R12 AP Invoice Approval

We have a requirement to initiate Invoice Approval only for Prepayments. I was able to make the necessary setup in AME to take care of the necessary approval mechanism. However as the 'Use Invoice Approval Workflow' option is chcked int Payables Options, 'Standard' AP Invoices are also requiring approval. Now we do not want any approval for Standard invoices. Is there any way to implement this? There is a Force approval option, but that would require opening each AP invoice one by one and will be vey time consuming. Is there anyway to bypass Invoice approval for Standard Invoices even with 'Use Invoice Approval Workflow' is checked?

Hello
Go to PAYABLES>SETUP>INVOICE>APPROVAL WORKFLOW
Click SETUP icon for Payables Invoice Approval
Click CONDITION under Setup
Click CREATE button
Select SUPPLIER_INVOICE_TYPE_LOOKUP_CODE for Attribute
Put Prepayment in String Value
Click Apply
Now go to Rules
Click Create Button
Enter Name - e.g. Require approval for Prepayment
Click Next
Click Add Condition
Select SUPPLIER_INVOICE_TYPE_LOOKUP_CODE in (Prepayment)
Click Continue, click next
Add Action Type
Then Finish!
Note: You should inactive/delete the existing rules to prevent rule conflicts.
Let me know if it works. Thanks.
Jasmine

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R12 Payable Invoice Approval - Issue - Requesting URGENT help please

Hello,
This is on r12.1
For some reason all invoices entered on Invoice workbench goes into approval mode "Not required" after we check the "initate approval" checkbox on the Action button.
This is happening irrespective of any supplier, amount we use.
We have no customizations in AME and APINVAPR workflow.
The system options approval tab has check box "Use Workflow for Invoice Approva" CHECKED.
The checkbox "Force Invoice Approval" is UNCHECKED.
We have run out of options and the problem is still persistent.
Please advise. How can we have invoices go through approval and not have it "Not Required" all the time.
Thanks,
Darsh

Hi Darsh,
can you review the AME configuration on the approval limits and the people assigned in the approval groups.
Also, is this is the first time you are using this feature ? If not, was it working fine before ....?
Also please check the below reference:
11i: APXINWKB - Invoice Approval Status Is Incorrectly Changed To Not Required when Approval is Initiated if Approval Group Contains FND Users [ID 331214.1]
Regards,
Ivruksha

R12 Payables Invoice Approval Workflow

Hi All,
We are using standard Payables Approval Workflow.
The standard behaviour is that if we have 2 lines for an invoice, it sends the notification for first line first and waits till this line gets approved.
Once Line1 is approved, it sends the notification for second line.
Our requirement is to send the notifications for both the lines at the same time.
Can someone please suggest how we can do this?
Thanks,
Amit

Hi,
Since it is a standard WF one cannot modify it.
If we modify the standard workflow theres a chance of our changes getting erased when a patch is applied to the instance.
One can create completey create a custom workflow and make it perform all the tasks performed by seeded workflow.
Thanks,
Vinod

How to create Invoice Approval in oracle Payable R12 ?

Hi All..
Can any one let me know how to create Invoice Approval in oracle payable R12?

pl.go thru following link.
http://oracleerpfunctional.blogspot.in/2012/08/ap-invoice-approval-workflow-setup-and.html
http://oracleerpfunctional.blogspot.in/2012/08/oracle-approvals-management-ame-setup.html
http://www.scribd.com/doc/101107120/Oracle-Payables
HTH
Sanjay

AP Invoice Approval Status in R12

I was trying to find invoice approval status in AP (R12) using below.
select ai.invoice_num,
AP_INVOICES_PKG.GET_APPROVAL_STATUS('36928',209.28,'N','STANDARD') APPROVAL_STATUS_LOOKUP_CODE
from ap_invoices_all ai where AI.CREATION_DATE between '1-AUG-2010' and '16-OCT-2011'
AND AI.INVOICE_NUM='8778107012529398SEP11';
Result: Approved
But, when i opened this invoice 8778107012529398SEP11 in Payables manager -->Invoices -->Inquiry -->Invoice Overview
Under Invoice Status
===============
Approval: Initiated
Status : Validated
Accounting: Processed
Payment:Not Paid
Not sure why it is showing me Approval: Initiated from the front end & showing Approved when i used above query?
Could you let me know where i'm going wrong

Please see if (R12: Status of the Invoice Becomes Blank After Applying a Prepayment [ID 733006.1]) is applicable.
Thanks,
Hussein

Invoice Approval History encounter errors while viewing in r12

hi all,
would like to seek your help, a certain approver of AP invoice encountered error in viewing his invoice approval history.
also, his worklist is not updated, new invoices is no longer reflected on this worklist...
this the error when he view the invoice approval history:
app-sqlap-10000: ORA-06502: PL/SQL: nuberic or value error: Bulk Bind: Truncated Bind occured in AP_WORKFLOW_PKG.Get_ALL_Approvers <-APKAWHS with parameters (&Parameters) while performing the following operation: set variables from workflow
this is the version of ERP r12:
RDBMS : 11.2.0.3.0
Oracle Applications : 12.1.3
hope your favorable response..

Hi,
I did not find any notes or bugs that address this specific error. I see that the AP_WORKFLOW_PKG.Get_ALL_Approvers procedure calls the AME_API2.getAllApprovers1.
I can certainly look at your versions and see if there are any existing code bugs that address this. You would need to provide the versions of those procedures by running the following:
select text from all_source
where name = 'AP_WORKFLOW_PKG'
and line = 2;
select text from all_source
where name= 'AME_API2'
and line = 2;
It might also help to get an FND Log or wfstatus.sql script output for review, but it might be best to log an SR to get this reviewed in more detail.
Regards,
Cheryl

Invoice Approval Status Table/Column in AP (R12)

Hi,
I need to add Invoice Approval Status column to AP Trial Balance report in (R12).
Please let me know which table has this information.
Also, i need to add another field where:
If Invoice Approval Status <> Approved, then what is the name of the person which we are waiting approval (Last Name, First Name)
Could you let me know this information.
Thanks
Pravin

Hi Kashif,
Thanks for your response.
For the Invoice Approver question:-
Ques:- if the Invoice is Not-Approved (or) if it needs Re-approval, If Invoice Approval Status <> Approved, then what is the name of the person which we are waiting for approval..
As you said the ap_wfapproval_history_v table , I'm not sure whether this table has history data (or) can i get Next Approver from this table.
I tried to do in this scenario :- For one invoice_id which needs Re-approval, when i looked into ap_wfapproval_history_v table with this invoice_id there are 4 Approver names ,against each of these approvers the Response column shows either SENT or APPROVED. So, how will i know by which Approver this Invoice needs
Re-Approval.
please could you clarify.
Thanks
Pravin
Edited by: 855902 on Oct 9, 2011 8:28 AM
Edited by: 855902 on Oct 9, 2011 8:34 AM
Edited by: 855902 on Oct 9, 2011 8:36 AM

Unable to send emails on APPRV - AP Invoice Approval workflow. r12

Hi,
This is on r12.1.3. The Invoice approval workflow is not sending notification emails. We have tried all we could but email notifications are simply not going out.
Steps executed.
1. Make sure email addresses are valid
2. Make sure all email preferences are set to receive emails
3. WF_NOTIFICATION_OUT was cleared and rebuilt two times
4. Ran WFSTAT.sql for complete diagnostics but shows nothing.
5. Workflow log file shows nothing suspicious.Despite of all this we are not able to receive emails. We need to send notification emails when an Invoice in AP is in "Initiated Approval" state. The strange thing is that this issue is only with payable invoice approval workflow. All other workflows are receiving emails just fine.
Please advise.
D

Can you find any errors in the Workflow log file?
How To Troubleshoot Java-based Workflow Notification Mailer [ID 242941.1]
Troubleshooting Workflow Java Notification Mailer - Technical Reference [ID 1191125.1]
Workflow Java Mailer & Notifications FAQ [ID 562551.1]
OWF H Diagnostics, Solutions and Information [ID 332152.1]
Please see if (Checklist to see where and why Invoice Approval Workflow gets stuck [ID 261409.1]) helps.
Thanks,
Hussein

AP Invoice Approval R12

Hi ,
How to setup AP Invoice Approvals in R12 ? can anyone please provide the steps ?
Is AME required for this , if yes can anyone please provide the steps ?
Thanks in advance,
Thejas

You need to configure invoice approval workflow using AME. Pl check the below MOS documents for step by step configuration.
APINV - How Do I Setup AP to Use Invoice Approval Workflow? [ID 315269.1]
FAQ for Approvals Management (AME) Integration For Oracle Payables [ID 1302542.1]
Regards,
Tarun

Invoice approval functionality in R12

HI
I can apply the Invoice approval functionality on invoice matched with receipt?
Or it’s only applied on invoice not match with Item?
Thanks

When you use the Invoice Approval feature, all invoices require approval, with the following exceptions. Payables sets the Approval status of the following invoices to Not Required:
• expense reports imported through the Payables Expense Report Import Program (because these expense reports have already been through an approval process)
• recurring invoices if the recurring invoice template did not have the Approval Workflow Required option enabled (because recurring invoices are often approved in advance)
• invoices that existed before you enabled the feature
• Invoices that completed the Invoice Approval Workflow process and the Invoice Approval Workflow process determined that according to the rules set up in Oracle Approvals Management that no one needs to approve the invoice.
You can refer to the following Metalink Note for more information on Invoice approval Workflow
AP Invoice Approval Workflow [ID 293152.1]
Hope this helps.
Thanks,
Anil

Invoice Approval Workflow Setup in EBS R12

Is there an easy way to tie the invoice approval process into the approval groups and rules that are already set up for the PO or Requisition Approval Process (Purchasing Approval Hierarchy)? I'd like to keep the maintenance all in one place rather than recreating all the rules in AME.
EBS 12.1.3

Hi,
Since it is a standard WF one cannot modify it.
If we modify the standard workflow theres a chance of our changes getting erased when a patch is applied to the instance.
One can create completey create a custom workflow and make it perform all the tasks performed by seeded workflow.
Thanks,
Vinod

Error in Invoice Approval API

Hi,
We are facing the below error while using standard API (ap_approval_pkg.approve) to approve an Invoice in R12.
The API is a part of custom workflow, which is used for the invoice approval process.
DECLARE
ERROR at line 1:
ORA-20001: APP-SQLAP-10000: ORA-06502: PL/SQL: numeric or value error: NULL
index table key value occurred
in
AP_APPROVAL_PKG.Approval_Init<-AP_APPROVAL_PKG.Approval<-APXAPRVL
with parameters (&PARAMETERS)
while performing the following operation:
Set Options from Cache
ORA-06512: at "APPS.APP_EXCEPTION", line 72
ORA-06512: at "APPS.AP_APPROVAL_PKG", line 1698
ORA-06512: at line 22
If any one has faced similar issue please let us know.
Regards,
Syed

Hi,
I am facing the same error. Do anyone knows the solution?
Regards,
Hatim Ali Asgher

Payable invoice approval

i am using r12, tested payable invoice approval via approval management engine found following issues during testing;
1. When I change Invoice amount through "view additional invoice details" in AP Invoice approval notification it shows the old invoice amount approved by user in "Invoice approval status report" and the revised amount in parables invoice window.
2. Invoice approval status report shows incorrect invoice i.e if an invoice of Rs. 100,000/- is approved by 3 users it will show the total number of invoices approved = 300,000/- instead of Rs.100,000/-.
could you please guide me what is the problem and how to resolve it.
early reply is requested
regards
Zunair

Dear its not the reviewed amount but it is showing that "total number of invoices approved Rs. 300,000/- while it is only one invoice and it is showing **total number of invoices approved = Rs. 300,000/-** if it is showing invoice amount than it is also wrong as I have sent only one invoice of Rs. 100,000/-.

Probelm with SECONDARY INVOICE APPROVAL WORKFLOW

hi
we have created new secondary approval workflow when i run that concurrent program
i cannot see in the status monitor or in my notification but when i check wf_items i can see the record and begin date also
can you please let me know its very urgent please
friends ............................pls help me thanks

Pl post details of OS, database and EBS versions.
In 11i, using AME is a requirement. I believe the same applies to R12 also.
AP Invoice Approval Workflow White Paper (Doc ID 293152.1)
A Guide to Invoice Approval Workflow - setup and demo (Doc ID 299618.1)
HTH
Srini

Oracle AME AP Invoice approval

Hi,
Can some one tell me if in AME with patch B installed.
1) Can i configure AME Invoice approval at the Org level or responsibility level rather than at the application level. I ask this question because we are a multi org single SOB environment and we are trying to implement AME for only one of the org's. If i Setup AME profile AME:Installed = Yes at the application level will all users from my other org also be affected?
2) How do i force PO matched invoices to go through Approval? it seems like the implementation guide says all PO matched invoices automatically goes to Not-required. However, we require PO matched invoices to go through approval. I have followed steps in note 337714.1 but it doesnt seem to work, my PO's still get marked as not required.
Appreciate your help.
Thanks
Gayathri

Hi Gayathri,
1) Set AME profile AME:Installed = Yes at the application level : Payables. Set Use invoice approval workflow : Y at Payables Options window > Approval step for the related operating unit. Payables invoice approval will work for only those operating units that you set Yes at Payables options.
2) Note 337714.1 was written for R11. If you have the problem at R12 please review the note.
Seeded AME Production Rules Are Not Working (Doc ID 727140.1)
It says:
Cause
The seeded condition in the INVOICE HEADER MATCH CHECK is APPROVE_MATCHED_INVOICES = False.
This means in order for that condition to be met by any specific invoice and for the production
rule to apply to it, the system would need to be setup with the mandatory attribute Approve
Matched Invoices = False but this also defaults to true.
Hence, for the rule to be applicable, the condition needs to be APPROVE_MATCHED_INVOICES = True.
Once the seeded rule is setup with condition APPROVE_MATCHED_INVOICES = True this rule will then be applicable to all the invoices entered and hence the additional condition in that rule can be
evaluated. This will alllow the production rule to be applicable to PO matched invoices which will in effect bypass approval and allow the status to change to Not Required.
Solution
To implement the solution, please execute the following steps:
1) Create a condition with APPROVE_MATCHED_INVOICES is True
2) Remove the existing condition APPROVE_MATCHED_INVOICES is False from the rule INVOICE HEADER MATCH CHECK
3) Add the new condition APPROVE_MATCHED_INVOICES is True to the rule INVOICE HEADER MATCH CHECK
4) Test on AME screens and ensure the rule is found applicable.
5) Retest with a new invoice, this time PO matched invoices should not require approval and should
change to Not Required.
Hope it works,
Zeynep

R12 AP Invoice Approval

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