Pls differenciate form/function level personalisation

Hi All,
in my form i had one personalisation at function level and form level,but i am uable to find the difference of this two levels,
and i dont understand the purpose of two levels.pls some one tell me with one real time example.
Regards
Gopinath

Hi Gopinath,
You can have two functions pointing to the same form, say for form APXINWKB
AP_APXINWKB
MODS_AP_APXINWKB
If you apply personalization for Form, then it will apply for both functions.
If you apply personalization to Function then it will only affect the function you choose!
Regards,
Gareth

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    If you apply personalization for Form, then it will apply for both functions.
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    Regards,
    Gareth

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    TABLE OF CONTENTS
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    1.1     DOCUMENT OVERVIEW:     3
    1.2     REVISION HISTORY:     3
    1.3     OPEN ISSUES:     3
    1.4     EXTERNAL REFERENCES:     3
    1.5     REQUEST OVERVIEW:     3
    1.6     GENERAL PROCESSING REQUIREMENTS:     4
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    2.2     BUSINESS DRIVER     5
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    2.4     TO-BE BUSINESS PROCESS FLOW DIAGRAM:     5
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    2.6     DEPENDENCIES:     5
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    2.9     OTHER REQUIREMENTS:     6
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    3.3     FORM LAYOUT:     7
    3.4     DATA SOURCE:     7
    3.5     SPECIAL REQUIREMENTS PROCESSING:     7
    3.6     HOW TO EXECUTE THE FORM:     8
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    4.1     FUNCTIONAL UNIT TEST PLAN:     9
    5     USER GUIDE REQUIREMENTS     10
    5.1     USER GUIDE REQUIREMENTS:     10
    6     APPENDIX     11
    6.1     APPENDIX:     11
    1     Overview Section:
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    Project      Project Atlas
    Development Object ID:     SC-F-125
    Development Object Title:     Purchase Order Form
    Release:     
    Process Team:     Supply Chain
    Process Area:     Procure-to-Pay
    1.2     Revision History:
    {This section should be filled with other details about the owner of functional specs, current status of document as explained in the status key etc}
    Date Modified     Version     Modified By     Description of Change(s)
    1.3     Open Issues:
    (Any open issues should be reported in this section)
    Issue #     Issue Date     Issue Title / Description     Priority     Resolved Date     Any Other Comments
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    Process Flow diagram      N/A          
    Screen Shots if any     N/A          
    Sample data file     PO Form Layout (Single Page)     Erik Kraus     1/ (10/11/2006)
    Sample data file     PO Form Layout (Multiple Pages)     Erik Kraus     1/ (10/11/2006)
    1.5     Request Overview:
    Complexity     0   High
    1   Medium
    0   Low
    System(s) Impacted     1   R/3
    0   CRM
    0   BW
    0 
         0   Other
    Existing SAP transaction(s) involved?     ME22N, ME23N
    New SAP transaction(s) involved?     ME22N; then click “Messages” to print or “Print Preview” to view.
    Menu path for transaction(s)     Logistics  Materials Management  Purchasing  Change
    1.6     General Processing Requirements:
    (Check the appropriate boxes for e.g. if the development object is an batch report that runs monthly, then check the Online and Monthly boxes in the Processing mode and frequency section and also provide the expected data volume if known)
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    0   Batch
    Frequency     0   Annually
    0   Quarterly
    0   Monthly
    1   Daily
         1   Real Time 
    1   Ad-Hoc
    1   Others
    Expected Data Volume     
    2     Business/Functional Requirements
    Section 2 describes what is needed.  This information is used to build the design (how to do it) in Sections 3 and on
    2.1     Requirement Descriptions:
    Describe the purpose of the object.  Brief overview
    The purchase order form is used to display the purchase order in SAP. This form can also be sent to the supplier via e-mail or fax in SAP. The PO can also be displayed in the “Print Preview” screen and printed out as well.
    2.2     Business Driver
    The PO Form is standard in SAP. Modifications to the form will be necessary to meet the needs of the purchasing organizations at Sage. The PO form is necessary so that all the details of the purchase order can be faxed/ emailed to the supplier and also can be printed out into a hard copy form for internal purposes. The PO form also needs to be able to be viewed via the print preview icon in SAP.
    2.3     To-Be business process:
    Describe the To-Be business process
    Customized Sage Purchase Order Form.
    2.4     To-Be business process flow diagram:
    Describe the To-Be business process flow diagram
    N/A
    2.5     Assumptions:
    List all the assumptions that were made when developing this object
    1)     Standard SAP PO Form will need to be modified from its standard layout.
    2)     Font for Purchase Order form will be Times New Roman
    3)     PO Form will be created in English
    2.6     Dependencies:
    List all the dependencies that were made when developing this object
    N/A
    2.7     Risks: 
    (What are the risks that make this development unique?  What risks need to be proactively dealt with in order to be successful? What data sources are needed but not readily available?  Are there any risks or concerns that make this development out of the ordinary?)
    N/A
    2.8     Security: 
    (Any security requirement for this object)
    2.9     Other Requirements: 
    (If there are any other requirement which is not covered under section 2)
    N/A
    3     Form Section
    Type:      0  SAP Script     1  Smart forms   
    3.1     Report Selection Screen: 
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    N/A     N/A     N/A     N/A     N/A     N/A
    3.2     Standard form name: 
    Give the name of the SAP Script or Smart form name if copied from SAP
    “MEDRUCK” Form in SAP
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    Describe the form layout for each page.
    The PO form will contain information at the Header Level, Item Level, and Authorizations levels.
    Header Level:
    The header level will contain all the supplier, bill-to party/address, and ship-to party/address information.  The header level will also contain the payment and shipping terms, logo, page number, purchase order title, purchase order number, supplier number in SAP, and the PO date.
    Item Level:
    The item level will contain the item number, material and description, order unit, quantities, date required, unit cost, and the total amount of the line-item.  The item-level will also contain the line-item text of purchase order.
    Authorization:
    The authorization section of the form will contain the name, telephone number, and email address of the purchasing agent.
    Other:
    -The Total Amount and Currency will be displayed to the right of the Authorization information.
    -The layout will include sections and fields with borders. For example the Ship-To, Bill-To, and Supplier will be enclosed in rounded edge boxes. The Layout can be viewed in the Attachments section:
    portion of section 3.4. which will show an example of  a PO with only one page and a PO with multiple pages.
    3.4     Data Source: 
    Identify the data that has to be appeared in the forms. Table Name-Field Name
    All the fields will be available on the SAP standard form “MEDRUCK”. Any additional fields that are not on the standard form will need to be added.  The mapping for additional fields not in the standard form will be shown below in each section (Header Level, Item-Level, and Authoriztions) if required.
    Please see below for the required fields in the form:
    This Section will contain details on the Header, Line-Item, and Authorization sections of the form. A section for attachements will also be inlcuded at the end.
    I. Header Information:
    The following fields will be displayed for the header information.
    -     Title: Purchase Order
    -     Logo: The Sage Software logo will appear in the top left corner of the form.
    -     PO Creation Date (MM/DD/YYYY)
    -     Supplier Number
    -     PO Number
    -     Page Number
    -     Bill to Name and Address
    -     Supplier Name and Address
    -     Ship to Name and Adress
    -     Payment Terms: (not on standard form, see field mapping section below)
    -     Shipping Terms: (not on standard form, see field mapping section below). The shipping terms are the same as the “incoterms” in SAP. There are two fields for the incoterms and both will be used for the shipping terms.
    -     Header Text
    Additional Notes for Header Fields:
    PO creation date should be in format “MM/DD/YYYY”
    Page Number should be in format “Page 1 of 1, Page 2 of 3, etc” format
    The “Bill To” name and address will come from the company code  that is assigned to the plant in the purchase order.
    The “Ship To” name and address will come from the storage location in the first line-item on the purchase order if the “SC Vendor” box is not checked on the delivery address tab of the purchase order. If the “SC Vendor” box is checked on the delivery address tab, then the “Ship To” address will come from the delivery address tab on the purhcase order from the central address management system.
    The “Supplier” name and address will come from the vendor master in the purchase order.
    The central address management system will need to be queried when looking up the “Bill To”, “Deliver”, and “Supplier” addresses.
    Header Text: The text to be inserted here will be pulled from the Header Text in the purchase order.
    Example: Text is pulled from the Header text with the green checkmark.
    If the PO Form requires additional pages, then the header information should be duplicated on the subsequent pages.
    Additional Fields :
    Field Mapping for additional header fields that are not on the Standard SAP PO (MEDRUCK) Form . These fields can also be viewed on the PO Forms in the Attachments section.
    PO Form Additional  Fields
    Field Name     SAP Table/ Field Name
    Payment Terms     MEPO1226-ZTERM
    Shipping Terms (incoterms1)     MEPO1226-INCO1
    Shipping Terms (incoterms 2)     MEPO1226-INCO2
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    The following fields will be on the PO form for the item-level:
    -     Item Number
    -     Material
    -     Material Description
    -     Unit (Unit of Measure)
    -     Quantity
    -     Date Req’d (MM/DD/YYYY)
    -     Unit Cost
    -     Amount
    Each field will have an allotted amount of characters, so that all the text can fit on the line-item. Using .5 inch margins with times new roman 10pt font; there are 105 possible characters in microsoft word for the line-item details to fit on the line. The fields are broken down as follows with their allotted characters to accommodate the 105 allowed spaces:
    Characters:
    Item Number:  1-3
    Material: 6-18
    Descriptoin: 6-36
    Unit: 39-49
    Quantity: 44-56
    Date Required: 60-69
    Unit Cost: 77-86 (Commas and Delimals will be included in the Price. Two total decimal Spaces)
    Amount: 92-103 (Commas and Delimals will be included in the Price. Two total decimal Spaces)
    The Numbering Ranges above can be viewed below line-item 040 in the “PO Form Outline (Sinlge Page)” document in the Attachments section.
    Note: These number ranges are shown as an example of what the form should like. They do not have to match up identicle to the specifications listed above.
    Additional Notes for Line-Item Fields:
    - Material Description will be displayed directly below the Material on the next line.
    - Item Text: The Item text will be displayed if there are any item texts from the Purchase order. The text will be displayed two lines below the Material description. So there will be one line without any text. Also, the next line-item on the PO form will be displayed  two lines below the item-level text; so there will be only one line with no text between the line-item with text and the subsequent line-item.  Line items 020 and 030 depict this in the “PO Form Outline_v1” document in the attachments section. The Line Item text will come from the “Material PO text” (identified below with a green checkmark) from the line-item on the purchase order as shown below.
    - The Date Required Format will be “MM/DD/YYYY”.
    - For every item in the purchase order, the program should loop through each item and check to see if the “returns item” box is checked (MEPO1211-RETPO). If this box is flagged on the purchase order, then the purchase order form needs to be updated with a return indicator. This indicator can be viewed on ‘line-item 030’ of the attached word document ““PO Form Outline (Single Page)” in the Attachments section.
    - The line-item fields should have the following alignment:
    Material: Left
    Material Description: Left
    Unit: Left
    Qty.: Right
    Date Required: Left
    Unit Cost: Right
    Amount: Right
    - If the line-items do not fit on one page, then they should continue on to subsequent pages. The Header information should be copied to all the subsequent pages and the authorization section will be displayed on the last page as well as the total amount and currency. This example can be viewed in document “PO Form Outline (Multiple Pages)” in the Attachments section.
    Dislclaimer:
    A disclaimer will also be included in this section and after all the line-items. The disclaimer text is still pending. An example of a disclaimer is shown in the “PO Form Outline (Single Page)” after line-item 040. This document can be found in the Attachments section.
    If a PO requires multple pages, the the disclaimer will be displayed on the last page after the last line-item.
    III. Authorization Information
    This section will contain the purchasing agent: The purchasing agent will be the person who created the purchase order. This section will also contain their telephone number and email address.
    The first and last name of the person who created the purchase order should be displayed here. This can be looked up in the users profile. The user profile will also contain their email and telephone number.
    The field names for can be viewed below or in the “PO Form Outline (Single Page)” document in the Attachments section.
    PO Form Additional  Fields
    Field Name     SAP Table/ Field Name
    First Name     ADDR3_DATA-NAME_FIRST
    Last Name     ADDR3_DATA-NAME_LAST
    Telephone Number     SZA5_D0700-TEL_NUMBER
    Email     SZA5_D0700-SMTP_ADDR`
    Attachments:
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    Describe the processing required to support any special requirements (e.g. signatures, logos, OCR, bar coding etc.).
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    1) Transaction  ME22N.
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    Step     Scenario     Expected Results
    Number     Description of what is being tested in this step     Description of what is expected to happen in this step
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    2     Go to Transaction ME22N and Print PO Form     PO Form should print as showed in the Print Preview Screen and the forms the Attachments section.
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    5.1     User guide Requirements:
    N/A
    6     Appendix
    6.1     Appendix:
    N/A
    Hope it will help ..
    Regards,
    Arjun.
    <b>Reward the points if it hepls</b>

  • How do I Edit an Existing PDF Form Without Losing Form Functionality

    I'm brand new to Acrobat but familiar and proficient with Flash, PhotoShop Premiere Pro, After Effects, Dreamweaver, Fireworks etc.
    The company I work for sells office supplies. We sell 57 distinct items.  We have Acrobat 9.  I am designing a PDF order form with fields that can be emailed to our clients as an attachment.  They fill out the form, it calculates the total, they send it back to us, we fill and ship the order.  Basic and straightforward.
    I can add form fields to my order/pricelist... not a problem.  The question is:
    Once I have brought a PDF into Acrobat and add 57+ fields and calculations, which is a time consuming process, how do I edit an item price at a later date, if someone in the company decides to make a change to our pricing?
    See..., If I save the original Microsoft Excel document as a PDF, Acrobat can't edit the text for some reason.  Something to do with "Renderable Text".  Now if I open the PDF saved from Microsoft Excel in Adobe Illustrator, I can use the text tool to make changes. That doesn't help me... just saying. Why can't I edit "Renderable Text" with the Acrobat Text Tool?  Someone in a forum stated that Acrobat is NOT a word processing program!  If that is an accurate statement, it would appear that Acrobat can at least work with base PDF documents to make certain types of modifications and add functionality.  Is that correct?
    Here's the problem.  I create a PDF with form functionality.  Everything works great.  The boss says, I want to change the price of the scissors.  I can't change the text in Acrobat because of the "Renderable Text" nonsense.  Does this mean that I have to re-apply all of the form fields and calculations to the new base PDF document every time there is a minor change?  I know there has to be a simple work around.  Should I upgrade to a newer version of Acrobat?
    Is it possible to save the original existing form functionality as a layer or overlay to be applied to the new modified base PDF document?   Kind of like so many other Adobe products do including PhotoShop, Fireworks, Premiere Pro, After Effects, Flash etc., so that all of the form functionality can be applied in one big chunk?  Premiere Pro has the time-saving feature of "Paste Attributes".  It's a real time saver.
    It may be simpler to just direct me to a video that goes through the process of creating a PDF order form with fillable fields that multiplys quantity by unit price and totals one column.
    I already created a prototype of the form in PhotoShop which can be saved as a PDF.  The finished order document appearance has 95 horizontal 3px wide lines and 6 vertical 3px lines, kind of like what one might expect to see in an Excel spread sheet.  The form also contains some graphics and unconventional text areas that acrobat could overlay text fields and everything would be fine.
    With these great number of horizontal dividing lines, It doesn't seem practical or even possible to create the basic layout in Acrobat.  As I originally stated, I'm new to Acrobat and would like suggestions for a workflow that enables easy editing of an existing PDF document with form fields.  I want to avoid the monumental task of re-doing all of the fields and calculations.

    For what you are trying to do that is probably what you want -- Replace Pages. There are a few more issues that you need to be aware of since this is a business form. If customers are using Reader XI, it is not an issue.
    On the renderable text, can you see the text list when you look at the font tab in the document properties (ctrl-D)? If not, they you do not really have fonts to edit. This may be the type of fonts you used in the original or the way in which you did the conversion to PDF. You need to have fonts that are on your system and then be sure to embed them (otherwise others may not be able to read them because of different OS or such).
    As to e-mailing the form, that is fine (though there are sometimes problems with various clients and PDFs -- but usually on the sending end).
    For collecting the data you may want to try a different route. For users of Reader XI, they can save the form with the data. Prior versions could not do that unless you enabled the form for Reader. However, this latter process has a 500 form use limit -- A license issue. If the data is submitted, then it does not make a difference. The folks with Reader XI can still save the form with the data, others will have to print a copy for their records.
    The data can be imported to the form on your end and so you would have the exact same results as what was filled out. However, the submission process should be set up to submit to a web script for your receipt and not use mailto. The latter has problems that you have no control over due to proper operation with the mail client on the user machine. Typically the mail client must be the default and use MAPI. In any case, it is not reliable (not for business use). So submission to a web script is useful. The data in AcroForms would be of the type FDF (or possibly XFDF). If for some reason use created the form with Designer, that limit any editing in Acrobat since it is no longer a real PDF, but an XML container that Acrobat and Reader can display and interact with, but not change. Again, submission to a web script is still preferred.
    For dealing with a web script and some coding for various languages, you can check out the FDF Toolkit. It has been around a while, but should still handle the CGI needs of the submission. In addition, it has tools for adding the data to a database and other typical operations for data collection. You can save the FDF files and import them to the form and deal with the data there also.
    The use of Replace pages would do the job if all your form fields will still need to be in about the same location. Form fields are mark up and the pages are referred to as the document. Thus the replace pages will just original page and leave all the form fields. You will still need to go back and fix the value within the fields themselves, but that is a field edit.

  • Adobe Forms function module - downloading the xstring output in PDF file

    Hi Guys,
    I'm using Adobe forms and fetching its output in an XSTRING PDF format. How can I download this XSTRING output to a PDF file and store on the local file system?
    I'm using the following approach to getting a PDF output:
    ls_outputparams-getpdf = 'X'.
    CALL FUNCTION 'FP_JOB_OPEN'
      CHANGING
        ie_outputparams = ls_outputparams.
    * Get the name of the generated function module
      CALL FUNCTION 'FP_FUNCTION_MODULE_NAME'
        EXPORTING
          i_name     = 'ZADOBEFORM'
        IMPORTING
          e_funcname = lv_fmname.
      IF sy-subrc <> 0.
      ELSE.
    *   Call the Adobe Form function module
        CALL FUNCTION lv_fmname
          EXPORTING
            /1bcdwb/docparams  = ls_docparams
          IMPORTING
            /1bcdwb/formoutput = ls_form_output
          EXCEPTIONS
            usage_error        = 1
            system_error       = 2
            internal_error     = 3.
        IF sy-subrc <> 0.
        ENDIF.
      ENDIF.
    * Close the spool job
    CALL FUNCTION 'FP_JOB_CLOSE'.
    Now, the variable LS_FORM_OUTPUT-PDF contains the PDF output in XSTRING. My question is how can I download this as a PDF file to my local machine.
    Kind Regards,
    Shailesh.

    hi guys,
    im using all FM to download my PDF adobe but in this part :
    ls_spfli-carrid = 'AA'.
    ls_spfli-connid = '0017'.
    APPEND ls_spfli TO it_spfli.
    flag                     = 'X'.
    is_address_type          = '1'.
    is_address_number        = '22515'.
    is_person_number         = '22517'.
    is_country               = 'IN'.
    *&--- Call the generated function module
    CALL FUNCTION '/1BCDWB/SM00000200'
       EXPORTING
    *   /1BCDWB/DOCPARAMS        =
         it_spfli                 = it_spfli
         flag                     = flag
         is_address_type          = is_address_type
         is_address_number        = is_address_number
         is_person_number         = is_person_number
         is_country               = is_country
      IMPORTING
        /1bcdwb/formoutput       = fp_formoutput
      EXCEPTIONS
        usage_error              = 1
        system_error             = 2
        internal_error           = 3
        OTHERS                   = 4
    I have usage_error knowing that the execution of the function module in SE37 pass successfuly and also the execution of the forms .
    in your opinion what can be the problem?
    Kind Regards,

  • Error while determining the form function module

    Hi everyone,
    We are experiencing problems while displaying one adobe form in ESS. It’s the Travel Expense form (PTRV_EXPENSE_FORM). When pressing the button to “Display/Print” the form we get an error message: "Error while determining the form function module", and no form I shown. The ADS server is configured correctly and there are other forms that are actually working, for example the Travel Request form. We are running WAS 7.0 with SP12.
    Anyone has an idea what can cause the problem? Any help is greatly appreciated.
    Thanks in advance!
    Regards,
    Sophie

    Viktor,
    Thank you for your answer, it solved our problem!
    Regards,
    Sophie

  • Error while posting GR "Internal error in FORM/FUNCTION CKML_F_BUILD_INDEX

    Dear Experts,
    While posting GR for any non-valuated material, I am getting an error "Internal error in FORM/FUNCTION CKML_F_BUILD_INDEX in position 1 with RC 0
    Message no. C+099"
    Kindly explore the possibilities of solution for the above error. The abve error only showing at the time of posting and not whicle Check.
    Regards,
    Tushar

    Hi Tushar,
    Your problem is happening because of the applicaiton of an SAP Note. I think PM has nothing to do with this Error. Pl. read the following (which I read this from one SAP website) & check the relevant SAP notes and take action or write to SAP  for solution.
    Symptom
    The posting of goods receipts results in a long runtime.
    Other terms
    ACTUPD, MIGO, performance, material ledger
    Reason and Prerequisites
    The actual costing is active.
    The performance problems usually occur when there are several procurement alternatives or procurement processes (tables CKMLMV001 and CKMLMV002) for certain materials.
    This can be caused by implementing the modification according to Note 1017470 or 919869, [...]
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  • How to find out which OOTB forms functions have built in parameters

    All,
    Is there a simple way to get a list of EBS R12 form functions that have parameters already built in. I have built an integration from OBIEE T navigate to a EBS Form and pass a parameter. I am looking for a simple way to get a list of all the FORM FUNCTIONS that have parameters and what those parameter names are? Is there a SQL query or a simple way in the GUI that I can get this information? I have access to FOrms Personalization but I cannot edit the forms as I dont have Forms Builder.
    For example the following form function PA_PAXTRAPE_SINGLE_PROJECT has a parameter PROJECT_NUMBER. SImilarly, how can I get a list of other forms that have parameters I can pass from external programs (without editing the form itself).
    Thanks

    amol_dev wrote:
    Thank you for your reply Brynjar.
    However, I was trying to figure out a way to do this without having to change the calling command line, because due to legacy reasons, it is not possible to change the command line calling the parent applications of this common code.You cannot change the command line, but you can change the applications?
    In main() do this:
    System.setProperty("whoami",(new Throwable().getStackTrace()[0].getClassName()));Elsewhere:
    String whoami = System.getProperty("whoami");

  • How to setup a forms function in R12 to launch an URL?

    Hi All,
    In 11i we could create a forms function of the type "SSWA plsql function" to launch a html page from the menu.
    How is that supposed to work in R12?
    So my question is, how to setup a forms function to launch an URL like www.oracle.com in R12?
    thanks,
    thierry

    Hi, first set the Profile 'Restricted Text Input' to 'No' for your User.
    Then create a form function like below:
    Functional Administrator > Core Services > Function > Create (button)
    Name: XX_GOOGLE
    Code: XX_GOOGLE
    Type: SSWA jsp function
    Maintenance Mode Support : none
    Context Dependance: Responsibility
    (press continue button)
    HTML Call: javascript:void window.open("http://www.google.com")
    Leave other fields blank
    Add to HR_EMPLOYEE_DIRECT_ACCESS_V4.0 menu:
    500 XX Google XX_GOOGLE
    This will pop up your external webpage in a new window.
    The issue is that it only works from the Navigator framework page (not from within Core Forms)
    Regards,
    Mike

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