Payment wizard set up
Hai,
I have a problem relating to payments made to multiple vendor. I have tried by using payment method set up in Admn>Setup>Banking>Payment method setup and by using payment wizard. It is coming correctly but it is making as individual entry for each vendor as below ;
Vendor A 1000
To Bank 1000
Vendor B 5000
To Bank 1000
I need the entry as below :
Vendor A 1000
Vendor B 5000
To Bank 6000
ie., Bank should be debited as a whole . Is there any settings to be made in payment setup or is there any other way to solve this issue.
Can anybody help as this is urgent.
Regards
Narayanan
Narayanan,
The Payment Wizard is a method to process mutiple payment at one time but its base behaviour does not differ from processing an individual outgoing payment.
Therefore, the Jounal posting are going to be individual and not 1 JE as you are expecting.
I do not believe there is any setting to do this
Suda
Similar Messages
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Hello,
I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the “Recommendation Report” screen, I clicked “Non-Included Trans.” and saw that one of the vendors (Vendor Code: WILCO) has the following error:
“The document amount is greater than the max. amount allowed in the payment methods linked to the BP”
Upon checking, the “PCF-W” Payment Method linked to WILCO does not have any restrictions, nor does WILCO have any credit/commitment limit set. I have also appropriately defined the Dummy Business Partner Bank (under Payment Terms) as well as checked the “Included” box for PCF-W on the Payment Run-Payment Methods screen.
Could anyone please help me on this?
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Create vendor payments WITHOUT Payment Wizard
Hello,
We recently set up the Payment Wizard in our system but we have found it does not suit our needs. Is there some way to see an open list of all individual invoices, select which invoices to pay, and create a check run on your prescribed date? Paying by "due date" or "aging date" for several invoices blindly selected through these parameters in SAP is not a path we wish to take. I would like to avoid using the "Block payment" method also. Up to this point we have been creating payments using the Payment Means icon, but this creates a bank reconciliation nightmare as all payments are created for the AP Invoice date. Please advise. Thank you!
Best,
Matthew Siegfried
Sherbrooke CellarsHello,
I set the due date to over a month ahead to include several invoices but none appeared in the Recommendation Screen. I'm not sure what I'm missing. It's not the most intuitive program is it?
Thanks for the feedback.
Best,
Matt -
Payment wizard does not allow to increase Document Amount
Hi Experts,
I'm am trying to overwrite document amount in step 6 of Payment wizard but in SAP Business One 9.0 PL 11 is not possible to increase the original Amount of Document, it is possible only to overwrite with a minor amount.
Is that correct ?
Thanks a lot.
VeroniqueHi,
There's a business rule on the system that you can set on BPs (max amount on payment on BPs)
You can perform partial payments but only by decreasing amount and not increasing when you have this set
Thanks,
D -
Due Date Payment Wizard / Installments
Hi all,
I have an AP invoice with the following informations:
Posting Date: 21-07-2008
Due Date: 20-08-2008
Document Date: 21-07-2008
Installments: 1
Installments Date: 20-08-2008
Payment Run Default:
Tolerance Days set as 14 days
When i am running the Payment Wizard today (03-11-2008),
In step 4: Document Parameters i have filled in the 'Due Date (Not Including Tolerance Days): 31-12-2008
Then in step 6 the 'Recommendation Report, i don't have the AP Invoice showing.
Anybody know how to show the AP Invoice?
Thanks in advance,
ChiefHi,
We need to have more information in order to check and give a solution to the issue.
Please provide the message if any appearing in the Step 6 when you open the Non-Included Transaction?
The same will be showing in the Step 6 where you get the Recommendation report in payment wizard.
Please post it here so that we can check it out.
Also, check if Note No. 1041101 select query results in the document number which you are not getting.
Check that the AP Invoice is not marked as Payment Block in the Accounting tab.
Regards,
Jitin -
Outgoing payment with Payment Wizard with Bank Transfer
Hello to everyone !!!
I'm Configuring a Company who want to use the 'Payment Wizard' to make Outgoing Bank Transfers payments with it.
I did the configuration in 'Payment Methods' of Outgoing Bank Transfers, where I chose a File Format from the list (Even I don't know which one should I choose) and I also chose de 'House bank', bank and account where the Outgoing Bank Transfers will come.
At the time when I did the payment wizard it suggest me to make an outgoing payment of my due A/P invoice very well. The problem is in the next step (STEP 7) when i run the execution and in STEP 8 it says:
0 Payments were added
0 Bank transfers were added
So, It did not make any bank transfer Transaction!!!! =S
Someone knows what i'm missing from the configuration???
Someone knows if this is a bug??
Thanks for your Help!!!!Hi Karina,
please see the info from SAP Note 725786. The note is currently being updated with the new information relating to system behaviour in version 2007 & should be released again shortly:
In order for the payment wizard and subsequently the payment engine to
work properly, SAP Business One must be defined correctly as follows:
1. Define the House Bank:
a) Administration -> Setup -> Banking -> House Bank Accounts - Setup.
b) Choose the Bank Code, Country and Account Number.
c) If the business partner bank is a postoffice bank, tick the Post Office box.
d) Update the window.
e) Enter into the House Bank Account Setup winod again and enter the Branch and the account number of the corresponding G/L Account.
f) Update the window.
2. Define Business Partner bank:
a) Administration -> Setup -> Banking -> Banks.
b) Choose the Country Code, Bank Code and Bank Name, if necessary Swift number.
c) If the business partner bank is a postoffice bank, tick the Post Office box.
d) Update the window.
3. Define Payment Methods:
a) Administration -> Setup -> Banking -> Payment Methods.
b) Enter the Payment Method Code, Description and the Transaction Type.
c) Select the Payment Type and the Payment Means.
d) In "File Format" choose the correct plug-in for the transaction (refer to the Payment Engine Online Help for the correct plug-in for the transaction you have defined).
e) Select your House Bank for this particular payment method.
f) Select the validation options and remember to tick Post Office Bank, if the bank is a Post Office Bank.
g) If the outgoing payment is by cheque, restrictions can also be defined here.
h) Add or update the window.
4. Set up a Business Partner for the payment wizard:
a) Business Partner -> Business Partner Master Data.
b) Under the "Payment Terms" tab, enter the bank country.
c) Enter the account number and the branch, update to return to Business Partner Master Data.
d) Under the Tab "Payment system" tab, tick the desired Payment Method to include it in a payment run.
e) Under the Tab "Payment system", select the house bank that was defined for the desired payment method used for transactions with this business partner.
f) Update the window.
5. Generate invoices for this business partner.
6. Define the standards for the payment run:
a) Banking -> Payment System -> Define Payment Run Defaults (In 2007 A version the path is: Administration -> Setup -> Banking -> Payment Run Defaults).
b) Define tolerance days, cash discounts etc as needed.
c) Define minimum and maximum payments if necessary.
d) Tick the box beside "Payment Methods".
e) Click on the radiobutton beside "Payment Methods" and select the payment method(s) to be executed in this payment run by putting a tick in the tick box.
f) Update the window.
7. Open the Payment Wizard (Banking -> Payment System -> Payment Wizard).
a) Select a new payment run - Step 1.
b) Click on "Next" and define the Payment Run Name and the Posting Date, the payment type and the payment means - Step 2.
c) Click on "Next" and select the business partners to be included in this payment run, make sure that the tick box for the relevant Business Partner Name is ticked - Step 3.
d) Click on "Next" and define the document parameters - Step 4.
e) Click on "Next" and select the payment method this payment run is applied to by ticking the box to the left of the payment method code - Step 5.
f) Click on "Next" and tick the payment number for the business partner to be included, individual invoices can be selected by clicking on the "Expand All" button and either selected or deselected. This also applies to Credit Memos (and to manual Journal ENtries in 2007 A). Click on "Non-included Trans." to identify any troublesome transactions - Step 6.
g) Select to either "Save the selection criteria", or "Mark as recommended" to process at a later point in time or select to "Execute" immediately - Step 7.
h) In Step 8, you are given the Payments Run Summary.
i) If you selected to execute the payment run, in Step 9 the Document and Report Printing options will be displayed. To generate the bankfile and any associated documents relevant to your localisation, click on the radiobutton "Bankfile".
j) A "Browse for Folder" window will pop up where the destination directory of the output files must be selected. Once a folder was selected and "OK" was clicked, the payment engine will take the data out of Business One and create the defined files.
k) Once the procedure has completed, an information system message will be displayed: Payment Engine run was successful"
8. Go to the destination folder and check the logfile and the bank file(s).
All the best,
kerstin -
Payment Wizard: BP "All Currency" but payments always in Local Currency
Hello!
This is a change request regarding the Payment Wizard.
System behaviour: When a Business Partneru2019s currency is set to u201CAll Currenciesu201D in the Business Partner Master Data, the Payment Wizard always suggests payments in Local Currency, irrespective of the currency on the AP Invoice and irrespective of the currency specified in the Payment Method Setup (Currency Selection). In order for the Payment Wizard to post the payments, the correct currency has to be selected manually on Step 6 of the Payment Wizard.
Problem: This can be very time-consuming.
Suggested solution: The Wizard suggests payments in the currency of the AP Invoice.
Regards
ChristianeHello!
This is a change request regarding the Payment Wizard.
System behaviour: When a Business Partneru2019s currency is set to u201CAll Currenciesu201D in the Business Partner Master Data, the Payment Wizard always suggests payments in Local Currency, irrespective of the currency on the AP Invoice and irrespective of the currency specified in the Payment Method Setup (Currency Selection). In order for the Payment Wizard to post the payments, the correct currency has to be selected manually on Step 6 of the Payment Wizard.
Problem: This can be very time-consuming.
Suggested solution: The Wizard suggests payments in the currency of the AP Invoice.
Regards
Christiane -
We are running the payment Wizard and as of the new year it won't execute the payments.
Message I am receiving is as follows:
Date deviates from permissible range
(journal Entry-Due dat) Message 173-11
I HAVE CHECKED THE POSTING PERIODS AND IT ALL LOOKS GOOD. I EVEN OPENDED NOV AND DEC AGAIN SINCE THE AP INVOICE WERE DONE THEN.
DATES ARE CORRECT AND SHOULD NOT GIVE ME A PROBLE.
Is there a bug out there on that??
ThanksHi Rosi,
This is a test tip.
Try this in a backup before doing it in the productive db.
For the current period, 2009, change the 'Due Date From' and 'Document Date From', set this to
2008-01-01.
Let us know how it goes.
Jesper -
Unsuccessful payment wizard run
Hello All,
Please help.
I have just done a payment wizard run.
In the recommendation report stage, 84 cheques/lines had been ticked to pay, but it has only successfully executed 4 cheques.
How can I find out why?
Thank you very much
Regards,
Yang
Edited by: Y on Jan 8, 2009 12:44 PM
Edited by: Y on Jan 8, 2009 1:09 PMHello there,
I have eventually found out what have happened, but the understanding doesn't solve the practial problems unfortunately. Also, the funcationality of payment wizard is rather confusing ...
The most confusing thing is that the non-included transactions in step 6 is definately NOT the same as the report in step 9. In step 6, the list of non-included transactions includes the transactions that are out of the range as defined in criteria (the first 3-4 steps). The list will be updated after execution, because more unsucessful could be added in for the failure of posting.
To simply put, 100 transcations are currently in the system in total relevant to outgoing payment including AP invoices, credit notes, etc. If I set the criteria, for example, due day is today, for all suppliers*.
Say, 51 transactions match the criteria, so the 51 transactions will be recommended to pay in the step 6, the rest of 49 will be found behind the non-included transactions button. The error descriptions for the 49 transactions would be "Document due date is later than the date calculated by 'AP Due Date' minus 'Tolerance Days' " It looks good now, and I could manually tick off some transactions (say 15)from the recommended report for whatever business reasons.
Execute the payment run, say 10 cheques have been added (one cheque for one supplier, 3 transactions on each cheque), which cover 30 transactions. So... 51-15-30=6 postings failed. Now the non-included transactions report (in step 9) will, however, show a list of 49+6=55 transactions!
The serious troubles come, that
1) we cannot use the non-included transactions report to re-do the failed postings, because the 49 have been mixed together, which are what we don't want to pay.
2) The non-included transactions report in step 6 doesn't exist anymore; it has been updated, so we cannot get any assistance from step 6. -- I tried to export the recommended report into Excel to know what had been ticked to pay, but the "tick box" column is not exportable, so we cannot use this list either, as the 15 transactions manually ticked off were mixed up.
3) The only way forwards seems to create another payment run, and spend awful lots of time to work out what the 6 failures were ... and it could fail again if not all of the errors have been corrected. In fact, we never know how many failures were there, as it cannot be tracked back.
In reality, when the numbers of transactions go up to tens at every stage, you can imagine what is it a nightmare.
'* One more confusing thing is that, if the criteria was not based on all suppliers (a/several range/BP groups), The non-included transactions wouldn't even take this into account, then the problem becomes more complicated.
All in all, I have written too much ...:-P Does anyone have shortcut or solutions for its practical use of the wizard? Is there anything I understood incorrectly so far?
Thank you very much
Regards,
Yang
Edited by: Y on Jan 14, 2009 2:35 PM -
Several BP banks and Payment Wizard
Hi Experts,
By posting an A/P invoice I changed the bank details "pay to code" in Logistics in order to pay it to another bank of the vendor (the vendor has got 2 different banks in BP master data)
I run Payment Wizard but it paid that invoice to the Default bank set in BP master data.
Why can I set a different bank in A/P invoice (Logistics) if it is not taken into account ?
I am using SAP B1 9.0 PL 11 (Italy Loc)
Thanks a lot for your answer.
VeroniqueHi Veronique,
Payment wizard may only pay to the default bank account even if you have another account for the vendor. You may pay it manually for non default account. Or change the account to default before you run wizard.
Thanks,
Gordon -
Hi All,
In 8.8 , can we have the option to have the Invoice rate on Payment wizard and not Today's rate.
On 2007 we had the option to take the rate from invoice day but on 8.8 apparently it's not possible. Is it possible to use the exchange rate from the payment wizard.
Please let me know..
Thanks,
JosephHI Jitin,
What happened in the past is that at A/P Invoice header level they either used posting dateu2019s exchange rate, or manually recorded a specific rate for that transaction (case they have Invoice & payment in a foreign currency, and they u2018hedgedu2019 the rate at the bank (meaning the bank warrantees the rate for a period of time); ex. 1.2). Then when running the wizard, could be that rate on day they run the wizard is 1.3, but SBO is still keeping 1.2 (rate from Invoice header) for applying to the payment transaction
What happens now, is that whatever the rate in Invoice, the Wizard always takes u2018todayu2019 rate, and I found no option to set u2018take Invoice rateu2019.
Hope its clear now.
Thanks,
Joseph -
Hi experts. I need a little explanation about the payment wizard tool step 4 of 9.
When i run the wizard to generate incoming payment, after selectin payment type > incoming and payment means > bill of exchange in step 2 of 9, all bp in step 3 of 9, in step 4 of 9 i can select a duedate range and / or number range.
Well... I suppose that the number range is the number of the invoice..
But if i set the number range from invoice number 10 to invoice number 100, wizard load all invoice..Not only the invoice between the range i set.
So... can you explain me how does the number range work in wizard payment?
Thank in advance.Hi Gordon.. Thank's for your reply..
Sorry, but i can not understand what you menas for "The system will probably compare them by text value instead of number".
My numeration series setting for the invoice are from 11150000 to 11159999. Now the first free number is 1150308.
I would like to run payment wizard from number 11150300 11150307...
But if i set this range number in step 4 of 9 and i go on on wizard, i've all the open invoice selected.. Not only the invoice between 11150300 and 11150307
Thank's -
Exclude Vendors with Zero Balance from Payment Wizard
Hello,
When running the Payment Wizard for outgoing payments, there is no way to exclude vendors whose account balance is zero. I have tried using a default minimum payment of $.01 to no avail. I have reported to SAP Support, and it is not functionally possible. Any assistance in finding a workaround would be greatly appreciated.
Thanks and Happy 2008!
MimiMimi,
I do not see a lot of options to avoid this. The minimum payment setting would not avoid displaying 0 balance BP's.
The only option I can think is to use BP Properties by Updating one of the BP Properties through a SQL statement and then use this property in the Selection Criteria in the Payment Wizard BP Properties Window. This way you can filter Vendor with no Balance?
Suda -
Issue AP checks and Payment Wizard
What kind of situation to use Payment Wizard instead using Outgoing check for check printing?
I believe the outgoing checks need to do the same two steps like incoming payment then deposit for AR invoice/credit memo/journal entry, right?
The eLearning will cover detail information for incoming/deposit and outgoing/check issue?Yes you are correct if a user sets up the terms incorrectly on the master file then invoices will not come up to be paid properly - garbage in and garbage out. All of my clients use the wizard to pay their invoices it is a huge time saver.
Yes if a user generates the wizard and decides they do not want to pay a vendor in whole or one or more invoices then they should be deleted from the wizard so they are available to be paid later.
Manually entering one payment or check at a time and choosing the invoices to be paid is like going back in the dark ages.
Go through your vendors, review and correc their payment terms and payment methods. Instruct your internal personnel how to properly use the wizard and they will save hours on each check run. -
Service Tax Credit Avilable is not showing in Tax Payment Wizard .
Hi Experts
I am working on SAP B1 2007B PL 08. I made some entry of service tax in AP invoice and AR Invoice. I also made outgoing and incoming payment for these invoices. But in Tax Payment Wizard Service Tax Credit is not showing however with the same tax code in AR invoice Service Tax Payable is showing. I check all the master setting with OEC database. There is no difference between them. Tax code Type is Service Tax and Input and output Tax Account are properly maped. Anybody can tell me what can be reason.
Thanks.
Regards
Gorge
Edited by: Paul Finneran on Oct 15, 2009 12:36 PMDear Gorge, How do you arrived at the result? plz can u say me?
Thanks,
Shiva.
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