Process Task Assigned to field

HI,
How does a process task get assigned to a particular user.
we are running reconciliation and see that the System validation task is getting assigned to a disabled user.
Thanks,
M

If an action from a user is performed to trigger a line of events, it will use that users session to continue the tasks. If you have an adapter coded to authenticate as another user during the process, it will use that users session.
If a task is performed through a scheduled task or automated procedure, it will use the xelsysadm user.
-Kevin

Similar Messages

Related to Process task assignment to Group

Hi,
I have one RO : for eg. Laptop
Process definition for this task and in process definition I have added one process task create user ..
and I am asigning this task to One Group.
But that approval request goes to xelsysadm instead of group member.
why is it so?

I think you are confused between approval process and provisioning process.
You have to assign the task to the required group in approval process.
Since your approval request is going to xelsysadm i am assuming you have standard approval process.
Assign the task in standard approval process to your group and the approval will go to your group.
Hope this helps,
Sagar

How Assigned TO field will be updated in "start Approval process" Task Action

I have created a reusable workflow in sharepoint designer. Am using “start Approval process“ Task Action. I have a question in “start Approval process“ Task Action.
I have username field in the list. I have created a task form field with name username in “start Approval process“ Task Action. I have assigned list username field to task field username field.
I have entered a user details in list user name field for new list item. Once the workflow has been started for that item a mail has been sent to the user whose name I have entered in the list user name field. Task has been assigned to the user whose name
I have entered in the list user name field.
When I have checked start Approval process task a send mail activity is present (Email Task notification currentitem:Assigned TO) .
I have not update Assigned To field explicitly.
1. Where / how the Assigned TO field is getting updated ?
2. Workflow Initiation and task creation will be done internally by the user who created the item in the list?
Thanks

Hi,
According to your post, my understanding is that you had questions about the “start Approval process“ Task Action.
When you add the “start Approval process“ Task Action, you need to to select the user who the task assign to.
To assign the user whose name you have entered in the list user name field, you add action as below:
After you select the user, the Assigned TO field is getting updated.
In addition, workflow Initiation and task creation will be done internally by the user who created the item in the list.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

AD - 'Change First Name' process task is rejected by default - OIM 11.1.2

Hi All,
I wanted modification to be auto provisioned to AD account when user attribute is changed.
For this created 'Change First Name' process task and made entry in "Lookup.USR_PROCESS_TRIGGERS" lookup def.
I followed the link Enabling update for provisioned user in OIM11g
When I changed first name of a user from identity console, 'Change First Name' process task is assigned to XELSYSADM. But the status of the process task is Rejected. Also, the changed 'First Name' value is not updated in the process form of the user. Hence the change is not reflected into AD.
Please tell me why the status is Rejected and changes are not reflecting.
Also, Please provide the solution to auto provision the modifications into AD.
Thanks in Advance.

Thanks much kevin,
One more query.....
In my case when 'city' attribute is changed its invoking 'Change city' which inturn invokes 'City updated' process. Now when city is updated I need to updated 'Organization Name' in AD process form and make it reflect in AD.
For this, I created 'Change Org Unit' process task which will populate 'Organization Name' field in process form, so inturn it will invoke 'Organization name updated' process task.
I made 'Change Org Unit' process task as dependent task for 'Change city', so once the 'Change City' process task status is 'C', it will invoke 'Change Org unit' process task.
But, 'Change Org unit' process task is not being invoked.
Could you pls provide me solution.
Thanks in advance...

Task assignment adapter - dynamic route to either group or user

I have configured an approval process in design console and I want to be able to dynamically route the approval request to either the target user manager OR a group. I have written logic/code to automatically determine what group or user to route the request to and also to set the key type to either user or group depending on my logic conditions.
This code is executed in a task assignment adapter and set the values for the key type and key depending on the logic.
i.e. the key type would be "user" and key would be the user key for the target user manager, if my logic determines it should be routed to a manager
OR
the key type would be "group" and key would be the group key for the approval group, if my logic determines it should be routed to a group
HOWEVER MY PROBLEM is with assigning the adapter to a process task. I am thinking I would need to have two entries in the Assignment tab of the process task. The first entry has the default rule and I assigned the target type to "group" and include my adapter here.
How do I go about assigning the second entry for target type "user"? Since "Default" is the only rule option and I am not able to use it twice.
I tried to create a rule in the Rule Definition form and create a Task Assignment rule that might do something to check if a task is assigned to "user", so that I can have this as my second rule in the Assignment tab of the process task and if it is true, it would call my adapter that would return the key for the target user's manager.
I DO NOT KNOW what conditions to set in the Rule Element window for the Task Assignment rule. Can someone tell me what to do here OR provide me with a better alternative.

Thanks for all the responses. Approvals are now being routed correctly.
I have a follow-up question though........ I created a process adapter to send notifications to either the target user manager or members of the group that is the approval is routed to.
I have a notification process task as part of my approval process and in its Integration tab, I added my process adapter that sends notifications.
The code for the adapter uses the same logic I described in my original question to determine if the approval is being routed to a user of group. If it is routed to a group, the notification adapter identifies members of the group and sends email to them, this part works fine.
However the problem is when the logic determines it should be routed to the target user's manager. One of the variables of this notification process adapter is username of the target user. Using that username, my code determines who the manager, gets the manager's email address and sends the email. Problem with this is that when mapping variables for process adapters in the Integration tab, in the Map To field, it does not give you the option of mapping to Request Target User, which would have provided me with user attributes of the target user such as the user name. It provides option for the Requester, but my reality is that the Requester is not always the Target User.
Any suggestions for fixing this would be greatly appreciated.

OIM: what should return a task assignment ?

Hi,
I have written a task assignement adapter, which returns the login name of a user, as it appears in OIM "myappr1".
I have specified this adapter in the Assignment tab of a process task of an approval task.
The approval process and the task I wrote are correctly executed, however the approval request goes to xelsysadm rather then to myappr1 as I would expect.
What value should actually return the adapter?
Thanks much.

See I beleive that for a Task Assignment you must supply the target type within the adapter itself (and not on the Target Type field). Look for the following correction as well.
When you create this adapter you will find that there are two automatically included variables named Return Variable for Key and Return Variable for Key Type. In addition to the task you have already added for the selection of target user, also add another task for selection of target type. Do it as follows:
- Create a utility task. Select xlUtils.jar from API source.
- Select holdData for the method name.
- Now provide value for Return Variable for Key Type as Group (this would be a literal).
Try it out once again.
Thanks
Sunny

Changing the "Assigned To" field on test cases

Hi,
We are in the process of migrating from VS 2010 to VS 2013 and am tasked with removing and replacing the "Assigned To" field in our test cases in Test Manager to reflect CURRENT employees. Right now we have the majority of our of "Assigned
To" fields populated by two employees no longer with the company. I need to remove them and add current employees. I have over 1000 test cases to fix. Please tell me there is an easy way to accomplish this!
Thanks,
KathleenBP

Hi KathleenBP,
As far as I know, there isn’t that feature to modify many test cases together in MTM.
For this requirement, I suggest that you could accomplish that through excel (replace and publish).
More information, please refer to:
# Bulk add or modify work items with Excel
https://msdn.microsoft.com/en-us/library/dd286627.aspx
Another way is that you could create an application with TFS API to accomplish that.
Regards
Starain
We are trying to better understand customer views on social support experience, so your participation in this interview project would be greatly appreciated if you have time. Thanks for helping make community forums a great place.
Click
HERE to participate the survey.

Couldn't assign target field for characteristics in PI sheet config

Dear All,
I'm trying to configure PI sheet, i have created Process message categories as well as characteristics. Everything is working fine except the inputted value (for example weight, density) in PI sheet not getting transferred into process order. When i try to assign the destination message to the message characteristics, i couldn't find any value for the message categories which i created. System shows the below error:
No entries found that match selection criteria
Message no. SV004
Even if i try to assign manually,system shows with error
Corresponding entry in "Destinations/Message categories" missing
Message no. SV534
Steps i did :
1. Created new Control Recipe destination(ZCR) ( by copying sap provided CRD "05")
2. Created new characteristics group(ZMCG) for process message ( by copying sap provided group "PPPI_01") and released
3. Created Characteristics (ex. weight, density) with chars. group as ZMCG
4. Didn't create any new message destination (Trying to use defaut "PI01")
5. Create New Process Message Category(ZTEST) and assign the characteristics (weight, density along with PPPI_PROCESS_ORDER)
The problem is i couldn't assign target field as "process order" to update the inputted values for the characteristics (weight, density) in O13C
I gone through all the node in "Process Management" but unfortunately i don't know where we have to assign this destination. I hope if i assign the destination message as "PI01" with characteristics "PPPI_PROCESS_ORDER" along with target field as "PROCESS_ORDER" for the characteristics it may update into process order. How to assign the destination message for the message category?
Thanks

Hi Kumar,
Thanks. When i try to assign the destination message for the characteristics through O13C, i got the error message that "No entries found that match selection criteria". It means there is no characteristics with the combination of Process message category "ZTEST" with Destination as "PI01". If i trying to assign manually through "New entries" option, systems shows with the error "Corresponding entry in "Destinations/Message categories" missing.
Thanks

How to get group key from a task assignment adapter

Hi All,
Senario:
I have two groups, say G1 and G2.
One Access policy, say P. (This access policy is associated with AD resource.)
AD Resource Object R.
I have defined an Approval process for Resource R.
Access policy P is assigned to both Group G1 and G2.
This Access Policy P is linked to Resource R
According to above configuration,
When I add User U1 to Group G1 ( or G2 ) through "Group Membership", Access Policy P is executed and the approval process which associate with the Resource R is executed.
In my Approval process, I have a task assignment adapter.
Within my adapter, I want to get the group key, which cause to fires this approval process. ( It may be G1's key or G2's key. )
Could some one help me for this ?
Regards,
Thirlk
Edited by: thirlk on Jun 28, 2009 10:55 PM

See this thread
Working on the same requirement.
How to get the administrator group of a group from a approval process
If you have any further question let me know.

Field name retrieval from field symbols after assigning to field in a struc

We have an internal table of about 100 columns. First 7 of them have key values and other fields are data fields. Out of remaining 93 fields, any 2 to 3 fields have data stored in it in each record. Using field symbols in a loop (93 fixed iterations), we are identifying which fields has a data in it. Once we identify the field, how do we retrieve the name of the field / column of the table. We are performing further processing based on name of the field.
Any ideas how to get the name of the column assigned to field symbols?
sample raw code piece is as below:
clear n.
Do 93 times.
n = n + 1.
assign component n of structure itab to <fs>.
if not <fs> is initial.
Get name of the field in cfname.
perform process_record using cfname.
endif.
enddo.
Thanks.
Regards.

Hi,
Try this..use the function module GET_COMPONENT_LIST to get the fields of the internal table and store it in an internal table ITAB_COMP..
Then use READ TABLE ITAB_COMP INDEX sy-index..
You can get the field name from the work area..
Thanks,
Naren

Task Assignment to Ggroup - Group Members Not Getting Email

I have a process with an approval activity with initial user selection set to a group rather than a specific user. I want all selected users to receive an email notification that a new task awaits them. When I assign to a specific user, the custom email template is sent to the user. When I assign to a group, the group members don't get the task assignment email.
How do I change that so that group members will receive email notification of task assignment?
Thanks in advance!
Eric

One possible solution:
You can use our Group Lookup component to get a comma-separated list of the emails of the members of the group. Then, in the step before the User>assignTask step, send the group an email. The only problem is that you won't be able to embed a link directly to the task, because the task doesn't exist yet.
Doc: http://avoka.dnsalias.com/confluence/display/Public/Lookup+DSC
Download: http://www.avoka.com/avoka/escomponents.shtml
To work around this problem, you can use the technique outlined here:
http://blogs.avoka.com/2008/10/20/customize-user-task-escalation-after-assignment/
http://avoka.dnsalias.com/confluence/display/Public/Customize+User+Task+Escalation+After+A ssignment
If you need more assistance, contact info-at-avoka.com
Howard

Mapping Adapter to a process task in process definition.

Hi Guys
My requirement is , Disable users associated with an organization when the organization is disabled.
I have performed the following steps:
1. In design console Lookup definition Lookup.ACT_PROCESS_TRIGGERS , I added a row
ACT_DISABLED DisableUSerWhenOrgDisabled
2. Then I created process task adapter to recursively disable the users based on the organization name.
3.Next I attached the adapter to a new task in process definition --> Xellerate User with the name DisableUSerWhenOrgDisabled(decode field in Lookup.ACT_PROCESS_TRIGGERS ).
4.Then I mapped the Adapter variables to appropriate entities in the Integration tab.
Now when I login into the admin console and disable an Organization , the adapter is not at all invoked.
I am unable to get if I am missing anything.Kindly help in resolving this.
Is this the correct way to achieve this functionality?
OR
Do I need to go for Entity Adapters.
Thank you
sas
Edited by: sas on Jan 8, 2009 4:55 PM

SAS,
You only need one adapter. You can use one variable that maps the Organization Name. Using this value, you can use the tcOrganizationOperationIntf apis to get information about that organization. Once you get the disabled value, you can create your if statement based on the value of this task. If the Organization is not disabled, return a literal string like "NO_ACTION_REQUIRED". If the Organization is disabled, using the code i previously posted, or the code you have generated, to disabled all the users within the organization. If this task successfully completes, return the literal string like "ALL_USERS_DISABLED". If an error happens, i would return something like "ERROR" or something more descriptive. Then on your responses tab, you can add these values you are returning, along with a more descriptive value. Set the NO_ACTION_REQUIRED and ALL_USERS_DISABLED to a C status and the ERROR responses to a R status. Now when you map your adapter, map in your Organization Name and for your Adapter Return Value map it to the responses.
As far as what you can do with responses. On the process task, the response tab, you can select the specific response, and then have it trigger another task.
-Kevin

Trigger a process task based on Lookup Value

Hi Everyone,
We have a requirement like for one of the custom adaptors,we have
The Process form has the below five attributes
i)First Name----(String)
ii)Last Name----(String)
iii)Location----(Lookup)
iv)Address----(String)
V)Mobile-----(String)
The attribute Location is a lookup Field.
in Location we have
Code Decode
Chennai Chennai
Bangalore Bangalore
Delhi Delhi
Mumbai Mumbai
NOw if i select chennai in the location lookup.I want to trigger a seperate task from process definition.
How can this be achieved?
Regards,
Naveen

you can't achieve dynamicly using process task.
if the value of that lookup is limited and known then you can design like below(Static)
1. create a process task adapter which takes one string input(location) and return the same. update response for each location values
2. create task called Location updated or if this task is there for update location value in target system then leave as it is
3. create a new condiional task "call task based on location" . attach newly created adapter. pass location attribute as input and map return value with response code.
finally attach this task on the success response of "Location Updated" task
4. now you have response for all location . so attach respective task on each response.
Note: if there is no Location Updated task present then create "Location Updated " task and directly attach above adapter on this task.
--nayan

How to call Process Task in AD User proccess definition from Xellerate user

Hello,
I need a help from you guys.
I have one customized process task in "Xellerate User" Process definition. When my this task executes completely, I would like to call one of the customized process task in "AD User" process definition from xellearte user. Is there any way we can do that?
Thanks for your any help....

There are lots of ways to accomplish this. I haven't read through the other posts, but here are a few options.
Option 1 - Create a second task that also triggers at the same time, but set the task you already have as preceding. Then on your second task, write whatever code is needed to update a field, insert a new task, whatever the function is that's needed.
Option 2 - On the completion response of your original task, just use the response code to trigger the second task from running. Then again, write whatever code is needed.
Option 3 - Create a UDF on your user form. Add this field to the Lookup.USR_PROCESS_TRIGGERS. When your first task completes, use the APIs to update this field with a new value, perhaps the current date. On your AD Process Definition, create a task with the name you used in the lookup. This task will get triggered whenever the field is updated. Now if the user does not have an AD Instance, you don't have to worry about it ever running.
I'm sure you could create other event handlers as well to do this, it just depends on how creative you want to be.
-Kevin

Query for tasks assigned individually to all members of a user group

I am looking for a query that will allow me to create a list view that will show all tasks assigned to the current user (in the Assigned To field), as well as to other members of the user group that the current user belongs to. The scenario is that we want
a student to see tasks assigned to them, as well as to other students in the class. Each class is its own user group. I have seen a lot of examples where the filter shows tasks assigned to the current user and the current users group - that is NOT what I am
looking for.
For example - Todd (me), Fred and John are members of one user group. When I look at this class view, I should see tasks assigned to me, as well as those assigned directly to Fred and John.
Does anyone have a CAML query for this? I am thinking it would need to include the SPGroup element. Thanks!

Hi William,
I've tried this, but it isn't working for me. Should I chnge the Smart Group, to an ordinary one?
Thanks

Process Task Assigned to field

Similar Messages

Maybe you are looking for