Question related to use of a managed library in iPhoto11

Question 1 - A family member decided to place folders with photos on the desktop. I want to import those photos and delete those folders from the desktop? Will the photos be properly transferred and stored in iPhoto 11?
Question 2- The photos were placed on the desktop for external transfer via email, drop box etc. Can this be done within iPhoto 11 instead of locating photos external to the software?

1. If you're running a managed library, yes.
A Managed Library, is the default setting, and iPhoto copies files into the iPhoto Library when Importing. The files are then stored in the Library package
A Referenced Library is when iPhoto is NOT copying the files into the iPhoto Library when importing because you made a change at iPhoto -> Preferences -> Advanced. (You unchecked the option to copy files into the Library on import) The files are then stored where ever you put them and not in the Library package. In this scenario you are responsible for the File Management.
2.For help accessing your photos in iPhoto see this user tip:
https://discussions.apple.com/docs/DOC-4491
3. For more on iPhoto and file management see this User Tip:
https://discussions.apple.com/docs/DOC-6361

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  • Aperture - Converting Managed Library to Referenced Library?

    I goofed. I've been using Aperture for a while, and I now realize that by importing my image files directly into my Aperture library on my 1TB iMac hard drive, this managed library is now 430GB... I need to streamline. I understand (now) the benefit of using reference libraries wherein the image files themselves are stored elsewhere (I have a 3TB external USB drive) and the Aperture library accesses/utilizes the files from that location. The big question - how do I convert my current managed library to that referenced library model? If I copy my entire 430GB Aperture library folder from the iMac hard drive 'Pictures' folder over to the 3TB external drive, it's still a managed library in that new external drive location but now with USB access times added to the Aperture work flow... correct?
    I'm assuming I need to somehow 'export' my image files to the 3TB external drive, and then tell Aperture to build a reference library off of those image files - correct? If so, is there an specific way to do this? Also, if I create a referenced library as described above, I assume that in the future I will need to import image files from my camera to the 3TB external drive outside of Aperture, and then use Aperture to import them from that 3TB drive into the Aperture reference library via Aperture 'Import'... correct?
    Thanks in advance for any insight here.

    It's all a lot easier than you expect.
    Libraries are neither managed nor referenced, they are just libraries. It's the images within the libraries that can be either managed (stored with the library) or referenced (stored external to it). So within a single library you can have a combination of both (if you have a reason to).
    But the simple answer to your question is, select all your photos, and from the file menu choose "Relocate Originals". It will prompt you for where to store them. Create a folder on your external (eg "Masters" or "Originals") and chose a folder structure to store them in (I use the project name for subfolders - but more complex options can be created using 'edit'). Press relocate button and go have a well earned beer while it relocates them for you.
    Andy

  • Managed library equivalent in lightroom

    I was considering moving from Aperture to Lightroom (and even got a licence for it).
    I might revert my decision because I did not find a way to manage my files that is as practical as the managed library of  Aperture.
    Most of my pictures are offline, and on different HDs.
    I have various backup of my pictures, in different places, so I need to be able to easily reconnect them to my master library.
    Aperture libraries (the equivalent of the catalog in lightroom) have a  structure that does not change.
    I can simply simply locate files and reconnect them to the library. The library looks the same regardless where the files are.
    In lightroom, if I connect images from a different HD, the files are moved under a different HD tree.
    The structure of the library is lost and split under various HD headings.
    This is very inconvenient for me, because then the catalogue structure changes and things get very messy very quickly.
    Is there any way to avoid this?
    Can I have one structure in a master catalog and be able reconnect files to it without changing it?
    Thanks for any advice on this. I would like to use lightroom, but if I cannot sort this issue out I will give up on it. :-(
    Best
    Silva

    SilvaFer wrote:
    This is all very useful, thanks. I will experiment with collections.
    If I understand well, a good routine could be:
    1) import files normally, creating a new folder
    2) drag this folder in collections, to create a new collection that correspond to the folder imported
    3) when the collection is created, I can ignore the folders and work through collections.
    Yes, that is the shortest possible workflow for this.
    I would like to select multiple pics in a collection and locate referenced files for all of them at once.
    However it appears that I have 2 options, but none ideal
    1) reconnect  pictures from a collection. The locate menu appears when I click the "?" in an individual picture, but I cannot find it for a selection of multiple pictures. It is true that when i click "?" for one picture I am also asked if I want to "locate nearby missing photos", but I would like to retain control of what pictures I select and reconnect... and I am not sure what "nearby missing photos" really means
    2) I can revert to the  folder structure: go to the corresponding folder, use the command "find the missing folder" and link pics to a different HD from there. But I would love to avoid the extra step of going back to folders, and just stick to collections.
    I would do a short variation of 2): right-click on the image indicated as missing in the collection, and choose "Go to Folder in Library". This will navigate you into the folder without you manually searching it.
    Then have a look if possibly the folder entry has the "?" for missing. If so, right-click on this folder and choose "Find missing folder". Then all of its content will be updated in 1 go. Do this for the highest parent folder which still shows "?".
    Nearby missing photos are from the same folder, but I'd guess it would only work if you reconnect an indiviual image from the folder, not the collection - as otherwise LR might have no clue about *nearby*.
    Close the folders-panel again and revert to your collections.
    Another question I have is: is dragging a folder the best way to create a collection? Or are smart ones (as suggested by cornelia-i) a better option?
    I am resorting to dragging, rather than creating a "smart collection" (matching the original forlder name), because I noticed that if I try to reject pictures from such smart collections I receive an error message, whilst it work from a normal collection it is all fine.
    Smart folders vs. dumb-dragged ones: it depends:
    If you never touch the storage location of the folder after initial import, dragging might fully suffice. And if that matches your searching habits, what you'd expect from collections.
    If you want to rearrange folders or use different criteria how many/which you would want to find in 1 collection's entry, then smart collections are preferable.
    Just bear in mind that if you ever want to rearrange folders, you should do so from within LR, therefore of course having to return to the folders panel for this task. Otherwise you will have missing images, and the workload to relink.
    Cornelia

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