Project Online External User Access

Hello,
I'm testing the Project Online Preview and I would like to share the deliverables list on a project site with an external user (a client for example); so I configured the site collection with Project Web App to the "Allow
external users who accept sharing invitations and sign in as authenticated users" option. Then I tried to share the list with an external e-mail with a Microsoft account, but the invitation email was not sent.
External Sharing on SharePoint admin Center is configured on "Allow both external users who accept sharing invitations and anonymous guest links"
and my PWA site works in S"harePoint Permission Mode".
The same procedure on a classic SharePoint site collection work perfectly.
Any suggestions, please?
Matteo

Hello,
I got some of the external users to work.  I am still trying to sort it out, but thought I will give you what I found.
The external user that I got work was another user in another domain, but the account was separate domain in a Office365.  I have not been successful so far with an external account, that was not part of the Office
365.
Here is what I did to get it to work.
1) Login into an Office 365 account.  Let's call it OFFICE999.
2) Then paste the link from my PWA site into browser.
3) Access was denied, but page provide me a link to Request Access
4) Then jump to my Office 365 account with PWA. Went to the PWA site and click on Settings icon and then site settings.
5) click on "Access request and Invitation"
6) under the Pending request, approved user and put the user as "Project Web APp Visitor"
7) Jump back to the Office999 and read my email, click on the link.
8) I got access denied again
9) When back to Office 365 PWA Admin account and added user to PWA users
10) went back to Office999 account, refreshed the screen and get access to PWA site,
11) BUT it says account doesn't have a LICENSE.  So I am at that point trying to find out how to give an external user a license.
Cheers!
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

Similar Messages

  • SharePoint Online External Users

    So I was taking SharePoint online for a test drive a few days ago. While I was looking at how users are given permissions to list and libraries I realize something that might
    make or break SP Online for me. The out-of-the-box SharePoint Online implementation gives you one private site collection and one public website. Let just focus on the public website in this example. Now, by default the public website is at least viewable
    to everyone. But what if I created a survey on my public website and only wanted members of the site to have access to it. I know that you can "Share Site" with external users. But can you allow visitors to your site the ability to create their own account,
    and in turn fill out the survey? And of course without purchasing a license for every person filling the survey.
    Jeffrey T McFarland

    I'm not sure about making content on your public site private, but you can make content on your private sites public.  You basically turn on external users for the entire Office 365 SharePoint Online account.  Then you can optionally disable it
    for certain site collections.  That way, you can control who has access to what.  This article might be helpful in explaining how external users works in SharePoint Online: 
    http://office.microsoft.com/en-us/sharepoint-online-enterprise-help/share-a-site-with-external-users-HA102476183.aspx

  • Project Online - Lite Users Are Unable to See projects in their view

    Hi Everyone - I have recently added several new projects and added some new users. I have added these new users, assigned the lite license to each of them, and shared the PWA site with them. However, when they sign in, they do not see any new projects. The
    Project Center has no projects listed, just empty lines. I have verified they are resources on some and owners on others to see if that made a difference, but that does not work. Any help would be greatly appreciated.
    Thanks,
    Peter

    Hi Peter,
    This means that you are using the SharePoint permission mode which is indeed the default permission mode with Project Online. Thus you have to share each project and site manually with the users.
    See this blog:
    http://www.prasannaadavi.com/2013/08/exploring-sharepoint-permissions-mode.html
    That being said, I'll suggest to have a look at the
    permission modes. The SP permission mode requires a lot of manual operation to give access to every single user on their projects. The PS permission mode is much more granular and requires less operations once
    configured.
    Hope this helps,
    Guillaume Rouyre, MBA, MVP, P-Seller |

  • Give external users access to resources?

    Hello TechNet
    I need to know if it's possible to give external exchange users access to a meeting room or a resource in Exchange.
    We have Exchange 2007 and 2013, the users in the Exchange 2013 enviroment will need access to resources in the Exchange 2007 enviroment. The most important thing is that users can be able to book meeting rooms and get an instant reply from the meeting room. 
    I've had a look at GalSync (http://www.galsync.com/)  but this tool will only synchronize the objects.. so i might as well create a simple powershell script instead to accomplish this.
    If needed I will upgrade the Exchange 2007 to 2013, this needs to be done anyway. 
    Thanks :) 
    Best Regards Bjørn Olav Vangen Aure

    Hi,
    About giving external exchange users access to a meeting room or a resource in Exchange, do you mean let non-Exchange users (Hotmail users, Gmail users etc.) to book Exchange room mailbox or Exchange 2013 users for Exchange 2007 server? What’s your detailed
    Exchange environment? An organization with Exchange 2007 coexistence with Exchange 2013 or two forests with one for Exchange 2007 and another forest with Exchange 2013?
    Generally, if Exchange 2007 and Exchange 2013 are in the same forest of one organization, all room mailboxes created in Exchange 2007 and Exchange 2013 should be available for all users in the organization. If your requirement is cross-forest room booking,
    we need to establish a forest trust between the forests, configure cross-forest Availability service, and GALSYNC. For more information about detailed steps, please refer to the following article:
    http://blogs.technet.com/b/neiljohn/archive/2011/10/12/exchange-server-2010-cross-forest-delegation.aspx?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+NeilJohnson-ARocknRollNerd+(Neil+Johnson+-+a+rock+'n+roll+nerd...)
    Hope it helps.
    Thanks,
    Winnie Liang
    TechNet Community Support

  • Creating a link for external users to view my project

    Hi -
    I want to share my RoboHelp project with external users that do not have access to my company's internal server if I publish there. Is there a way to create a link to my project that I can just share with other people?
    Thanks!

    Hello again
    Are you clicking the "view result" link? If so, the CHM should simply open. However, there are a host of things that can go wrong along the way and to figure out what may be happening we need to ask all sorts of questions.
    Did you click View Result after it finished? If so, what happened? An error? Nothing? What?
    Where are you attempting to compile the help? When you look at the properties of your Single Source Layout recipe, where are you pointing the output folder to? What is the file name?
    Are you able to open and view other CHM files? Do you know what a CHM file is?
    As you can see, there are many questions to answer. And probably others I failted to think of.
    Cheers... Rick
    Helpful and Handy Links
    RoboHelp Wish Form/Bug Reporting Form
    Begin learning RoboHelp HTML 7, 8 or 9 within the day!
    Adobe Certified RoboHelp HTML Training
    SorcerStone Blog
    RoboHelp eBooks

  • Project Online Reports - Power Query vs. Power Pivot

    Does anyone know offhand if I use PowerQuery to build a data model for Project Online, all users viewing the report in Excel will need to use Fiddler to refresh the data, right? I'm beginning to get the sense that although PowerQuery makes it easier to build
    the data model, the report becomes not as useful when being opened in Excel...
    Thanks,
    Roland

    Hello,
    I've not heard that before. If you create a PowerQuery (PowerQuery for Excel) report then users will be able refresh the data in the Excel client. You should also be able to schedule the refresh if you have PowerBI on the tenant:
    https://support.office.com/en-ie/article/Schedule-data-refresh-for-workbooks-in-Power-BI-for-Office-365-7d6d2816-7fb0-4c5f-a353-d5bd13124985
    Paul
    Paul Mather | Twitter |
    http://pwmather.wordpress.com | CPS |
    MVP | Downloads

  • Duplicated resources on Project Online

    Creating a user when a respective resource already exists, results in a duplicated resource.                                                               
    This is a Project Online implementation based on Project Server permissions mode.
    Consider this scenario:
    There are 40 employees in the organization: 2 executives, a few project managers and the rest are team members. License for Project Online is purchased for only 10 employees.
    The PMO creates users for the 10 employees on Project Online:
    SharePoint users are created: Web AppàAdminàOffice
    365àUsers and Groups
    Project Online users are created: Web AppàProjectsàPWA
    SettingsàManage usersàNew useràUser
    logon account: type SharePoint user; Mark: "User can be assigned as a resource"
    The PMO creates the other 30 employees as resources on Project Online on Enterprise Resource Pool.
    At this point, all 40 employees are resources on Project Online.
    After a while, additional 5 licenses are purchased. Steps 2.a and 2.b are performed for the respective employees.
    In this scenario, there are 5 employees who are duplicated on Resource Center, i.e. appear twice: one is a non-user resource, and the over is a user who is also a resource.
    How can I avoid the resources' duplication?

    When employees are already present as ressource in Resource center then you need not to create new user for same employee.
    To avoid this situation 
    Open Resource center from PWA then Click on Resource to whom you want to make user then Click on Edit and then click on Associate Resource with user account then give AD account for reosurce and add to the group and click on same.
    Once you will do this your resource will also work as User and there will be not duplication. 
    kirtesh

  • Can I give our AD users access to Visual Studio Online?

    Our AD is connected to our Azure Active Directory and synced via DirSync.
    Is it possible for me to give our AD users access to VSO and they use their organizational login credentials OR do they need to create Microsoft accounts?
    Our goal is single sign-on with our AD credentials. Please let me know if this is possible?
    Thanks, Sam

    Hi Sam,
    You can link your Visual Studio Online account with your Azure Activy directoy. Directory administrators control who joins the directory and has possible access to your Visual Studio Online account. The users can use Azure Active directory accounts
    to sign in Visual Stduio Online account. You can check this
    page for more information about manage organization access for your account.
    The numbers of users can access Visual Studio Online account depend on your license of Visual Studio Online account. You can add no more then 5 basic users and unlimited MSDN subscriptions if you have Basic license of Visual Studio Online account. Check
    this
    page for the pricing. However, you can assign team members stakeholder license if the users only view the project-level information. Check this
    page for more information about stakeholder license of Visual Studio Online.
    Best regards,
    We are trying to better understand customer views on social support experience, so your participation in this interview project would be greatly appreciated if you have time. Thanks for helping make community forums a great place.
    Click
    HERE to participate the survey.

  • Everyone Except External users are unable to access the subsites

    We have a SharePoint online site, in which we have given read permissions to
    Everyone Except External Users in the parent site. Now, the users are able to access the parent site. But for sub sites, we have stopped inheriting permissions from the parent site and have given read permissions to Everyone Except External Users in
    sub sites as well. But users are unable to access the sub sites. They are getting access denied message.
    Can any one help me to resolve the problem?
    Thanks in advance!
    Anjani.

    Hi,
    Please check below links. They encountered similar issues and they had some assets (Page Layout or master page) checked out by users in sub site due to which users with read permission could not access.
    http://sharepoint.stackexchange.com/questions/75263/user-has-correct-permissions-for-subsite-but-access-is-denied
    http://sharepoint.stackexchange.com/questions/90478/prevent-access-denied-error-for-domain-users
    Hope it helps!
    Thanks,
    Avni Bhatt
    If this helped you resolve your issue, please mark it Answered

  • Public SharePoint Online Site with External User Portal

    Hello Everyone,<o:p></o:p>
    My company switched over to Office 365 a few months ago, and now would like to start using our Public SharePoint site to share information (documents
    pertaining to their orders/drawings/etc.) with our customers (external users).<o:p></o:p>
    <o:p> </o:p>
    I have seen documentation on how to share documents with individual users, but we were looking to do something a little bit different. We would ultimately
    like to have a public site with generic company information (like hours, about us,directions etc.) that anyone can see.
    We would also like to use SharePoint as almost an "FTP type" service where we could post documents and share them with individual
    external
    users. HOWEVER, instead of sharing individual documents, we were wondering if there was a way that an external user (that we have granted
    access) could sign into the public SharePoint site, and then see information that ONLY pertains to them.
    I have been doing some research on this, and I haven't seen that anyone else has tried this. Has anyone had any luck? Or would you have suggestions on how to make
    this work? I had originally posted this question on the Office 365 SharePoint forum, and they suggested posting this question here. Any help would be appreciated. Thanks!

    Hi,
    did you finally manage to get what you requested here above ? Indeed, I am also struggling to set up the same (public website with individual content sharing with external authentified user).
    For external user, I am quite sure that we need to go through MS ID creation (I have created some test users using https://login.live.com).
    Our public website is done and (almost) working. I have then created a sub-site for the same, this one to manage permission based on authentified user
    But I am stuck when trying to assign a document library with relavant permission.
    Would be great to share our feedback and I have searched a lto on the web and did not find any satisfying answer to this design (If there is any... here is my doubt...)
    Thanks in advance
    stef

  • Project Online User Licensing

    Hi,
    I am using Project Online. I have a user base of around 1000 users. I need a work around to provide bulk licenses to the users, as assigning license individually will be a very time consuming task.
    Is there an option to bulk assign licenses? Any sort of help is appreciated. Thanks in advance.
    Regards,
    Chinmay Rajput.

    Hello,
    You could look at PowerShell maybe?
    http://blogs.technet.com/b/zarkatech/archive/2012/12/05/bulk-enable-office-365-license-option.aspx
    Paul
    Paul Mather | Twitter |
    http://pwmather.wordpress.com | CPS |
    MVP | Downloads

  • Project Online - offline project plan prompts for date range to be entered when accessing Resource Usage view

    When I save a project plan to my local computer from Project Online and open it up in an offline mode and access Resource Usage view I get prompted with Date Range dialog boxes with the first one saying "Show resources/assignments that start or finish
    after:" and the second one with "And before:".
    I don't have any filters that are setup in Project Online that are not available in offline mode to trigger these prompts.
    Please let me know what could be causing the date range prompts. Thanks.

    Hi,
    You probably retrieve an enterprise filter into your local file. Just open the organizer from MS Project, go to the filter tab (be sure to have your project selected in the drop down menu at the top left of right of the organizer) and delete the date range
    filter.
    Hope this helps,
    Guillaume Rouyre, MBA, MCP, MCTS |

  • Project Online, editing a user/resource: The User Logon Account always displays an error

    New Project Online account.  I changed the security mode from SharePoint to Project Server but I believe this was happening prior to that change. All resources are selected to be associated to a user account.  This happens in both Resource
    Center and Manage Users.
    Every time I go to edit a resource, the User Authentication section contains the error "Multiple entries matched, please click to resolve.". I am unable to edit the user without first deleting the entry and selecting the same user name again. Only
    one user ever comes up in the dropdown options and it always allows me to then save that resource record.
    Please advise.  I would like to have an answer before I hand this off to the PMO administrator who will be managing resources.
    Larry Christofaro, PMP, MCITP

    Hello, this is something I believe Microsoft are aware of so I guess will be resolved soon. This affects all tenants, well all tenants I have seen anyway! Paul
    Paul Mather | Twitter |
    http://pwmather.wordpress.com | CPS

  • Access to my Office 365 third-party app for external user : "a User account is not registered for the account"

    In my third-party web application of Office 365, I want to have access to the contacts, events and emails of all the users from the organizations who installed my app. The thing is I don't want that all these users have to grant me access, I just want one
    admin of the org to grant access for my app and then be able to retrieve the data I need for all the users.
    To test for one organization, I logged in as the admin and proceed to the Oauth2 authentication to retrieve the access token and in the first request (the GET one to retrieve an authorization code) i add the parameter
    prompt=admin_consent.
    With this access token, I can access the data (emails, contact, event) of the admin
    for instance for the contacts
    uri: https://outlook.office365.com/ews/odata/Users(adminemail)/Contacts
    but not the data of the other users of this org with this uri
    uri: https://outlook.office365.com/ews/odata/Users(useremail)/Contacts
    The only thing I can do is retrieve an access token for each user but it supposed that each user has to authorize the access to the app but it's very cumbersome. So, i don't see what enables the parameter prompt=admin_consent and how to use it. Does anybody
    know what it does?
    And my question is: how can I do to access the data of all the users of one organization when the access has been granted by one admin?
    Thank you!

        
    This was answered on StackOverflow by Dushyant Gill.  http://stackoverflow.com/questions/25316175/access-to-my-office-365-third-party-app-for-external-user-a-user-account-is-n/25316678#25316678
    You are sending the OAuth request to a tenant specific endpoint of Azure AD. Note the {key_provided} part of your Url - that part represents the tenantid or a registered domain name of an Azure AD tenant. Azure AD throws this error is the user signing in
    is not a user in that tenant.
    Multi-tenant applications like yours have two options:
    Perform home realm discovery yourself and send the SSO request to the correct tenant-specific endpoint of Azure AD: when a new Azure AD organization signs-up for your application, record its tenant ID, and registered domain names. On your login page, ask
    the user for their email and try to discover what Org they belong to using the suffix the email.
    Use the common endpoint of Azure AD. Instead of the {key_provided} part of the URL, use 'common'. In this case Azure AD will determine the user's tenant and sign-in the user. The token that your application will receive will still be from the user's tenant
    (iss claim).
    2 is more convenient for apps. However #1 has an advantage when the user's Organization has customized their sign-in page with the company logo etc - in the case of #1 the user will directly be taken to the customized and familiar sign-in page.
    I recommend a combination of the two: try determining the user's organization and sending them to the tenant specific SSO endpoint. If you're not able to - send them to the common endpoint.

  • Fetch-Xml based report (to count User Access in the last 6 months ) for Microsoft Dynamics CRM Online

    Hi,
    I have created a User Access report for CRM on-premise using SQl query in the following format. One row corresponds to one user in organization. Currently, I am using Microsoft Dynamics CRM Online trial version and have two users in my organization.
    I want to the same report for CRM Online environment. Only Fetch-Xml based custom reports are supported by CRM online environment hence this SQL query cannot be used.
    I have already written fetch-xml query to retrieve user access records ("audit" entity records) in "last-x-months" (where x = 1,2,3,4,5,6) as below.
    I am able to retrieve the records with "last-x-months" condition at a time, for example, the last-2-months  in my fetch-xml query only.
    For, example, when I retrieve the records in the last-2-months, it also includes the records in the last month. I want to count the records in the 2nd month only that is the difference between these two. The difference will be my 2nd column.
    Similarly, I want the other columns.  
    For the case in the above example, I have created the two separate datasets to get the record-count for the last month and last-2-months. But, I am not able to use the two datasets in the same table in my report and hence not able to calculate the difference.
    Is there any way to solve this problem?

    Hi,
    I have modified my Fetch-XML query to retrieve all the required User Access records and removed aggregation and counting and grouping from the query as well. Did grouping and counting in SSRS. Now the report works fine as shown in the above picture.

Maybe you are looking for