Person or Group field not storing data that is entered.

Hi guys,
I'm having a bit of a frustrating time trying to import the records of 900+ staff members into a list and then create a view that shows only the currently signed in user.
Now I've got my list all sorted out lovely and the way we have it set up is that the users payroll ID is their unique ID for everything, their log in for AD and SharePoint. This gives us a nice advantage and I'd hoped that with a column in our list with
the users Payroll ID we could use that to match the username of the currently logged in user, I was wrong as it will only allow me to use a person or group column.
MY ISSUE is that when trying to copy the column containing the Payroll ID, which is also the users username in SharePoint, in Datasheet view into the person/group column I get the following error for most of records (some of them do work and contain the
information correctly).
"The text entered for Username isn't an item from the list. Select an item from the list, or enter text that matches one of the listed items."
After getting frustrated at that I then edited our Info Path form for users to modify their details with and added a field that linked to the column. When in the form this field accepts the payroll ID and outputs the users SharePoint name (not username)
as expected but when saving the form it doesn't update the column.
Any suggestions?

I suspect the reason you can't insert the users automatically is that the users haven't visited or been mentioned on that site previously. SharePoint caches user data (in the hidden user information list) on each site collection which means that if you were
to copy and paste a user who hasn't been on the site before it'll fail to find them in the cache. In normal circumstances using the people picker it'd identify the cache is empty and check for the user in AD but it may be failing for you in datasheet view.
To confirm find one of the users that failed as part of the C&P, add an entry for them manually, delete it and then re-try the copy and paste.

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Message was edited by:
        soniya kapoor

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Please remember to mark the reply as answer if it help, and unmark the answer if it provide no help.

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http://rajanijilla.blogspot.sg/2012/09/add-users-to-group-programmatically.html
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
Please remember to mark the replies as answers if they help and unmark them if they provide no help

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Hi Tim,
Let’s verify the followings:
Whether this issue occurred for other lists in the same site.
Whether this issue occurred for all users who don’t have full control.
Whether this issue occurred on other sites.
When you created the people & group column, which show field did you used? Please try to use a different show field for the people & group column, compare the result.
In addition, please check if the link is useful:
http://www.learningsharepoint.com/2013/08/21/empty-value-in-people-picker-after-saving-the-list-form-in-sharepoint/
Best Regards,
Wendy
Wendy Li
TechNet Community Support

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Message was edited by:
Andreas Mann

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