Prepaid PO invoice need offset PO receipt account

How can I setup proper GL # to offset Prepaid PO invoice with PO receipt GL#?  When we prepaid PO Invoice will Dr. Prepaid Vendor acct. and Cr. to Cash.
When PO Goods Receipt then will Dr. Inventory CR.  PO Clearing.   If we do the Internal Reconcilation then how to offset Prepaid Vendor to PO Clearing account directly instead to create another real AP invoice with vendor's invoice number.

hi liley chen,
PO Clearing account get credited when u create GRPO,it should be get offset only when u create ap invoice.
AP DPI is a document to keep track of advance payment u have made to vendor,there is no stock effect in it.
One thing u can do,convince client to create ap invoice from Purchase order instead of creating goods receipt po,
in this case both stock & accounting JE effect happens and also link AP DPI with AP invoice,
GRPO creation is eliminated in this case.
Jeyakanthan
Note : Why they are entering vendor invoice number in AP DPI ?
Edited by: Jeyakanthan A on Sep 2, 2009 12:28 PM

Similar Messages

  • Need to cancel "partial" accounted Payables invoice

    Hi Folks,
    We have an AP invoice with below details (11.5.10.2)
    Amount = "0"
    status = "needs revalidation"
    accounted = "partial"
    Now, super user wants to cancel this invoice to avoid confusion for end users.
    But, "cancel invoices" option is disabled in ACTIONS.
    So, could any expert help me in this issue, please?
    Thanks
    spr

    Can you check what is the reason for invoice needing Revalidation.
    Correct the stuff which is causing the invoice for not getting validated and hopefully after that you will be able to cancel the invoice.
    Thanks
    Manish Jain.

  • How to apply an invoice to a payment on account using Internal Rec?

    As the link invoices to previous payments is now replaced by the new Internal Reconciliation Engine, you now need to perform a Business Partner internal reconciliation.
    This seems like quite a cumbersome process.
    The steps are:
    1. Open the Business Partner
    2. Select Internal Reconciliation
    3. Select the payment (which you made previously on account)
    4. Select the invoice which you would like to apply the payment towards
    5. If the payment and the invoice don't exactly match, you now need to create a journal. So where does the other side of the entry go? One side is automatically filled in for you, being the Business Partner, the other side goes where?
    If you put the other side as the Business Partner, the journal will post, but you get a mess when you look at the BP balance:
    There will be:
    RC - receipt on account  $50
    IN - invoice $80
    JE - Journal for the difference ($30)  (negative)
    JE - Journal for the difference $30
    None of these go away if you tick the 'Display Unreconciled Trans. Only' option.
    How do others get around this?

    Hi John......
    There are two aspects of doing internal reconciliation.
    1. you want to reconcile part Invoice amount against Payment on Account
    2. You want to reconcile part Invoice amount against payment on account and accounting for rest amount of invoice should be gone to rate difference account and which you dont want to pay to your vendor.
    So the thing you are asking about the differnce amount should go to rate difference account.
    When you do the reconciliation just select the difference amount for Journal entry where diff. amount say $30 will go to rate difference account.........
    Hope this will help you......
    Regards,
    Rahul

  • Postings for Invoice Reversal Without Goods Receipt

    Dear all,
    I have 2 invoices ( material with moving price) without goods receipt.
    Invoice 1
    The invoice is posted before the goods receipt, therefore the posting to the GR/IR clearing account is based on the invoice price.
    Invoice quantity * invoice price = 10 pieces * $10/pc = $100
    The offsetting entry is posted to the vendor account.
    Accounting document is below:
    Credit vendor account: 100
    Debit GRIR          : 100
    Invoice 2
    The GR/IR clearing account is cleared on the basis of the invoice price.
    Invoice quantity * invoice price = 10 pieces * $20/pc = $200
    The offsetting entry is posted to the vendor account.
    Accounting document is below:
    Credit vendor account: 200
    Debit GRIR          : 200
    Reversal of Invoice 2
    The invoice quantity is greater than the goods receipt quantity. The credit memo quantity is covered by the quantity of the invoice surplus. The GR/IR clearing account is posted as follows:
    GRIR= quantity of invoice 2  * [((Clearing value u2013 goods receipt value) : (invoice quantity of invoice 2 u2013 goods receipt quantity))] = 10 * [( (300-0) : (20-0))] = 150
    The credit memo amount is posted to the vendor account. The credit memo amount is different to the posting on the GR/IR clearing account, so the difference is posted to the price difference account.
    Accounting document is below:
    Debit vendor account: 200
    Credit GRIR          : 150
    Credit price difference: 50
    Those are sap standard BUT my customer want that when I revert the invoice 2 the GR/IR clearing account will not be recalculated. So accounting document should be below:
    Debit vendor account: 200
    Credit GRIR          : 200
    How Can I do that?????? Please help me, thanks!!!!!!!!!!!!!!!!!!!!!!
    Edited by: Kieu Thi Luong on Jul 19, 2011 12:45 PM
    Edited by: Kieu Thi Luong on Jul 19, 2011 12:46 PM
    Edited by: Kieu Thi Luong on Jul 19, 2011 12:47 PM

    Since the material is valuated at moving average price, the invoice reversal will happen at the moving average price only which $15/pc in your case. Inform your customer his/her requirement can be achieved only if we move to material valuation at Standard price and that too if the invoice posting & reversal happen when the standard price of the material remains same.

  • HT201318 i've paid for my icloud storage but now need a vat receipt, where can i get one?

    i've paid for my icloud storage but now need a vat receipt, where can i get one?

    Usually Apple sends an invoice to your mail 1-2 days after your purchase.
    You may even search the invoice yourself, but I'm not sure if you will find it before 1-2 days.
    More info here  https://discussions.apple.com/message/12360444#12360444

  • I live in Italy and opened my itunes account with an Italian credit card. I want to access only English itunes and Apple said I need to open separate accounts. Any suggestions?

    I live in Italy but am Australian and opened my itunes account with my Italian credit card and address, but that does not let me access itunes in any English country which is what I had wanted. Apple tell me I need to open separate accounts, complete with address and tel. Yesterday they told me I could do that with an itunes prepaid card but on the Aust itunes store the card was considered invalid (obviously because it is in Euro) Any suggestions? I am sure I am not the only person living in another country who needs access to itunes in their mother tongue......how backward is Apple!

    To be able to download content from another country's store you need a valid billing address in that country, and be in that country when buying from it.
    Apple can only sell content where the content provider's grant them licenses to do so, so if the music etc that you want to buy isn't available in the Italian store then it's because the provider's aren't letting Apple sell it there. Do you have access to other music purchase download sites which have the content that you want ?

  • System is allowing to do invoice verification before goods receipt.

    Dear Friends,
                         I need your help in following scenario, as my system is allowing to do invoice verification before goods receipt.
    To test these scenario.I have created one PO.  For this PO I done goods receipt. I done invoice verification by putting invoice date as past date, posting date system date means current date. I want to stop this as system is allowing invoicing verification to be done before goods receipt.
    Also, I tried after un-ticking GR based IV.
    Please suggest me the solution how to stop this. Please help this is urgent.
    With Best Regards,
    Rajesh

    Hi Rajesh,
    A)
    In goods-receipt-based (GR-based) invoice verification, the invoice relates not to the purchase order, but to individual deliveries. That is to say, the reference document for the invoice is not the PO but the delivery note or the goods receipt document.
    Whether you use this approach depends on your billing arrangement with the vendor. This method can be advantageous, for example, when you know the order will be fulfilled by means of many partial deliveries.
    Prerequisites
    Before you can use GR-based invoice verification, the following prerequisites must be satisfied:
    The indicator for GR-based invoice verification (GR-based IV) must be selected for the relevant item in the purchase order (item detail screen).
    <b>
    A goods receipt must occur before the invoice is entered in the system.</b>
    B) If you are carrying out invoice verification with reference to PO, system will not check for the GR. The entire PO amount can be posted.
    Hope this clarifies.
    Thanks,
    Viswanath

  • Invoice Document not released to Accounting -Period was closed

    Hi,
    SD Invoices are not released to Accounting.Those documents are from previous period and also also those periods were already closed.
    Now what should i do? if i want to release the invoice documents which are created in previous periods.Kindly advice me.
    Thanks
    Supriya

    Hi Supriya,
    Please open previous period for posting. Please follow the given below path:-
    SPRO  Financial Accounting  Financial Accounting Global Settings  Document  Posting Periods  Open and Closed Posting Periods
    Here you need to enter Posting Period Variant name assigned to company code and other detail like account number.
    To know the Posting Period Variant follow this path:-
    SPRO  Financial Accounting  Financial Accounting Global Settings  Document  Posting Periods  Assign Variants to Company Code
    Or else you can take help of some FI guy.
    Regards,
    Anand

  • When reporting "Spend" do you use PO Value, Invoice Amount or Goods Receipt

    When reporting "Spend" do you use PO Value, Invoice Amount or Goods Receipt? I am trying to standardize reporting and would like feedback on what is the norm. The users cannot agree so I need to know what the standard is.

    PO Value is what is budgeted for ,
    Invoice is what is actually being paid for.
    GR would give you the value of goods received. My take on this is that it should be Invoice value since this is what is reflected in the books and is actually being paid for...

  • Misc. receipt accounting issue

    Hi friends,
    I need to know what should be the accounting entry for miscellaneous receipt accounting for an Inventory Expense item (destination type = inventory, Inventory asset flag = unchecked).
    Pls help me with this issue. Im not being able to see any accounting entry for this. im using oracle 11i.
    will be waiting for your reply.
    Thank you all,
    LISAN

    Hi,
    Inventory Valuation should be debited (incremented by $$ amount).
    Account used in the transaction should be Credited (Decremented by the same $$ amount).
    Now the inventory valuation account coming in the system depends on the what is the Sub inventory account used for expense.
    Thanks
    Karthik.

  • I am new to IPAD and I want o use facetime, how can I use it to communicate with my mac at home, do I need to create another account with a different email account

    I am new to IPAD and I want o use facetime, how can I use it to communicate with my mac at home, do I need to create another account with a different email account

    do I need to create another account with a different email account
    Yes, the email addresses need to be unique to each device. You may use the same Apple ID on each device, but the email address used by each device needs to be different.

  • HT2534 I have already set up an Itunes account, but it says that i need to review the account. I guess i am not finished setting it up yet. I don't have a credit or debit card, and now i can't figure out how to put in 'none.'  How do I do this??? Pleaase

    I have already set up  and Itunes account, but it says that i need to reveiw the account. I guess i have not finished setting it up yet. But when i go into the payment information it says that i need to fill out the type of credit/debit card that i have. Well, i don't have one! How do i put that i have 'none?' it doesnt even have a 'none' button. PLLEEAAASseeee help me!!! Please:)

    If the amount of the purchase is close to $21.07, then you need to take into account taxes may be added.
    If you go beyond the credit from a gift card the balance will be billed to your credit card account.

  • Purchased a second iphone need to create an account, however the computer already has an itunes account...How do I create a second  account using one copy of itunes on a computer??

    Purchased a second iphone need to create an account, however the computer already has an itunes account for the first iphone...How do I create a second  account using one copy of itunes on single computer??

    Why do you need a new account?
    Use the same account on both.
    How to use multiple iPods, iPads, or iPhones with one computer

  • HT1206 I need a work iTunes account for my work system, but used my work email address as an associated email to my personal iTunes account. Now I can't use the work email to create the new iTunes account.  how do I remove the email from my personal accou

    Since I upgraded to Mavericks from Snow Leopard I need a work iTunes account for my work system, but used my work email address as an associated email to my personal iTunes account.
    Now I can't use the work email to create the new iTunes account.  how do I remove the email from my personal account?

    You can long into an account via this page and update the email addresses that you have on it : http://appleid.apple.com

  • HT204053 I need 2 separate iCloud accounts for my kids on my device

    I need to create iCloud accounts for my kids. 2 of them to be exact so that we can transfer all their games on our iPad to iCloud accounts and free up space. So far all I figured out was that I needed them to have their own apple Ida's, which they now do.  I can't figure out how to get access to creat the iCloud accounts for them.

    An iOS device is designed to be used by one user only - unlike a computer where multiple accounts can be set up.  The device can only have one icloud account defined at a time.  Are you trying to use one device with multiple users?  Otherwise I'm not understanding your question.

Maybe you are looking for