination.When i configure material determination for a material which is having free goods system is not showing...any idea?
Points for sure.

Hi,
The constraints for free goods in SAP are as follow
Constraints
Free goods is currently only supported on a 1:1 basis. This means that an order item can only be
the source of one free goods item. This means that agreements involving relationships such as
'Buy material 1 and get material 2 and material 3 free of charge' or 'Order material 1 and material
2 together and get material 3 free of charge' are not supported.
Free goods is not currently supported in combination with material structures (e.g. product
selection, bills of material, variants with BOM explosion).
Free goods is currently only supported for sales orders with document category C (not for
quotations, for example).
Free goods is not currently supported for deliveries without reference to a sales order.
Free goods is not currently supported for make-to-order production, third-party order processing
and scheduling agreements.
Hope it helps you.
Regards,
Sarosh

How to deal with the issue of craeting Billing for free goods

Dear All,
Now I met with a question for free goods, generally, it's not need to create billing for free goods. But I had used COPA and the profitable document is generated while creating billing. So my question is that how to create billing for free goods. Please give me some suggestions. Thanks a lot.

Dear Robert,
The following steps you can do for the Free Goods(samples).
1.Define new pricing procedure for Free goods through copying the existing procedure.T.Code V/08
2.If you don't want taxes remove the Sales tax related condition types.T.CodeV/08
3.Add R100 -100% Discount Condition type to make total value as "Zero" place R100 condition type after the total value.T.CodeV/08
4.Define new sales document type and billing type for the Free Goods process.T.codes VOV8 & VOFA
5.Assign document pricing procedure as C-Free goods for those sales document tyep and billing type.
T.codes VOV8 & VOFA
6.Define account key seperately for Free Goods and assign that account key to the pricing condition tyep and R100 condition type.
7.Determine the Free goods pricing procedure with the combination of sales areaDocument pricing procedure(i.e C-Free Goods)Customer pricing procedure.T.code OVKK
8.Do the G/L account assignment for that new account key(Single G/L account for price and R100-100% discount).T.Code VKOA
9.Maintain condition record for the R100 condition type as 100% with sales document type as one of the key combination.T.code VK11
Now when you create Free Goods order system will pick the Free goods pricing procedure(Value with zero)with refernce to that order you can create delivery then do the free goods billing ,and release to accounting with two postings one is credit-price second one is debit-100% dicount.
I hope this will help you,
Regards,
Murali.
Edited by: Murali Mohan.Tallapaneni on Dec 8, 2008 10:11 AM

Item category determination for Free Goods

Hi
I have configured inclusive Free Goods and have a second line correctly determined when I create a quotation or a sales order for a particular product.
However, I keep getting the error "Item 20: No item category could be determined".
I have created an entry in item category determination with TAN as my main item category and TANN as the item category for the free goods.
Any ideas?
regards
Tim

I forgot to specify that the usage was for Free Goods in the item category determination.
It now works.

P.O and GR for Free goods material

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