R12 Payables Invoice Approval Workflow

Hi All,
We are using standard Payables Approval Workflow.
The standard behaviour is that if we have 2 lines for an invoice, it sends the notification for first line first and waits till this line gets approved.
Once Line1 is approved, it sends the notification for second line.
Our requirement is to send the notifications for both the lines at the same time.
Can someone please suggest how we can do this?
Thanks,
Amit

Hi,
Since it is a standard WF one cannot modify it.
If we modify the standard workflow theres a chance of our changes getting erased when a patch is applied to the instance.
One can create completey create a custom workflow and make it perform all the tasks performed by seeded workflow.
Thanks,
Vinod

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R12 Payable Invoice Approval - Issue - Requesting URGENT help please

Hello,
This is on r12.1
For some reason all invoices entered on Invoice workbench goes into approval mode "Not required" after we check the "initate approval" checkbox on the Action button.
This is happening irrespective of any supplier, amount we use.
We have no customizations in AME and APINVAPR workflow.
The system options approval tab has check box "Use Workflow for Invoice Approva" CHECKED.
The checkbox "Force Invoice Approval" is UNCHECKED.
We have run out of options and the problem is still persistent.
Please advise. How can we have invoices go through approval and not have it "Not Required" all the time.
Thanks,
Darsh

Hi Darsh,
can you review the AME configuration on the approval limits and the people assigned in the approval groups.
Also, is this is the first time you are using this feature ? If not, was it working fine before ....?
Also please check the below reference:
11i: APXINWKB - Invoice Approval Status Is Incorrectly Changed To Not Required when Approval is Initiated if Approval Group Contains FND Users [ID 331214.1]
Regards,
Ivruksha

Unable to send emails on APPRV - AP Invoice Approval workflow. r12

Hi,
This is on r12.1.3. The Invoice approval workflow is not sending notification emails. We have tried all we could but email notifications are simply not going out.
Steps executed.
1. Make sure email addresses are valid
2. Make sure all email preferences are set to receive emails
3. WF_NOTIFICATION_OUT was cleared and rebuilt two times
4. Ran WFSTAT.sql for complete diagnostics but shows nothing.
5. Workflow log file shows nothing suspicious.Despite of all this we are not able to receive emails. We need to send notification emails when an Invoice in AP is in "Initiated Approval" state. The strange thing is that this issue is only with payable invoice approval workflow. All other workflows are receiving emails just fine.
Please advise.
D

Can you find any errors in the Workflow log file?
How To Troubleshoot Java-based Workflow Notification Mailer [ID 242941.1]
Troubleshooting Workflow Java Notification Mailer - Technical Reference [ID 1191125.1]
Workflow Java Mailer & Notifications FAQ [ID 562551.1]
OWF H Diagnostics, Solutions and Information [ID 332152.1]
Please see if (Checklist to see where and why Invoice Approval Workflow gets stuck [ID 261409.1]) helps.
Thanks,
Hussein

Change Distribution in a active AP Invoice Approval workflow notification.

Hi Experts,
My client is using oracle 11i, we are in the process of configuring the oracle payable invoice approval workflow using AME.
We have a requirement where in the person who receives the workflow notifications should be able to modify the distribution in the invoice.
The approver may not have the Oracle Payable responsibility.
Is it possible? If yes then how?
Regards,
Vishvesh

Hi,
Using the Sysadmin responsibility, please submit "Workflow Background Process" with the below parameters and see if it helps:
Process Deferred: Y
Process Timeout: Y
Please also see the following notes;
How to Manually Process the Events from Workflow Queues When The Deferred Agent Listener Won't Start [ID 953103.1]
Workflow Background Process Does Not Progress Shipped Lines: Stuck in Fulfill - Deferred [ID 804133.1]
Hope this helps!
Best Regards

Payable Invoices Approval

Hi
I need to customize the payable invoices approval method for the legacy data (data migration)
Approach
Get the API which the Workflow is using to approve the Invoices... and customize it... create a concurrent program and submit the concurrent program...
after the data migration is completed enable the workflow...
Can you pls let me know the API name which does the approval opeartion..
I do not want to customize the workflow as it is a one time job...
If there is any changes which can be done in the interface table pls let me know.. if i can do a manual update on to the tables, if possible pls let me know the tables for same.
Regards
Yram

Hi,
We have done an extension on the approval workflow here.
Basically, if you set the WF_APPROVAL_STATUS status of the invoice and corresponding invoice line to ‘WFAPPROVED’ then the invoice is approved.

Payable invoice approval

i am using r12, tested payable invoice approval via approval management engine found following issues during testing;
1. When I change Invoice amount through "view additional invoice details" in AP Invoice approval notification it shows the old invoice amount approved by user in "Invoice approval status report" and the revised amount in parables invoice window.
2. Invoice approval status report shows incorrect invoice i.e if an invoice of Rs. 100,000/- is approved by 3 users it will show the total number of invoices approved = 300,000/- instead of Rs.100,000/-.
could you please guide me what is the problem and how to resolve it.
early reply is requested
regards
Zunair

Dear its not the reviewed amount but it is showing that "total number of invoices approved Rs. 300,000/- while it is only one invoice and it is showing **total number of invoices approved = Rs. 300,000/-** if it is showing invoice amount than it is also wrong as I have sent only one invoice of Rs. 100,000/-.

Probelm with SECONDARY INVOICE APPROVAL WORKFLOW

hi
we have created new secondary approval workflow when i run that concurrent program
i cannot see in the status monitor or in my notification but when i check wf_items i can see the record and begin date also
can you please let me know its very urgent please
friends ............................pls help me thanks

Pl post details of OS, database and EBS versions.
In 11i, using AME is a requirement. I believe the same applies to R12 also.
AP Invoice Approval Workflow White Paper (Doc ID 293152.1)
A Guide to Invoice Approval Workflow - setup and demo (Doc ID 299618.1)
HTH
Srini

R12 AP Invoice Approval

We have a requirement to initiate Invoice Approval only for Prepayments. I was able to make the necessary setup in AME to take care of the necessary approval mechanism. However as the 'Use Invoice Approval Workflow' option is chcked int Payables Options, 'Standard' AP Invoices are also requiring approval. Now we do not want any approval for Standard invoices. Is there any way to implement this? There is a Force approval option, but that would require opening each AP invoice one by one and will be vey time consuming. Is there anyway to bypass Invoice approval for Standard Invoices even with 'Use Invoice Approval Workflow' is checked?

Hello
Go to PAYABLES>SETUP>INVOICE>APPROVAL WORKFLOW
Click SETUP icon for Payables Invoice Approval
Click CONDITION under Setup
Click CREATE button
Select SUPPLIER_INVOICE_TYPE_LOOKUP_CODE for Attribute
Put Prepayment in String Value
Click Apply
Now go to Rules
Click Create Button
Enter Name - e.g. Require approval for Prepayment
Click Next
Click Add Condition
Select SUPPLIER_INVOICE_TYPE_LOOKUP_CODE in (Prepayment)
Click Continue, click next
Add Action Type
Then Finish!
Note: You should inactive/delete the existing rules to prevent rule conflicts.
Let me know if it works. Thanks.
Jasmine

Invoice approval workflow - where to start?

Hi,
I would like to use invoice approval workflow to approve invoices that are not matched to POs. I am not sure where I can start and I would appreciate if somebody points me in right direction.
I already know that I should set options to enable invoice approval, but where can I set something to approve automatically matched invoices and leave manually distributed not approved. Also where can I set approval powers (are these the same approval info tables that for PO?) and where can I set up workflow for this?
Regards
Piotr

So it looks nobody answers my question, anyway I went through this myself and I am trying to set up AME. I stuck with Transaction Types. When I try to create one called Payables Invoice Approval I got error message it already exist, but when I am trying to find it, it does not give me any results. I added Transaction Types in Functional Admin, but still no luck. I believe this also might be a wrong place for this question, so if somebody transfer my post to right forum or answer it here, I would be really happy.

Invoice Approval workflow - forward functionality with AME

Dear,
We are on R12.0.6, setting up AME for invoice approval.
Looking at the Invoice Approval process Approval lookup type I don't see 'forward' or 'approve and forward' lookup codes.
Does it indicate that 'Forward' and 'Approve and Forward' functionality is not implemented for the Invoice Apporval workflow?
The AME documentation on the other hand discusses forwardingBehaviors.
If anybody went through this and can through any comments on the subject of the forward functionality in the invoice approval would be great!
Thank you
Anatoliy

Pl post details of OS, database and EBS versions.
In 11i, using AME is a requirement. I believe the same applies to R12 also.
AP Invoice Approval Workflow White Paper (Doc ID 293152.1)
A Guide to Invoice Approval Workflow - setup and demo (Doc ID 299618.1)
HTH
Srini

Oracle Payable Invoice Approval with AME issue

Hello,
This is on r12.
We are using AME for Oracle Payables Invoice Approval.
We have a requirement that if the supplier type is of Audit, then Person "John Johny" is the final authority on that invoices. That means such invoices will have one and only one approver - "John Johny"
To incorporate this, I did following AME setup
1. Created a List Modifiers Conditions of type "HR People" and "FND User" and explicitly assigned John Johny in the condition.
2. Created an Action Type of "Final Authority"
3. Created a rule of "List Modification" type
4. Attached appropriate conditions
5. Attached List Modifier ConditionsMy probelm is #5 from above. Even after creating conditions of List modifiers #1, It is simply not showing up in list of values when setting up the step #5. Not sure what is missing. Any advise?
Thanks,
Darsh

The AME does not apply any item class when list modifications rule type with final authority is applied.
The drop down box for item class remains grayed out
Thanks
Darsh

Accounts payable invoice approval

Hello All,
I am working on AP invoice approval workflow, i wanted to know whether there is any standard workflow for this.
Cheers
Manish

Hi Manish,
For Non-Po Invoices(Which uses Business Object FIPP) please check workflow templates WS00400004 and WS10000051.
However for PO Invoices(Which uses Business Object BUS2081), i did not find any standard workflow templates.
However you can build your own workflows based on the requirement you have.
You can check workflow templates and event linkages in transaction SWETYPV.
Hope this helps.
Please reward points if the hint is found useful.
Thanks & Regards,
Venkat

Vendor invoice approval workflow.

Hi,
I have been assigned to work on vendor invoice approval workflow. I need info as to which business object can be used...
Cheers,
Sukumar.

You make the choice - BKPF or FIPP
Imthiaz

Invoice Approval Workflow

I am new to Invoice approval workflow i need to know from where its kickoff.
i.e i need to know where wf_engine.createprocess.
Thanks,

Which version of Jdev , what did you find out till now , what do you need to achieve ?
Please provide all these details to get a reliable answer else it would be simply ignored for lack of information since we are just trying to help you taking time out from our work :)

Problem secondary invoice approval workflow

Hi
i have problem when i run the secondary invoice appoval concurrent program
i am not getting any notification
but i can see a record in the wf_items table..
can u pls help me out
What the process does :
by running the concurrent program ‘ HC Secondary Invoice Approval Workflow ‘ which trigger
The Secondary Invoice Approval workflow .
What happens when workflow is triggered;
Workflow will start for any invoice that has a secondary approval hold applied and does not have a workflow already in progress..
If all the lines of an invoice are approved then the secondary approval hold on the invoice is released by the workflow..
So this is the processs..
Minimum requirement for the workflow to run is
Any Invoice with a secondary approval hold on it…….
we are trying with this but I CAN see the record in wf_items and
item_activity_statusses but I cant find in the wf_notifications
please help me out thanks
sesh..

Hello Akkshaya,
Seems , attachment pass automatically and it is not passing in your case, Check the binding and pass the attachment from workflow container to task container.
Element Name is Attachement both in task and workflow container.
Cheers,
Arti

R12 Payables Invoice Approval Workflow

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