Purchase Order Document Type and Account Assignment

Hi ,
We have a requirement to control Account Assignment in Purchase Order Item line based on the Document type selected on the Purchase Order header.
Like if user selects Purchase Order document type "ZNB" (Customized created) , then he will only able to select "K" or Blank or "P" as account assignment and similary we want to limit other Account assignments based on the Purchase Document type.
How can we make this Control settings?
Regards
Shrey

Hi,
You can't really limit the account assignment categories per document type, at least not directly.
You can limit the item categories that can be used for a document type via configuration:
Materials Management > Purchasing > Purchase Order > Define Document Types
Within this transaction you can define which item categories are valid for a specific document type.
You can then define which account assignment categories are valid for each item category
Materials Management > Purchasing > Account Assignment > Define Combination of Item Categories/Account Assignment Categories
BUT
limiting the account assignment categories that are valid for an item category will affect ALL purchase order document types that this item category is valid for. And you can't create your own item categories as this is a SAP standard table that can NOT be altered.
Regards,
Monika

Similar Messages

Authorization based on plant and Purchase order document type

Hi
My client has a requirement wherein a user will have authorization for transactions only in his plant. But only for Purchase order document type UB (Stock Transport Order) the user should be allowed to create for all plants.
In short, if Purchase order document type is UB, should be allowed for all plants
if Purchase order document type is NB, should be allowed to only one particular plant.
My Basis person says that such a restriction is not possible.
Kindly suggest me on how to provide a solution to this.
Thank U.

Hi,
This is possible.In this case you need to create two seperate roles.
1)Create purchase order for all plants (This can be used in long text)
2)Create purchase order for <plant no> plants.
For case 1:--
i)Populate field BSART of M_BEST_BSA with UB.
ii)Populate field WERKS of M_BEST_WRK with '*'. SAP reccomends to fill up organizational data through organizational level tab only.So while doing this step you need to put * from organizational level tab only.
For case 2:--
i)Populate field BSART of M_BEST_BSA with NB.
ii)Populate field WERKS of M_BEST_WRK with 'plant no'.
Dont worry about the objects i mentioned those are maintained through SU24 and will be automatically pulled once you insert ME21 transaction code.
Let me know if it helps.
Thanks,
Aveek

Purchase Order Document Type Defaulting in ME58 while converitn PR to PO

Dear All
While converting Purcahse Requesition to Purchase Order in ME58, System defaults one Purchase order document type . Ofcourse we can overwrite that
But would like to know how this defaulting can be controlled in SAP
Regards
Shyam

Hi,
If you have maintained an "Order Type" in table T160 (customizing
transaction OMH5) for the entry "ME21", then this value will be
defaulted in the pop-up in transaction ME58. Otherwise, the "Order Type"
of the Requisition will be defaulted.
The following code block of program (Note 125969) is for your reference:
SELECT SINGLE * FROM T160 WHERE TCODE EQ SY-TCODE.
IF SY-SUBRC EQ 0 AND NOT T160-BSART IS INITIAL.
   RM06E-BSART = T160-BSART.
ELSE.
   SELECT SINGLE * FROM T160 WHERE TCODE EQ 'ME21'.
   IF SY-SUBRC EQ 0 AND NOT T160-BSART IS INITIAL.
     RM06E-BSART = T160-BSART.
   ELSE.
     RM06E-BSART = BAT-BSART.
   ENDIF.
ENDIF
According to the code above, the system first checks the table T160 for
ME58, if there is no data then for ME21, if there is no data, then it
defaults from PREQ.This is the same as described in the note 114213.
BR
Nadia Orlandi

Material Statuses based on the Purchase order Document type

Hi Experts,
We need to maintain the Plant material status based on the purchase order document type.
Example - If I am using NB for normal purchase orders and ZB for STO procurement then, there should be a material status which should give warning message - 'do not use ' for ZB STO purchase orders and it should allow to create NB purchase orders for that same materials.
Please advise what are the possibilities?
Thanks
Regards
MM

Hi Gurus,
Thank you for your reply, Please find my replies below
@@ - Mallinath - We need this restrictions for some type of materials ( with specific Material types) which should not be procured through inter company STO process, buying plant should use the normal purchase. for other Material types they should be able to use the inter company STO process.
@@ DEV - We are already using the Spl. Procurement keys for inter company STO process.
Example - Material type ZXYX should not use the inter company STO process, but it should be allowed all other processes.
Please advise how we can control this process?
Thanks
Regards
Raja

Restrict purchase order document type at plant level

Dear,
I would like to restrict the purchase order document type at plant level,
Plz help me.

Hi Dear,
             at the Plant level you have to use the below given Authorization Objects for the Users in different Plant
M_BEST_BSA     Document Type in Purchase Order
M_BEST_WRK     Plant in Purchase Order
Give the values of the respective Plant and Order Type for the Respective Users.
For more help you can contact your Security Team.
but before that please check out in the T-Code SU24, if both the Objects are active, if not then ask the ABAP person to activate them.
Hope it helps you.
regards,
yawar Khan

Purchase Order Document type FO?

Hi,
Why we need to use in Purchase Order Document type FO?
With Document type NB also we can make Services ,Right?
Thanks

Hi
FO - Frame work order Document type is a standard document type , which is used for Blanket Purchases, Purchase of services.
The FO document type has a Validity Start & End date feature whcih is not in the NB document type(You can get the same in NB also after cusotmization)
Services & limits are also presnet. The FO document type is limited to usage for Iterm categories
     Standard
B     Limit
D     Service
All these can be made for NB also, but only after customizing.
Thanks & Regards
Kishore

I need output type NEU automaticaly for create purchase order document type

Dear Experts,
I need output type NEU automaticaly for create purchase order document type NB
when transaction code MN04, I am doing the following:
(1) I selected the third option Purchasing Output determination: Document type
(2) I selected the output type NEU.
(3) In condition records in document type , i have chosen NB.
(4) In name its automatically coming as Purchase requisition
Please suggest how Purchase Order NB will come

Hi,
Check & press F4, NB Purchase Order (for catagory F) will be there after entering PO output type NEU & then maintaion the condition record in MN04.
Output type NEU automaticaly defaulted during purchase order creation with document type ,then just fine tune the output (message) type in following path:
SPRO--->MM->Purchasing>Message>Output control->Message types> Define message type for Purchase Order----->Fine-Tuned Control: Purchase Order
Now here select the check box corresponding to your output(message) type NEU to have print output automatically displayed & save.
Now try to creating Purchase Order & you will have default message type NEU.
Regards,
Biju K

PO Doc type and Account assignment

Dear All,
For a particular PO doc type only, Account assignment 'A' (asset) to be selected.
For other PO types,if 'A' is selected,system should throw error.
How to do this?Is there any standard setting?
Regards

Hi ,
1. for you document type check what is the allowed item category
to do so follow the path IMg>Materials Management>Purchasing>Purchase Order>Define Document Types
and there select the document type and double click on allowed item category . Make sure that this item category is not used in any other document type .
2.Now assign this item category yo account assignment category and make sure that no other item category has been assigned to this account assignment.
to do so follow the path
img >Materials Management>Purchasing>Account Assignment>Define Combination of Item Categories/Account Assignment Categories
Regards,
Anupam

Message output for New Purchase Order Document type

Hi experts,
I am having trouble getting a Print message output for a New Purchasing Document type that I created.
Steps that I followed are:
1.Created a new Document type NS via customizing.
2.Assigned the new Purchasing Document Type NS to Output Type NEU which is linked to our customized form for Purchase order display. I used MN04 /NACE to do this step.
Now the message output gets created for my new document type NS but I am unable to display the message.
Notes:
-There are no release stratergies in place for document type NS
-The NEU format works fine the other document type NB which we use for Standard POs.
Are there any steps I have missed? Please help to resolve the issue.
Arosh.

Goto NACE select application EF Purchase Order then goto condition record NEU select condition record select the last key combination "Purchasing Output Determination: Document Type"
here enter your doc. type execute
maintain the condition record
NS VN(function) 1 3 EN and click on communication and maintain
Or goto NACR here put EF and NEU and select the last combination "Purchasing Output Determination: Document Type"
maintain ..
NS VN(function) 1 3 EN and click on communication and maintain
Hope it helps..

Purchase order document types

Hi,
What are the different document types available for purchase orders? Could that be checked anywhere in SPRO?
Thanks and regards
Aparna

Dear,
The document type is used for Number range and also in release stregety.
You can create ur Document type for PO.
SPRO --> MM --> Purchasing --> PO --> Define Docuemnt type.
Std PO Doument type are
DB     Dummy Purchase Order
EUB     DFPS, Int. Ord. Type
FO     Framework Order
NB     Standard PO
UB     Stock Transp. Order
there u can assign Number range.
Regards,
Pardeep Malik
Edited by: Pardeep Malik on Mar 27, 2009 8:11 AM

Purchase Order Document type

Hi
I am trying to define new document type for Purchase Order.
I am not able to understand the last step like link purchase requistion to document type.
There are 2 columns Purchase Requistion =Reference Document and Purchase Requistion= Current Document.I am not able to understand the significance of this step.Can anybody let me know what is the last step for configuration
Regards

Hi
It means that which item categories allowed for that document type of PO.
Like for document type NB allowed item categories are standard,B,K,L,S.
And combination of purchase requision(doc type) with item category and PO(doc type).
this combination allow you to <b>create PO against the Purchase requision</b>.If this combination of document type is not there u will not able to create PO using that PR document type
Vishal...

Material type and account assignment group relation

Hi,
Getting an error while creating material master save. Account assignment Zx can't be with Material Type Zxxxx.
Please advise where is the link maintained between material account assignment group and material type.
My material is Z service material.
As I no for plant,industry, material type valuation class quanity update tick required but that is for stockable materials which is not the case above.
Thanks

HI,
You can make the field Account Assignment Group of Material Master as inactive.
But it depends up on Plant, Industry Sector Type and Material Type.
You can do this in IMG --> Logistic General --> Material Master --> Field Selection
Or
use SHD0.. give T-code MM01. and you can deactivate the field.
Hope this helps you.
TC
BR
AKS

Import Purchase order-Condition type and pricing procedure

In purchase order (IMPORT) has 500 line items. For each line item having customs condition type (BCD, cess, HScess, CVD, cess, HScess, Additional duty). For this manual entry is very difficult to entry.
By default condition type can pick default % or value like as
BCD 5%
Cess 2%
HScess 1%
CVD 10%
Cess 2%
HScess1%
Additional duty 4%. at the time of PO creation level by default this values come to in PO
For this anything maintain in condition type level or calculation schema level.
Pls explain step by step.

create a acess seq in tcode M\07 with say table 044 for vendor
assign this acess seq to ur condition type of customs ecess cvd etc
create a cond record in MEK1 for all import vendor
so when ever u create PO for any import vendor u will get all the value for all condition type from cond record.
u can create acess seq as u woulds like to maintain cond record may be on purchase org if u have created seprate for Imports
or vendor plant comb etc
hope this solves ur issue

Release Strategy in purchase order document type

Hi Gurus..
I'm tring to tweak the single RS in the system.
I've set the charcteristic using table CEKKO field BSART, restriction 032, I've set two document types as the Characteristic Value (ZLOG - ZADM). Then I´ve set the class with this characteristic, Created Release Groups & linked to class , Created Release Codes, Release Indicator, and Set up strategies
.. but It doesn´t pick any release strategy.
The funny thing is if I delete the document types values entered in CL20N it works for all doc typs, but if I set the docs types that it should take to pick the RS it doesn't work at all...
Please advice..

I´m not such a abapper but I guess there is not values taken to ekko, does it ring a bell?
                                        BUKRS
                                        BSTYP
                                        BSART
                                        BSAKZ
                                        LIFNR
                                        SPRAS
                                        EKORG
                                        EKGRP
                                        WAERS
                                        BEDAT                                             00000000
                                        LLIEF
                                        KUNNR
                                        RESWK
                                        LBLIF
                                        INCO1
                                        KTWRT                                             0.00
                                        LIFRE
                                        WERKS
                                        MATKL
                                        LTSNR
                                        USRC1
                                        USRC2
                                        USRN1                                             0000000000
                                        USRN2                                             0000000000
                                        GNETW                                             0.00
                                        SUBMI
                                        MEMORY
                                        KONNR
                                        REVNO
                                        PDUMMY
                                        KDATB                                             00000000
                                        KDATE                                             00000000
                                        EBELN

Purchase order document type wise park invoice creation authorization

Dear Experts,
at present our purchasing person is creating park invoice against all type of purchase order,we want to restrict him for certain purchase order type for creation of park invoice,is it possible what is procedure,please advice
Regards,
Shyam Shinde

Shyam,
As said by varma, if you looking for FB60/FV50?then u need to search before you post.
Thanks,
Sri

Purchase Order Document Type and Account Assignment

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