PDF text editing

How can I remove underscore from existing text when replacing pdf text?

That's not quite true. If you have Acrobat Pro XI and the font used is
editable you can easily remove the underscore from the text using the Edit
Text & Images tool. Simply select the underscored text and then click the
underline button under "Format" on the right.
On Mon, Jan 21, 2013 at 9:41 AM, Test Screen Name

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PDF text editable with Acrobat, Get it to InDesign?

I recently suffered the loss of my external hard drive. I messed up big time. I only have a pdf of my portfolio. I need to do some updates and I noticed a few typos is there a way to to edit and add text? When I edit it in Acrobat the font is darker, because the opacity is altered on the original text. So the result is the new text really standing out. Not great to highlight the addition of commas...
Is there any hope? Or am I doomed?

Place it in Indesign. If it's editable, great, if not, cover up the errors and make new elements to patch in.

Create text editable PDF for client to edit in Adobe Reader

I would like to create a PDF from either Illustrator or InDesign so that my client can edit just the text in the document using Adobe Reader as necessary (for flyers and business cards etc). I want to set the file up in Illustrator or InDesign so all text is laid out properly where I have the proper tools to do so, rather than using the Acrobat form tool and guessing measurement/layout etc. I have tried exporting to PDF from both programs and then using Acrobat Pro's form feature but it won't recognise any of the fields. I am using CS4 and Acrobat Pro 9 and am unsure if my software is too old to complete these tasks or if I am doing it incorrectly. I have seen it done in plenty of places so I know it is possible, I'm just not sure how.
Here are some links showing examples of what I am trying to do:
Using an e.m.papers Wedding Invitation Template.mp4 - YouTube
How to use an e.m.papers printable RSVP template.mp4 - YouTube
So, basically any advice on the following would be greatly appreciated:
How do I make text editable in Adobe Reader (from an Illustrator or InDesign file)?
How can I easily put the same design onto the same page (eg 8 business cards on an A4 page with crop marks) multiple times so that if I need to change the design slightly, it will change the design on all of them?
How can I make the PDF like it is in the YouTube videos, so that when you edit one "product/design", it will edit all on the page?
Or, how can I create a file of multiple business cards on the one page where they can have a different employees details on each card?
This is my first time using this forum so if you require any further information, please let me know. Any help will be greatly appreciated. Thanks in advance.

that's filling in a form, not editing: Create fillable PDF forms | Acrobat
<moved from Adobe Creative Cloud to Creating, Editing & Exporting PDFs>

Creating small, text-editable PDFs?

I have many documents from school that I'd like to scan, convert to PDFs and then compile together into one PDF file. The problem is that whenever I scan a document, I can't compress it down enough without sacrificing quality, so I can't have a small PDF file. I have a few eBooks, and, looking at their properties, somehow the creators of those eBooks were able to compress their PDFs down enough without sacrificing any quality to the documents whatsoever. Here's an example:
one eBook that I have is 696 pages, the filesize is 4,159,863 bytes, and it looks like it was simply scanned and put together, because the quality of the eBook matches the book that it came from (which I happen to own). True, the images in the eBook are black and white (some of the images in the book are in colour), but there is no noticeable depreciation in their quality. Whoever created it was using the application PScript5.dll version 5.2, the PDF producer Acrobat Distiller 6.0.1 (Windows), the PDF version is 1.5 (Acrobat 6.x), and was NOT optimized for fast web view. How did the author get the page size so small (kb wise) yet retain quality? If one were to do the math: 4,159,863 bytes divided by 696 pages equals 5976.81, then divided by 1000 equals 5.97681. Almost 6 kb per page? How is that possible?
The smallest I could compress scanned images was about 20 kb, and the quality was terrible. In fact, the only way I could shrink them to that size was to scan them in Black and white (1 bit), and then distill them as much as I dared. The vast majority of documents that I'm scanning are black and white text with very little in the way of graphics.
Here are the programs that I have at my disposal:
Jasc Paint Shop Pro 8 and HP Director (for scanning with my HP PSC 1210 all-in-one printer, which has OCR technology)
Microsoft Word 2000 (9.0.2720)
Adobe Acrobat 5.0.5 (10/26/01) (yes, it has paper capture)
Acrobat Distiller 5.0.5.2001101100
It is driving me absolutely crazy that I cannot figure this out. Even creating my own job option in Distiller and adjusting the settings didn't help.
It should be possible, with the programs that I have, to get the results I want. For those of you who believe I should upgrade to something beyond Adobe Acrobat 5, here's another example for you:
There used to be a link on www.iartonline.ca (which no longer exists) to a PDF that is 13 pages long, created with the application Microsoft Word 8.0, the PDF producer is Acrobat Distiller 4.0 for Windows, the PDF version is 1.2 (Acrobat 3.x) and has a file size of 79,719 bytes. In contrast, I scanned two school documents (using OCR) into Microsoft Word, corrected any errors, and converted it to an Adobe PDF from there. The resulting size (for TWO PAGES) was 25 kb.
So, in conclusion, it HAS to be possible for me to scan my documents, retain their quality while compressing their size, and compiling them into single file PDFs.
I apologize for the lengthy explanation (this is why I couldn't ask the question on WikiAnswers), but hopefully this will save others interested in answering from asking irrelevant (to me) questions.
Thank you for your time.

Well, back to square one. IrfanView seems like a good program, but I'm running into the same issues I had before (sacrificing quality for a more compact file size). Using IrfanView to scan the sheet music opens up HP Director (since I have an HP printer it makes sense that this would be the default program). With HP Director, my output type options are as follows:
1. Millions of colors
2. 256 colors (8-bit)
3. 256 colors (web palette)
4. 256 colors (system palette)
5. 256 gray shades
6. Black & White (1-bit)
Choices 1 and 6 are out automatically. Since the output dimensions (area to be scanned) is 7.86 x 10.37 inches, at 200 DPI, the image size is as follows (using the remaining choices from above):
2. 3.19 MB
3. 3.19 MB
4. 3.19 MB
5. 3.19 MB
The scale is 100%. After selecting choice 2 (256 colors - 8-bit) and scanning to IrfanView, the Image Information is as follows:
1571x2075x8BPP, 3.11 MB
So I'll save this as a TIF file (using ZIP compression) and the resulting file size will be 532 KB. Opening this file with AA5 and saving it as a PDF will result in a file size of 512 KB. The quality is definitely there, but the file size is way too big.
If I go through all that again and use JPEG compression instead of ZIP, the resulting file size is 1,836 KB. After opening the file with AA5 and saving it as a PDF: 354 KB. Once again, the quality is there, but the file size is too big. It appears that JPEG compression is the better choice in this particular case.
So what can I change? Going back into HP Director, I adjust the scale (size) to 50%. Output dimensions: 3.93x5.19; DPI: 200; output type: 256 colors (8-bit).
In Irfanview: 788x1035x8BPP, 797.5 KB; quality is a little bit less. Saving to TIF with JPEG compression: 592 KB. Opening with AA5 and saving to PDF: 125 KB.
Interesting side note: I decided to perform a Paper capture on this 125 KB PDF file. In the Paper capture Preferences, I chose 'Searchable image (compact)' as the PDF output style, and chose 'None' for Downsample images. Result? 267 KB.
Trying that again, this time with the PDF output style of 'Searchable image (exact)' produces the same file size (267 KB).
Mind you, when Paper capture was performed on the PDF, it straightened the image, which may have contributed to the larger file size. I noticed that IrfanView did something similar: if I rotated the image slightly (in this case, 1.10), IrfanView changed the image's BPP from 8 to 24 (but I changed it back to 8 BPP by going to Image>Convert to Grayscale).
Tried scanning it at 150 DPI instead of 200; quality was still there. TIF file size: 911 KB, PDF file size: 201 KB.
100 DPI. TIF: 468 KB, PDF: 109 KB. Starting to get a little blurry, but that could have been due to making the rotation change and then converting back to grayscale.
Tried scanning at 75 DPI, 256 gray shades and half the scale (size). Quality was HORRIBLE.
IrfanView has no "Print to file" option, so using Acrobat Distiller is out.
I've noticed that, if you rotate an image in IrfanView, sharpen the image, then convert it back to grayscale and save it as a TIF file, it will be blurry when it's opened in AA5.
HP Director doesn't always straighten the scanned image, even though there's an option to do so (and I always check the box for that option). I've re-scanned the sheet many, many times, but it's only at random that HP Director automatically straightens the scanned image.
I did a scan with 75 DPI, 256 gray shades, 100% scale. It looks great in IrfanView (602x775x8 BPP, 458.17 KB), but when I save it as a TIF (JPEG compression) and open it with AA5, the quality had considerably diminished. Even redoing the scan and saving it as a TIF with ZIP compression, it's still the same.
I tried Packbits compression, same thing; LZW, ditto.
So I upped the DPI to 150 and tried again, this time using JPEG compression. TIF: 1,077 KB, converted to PDF it was 231 KB. The quality was there, but the file is TOO BIG.
All in all, I've tried a few different approaches and it seems to me that I can have one or the other: quality or compact file size, not both. But I refuse to believe that. It MUST be possible.
I have an eBook that is 736 pages long and is 6.75 MB (7,077,900 bytes). The PDF producer was Adobe PDF Library 5.0 and the application used was Adobe InDesign 2.0.2. The quality of the eBook almost exactly matches the actual, physical book (I know this because I've borrowed the book from the library).
Did Adobe PDF Library 5.0 and/or Adobe InDesign 2.0.2 create such small PDFs from scans that were responsible for such a small eBook, or was it some other program? And, if it was some other program, then what's the name of it? Is it freeware?
You can download the eBook in question for free here: http://www.deliberatedumbingdown.com/MomsPDFs/DDDoA.sml.pdf
Bill, in HP Director, after clicking on "Scan document", the user is presented with 4 choices:
- Text & Graphics as image
- Text as image
- Editable text
- Editable text with graphics
The settings for these 4 choices can be modified. For the first two choices, resolution can range anywhere from 75-19,200 PPI, and the output types can be Millions of colors (24-bit), 256 gray shades (8-bit grayscale) or Black and White (1-bit).
The settings for the latter two give less options: resolution can be either 300 or 400 PPI, and the output type does not include the Black and White (1-bit) option. (This bit about HP Director is mostly for your information to give you a better idea of the program's capabilities.)
It IS possible to scan a document with HP Director, do OCR on it and save it as a PDF. The file, however, is very large.
I now understand that a document can have OCR performed on it OR have AA5 do a paper capture, but not both.
I really appreciate the time you've taken to address my questions, Bill. As I've stated before, this will also serve as a guide to others in the future should they have similar problems/questions.

Is there any way to track text edits made in pdf file

when making text edits to a pdf document, i am interested to know ... is there any way to track these within acrobat.
i.e. text added/deleted to the pdf and not commented.
i am using acrobat version 11.0.09.
many thanks in advance.

Not really. The best you can do is use the Compare Documents function to
identify such changes after the fact.

My Macbook with 10.6.8 is having trouble with certain applications- Word will not open, and text edit or pdf will not print.

My Macbook (13 inch 2008) running OS 10.6.8 is having trouble with some applications. Word will not even open. I cannot print from text edit or Preview or Adobe. Excel sometimes opens but very slow. What could be wrong? I have repaired permissions, used an antivirus program, deleted some old MS fonts, and still no change. I have 1 G RAM and there seems to be plenty available and I have 50 G of hard drive space empty.

Well, first 1gb of Ram is not plenty. It's the absolute bare minimum just to run OS X 10.6.8. The MS Office applications are ram hogs also. I would recommend three things.
1. Get more ram.
2. Reinstall and update your MS Office applications.
3. Reinstall Snow Leopard.
If you're not familiar with Activity Monitor you might have a look at this link and you'll be able to judge your ram situation a little better.
http://support.apple.com/kb/PH5149

How can I show only text edits and not text formatting when using print comments summary?

Acrobat 9.3.0 for Mac.
Here is the scenario: I used the Compare command to see the changes between 2 PDFs. The resulting file some edits are inserts and some are deletions. I want to print a comments summary only showing the text edits. In the Compare Option pane, I select Text and deselect Images, Annotations, Formatting, Headers/Footers, and Backgrounds. Now on the screen I see inserts are highlighted in blue and deletions are marked with sort of a caret and vertical bar symbol. So all looks good at this point. However, when I show the Comments List, I see addtional comments that indicate "Replace - The following text attributes were changed: fill color." Those comments do not appear in the page view unless I check the Formatting check box to show them. With Formatting unchecked, I print a comments summary and all of the "Replace - Fill Color" comments" appear on the resulting comments summary.
I only want to show text edits, not text formatting changes. So questions are:
1. Why, when the Formatting checkbox is unchecked, do the text formatting comments still appear in the comments list when they do not appear on the page display.
2. How can I print only the text content edits and not show the text formatting changes when using Print Comments Summary.

Hi,
You can set ExecuteWithParams as default activity in the task flow then method activity to return total no of rows passing to Router activity if your method has value 0 then call Create insert operation else do directly to page.
Following idea could be your task flow
Execute With param (default) > SetCurrentRowWithKey > GetTotalNoOfRows (VOImpl Method)
|
v
Router
1. If pageFlowScope outcome is 0 then call CreateInsert > MyPage
2. if pageFlowScope outcome > 0 then MyPage
hope it helps,
Zeeshan

PDF - Text on multiple lines become seperate objects - is there a way to prevent this?

I'm exporting to PDF from inDesign with the idea that the text would be editable with Acrobat Pro.
However, when opening the PDF in Acrobat Pro, each line is a seperate instance / object.
Is there a way around this?
I imagine I can recreate the text in Acrobat Pro - but it would be good if there was a way round from inDesign - as i imagine it would be better for SEO and screen readers. Also, i've uploaded PDFs to sites before like Slideshare, yudu, issuu which create a text only version - only the text only version is scr*wed up due to the above problemo.
Help much appreciated or even to know if its not possible. Thanks.

Not really sure what SEO has to do with it? But I think you're talking about "Accessibility"
When a PDF is created that's what happens. You can't export it and have paragraphs of text editable. PDFs are meant to be FINAL files.
For accessiblity follow these tips -
http://www.adobe.com/accessibility/products/acrobat/
http://tv.adobe.com/watch/accessibility-adobe/preparing-indesign-files-for-accessibility/
http://tv.adobe.com/watch/accessibility-adobe/acrobat-tagging-pdf-content-as-a-table/
http://indesignsecrets.com/creating-accessible-pdf-documents.php

Messed up font rendering in Acrobat 8 after pdf minor edit

I was given a pdf to make a minor spelling edit which involved opening the InDesign original, correcting the placed(as a graphic)pdf page (using advanced editing/text touch up tool).
This always worked fine in Acrobat 7.
I then updated in the Indd file and output to a new pdf document.
Only now the pdf text component had substituted characters which garbled it.
I went back into >advanced/preflight/options/browse internal structure of doc fonts.< and found the font causing problems and made sure it was loaded on the system- but didn't help. My sense is this is a font conflict problem. In the end I rebuilt the file in Illustator, then saved a new pdf which solved the problem. Could I have resolved this directly from Acrobat/
Thanks for any insights.
RE

Editing of pdf files is a crap shoot. Sometimes it works many times it
doesn't. It is not the preferred workflow.
Mike

When i try download a file from the internet it looks like its downloading then when i go to open this file it opens up in the app text edit and says it cannot open i DOS mode? Can anyne help?

when i try to download a file from the internet it starts to download but when its finished it opens up in the app "text edit" and it says this file cannot open in DOS mode.
Can anyone help?

It sounds like perhaps the file doesn't have an extension that the system recognizes. Is this all files, or just one specific one, and if so, which? What is the name (and extension, if it has one) of the downloaded file? What kind of file do you *expect* it to be? (PDF, or whatever). Renaming a file with the appropriate extension can often fix that kind of problem.
Matt

How do I remove a green background from a pdf text document?

I posted this question yesterday and received one reply. I wanted to respond to the reply, but couldn't find a link or "button" to click on that would enable me to do that, so I'm doing it here. As I'm new to this site, please advise me where the link is, if there is one.
Please correct me if I'm wrong, but I thought that PDF was proprietary, with one "owner" and that PDF was PDF, so it didn't matter what program you had on your computer because PDF was universal. Second, when I googled Nuance pdf, I was directed to this site, specifically the "Create, Edit and Export PDF's" section. Third, I also have Adobe Acrobat with pdf and a bunch ofother Adobe products on my computer. So, that brings me back to my original question, how do I get rid of a green background on a pdf text document, so I don't use up all my ink when I print it. Thanks for your patience and help.

I still use Office 2008 but have not encountered that issue. However, as Office is not an Apple product, I strongly recommend asking in the Microsoft Office:Mac forums here:
Office for Mac
Everyone there is a Mac user AND an Office user, something you can't say about Apple's forums. You will get the fastest help there and I think you will find the contributors more than helpful.

How to import and make the content of the original PDF document editable and preserves the pdf appearance and retains existing fields and formatting in LiveCycle

Can someone tell me how I can see my content (artwork and text) after I import it into LiveCycle Designer ES4? I like to import and make the content of the original PDF document editable; preserves the pdf appearance and retains existing fields and formatting, then allow me to do the modifications and save it back into the original PDF document with changes. I have tried everything but still cannot see my content(artwork and Text) of my original PDF after importing it into LiveCycle. All I see are is a blank page with the formatting and layout of where my artwork and text should be. I like to see everything if possible so after I make my change I will know how it will look when I save it back into the PDF and open it in Acrobat Reader.

Can someone tell me how I can see my content (artwork and text) after I import it into LiveCycle Designer ES4? I like to import and make the content of the original PDF document editable; preserves the pdf appearance and retains existing fields and formatting, then allow me to do the modifications and save it back into the original PDF document with changes. I have tried everything but still cannot see my content(artwork and Text) of my original PDF after importing it into LiveCycle. All I see are is a blank page with the formatting and layout of where my artwork and text should be. I like to see everything if possible so after I make my change I will know how it will look when I save it back into the PDF and open it in Acrobat Reader.

How to make only part of a PDF document editable?

I'm looking to see if there is a way to make only part of a PDF document editable. My problem is, I have pieces of collateral that some of our channel partners need to be able to add their logo to and then edit the contact information on them, but we don't want them to be able to change any of the main copy on these documents. The only thing I've been able to come up with as a solution is to create outlines of the text that I don't want editable, but I need the copy to be able to be read by computer systems for disability purposes. Does anyone have any ideas on something I could do for this? Or has anyone dealt with anything like this? Any help would be greatly appreciated!

Hi vward26,
You can use Acrobat to make only part of a PDF document editable.
Kindly refer this FAQ:http://tv.adobe.com/watch/acrobat-x-tips-tricks/how-to-convert-just-part-of-a-pdf-file/
Regards,
Florence

Continuous Text Edits in Adobe Acrobat X Pro

I just upgraded to Adobe Acrobat X Pro from version 9 and I'm running into an issue relating to commenting an editing a PDF. In version 9, you could simply select the "Text Edits" button and make continuous edits in a PDF (document created in InDesign) and then send those back. Now with version X, I can't seem to find a way to make continuous edits without having to select the tool over and over again for each individual edit. The "Replace (Ins)" icon works, but again, it takes twice as long. You have to now select the text and then select the "Replace (Ins)" icon and then type your change and then start all over again. Is there a way to enable text editing without having to go back and select the icon over and over again which reduces efficiency considerably?
Thanks so much for your help!

Or, if I knew how to change defaults for add text box, that would wok just as well. Thanks
for any help!

What happened to the "Text Edits Tool" in Acrobat X?

I know the answer is "it went away" but, seriously, please bring it back. In Acrobat 9, when you activated the "Text Edits Tool," it would automatically switch between insert, delete, and replace text in a context-sensitive way. You just had an active tool cursor - if you highlighted text and started typing, it would "replace" the text. If you clicked in one spot and started typing, it would "insert" text. If you highlighted text and clicked the Delete key, it would "delete" text. All this with one tool, that stayed active the entire time you were using it.
Now, in Acrobat X, you have 3 different tools. You have to click to select the tool - mark the change. Click to select the next tool and mark that change. And on and on. And while you can right-click on any single tool and select "Keep tool selected" - there's no way to make that the default behavior. And that doesn't help when switching back and forth between activities.
I know that the Selection Tool can now almost serve as the old "Text Edits Tool" - this works quickly with delete, but requires the tilde shortcut for insert or replace. Basically one extra step for each edit than there was with the Text Edits Tool.
One might think that that little extra click isn't a big deal - but when you are marking up a PDF all day, every day, it adds up.

I assume you're talking about commenting and markup rather than editing the text of the document itself.
The keyboard shortcuts are designed to do exactly what you want. With the multi-select tool active (I beam + black arrow on the toolbar):
Select some text and press the Insert key - a new Replace text annotation is created and the note panel opened for typing. Press Esc to close the note
Click to place the cursor within some text and press the Insert key - a new Insert text annotation is created and the note panel opened.
Select some text and press the Delete key - a strikeout annotation is created (no note this time but you can add one by double-clicking)
The idea of selecting something and 'just typing' to activate a markup event could not be retained as it interfered with the single-key accelerator mode.

PDF text editing

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