Reading values from lookup columns through custom workflow in SharePoint 2013

We are able to read the values of text, number columns through custom workflow (via coding) in SharePoint 2013. However, we are not able to read values from lookup columns. So, request anyone to provide help on this.
Thanks & regards,
Aditya

Hi,
According to your post, my understanding is that you want to read values from lookup columns through custom workflow in SharePoint 2013.
Since the workflow just doesn't get lookup fields, let's give it something static to work with instead. If we can capture the ID of the lookup field and store that as a static value in our list, the workflow can happily use that to look up our related.
For more information, you can refer to:
SharePoint 2013 Workflows and Lookup Columns
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

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[Forum FAQ] SharePoint 2013: Extracting values from a multi-value enabled lookup column and merge values to a multi-value enabled column

For some business requirements, users want to extract values from a multi-value enabled lookup column
and add items to another list based on each separate value. In contrast, others want to find duplicate values in the list and merge associated values to a multi-value enabled column and then
add items to another list based on the merged value. All of these can be achieved using SharePoint Designer 2013 Workflow.
How to extract values from a multi-value enabled lookup column and add items to another list based
on each separate value using SharePoint Designer 2013.
Important actions: Loop Shape; Utility Actions
Three scenarios
Things to note
Steps to create Workflow
How to merge values to a multi-value enabled column and add item to another list based on the
merged value using SharePoint Designer 2013.
Important actions: Call HTTP Web Service; Build Dictionary
Things to note
Steps to create Workflow
How to
extract values from a multi-value enabled lookup column and
add items to another list based on each separate value using SharePoint Designer 2013.
For example, they have three lists as below. They want to
extract values from the Destinations column
in Lookup2 and add items to Lookup3 based on each country and set Title to current item: ID.
Lookup1:
Title (Single line of text)
Lookup2:
Title (Single line of text), Destinations (Lookup; Get information from: Lookup1 in Title column).\
Lookup3:
Title (Single line of text), Country (Single line of text).
Important action
1. Loop Shape: SharePoint Designer 2013 support two types of loops: loop n times and loop with condition.
Loops must also conform to the following rules:
Loops must be within a stage, and stages cannot be within a loop.
Steps may be within a loop.
Loops may have only one entry and one exit point.
2. Utility Actions: It contains many actions, such as ‘Extract Substring from Index of String’ and ‘Find substring in String’.
Three scenarios
We need to loop through the string returned from the look up column and look for commas. There are three
scenarios:
1. No comma but string is non-empty so there is only one country.
2. At least one comma so there is at least two or more countries to loop.
3. In the loop we have consumed all the commas so we have found the last country.
Things to note
There are two things to note:
1. "Find string in string (output to Variable:index)" will return -1 if doesn't find
the searched for string.
2. In the opening statement "Set Variable: Countries to Current Item:Destinations" set the return
field as "Lookup Values, Comma Delimited".
Steps to create Workflow
Create a custom list named Lookup1.
Create a custom list named Lookup2, add column: Destinations (Lookup; Get information from: Lookup1 in Title column).
Create a custom list named Lookup3, add column: Country (Single line of text).
Create a workflow associated to Lookup2.
Add conditions and actions:
Start the workflow automatically when an item is created.
Add item to Lookup2, then workflow will be started automatically and create multiple items to lookup3.
See the below in workflow History List:
How to merge values to a multi-value enabled column and add item to another list based on the
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For example, they have three lists as below. They want to find duplicate values in the Title column in
Lookup3 and merge country column to a multi-value enabled column and then add item to lookup2 and set the Title to Current Item: Title.
Lookup1:
Title (Single line of text)
Lookup3:
Title (Single line of text), Country (Single line of text).
Lookup2:
Title (Single line of text), Test (Single line of text).
Important actions
"Call HTTP Web Service"
action: In SharePoint 2013 workflows, we can call a web service using a new action introduced in SharePoint 2013 named Call HTTP Web Service. This action
is flexible and allows you to make simple calls to a web service easily, or, if needed, you can create more complex calls using HTTP verbs as well as allowing you to add HTTP headers.
“Build Dictionary"
action:
The Dictionary variable type is a new variable type in the SharePoint 2013 Workflow.
The following are the three actions specifically designed for the Dictionary variable type: Build Dictionary, Count Items in a Dictionary and Get an Item from a Dictionary.
The "Call HTTP Web Service" workflow action would be useless without the new "Dictionary" workflow action.
Things to note
The
HTTP URI is set to https://sitename/_api/web/lists/GetByTitle('listname')/items?$orderby=Id%20desc and the HTTP method is set to “GET”. Then the list will be sort by Id in descending order.
Use Get
d/results(0)/Id form
Variable: ResponseContent (Output to
Variable: maxid) to get the Max ID.
Use Set
Variable: minid to Current List:ID to get the Min ID.
Use Copy from
Variable: destianation , starting at
1 (Output to
Variable: destianation) to remove the space.
Steps to create Workflow
Create a custom list named Lookup1.
Create a custom list named Lookup2, add column: Test (Single line of text).
Create a custom list named Lookup3, add column: Country (Single line of text).
Create a workflow associated to Lookup3.
Add a new "Build Dictionary" action
to define the http request header:
Add a Call HTTP Web Serviceaction, click on
this and paste your http request.
To associate the
RequestHeader variable, select the Call action property,
set the
RequestHeaders property to
RequestHeader:
In the Call action, click on
response and associate the response to a new
variable: ResponseContent (of type Dictionary).
After the Call action add Get item from Dictionary action to get the Max ID.
Add Set Workflow Variable action to get the Min ID.
Add Loop Shape (Loop with Condition) to get all the duplicate titles and integrate them to a string.
Create item in Lookup2.
The final Stage should look like this:
Start the workflow automatically when an item is created.
Add item to Lookup3, then workflow will be started automatically and create item to lookup2.
See the below in workflow History List:
References
SharePoint Designer 2013 - Extracting values from a multi-value enabled lookup column into a dictionary as separate items:
http://social.technet.microsoft.com/Forums/en-US/97d34468-1b53-4741-88b0-958472f8ca9a/sharepoint-designer-2013-extracting-values-from-a-multivalue-enabled-lookup-column-into-a
Workflow actions quick reference (SharePoint 2013 Workflow platform):
http://msdn.microsoft.com/en-us/library/jj164026.aspx
Understanding Dictionary actions in SharePoint Designer 2013:
http://msdn.microsoft.com/en-us/library/office/jj554504.aspx
Working with Web Services in SharePoint 2013 Workflows using SharePoint Designer 2013:
http://msdn.microsoft.com/en-us/library/office/dn567558.aspx
Calling the SharePoint 2013 Rest API from a SharePoint Designer Workflow:
http://sergeluca.wordpress.com/2013/04/09/calling-the-sharepoint-2013-rest-api-from-a-sharepoint-designer-workflow/

GREAT info, but it may be helpful to note that when replacing a portion of the variable "Countries" with a whitespace character, you may cause the workflow to fail in a few specific cases (certain lookup fields will not accept this and will automatically
cancel). I only found this out when recreating your workflow on a similar, but much more complex list set.
To resolve this issue, I used another utility action (Extract Substring from Index of List) to clear out the whitespace. I configured it as "Copy from
Variable: Countries, starting at
1 (Output to Variable: Countries), which takes care of this issue in those few cases.
Otherwise, WOW! AWESOME JOB! Thanks! :)

Updating a title column in list that is a lookup column to document library in sharepoint designer workflow 2010

Hi I have a requirement to create a list item in Contracts List when a document is uploaded in Contracts Vendor library.
Contracts List will
have columns - Contract Name ( title column), Contract Number, Contract Start date and end date.
Contracts Vendor library will have Contract
Name,Contract NUmber.
User will select the Contract Name from drop down ( this is look up column linked to Contract Name in Contract
List).When user uploads document in Contract Vendor library then item should be created in Contract List with selected Contract Name and
Contract number .
Contracts and Contracts Vendor are related by look up Contract Name. Contract Name is internally a title column in
Contracts List.
Issue1 :
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Issue 2:
One
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dropdowns and save item in Contracts list the values are getting saved in Contract List.
Could anyone suggest me how to handle this ? I am
attaching the screenshots of the list and library structure. TRuly appreciate your help.
Below are screenshots of the list structure

Hi,
According to your post, my understanding is that you wanted to update a title column in list that is a lookup column to document library in sharepoint designer workflow 2010.
I try to reproduce the issues as follows:
Create a custom list named Contracts List, add columns: Contract Name ( title column), Contract Number(Number), Contract Start date(Data and Time) and Contract End date (Data and Time).
Create a document library named Contracts Vendor library, add columns: Contract Name(Lookup), Contract NUmber(Lookup).
Create a workflow associated to the Contracts Vendor library.
Add action: Create List Item.
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   6. Upload a document, select the Contract Name and Contract NUmber, the workflow will be started automatically.
   7. Open the Contracts List, an item will be added with the Contract Name and Contract Number in the Contracts Vendor library.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to read values from the following XML?

I have been using "extractValue" to get the values from a xmltype field and no problems until now.
The xmltype now is like:
<a>1</a>
2
<c>1221</c>
<c>1412</c>
<d>11111</d>
<e>3333</e>
I'm able to read values from 'a,b,d,e' but not from 'c'.
Questions:
1)- Is posible to read the values of field c?. How?
2)- If is not posible to read the field values, Is posible to transfor the xmlfield to:
Where I will be able to use xmltable columns and loop getting the values.
<a>1</a>
2
<k>
<c>1221</c>
<c>1412</c>
</k>
<d>11111</d>
<e>3333</e>
Like always
Thank you in advance for your help.
Jose Galan

SQL> with XML as
2 (
3 select xmltype(
4 '<root>
5 <a>1</a>
6 2
7 <c>1221</c>
8 <c>1412</c>
9 <d>11111</d>
10 <e>3333</e>
11 </root>'
12 ) XMLDOC
13 from dual
14 )
15 select a, b,c, d, e
16 from XML,
17 XMLTABLE
18 (
19 '/root'
20 passing XMLDOC
21 columns
22 A number(5) path 'a',
23 B number(5) path 'b',
24 D number(5) path 'd',
25 E number(5) path 'e',
26 C_XML_FRAG xmltype path 'c'
27 ),
28 XMLTABLE
29 (
30 '/c'
31 passing C_XML_FRAG
32 columns
33 C number(5) path '.'
34 )
35 /
 A B C D E
 1 2 1221 11111 3333
 1 2 1412 11111 3333
SQL>

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Hi,
I have this question,
how can we get a value from a HashMap through EL. is there any way to do that.
for example i have a hashmap in my bean and i want to place the value of of certain attributes on the page. specific to the key values in the hashmap.

Just by the key.
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How find out the duplicate value from each columns.

I have below four columns,
How can i find out the duplicate value from each columns.
with All_files as (
select '1000' as INVOICE,'2000' AS DELIVERYNOTE,'3000' CANDELINVOICE,'4000' CANDELIVERYNOTE from dual union all
select '5000','6000','7000','8000' from dual union all
select '9000','1000','1100','1200' from dual union all
select '1200','3400','6700','8790' from dual union all
select '1000','2000','3000','9000' from dual union all
select '1230','2340','3450','4560' from dual
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Output should be as per below.
1000 2000 3000 4000
9000 1000 1100 1200
1200 3400 6700 8790
1000 2000 3000 9000
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Thanks.

Try this (sorry about the formatting)...
WITH all_files AS (SELECT '1000' AS INVOICE,
 '2000' AS DELIVERYNOTE,
 '3000' CANDELINVOICE,
 '4000' CANDELIVERYNOTE
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 '6000',
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 '8000'
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 '1100',
 '1200'
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 '3000',
 '9000'
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 '3450',
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 FROM DUAL),
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 || deliverynote
 || ','
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 || ','
 || candeliverynote
 str
 FROM all_files),
 t_str
 AS (SELECT str || ',' AS str,
 (LENGTH (str) - LENGTH (REPLACE (str, ','))) + 1
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 FROM t_base),
 t_n_rows
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 ( SELECT SUM (no_of_elements) FROM t_str)),
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 DECODE (nt.i, 1, 0, 1),
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 + 1
 AS start_pos,
 INSTR (t_str.str,
 1,
 DECODE (nt.i, 1, 1, nt.i))
 AS next_pos
 FROM t_str
 JOIN
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 ON nt.i <= t_str.no_of_elements),
 t_build2
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 SUBSTR (str, start_pos, (next_pos - start_pos))
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 t_build3
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 ele_count
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SELECT DISTINCT INVOICE,
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WHERE ele_count > 1
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Cheers
Ben
Edited by: Munky on Feb 17, 2011 2:11 PM - "I think this will be faster than the previous solution?", nope - it's not :(

Retrieving multiple values from one column in SELECT statement

Hi,
I have a slight dilemma in that I'm trying to pull down all the values from a column from a select statement that includes some JOINS in it.
If I run the query at the SQL Plus prompt, it pulls back all the values/rows.
When I run the select (and prepared ) statement in my JSP, it only pulls back one of the 4 values I'm trying to retrieve.
e.g.
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SELECT role_name, CC_ID FROM votetbl a
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a.BRANCH = b.BRANCH
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ops 1688
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prepvotstmt.setString(1, primID3a);
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Actually, I tried looping and still only get 1, but returned several times.
i.e.
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prepvotstmt.setString(1, primID3a);
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ops 1688
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ops 1688
ops 1688
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ops 1688
comply 1688
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Yeeeeeeesh!!! : (
Message was edited by:
bpropes20

From two given tables, how do you fetch the values from two columns using values from one column(get values from col.A if col.A is not null and get values from col.B if col.A is null)?

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Hi,
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808744 27-NOV-2007 00:12:53
808744 27-NOV-2007 00:12:53
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Syndicating Key mapping value from lookup table

Hi Experts,
I want to Syndicating Remote Key value from lookup table as per the remote system.
In syndicator, if I map destination field to the remote key of the lookup table, I am getting blank value.

Hi Mrinmoy,
kindly check in the Data Manger whether have you maintained Remote keys for the lookup table. If yes then choose the specified remote system from Remote key override fields under Map properties in the syndicator.
Incase you cant find the remote system in the "remote key override" field for which remote key is assigned in Data manager, then you need to check the Type (outbound) of the remote system in Console admin node. Because only those Remote systems type set as Outbound can been found in Remote key Override in the syndicator.
After choosing the remote key you need to map the destination field with Remote key value as shown in the below image.
Regards
Rahul

Reading files from clients machine through a browser

if i have to access or use some files say C:\hello\myimage.jpg from client machine's local drive, how it can be done using some technology in Java eg applets or some other way. please read the following situation to have a better undertsanding of the problem,
consider the following situation:
a web application is running on client PC, and on click of a button, i have to generate a report in some format and insert some images in that report which are on clients local drive and their path is known to me say C:\ myimage.jpg.
if the mages were on the server(where web application is hosted), then its not a prob.
if there any other technology in java to read files from clients PC through a browser other than java

Sign the applet.
http://forum.java.sun.com/thread.jspa?forumID=63&threadID=524815
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Custom sendemail in sharepoint 2013 designer workflow using dictionary object with email template from list

I am looking for custom sendemail in sharepoint 2013 designer workflow using dictionary object with email template from list
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

Hi Greetings.
pls check if it helps you.
http://msdn.microsoft.com/en-us/library/office/jj554504(v=office.15).aspx
Please remember to click 'Mark as Answer' on the answer if it helps you

Reading values from lookup columns through custom workflow in SharePoint 2013

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