Regarding Downloading of Report[List] output into Excel Sheet

Question

Hi All,
Hi i have written one Classical report. I got the output Correctly.
Now i want to download that data into Excel Sheet in excatly the way it displayed in List[Report] output.
I had followed the path <b>System->List->Save->LocalFile->Spread Sheet</b> and tried to download the same.
Though it is downloaded it has not come in exact format.
Now what i want is to add a button above that report & write a program in that to download that data into Excel Sheet.
Can anybody tell me how can solve this issue. If i follow above procedure will the data[List Output] be downloaded into exact format into excel.
If anybody knows other way please sujjest.
Thanks in advance.
Thanks & Regards,
Prasad.

Answer 1

Hi Prasad,
I have done a program which downloads the output in the excel sheet in the correct format.
Just check the program. The code given in bold is what you have to use.
REPORT zexp MESSAGE-ID f4  LINE-SIZE 195.
    Tables Used    ***********************************
TABLES : bseg, bkpf, bsak, lfa1, payr .
Declaring Internal Tables  **************************
DATA :
Internal table to hold header data  *************
BEGIN OF header OCCURS 0,
      ext_date(10) TYPE c,
      delimit(1)   TYPE c,
      ext_time(8)  TYPE c,
END OF header,
Internal table to hold detail info  **************
BEGIN OF i_data OCCURS 0,
    belnr LIKE bsak-belnr,
    gjahr LIKE bsak-gjahr,
    bukrs LIKE bsak-bukrs,
    bldat LIKE bsak-bldat,
    xblnr LIKE bsak-xblnr,
    blart LIKE bsak-blart,
    augdt LIKE bsak-augdt,
    augbl LIKE bsak-augbl,
    wrbtr LIKE bsak-wrbtr,
    shkzg LIKE bsak-shkzg,
    lifnr LIKE bsak-lifnr,
    name1 LIKE lfa1-name1,
    chect LIKE payr-chect,
    status(1) TYPE c,
END OF i_data,
Internal table to to collect  *****************
BEGIN OF i_data1 OCCURS 0,
     belnr LIKE bsak-belnr,
     gjahr LIKE bsak-gjahr,
     bukrs LIKE bsak-bukrs,
     bldat LIKE bsak-bldat,
     xblnr LIKE bsak-xblnr,
     blart LIKE bsak-blart,
     augdt LIKE bsak-augdt,
     augbl LIKE bsak-augbl,
     wrbtr LIKE bsak-wrbtr,
   shkzg LIKE bsak-shkzg,
     lifnr LIKE bsak-lifnr,
     name1 LIKE lfa1-name1,
     sortl LIKE lfa1-sortl,
     chect LIKE payr-chect,
     status(1) TYPE c,
END OF i_data1,
String variables for formatting file data *************
    fidoc_year   TYPE string,
    comp_code    TYPE string,
    check_numbr  TYPE string,
    vendor       TYPE string,
    inv_date     TYPE string,
    inv_nbr      TYPE string,
    paid_dat     TYPE string,
    inv_amt      TYPE string,
    status       TYPE string,
    ref_doc      TYPE string,
************Internal table to store the file contents **************
BEGIN OF i_final_file OCCURS 0,
    record(300) TYPE c,
END OF i_final_file,
Internal table to store the list of allowed document types ****
  BEGIN OF i_doctype OCCURS 0,
         blart LIKE bsak-blart,
  END OF i_doctype,
Internal table to hold vendor information ************
  BEGIN OF i_lfa1 OCCURS 0,
     lifnr LIKE lfa1-lifnr,
     name1 LIKE lfa1-name1,
     sortl LIKE lfa1-sortl,
  END OF i_lfa1,
Internal table to hold check information *************
  BEGIN OF i_payr OCCURS 0,
     chect LIKE payr-chect,
     vblnr LIKE payr-vblnr,
     gjahr LIKE payr-gjahr,
     zbukr LIKE payr-zbukr,
  END OF i_payr.
  Data declarations  **************************
DATA : ws_stblg     TYPE bkpf-stblg,
       todate       TYPE bsak-augdt,
       fromdate     TYPE bsak-augdt,
       w_day        LIKE dtresr-weekday,
       day          LIKE scal-indicator,
       d            TYPE n,
       e_date       LIKE sy-datum,
       e_time       LIKE sy-uzeit,
       dd(2)        TYPE c,
       mm(2)        TYPE c,
       yy(4)        TYPE c,
       hh(2)        TYPE c,
       min(2)       TYPE c,
       sec(2)       TYPE c.
DATA : wa_filepath(50)    TYPE c,
       wa_filename(50)    TYPE c,
       wa_c_filename(100) TYPE c,
       arch_path(50)      TYPE c.
<b>* Data for downloading to list
DATA : list LIKE TABLE OF abaplist WITH HEADER LINE.
DATA : BEGIN OF list_asc OCCURS 0,
msg(300) TYPE c,
END OF list_asc.
DATA: BEGIN OF i_invoiceheader OCCURS 0,
name(30) TYPE c,
END OF i_invoiceheader.
RANGES dates FOR bkpf-budat.</b>
  Selection Screen  ************************
SELECTION-SCREEN SKIP 2.
SELECT-OPTIONS:
         s_bukrs     FOR  bkpf-bukrs ,
         s_blart     FOR  bkpf-blart ,
         s_augdt     FOR  bsak-augdt. " memory id todat TO fromdat.
PARAMETERS :submit  AS CHECKBOX DEFAULT ' '  .
<b>* Download list to file.
AT USER-COMMAND.
  CASE sy-ucomm.
    WHEN 'LIST'.
      PERFORM download.
    WHEN 'BACK'.
      EXIT.
  ENDCASE.</b>
<b>----
      FORM download                                                 *
FORM download.
if s_augdt is initial.
dates-sign = 'I'.
dates-option = 'BT'.
dates-low = '20050901'.
dates-high = '20050920'.
APPEND dates.
else.
  dates = s_augdt.
  append dates.
endif.
/* Submit the same program .
  SUBMIT zexp WITH s_augdt IN dates
   EXPORTING LIST TO MEMORY
   AND RETURN.
  CALL FUNCTION 'LIST_FROM_MEMORY'
       TABLES
            listobject = list
       EXCEPTIONS
            not_found  = 1.
  CALL FUNCTION 'LIST_TO_ASCI'
EXPORTING
LIST_INDEX = -1 "LIST_INDEX SY-LSIND.
  TABLES
  listasci = list_asc
  listobject = list.
  PERFORM download_file.
ENDFORM.
      FORM download_file                                            *
FORM download_file.
  DATA fname TYPE rlgrap-filename VALUE 'c:\audit_report.xls'.
  DATA ftype TYPE rlgrap-filetype VALUE 'DAT'.
  DATA numeric_data(10) TYPE c VALUE '0123456789'.
*Table structure should match with list output.
  DATA : BEGIN OF i_data1 OCCURS 0,
       belnr(12) TYPE c,
       gjahr(6) TYPE c,
       bukrs(8) TYPE c,
       chect(13) TYPE c,
       lifnr(12) TYPE c,
       name1(37) TYPE c,
       bldat(14) TYPE c,
       xblnr(18) TYPE c,
       augdt(14) TYPE c,
       wrbtr(17) TYPE c,
       status(4) TYPE c,
       augbl(18) TYPE c,
       sortl(17) TYPE c,
   END OF i_data1.
Header record of the excel sheet.
  PERFORM fill_header.
  LOOP AT list_asc.
Reads lines starting from the first record in the report. All informatory statements in the report are not read.
    IF list_asc+1(10) CO numeric_data.
      i_data1 = list_asc .
      APPEND i_data1.
    ENDIF.
  ENDLOOP.
Call the download function.
CALL FUNCTION 'DOWNLOAD'
       EXPORTING
            filename = fname
            filetype = ftype
       TABLES
            data_tab = i_data1
            FIELDNAMES = i_invoiceheader.
ENDFORM.
      FORM fill_header                                              *
FORM fill_header.
  i_invoiceheader-name = 'Doc Number'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Fsc Year'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Cmp Code'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Check No'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Vendor No'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Entered by'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Doc Date'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Ref Doc No'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Clearing Date'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Amount'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Status'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Clearing Doc No'.
  APPEND i_invoiceheader.
  i_invoiceheader-name = 'Sort field'.
  APPEND i_invoiceheader.
ENDFORM.                    " fill_header</b>
   Initialization   *************************
INITIALIZATION.
To initialize the date parameter on the selection screen.
The date by default ranges from previous Monday to Sunday.
  todate = sy-datum.
  CALL FUNCTION 'DATE_COMPUTE_DAY'
       EXPORTING
            date = todate
       IMPORTING
            day  = day.
  d = day.
  if d < 4.
    todate = sy-datum - d - 4 .
  else.
    todate = sy-datum - d + 3 .
  endif.
  fromdate = todate - 6.
  MOVE: 'BT'       TO s_augdt-option,
        fromdate   TO s_augdt-low,
        todate     TO s_augdt-high.
  APPEND s_augdt.
Start of Selection  **************************
START-OF-SELECTION.
Checking the validity of the inputted dates ****************
  IF s_augdt-low > sy-datum OR s_augdt-high > sy-datum.
    MESSAGE i999 WITH 'You cannot input future date'.
    EXIT.
  ENDIF.
  IF NOT s_bukrs IS INITIAL.
MESSAGE i999 WITH 'Program will run with input parameters in screen!!'.
  ENDIF.
Initialize the header data ***********************
  e_time = sy-uzeit.
  MOVE e_time+0(2) TO hh.
  MOVE e_time+2(2) TO min.
  MOVE e_time+4(2) TO sec.
  CONCATENATE hh min sec INTO header-ext_time SEPARATED BY ':'.
  e_date = sy-datum.
  MOVE e_date+0(4) TO yy.
  MOVE e_date+4(2) TO mm.
  MOVE e_date+6(2) TO dd.
  CONCATENATE mm dd yy INTO header-ext_date SEPARATED BY '/'.
  header-delimit = '~'.
  APPEND header.
List allowed document types **********************
  PERFORM fill_doc_types.
**To select the documents within the range of week or as inputted **
  IF s_augdt IS INITIAL.
    MOVE: 'I' TO s_augdt-sign,
          'BT'       TO s_augdt-option,
          fromdate   TO s_augdt-low,
          todate     TO s_augdt-high.
    APPEND s_augdt.
  ENDIF.
Selecting the records from the database ****************
  IF s_bukrs IS INITIAL AND s_blart IS INITIAL.
  Select all documents of company code 1000, *********
  4200 and 8000, and allowed document types  *********
    SELECT belnr gjahr augdt augbl bukrs
        blart bldat xblnr lifnr wrbtr shkzg
        FROM bsak INTO CORRESPONDING FIELDS OF TABLE i_data
        FOR ALL ENTRIES IN i_doctype
        WHERE blart EQ i_doctype-blart
        AND augdt IN s_augdt
        AND ( bukrs = '1000' OR bukrs ='4200'  OR
            ( bukrs = '8000' AND blart NE 'ZP' ) ).
   loop at i_data.
Exclude reversed documents
      select single stblg into ws_stblg
             from   bkpf
             where  bukrs = i_data-bukrs
               and  gjahr = i_data-gjahr
               and  belnr = i_data-belnr.
      if not ws_stblg is initial.
         delete i_data.
      endif.
   endloop.
  ELSEIF s_blart IS INITIAL.
  Select all documents of allowed document types ******
       and inputted company code           ************
    SELECT belnr gjahr augdt augbl bukrs
       blart bldat xblnr lifnr wrbtr shkzg
       FROM bsak INTO CORRESPONDING FIELDS OF TABLE i_data
       FOR ALL ENTRIES IN i_doctype
       WHERE blart EQ i_doctype-blart
         AND augdt IN s_augdt
         AND bukrs IN s_bukrs .
    LOOP AT i_data.
Exclude documents of type ZP
for company code 8000.
      IF i_data-bukrs = '8000' AND i_data-blart = 'ZP'.
        DELETE i_data.
        continue.
      ENDIF.
  Exclude reversed documents
      select single stblg into ws_stblg
             from   bkpf
             where  bukrs = i_data-bukrs
               and  gjahr = i_data-gjahr
               and  belnr = i_data-belnr.
      if not ws_stblg is initial.
         delete i_data.
         continue.
      endif.
    ENDLOOP.
    READ TABLE i_data INDEX 1.
    IF sy-subrc NE 0.
      MESSAGE i999 WITH 'No records have been selected'.
      EXIT.
    ENDIF.
  ELSE.
  Select the documents matching the company codes  *****
and document types inputted in the selection screen ****
    SELECT belnr gjahr augdt augbl bukrs bldat xblnr
       blart lifnr  wrbtr shkzg
       FROM bsak INTO CORRESPONDING FIELDS OF TABLE i_data
       WHERE bukrs IN s_bukrs AND blart IN s_blart
         AND augdt IN s_augdt.
    SORT i_data BY blart.
    LOOP AT i_data.
  Filtering the records selected
  based on the document type
      READ TABLE i_doctype WITH KEY blart = i_data-blart.
      IF sy-subrc NE 0.
        DELETE i_data.
        continue.
      ENDIF.
  Exclude documents of type ZP
  for company code 8000.
      IF i_data-bukrs = '8000' AND i_data-blart = 'ZP'.
        DELETE i_data.
        continue.
      ENDIF.
  Exclude reversed documents.
      select single stblg into ws_stblg
             from   bkpf
             where  bukrs = i_data-bukrs
               and  gjahr = i_data-gjahr
               and  belnr = i_data-belnr.
      if not ws_stblg is initial.
         delete i_data.
         continue.
      endif.
    ENDLOOP.
    READ TABLE i_data INDEX 1.
    IF sy-subrc NE 0.
      MESSAGE i999 WITH 'No records have been selected'.
      EXIT.
    ENDIF.
  ENDIF.
  IF sy-subrc NE 0.
    MESSAGE i999 WITH 'No records have been selected'.
    EXIT.
  ENDIF.
credit/debit identification ***********************
  LOOP AT i_data.
    IF i_data-shkzg EQ 'H'.
      i_data-wrbtr = i_data-wrbtr * 1.
    ELSEIF i_data-shkzg EQ 'S'.
      i_data-wrbtr = i_data-wrbtr * -1.
    ENDIF.
    MODIFY i_data.
  ENDLOOP.
for summarizing ******************************
  LOOP AT i_data.
    MOVE-CORRESPONDING  i_data TO i_data1.
    COLLECT i_data1.
  ENDLOOP.
Vendor informations and Check Informations *****************
  SELECT lifnr name1 sortl
         FROM lfa1
         APPENDING CORRESPONDING FIELDS OF TABLE i_lfa1
         FOR ALL ENTRIES IN i_data1
         WHERE lifnr = i_data1-lifnr.
  SELECT chect vblnr gjahr zbukr FROM payr APPENDING CORRESPONDING
                            FIELDS OF TABLE i_payr FOR ALL ENTRIES
                            IN  i_data1   WHERE vblnr = i_data1-augbl
                            AND gjahr = i_data1-augdt(4)
                            AND zbukr = i_data1-bukrs.
  SORT i_data1 BY augbl gjahr bukrs lifnr.
  SORT i_payr  BY vblnr gjahr zbukr.
  SORT i_lfa1  BY lifnr.
  LOOP AT i_data1.
    READ TABLE i_payr WITH KEY vblnr = i_data1-augbl
                               gjahr = i_data1-gjahr
                               zbukr = i_data1-bukrs.
    IF sy-subrc EQ 0.
      i_data1-chect = i_payr-chect.
    ENDIF.
    READ TABLE i_lfa1 WITH KEY lifnr = i_data1-lifnr.
    IF sy-subrc EQ 0.
      i_data1-name1 = i_lfa1-name1.
      i_data1-sortl = i_lfa1-sortl.
    ENDIF.
    i_data1-status = 'X'.
    MODIFY i_data1.
  ENDLOOP.
**The records are sorted by clearing date, check number and doc type**
  SORT i_data1 BY augdt chect blart.
**********The header record is outputted on the screen****************
  PERFORM write_header.
********Data is moved to internal table in the file format *************
  PERFORM move_data.
Line items are outputted on the screen *********************
  PERFORM write_output.
*&                   Form  write_header                             &*
*&        This outputs the header information to screen             &*
FORM write_header.
  SKIP.
   SET PF-STATUS 'LIST'.
Outputting the header information *********************
  WRITE : / 'Extraction Date : ' , header-ext_date.
  WRITE : / 'Extraction Time : ' , header-ext_time.
  FORMAT COLOR 1." INTENSIFIED.
  SKIP.
  ULINE AT 0(190) NO-GAP.
Outputting line level information **********************
  WRITE:/  sy-vline NO-GAP,
        (10) 'DOC NUMBER',
          sy-vline NO-GAP,
         (4) 'F-YR',
           sy-vline NO-GAP,
         (6) 'C-CODE',
          sy-vline NO-GAP,
         (10) 'CHECK NUM',
          sy-vline NO-GAP,
         (10) 'VENDOR NUM',
          sy-vline NO-GAP,
         (35) 'VENDOR NAME',
           sy-vline NO-GAP,
         (12) 'INVOICE DATE',
          sy-vline NO-GAP,
         (16) 'INVOICE NUMBER',
          sy-vline NO-GAP,
         (12) 'PAID DATE',
           sy-vline NO-GAP,
         (15) 'INVOICE AMOUNT',
          sy-vline NO-GAP,
         (2) 'SC',
          sy-vline NO-GAP,
         (16) 'REFERENCE FI DOC',
           sy-vline NO-GAP,
         (15) 'SORT FIELD',
           sy-vline NO-GAP.
  ULINE AT 0(190) NO-GAP.
ENDFORM.                    " write_header
*&                      FORM  MOVE_DATA                             &*
*&    Formats data in internal table as is required in the file     &*
FORM move_data.
  LOOP AT i_data1.
Document number and fiscal year should be separted by '|' *****
    CONCATENATE i_data1-belnr i_data1-gjahr INTO fidoc_year
                SEPARATED BY '|'.
    MOVE i_data1-bukrs TO comp_code.
    MOVE i_data1-chect TO check_numbr.
Vendor number and vendor name should be separted by '|' *****
    CONCATENATE i_data1-lifnr i_data1-name1 INTO vendor
      SEPARATED BY '|'.
    SHIFT vendor LEFT DELETING LEADING '0'.
    SHIFT vendor RIGHT DELETING TRAILING space.
Date fields converted to MM/DD/YYYY format ****************
    MOVE i_data1-bldat+0(4) TO yy.
    MOVE i_data1-bldat+4(2) TO mm.
    MOVE i_data1-bldat+6(2) TO dd.
    CONCATENATE mm dd yy INTO inv_date SEPARATED BY '/'.
    MOVE i_data1-xblnr TO inv_nbr.
    SHIFT inv_nbr RIGHT DELETING TRAILING space.
    MOVE i_data1-augdt+0(4) TO yy.
    MOVE i_data1-augdt+4(2) TO mm.
    MOVE i_data1-augdt+6(2) TO dd.
    CONCATENATE mm dd yy INTO paid_dat SEPARATED BY '/'.
    MOVE i_data1-wrbtr TO inv_amt.
    CONDENSE inv_amt.
   SHIFT inv_amt RIGHT DELETING TRAILING space.
    MOVE i_data1-status TO status.
    MOVE i_data1-augbl TO ref_doc.
    CONCATENATE fidoc_year
                comp_code
                check_numbr
                vendor
                inv_date
                inv_nbr
                paid_dat
                inv_amt
                status
                ref_doc
       INTO i_final_file-record SEPARATED BY '~'.
    APPEND i_final_file.
  ENDLOOP.
ENDFORM.                    " MOVE_DATA
*&                      Form  write_output                          &*
*&                  Outputs all data to screen                      &*
FORM write_output.
  LOOP AT i_data1.
    FORMAT COLOR 2 INTENSIFIED.
Outputting line level information *******************
    WRITE :  /  sy-vline NO-GAP,
             (10) i_data1-belnr,
               sy-vline NO-GAP,
            (4) i_data1-gjahr,
               sy-vline NO-GAP,
             (6) i_data1-bukrs,
               sy-vline NO-GAP,
            (10) i_data1-chect,
              sy-vline NO-GAP,
              (10) i_data1-lifnr,
             sy-vline NO-GAP,
             (35) i_data1-name1,
               sy-vline NO-GAP,
             (12) i_data1-bldat MM/DD/YYYY,
               sy-vline NO-GAP,
             (16)  i_data1-xblnr,
               sy-vline NO-GAP,
             (12) i_data1-augdt MM/DD/YYYY,
               sy-vline NO-GAP,
             (15) i_data1-wrbtr,
               sy-vline NO-GAP,
             (2) i_data1-status,
               sy-vline NO-GAP,
             (16) i_data1-augbl,
               sy-vline NO-GAP,
             (15) i_data1-sortl,
             sy-vline NO-GAP.
  ENDLOOP.
  ULINE AT 0(190) NO-GAP.
ENDFORM.                    " write_output
In the program, I am downloading only the list.. The description of report outputted in the beginning of the report is not downloaded to excel.
What has to be taken into consideration is that, the structure of the table i_data1 which contains the data to be downloaded to the table.
I hope that this will help you.
Regards,
Susmitha