Period End Accruals - Reversing the Journal in GL

Dear All,
Here is my Requirement: I heard that in Period End Accruals we have to Reverse Journals in GL etc., Could some one explain what happens in Period End Accruals case in terms of Accounting & Process, And It relation between PO, AP, and GL, Pleaseee
I don't have any knowledge on this and I tried to understand by reading some article on Internet but no luck I could not, Please give me inputs on this concept for my understanding.
Best Regards
Kiran

Hi,
I assume you use Funds Management (FM) application ?
If so the info below will be useful:
Even though you have the Commitment Item defined in the GL Account master data, FMDERIVE needs to be set up to get the Commitment item from there. Use Function Module FMDT_READ_MD_ACCOUNT_COMPANY Read Account Master Data to get the Cmmt. item from GL account master data in FMDERIVE to do this.
Go to Transaction FMDERIVE, Change, Create Step and choose Function module. Choose FMDT_READ_MD_ACCOUNT_COMPANY and use as target field commitment item.
Also check if note 1489530 is present in your system.
regards
Waman

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Changing period end accrual to on line accrual

We had 11i as the production environment, but recently R12 was implemented without upgrading it to R12 directly.
In the implementation a lot of data migrations were involved.One of them is the open EXPENSE TYPE PO migration(closed for receiving)
That means some POs receipted in 11i but not yet billed. ( the company policy is to use accrue at receipt method)
However at the time of data migrations these POs were migrated as period end accrual type although configurations were done in the purchasing options as accrue at receipt.
Therefore these do not even appear in the AP and PO accrual reconciliation report after running the Accrual Reconciliation Load Run. We need to bring these back to the report, becasue it is required to reconcilie the GL balance to the report balance.
My question,
Is there a way to bring these back to accrue at receipt even updating from the back end.What are the tables that need to updated just to check in a different environment.
Thanks and Regards,
MPH

Hi
You can change your posting end dates only two time , first at the start of your business and second at the time of winding up/merger of the business.
As this functionality called shortened fiscal year change. You can shortened your configured fiscal year by creating and assigning a different fiscal year variant with the required periods with required period end dates.
Since you wish to apply 30th july as your year end date instead of 31st july , this means again your are sortening your year by one day.
You may go for the shortened fiscal year variant but please note you need to do changes in Asset accounting table changes as well as their will be majour impact on AA dep calculations.
Secondly it is recommended not to change your fiscal year variant if the case is only for one day.
You have one workaround here , you keep your year end date as 31st july only and try to restric any postings on 31st july and allow postings only upto 30th July. I think if you wish you can do it through validation also.Creat validation like if posting date is beyond 30th july and below 1st aug then message is error, or if posting date is equal to 31st july then message would be error.
If you have asset accounting then it will not adjust depreciation for one day as it is already planned for full month, I think you may consider one day depreciation to avoid complications of changing shortened fiscal year variant just for one day!
I think you may apply this workaround rather than moving to shortened fiscal year variant!
Cheers
Mukta

IM-PS Integration - period end closing of the investment programme.

Hi,
I have a requirement where i am doing a budgeting (Without cost planning) of the programme both on overall and annual basis. My programme is for 5 years. Now i am distributing the budget from the programme position to the appropriation request /Project for current year 2009, remaining 4 years and the overall budget
My Project budget distribution is on overall basis. Now i have only spent partial budget than assigned (500 out of 1000 USD assigned) on the project at the year end 2009 and the project is running for 3 years.
In the above case how do i need to proceed with the period end activity of the investment programme?
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Hi,
At the period end, you have to follow the below procedure: -
Case-1: - If you are using Overall Budget only at project level.
1. Carryforward the remaining Budget in 2009 to 2010 at IM Position ID Level. you can do directly in IM32.
2. Allocate required Budget to project from IM position ID in 2010.you can use IM52.
Case-2: - If you are using Annual Budget at project Level.
1.First you have to carryforward the assigned value (Commitment) to next year, i.e 2010return Available Budget for Fiscal Year-2009.
2. Return Available Budget at Overall level in Project to IM Position ID.
3. Carryforward the available Budget in IM Position ID from 2009 to 2010.
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Quick help needed on reversing the Journals

Hi Gurus
While importing the data from the GL_INTERFACE the REFERENCE_21 …. REFERENCE _30 are moved to REFERENCE_1 through REFERENCE_10 in the GL_JE_LINES table and the GL_IMPORT_REFERENCES table..
When reversing a posted entry all the 10 reference fields(REFERENCE_1 through REFERENCE_10) are not copied into the new reversed GL line. Only REFERENCE _2, REFERENCE _3 and REFERENCE _5 are copied in GL_JE_LINES table.
Is there any setup, which allows the JE reversal to populate all the reference fields in the reversed line in GL_JE_LINES table?
Any quick help is appreciated.
Thanks
Isaac

Hi all,
I could able to get the solution for this problem.
Oracle provides Patch 5136186 to resolve this issue in 11.5.9 and 11.5.10.
Thanks
Isaac

Is it possible to undo or reverse the Period End Closing Utility

I have a client that ran the Period-End Closing Utility. Then a week later ran it again. Is it possible to undo or reverse the second mistaken operation of the Period-End Closing Utility?

Hi,
It is not possible to Automatically Reverse the Period End Closing performed.
You can try the option of Manually cancelling every transaction involved in Period End Closing in the COPY of the database to check if it helps.
Kind Regards,
Jitin
SAP Business One Forum Team

Can I Reverse The Accounting Document after Periodical Processing

Dear Friends !
Few Months ago One Accotung Entry happend through SD ( Billing) for Export. at the time of period-end activities for the accounting Document processed by Foriegn currency valution..
Now Sales people reversed that transaction , Cancel Document Happend but no Accouting document was generated??
Log shows like this "
"Reversal of document 0705v1 1000001633v2 2007v3 not possible in FI"
Message no. F5A 005
Diagnosis
Item &v4 in accounting document 0705 1000001633 2007
was valuated with an open item foreign currency valuation.
System Response
Document cannot be reversed.
<u></u>

In case of Foreign currecy valuation, reversal of the valuated should happen on the first day of the next month. Otherwise, these type of problems will raise.
First, check the foreign currency valuated items reversed or not, if not please reverse them and try to do the current transaction.
Let me know if you still face the problem
VVR

Recurring postings and month/period end

Can someone tell me how an end-user is supposed to manage recurring postings when the month (period) end falls on a non-working day?
Take as an example a recurring posting that executes on the 31st of the month, which happens to be the (sub) period end date in the financial calendar.
If the 31st is a Saturday, like 31st May 2008, then the users are not presented with the list of recurring postings until Monday 2nd. However, it then seems to be impossible to post to the 30th or 31st, i.e. the period where you want the posting. B1 always creates a journal with a posting date of <today>.
If you look for recurring postings in advance, say on the 30th, you just get told that "There are no recurrent transactions to be executed today".
So you cannot execute them in advance and you cannot backdate the posting date.
The only workaround that I can find is to manually create a journal using the recurring template then remove the recurring posting without executing it.
Is there nothing better?
Regards,
Douglas

Hi Douglas,
try this workaround published in our January newsletter:
https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=23101714
A company has set up recurring postings to be proposed for execution on particular days of the month. The company does not trade on the weekend. A recurring posting is scheduled for execution for example on a Saturday. The company accountant wants to change it to the following Monday. How can this be achieved?
Solution (Note 1114120):
Go to Financials -> Recurring Postings & click on 'Confirmation List'.
Identify the postings that need a date different from the current system date.
Go to Financials -> Journal Entry to open a new journal entry (JE).
In 'Template Type' in the header of the JE select 'Recurring Posting'.
The adjacent field 'Template' will be active, select the appropriate template code for the first recurring posting to have a different posting date.
The JE is populated automatically with the data from the template & the posting date can be changed before the JE is added.
The so created JE replaces the proposed instance of the recurring posting. The proposed recurring posting must now be removed.
In the confirmation window select the appropriate JE & click on 'Remove'.
The system message 'Delete selected Postings? - Remove/Cancel' appears. Click on 'Remove' to delete the appropriate proposed posting(s).
All the best,
Kerstin

Open Docs while period end closing..

Hi All,
I just need to knw that, is it necessary that while performing the period end closing all the documents (sales and purchase) need to be closed.? what if i have a no of purchase and sales orders open.

Hi,
No need to do close all transactions (not mandatory) if anything open same transaction will show you in next period.
Thanks
Sachin

Reversing a journal entry through API

Hello All,
Can anyone please tell me what is the API for reversing the journal entries.
When I searched I found that there is an API XLA_JOURNAL_ENTRIES_PUB_PKG for reversing journals, but I could not find any procedure inside it for reversing the journal entry.
Regards,
Rakesh.

thanks for your reply.
I wanted to reverse a journal that is already posted. I got the API name: I was looking at the wrong version of oracle. The above mentioned one was for 12.1.
XLA_JOURNAL_ENTRIES_PKG.reverse_journal_entry (R 12.0.6)
Regards,
Rakesh.

Material ledger period-end closing - material selection based period status

Dear SAP Experts,
The OSS note 980475 describes functionality of excluding materials without inventory and postings from the period-end closing of the material ledger. The system assigns a new period status for materials without inventory and postings (05 "Period opened without inventory"). This period status is set by the dynamic period-closing program for the new period (instead of "Period opened") if the material does not have any inventory.
Could you clarify what is dynamic period-closing program for the new period?
In my system this note is implemented but still during costing closing materials are being selected even though no postings have been done on them in that period and no inventory exists.
Thankk you very much for advise.
Best regards,
Robert

Hi Robert, have you find out what this dynamic period closing is?is this just the option Check and close period in TCode MMPV? or is het one the CKMLCP steps?
thanx in advance,
Said Dahmaza.

Period end closing for production orders

Dear all,
what is period end closing???
Pl. enlist all period end activities for product costing by order scenario.
what inventory adjustments are necessory.
what FI entries required to post??

With respect to PP- Period end closing is the procedure to close all the production orders and see that cost is flowing from production order to material
During period end - we TECO all the orders and see that production is complete from PP angle. Then costing will calculate over head/variance and settle the difference to production material or price difference a/c depending on the production material price control.
Just see below the example of a production and costing entries. Thi8s may be helpful to understand the concept.
Planned price
Planned Material cost = 115.15USD
Planned Activity cost = 6 USD
Planned Over head = 25% of material cost+ 250% of activity cost = 28.79+15=43.79
Total cost = 164.94
Product cost as per S price = 1 USD (example)
After GR and confirmation
Actual Material cost = 7456.55 USD
Actual Activity cost = 2USD
Total cost = 7458.55
Actual O/H = 0
Production variance = 7293.61 USD
After o/h calculation
Actual Material cost = 7456.55 USD
Actual Activity cost = 2USD
Actual O/H = 25% of material cost+ 250% of activity cost = 1869.138
Total cost = 9327.69
Production variance = 9162.75
After settlement
Actual Material cost = 7456.55 USD
Actual Activity cost = 2USD
Actual O/H = 25% of material cost+ 250% of activity cost = 1869.138
Total cost = 9327.69
Production variance = 0
Variance will be settled to Price difference a/c.
When we do the GR the FI a/c will hit as below
Production order expense a/c -
stock a/c +
When we GI the following a/c will hit
Raw material a/c -
Production order expense a/c +
When we settle
Production order expense a/c + or -ve
variance a/c = + or -ve
I hope this will help you.

Running the Receipt Accruals - Period End for multiple OU's

We are using R12.1.1 and currently have defined approximately 40 operating units in the system. At month end I need to run the 'Receipt Accruals - Period-End' concurrent program using the Cost Management - SLA responsibility for each operating unit which is quite time consuming. I am wondering if anyone has any ideas on how I could automate this process so that all OU's have been predefined in a request set or something similar. As standard functionality the OU is not a parameter that can be defined when creating a request set so was wondering if there is some other way that this can be done. Any ideas would be greatly appreciated.
Thanks

I don't think you will be able to define a request set that will work this way.
However you can try the following work around.
Write a pl/sql procedure that loops thru' the operating units you have and calls the Receipt accrual program.
for each operating unit
loop
dbms_application_info.set_client_info(operating_unit_id);
fnd_request.submit_request(receipt_accrual)
end loop
Hope this helps,
Sandeep Gandhi

Month end accrual posting date- Last day of the month

Hi Experts,
I have set up month end accruals for PY US by configuring posting dates, LDCD, WageType accrual processing class, Schema changes. I have also set the closing dates as the end of the month.
Now after I do the posting , there are three documents getting generated.
1. Accrual posting document with first day of the current month
2. Normal Payroll posting document with payroll period posting date
3. Accrual reversal document with first day of the following month.
My Question is: As per standard SAP configuration, the month end accrual will have first day of the month. Can we customize this to end of the month for doc#1 - accrual document?
Please do let me know your suggestion and ideas.
Thanks,
Amosha

Hello,
I have a similar question and I hope to have more details on how to change the posting date.
The point is that I have an amount of 1200 and I have to post 100 for each month.
Key Date for Accruals: 31.01.2011
I posted 100 with Document date: 31.01.2011 and Posting date 31.01.2011
Key Date for Accruals: 28.01.2011
I posted 200 with Document date: 28.02.2011 and Posting date 28.02.2011
Also I reversed the amount posted in the previous month (100) with Document date: 31.01.2011 Posting date 28.02.2011
And so on...
The problem are the dates because I need to post the amount at the end of each month (28/02) and to reverse the previous amount at the beginning of the next month (01/02).
How can I change these dates?
Thanks a lot in advance
Kind Regards,
E.

Cancel or reverse the process ordrer confirmation posted in a closed period

Hi SAP experts,
                          It would be very nice of you if you could solve this issue for me.
                          The issue is -
                           There is a process order created and released for a material on 01.07.2010.Partial confirmation for the order was done on 15.07.2010 but the posting date was entered as 14.06.2010.So the stock for the material got posted on 14.06.2010 which was supposed to be posted on 14.07.2010. Now, if we try to cancel the order confirmation in the current month through CORS , system is giving errors because the posting period is closed .
                           Is there any way to reverse the postings without opening the posting period?
                           How we can open the field for the posting date in the transaction CORS where we can assign new posting date for the cancellation of the order confirmation. Is it possible to enter this new posting date as 01.07.2010 now because the posting period for July is currently open?
Best regards,
RAB

The reason for reversal is that - the goods receipt on the date 14.06.2010 should tally with the goods receipt for the process order created for the month of June 2010 on that particular date as per the daily production report developed for client. In this case, only one process order is created for a material for each month and that is confirmed daily as per the daily production and then confirmed and settled finallly at the end of the month.
Now the requirement is that the excess goods receipt posted in June 2010 for the process order created for July 2010 should be reversed so that the goods receipts for the June's process order on that particular date for that material match properly.
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         I am sure you must have clearly understood the issue. Is it possible to cancel the the order confirmation done with posting date 14.06.2010 by giving new posting date as 01.07.2010? Whether this will display proper stock for the material in June as well as July? Kindly confirm.
Best regards,
RAB
Best regards,

Receipt Accruals - Period-End Process

Hi,
I am a technical developer trying to understand the Receipt Accruals - Period-End Process. This is certainly not my area of expertise, but essentially I am trying to understand the relationship between the Payables Receipt dates and any corresponding GL dates / period.
Payables Invoices have a specific GL date that dictates the Payables period in which they fall and from that the corresponding GL period. However from what I can tell there is no explicit GL date on a receipt. A receipt obviously falls within a Purchasing period, and it is this period that is selected when running the 'Receipt Accruals - Period-End Process' concurrent job, but how does this map to a corresponding GL period? Is it simply the Receipt date that determines the GL period?
Any help you could provide me in understanding this process would be greatly appreciated.
Kind regards,
Wes

As you said, the receipt date is determining the GL period dates.. When you run the 'Receipt Accurals - Period End Process' it is of Purchasing dates and the same will be flown into the General Ledger.
Srikanth

Period End Accruals - Reversing the Journal in GL

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