Renumber Items - Process Purchase Orders

When you are in the change mode for a Purchase order, I see Renumber items button next to the Add items button
Does anybody know what is the functionality of this button
1) Does it renumber and sort the items in the descending order compared to the ones from shopping cart?
or
2) Some other functionality

Sorry, got the answer from the following link
The Purpose of "Renumber Items" button at PO Item data

Similar Messages

Status Change for Purchase order in Process Purchase order

Hi All,
We have implemented SRM 4.0 with Extended Classic scenario.
SRM does provide standard status for Process Purchase order worklist (such as Ordered, Held, Error in Process etc.). Is there any BADI i can use to overright my own status message for the PO.
To give brief background of the requirement. Client wanted status to be changed to "Cancel" For POs whose all the line items we have deleted or "Close" when Last delivery or Final Invoice check is ticked.
I am aware that i can use BBP_DOC_SAVE_BADI as structure BBP_PDS_ITEM i can get items deletion indicator. But will i able to change the standard Status message?
Presently even though all line items marked delete still shows PO as "Ordered" status.
Kindly let me know if i can acheive with anyway.
Thank you
Ritesh

Hi Masa,
Thank you for your response. I have few doubts about the configuration which you have suggested.
- Define Status schema for User status will create a status Profile in which i have to include my own status. In the document of Define Status Schema it specifies that After creating User profile you have to assign same profile to transaction types. (I.e. BUS2201 or BUS2121 etc).
My concern is will my own status profile over-write the standard status which is coming? such as Ordered, Created, Transmission fail etc.
If so then do i have to create status profile to include all the Standard Status message in it as well?
- Other thing i found that Ordering PO goes through many standard status message (COMP, CRTD, CTRA, DCOM, ORDR) and always the last status in the Hearder will display on ITS level. Is my understanding right?
- I found that there is a standard system status message I1045 (BECN Cancel) Can i use this through BADI?
Kindly let me know.
Thank you once again.
Regards
Ritesh

Default tab in Process Purchase order

Hi All,
We are in SRM 4.0 and we recently we upgraded our system to SP12.
After the upgrade, while entering into Process Purchase order transaction "Find" tab is showing by default. But before the upgrade it was showing Worklist as the default tab where we can see all the open work items in that tab.
Is there a way to set "Worklist" as the default tab?
Please advise.
Thanks.

Once the PO is published, you cannot delete it. If you have created a change version for the published PO, you can delete the change version but not already published PO.

Status (Outstanding Invoice) No working for Process Purchase Order(BBP_POC)

Hi All,
 We have the filter condition outstanding Invoice in the transaction BBP_POC (Process Purchase order) for the field Status....Can any one tell me which indicator is responsiable for this filter......
 i have observed that for the outstanding confirmation is relative to the Final Delivery(No confirmation required) indicator in the purchase order. But the Final invoice indicator is not affecting the filter....
 Is it a standard behaviour or something is missing...?????
Thanks
Dibya

Hi
Please go through the related pointers below ->
Note 995146 - BBP_POC: Preferred vendor + vendor w/o result when searching
Note 1104589 PO Search not returning all results
Note 1086891 BBP_POC search incorrect for user maintained in txn PFCG
Note 1082123 BBP_POC - saving search criteria fields
Note 953825 PO (BBP_POC) find get different version of same PO
Note 860886 Incorrect search results for deleted 'Preferred Vendor'
Note 1105922 Shopping Cart search in Po item screen-performance
Note 932291 Archived purchase orders are not displayed
Note 956108 Empty worklist after clicking button 'Find'
Note 825662 PO cannot be found by SC number
Hope this will help. Do let me know.
Regards
- Atul

Alternative items on Purchase Order

Hi Experts:
I have a question regarding the alternative items on Purchase order. If alternative item A2 is setup for item A1 from Vendor XYZ, and if we place a PO with XYZ for item A1 but they ship item A2: can we receive A2 in stock on the initial PO for A1? Dose SAP have these kind of solutions?
Thanks and best regards
Xincheng JIN

Hi,
there is one good solution for this sort of requirement...However, the limitations are there; may be suitable for example, we order for envelopes from vendor. You may order for one type of envelope and vendor may send other type...size may be the same, one envelope with window for address and other type may not have a window....similar such situations can be easily address using the standard SAP's below example: (I implemented this already in 2 projects previously)
http://help.sap.com/saphelp_47x200/helpdata/en/9f/fb79385feddf6ae10000009b38f8cf/frameset.htm
Example: Configurable Materials in Purchasing
You are responsible for procuring office supplies for your company, including envelopes. A printing firm supplies you with envelopes featuring your company logo in various sizes, with or without an address window.
In order not to have to create separate material master records for every possible combination (e.g. C5 with window, C6 without window), you wish to use a configurable material.
You must carry out the following activities for a configurable material:
Create characteristics
Create class
Create material
Create configuration profile
Create Characteristics
You define the criteria you use to differentiate between the variants of a material (in this case, the size of the envelope and the address window) by means of characteristics. You must create a characteristic for each criterion under Logistics ® Central Functions ® Classification System ® Master Data ® Characteristics Management.
Characteristic: Size of envelope
Enter size_of_envelope in the field Characteristic.
Choose Create.
Enter the following data on the tab page Basic Data:
· Description: Size of envelopes
· Data type: Character format
· Number of characters: 20
This indicates how many characters a characteristic value may comprise.
· Select the Single value indicator in the area Value assignment.
If you set the Single value indicator, one value only may be assigned to the characteristic. For example, only one size may be chosen when you specify the dimensions of the envelopes that are to be ordered in a PO.
Enter the following data on the tab page Values:
· Enter possible values for the characteristic:
Characteristic value
Description
DIN C4
229 mm x 324 mm
DIN C5
229 mm x 162 mm
DIN "Langhülle"
218 mm x 114 mm
DIN C6
162 mm x 114 mm
· Select the Additional values indicator.
If this indicator is selected, you may also specify values that you have not yet defined here when assigning values to the characteristic.
Choose the class type 300 (variants) on the tab page Restrictions.
Choose Save.
Characteristic: Address window in envelope
Enter window_in_envelope in the field Characteristic.
Choose Create.
Enter the following data on the tab page Basic Data:
· Description: Address window in envelopes
· Data type: Character format
· Number of characters: 4
· Select the Single value indicator in the area Value assignment.
Enter the following data on the tab page Values:
· Values of characteristic: yes , no
· Do not select the Additional values indicator.
Choose the class type 300 (variants) on the tab page Restrictions.
Choose Save.
Create Class
You group several characteristics to form a class. The class is then assigned to a material.
Choose Logistics ® Central functions ® Classification system ® Master data ® Class management.
Enter the following data on the initial screen:
· Class : Envelope
· Class type: 300 (variants)
Choose Create.
Enter a short description of the class in the Description field on the tab page Basic data: Envelopes with company logo.
On the tab page Characteristics, enter the characteristics you created previously: size_of_envelope, window_in_envelope .
Choose Save.
Create Material
Choose Logistics ® Materials management ® Material master ® Create material ® Create (general) ® Immediately.
Enter the following data:
· Material: Envelope
· Industry sector: Office supplies
· Material type: Configurable material
Choose Enter.
Choose the views Basic Data 1, Basic Data 2, Purchasing, and Accounting 1.
Enter plant 0001.
Enter the following data on the tab page Basic Data 1:
· Short description of the material: Envelopes with company logo
· Base unit of measure: KI (box)
· Material group: Office supplies
On the tab page Basic Data 2, check whether the Material is configurable is selected.
On the tab page Purchasing, select the Subject to batch management indicator.
On the tab page Accounting 1, enter the following data:
· Valuation class:
· Price control: V
· Moving average price: 99.95
Choose Save.
Create Configuration Profile
In the configuration profile, you assign characteristics to the material via a class.
Choose Logistics ® Central functions ® Variant configuration ® Configuration profile ® Create.
Select Material and choose Enter .
Enter envelope in the field Material.
Choose Goto ® Profile overview.
Enter the following data:
· Priority: 01
· Profile name: Envelopes
· Class type: 300 (variants)
Choose Goto ® Class assignment and enter envelope in the Class field.
Choose Save.
Use in Purchasing
You can now create, change and display this configurable material in all purchasing documents.
Display
If a configuration already exists for the material, you can display it in the purchasing document.
Change
If the configuration of the material was adopted from a sales order or from the material master record, you can change it in the purchasing document. This may be necessary if a material with the selected characteristic value cannot be supplied (is not available) and has to be changed to the material in the quotation.
If you change the configuration of a material in the purchasing document:
A new price determination process is carried out
You do not change the original configuration in the sales order or in the material master record as a result
Subsequent changes to the sales order or the material master record do not affect the configuration in the purchasing document
Create
If no configuration yet exists for a configurable material, you can create one in the purchasing document. This may be necessary, for example, if a configurable material is to be ordered without reference to a sales order.
Subcontracting items and the archiving of the characteristic values are not supported.
For more information on configurable materials, refer to the section LO Variant Configuration.

Process purchase orders

Hi all,
our's is extended classic scenario, one user is trying the open the PO through process purchase orders option, he entered the po number and then clicked on find. He is getting the message " no documents avail for search criteria".
Here the PO is exist and carte is created by that user only. Then why he is not getting the po details.
Please explain what might the cause for this?
regards,
Krish

Hi
One user raised this issue, when he tried to process the po she is not getting the po details,
After analysis, that particular user is moved to new organisation id from his previous one.
Normally whenever user moved to new org id then all his attributes will changes, in this case system will not allow him to do any changes in PO's which are created when he is in previous org id.
I don't know about your case, process PO is possible only for the po's created by you not possible for po's created by other users.
Regards
Krish

Delete button in process purchase order

Hi All,
I need some informaiton on the "Delete" button in process purchase order screen.
Has it been enabled only for held POs? It is disabled in case of ordered POs. Can we enable it for ordered POs?
Also, I put an ordered PO on hold and after that I could see the delete button enabled in PO. When I delete it, it is giving me the message "Your order was deleted". But still I could able to see the Po in the system.
Is there a note or SAP help describing this? Plz help.
Thanks,
ss
Edited by: SRM Stranger on Aug 25, 2009 11:27 AM

Once the PO is published, you cannot delete it. If you have created a change version for the published PO, you can delete the change version but not already published PO.

"All items from purchase order cannot be invoiced"

Hello, 
 
I'm on a SRM 7.0 SP 5 system (ext-classic scenario). Here i try to create an invoice with reference to a Purchase Order, but none of my Purchase Orders can be used for reference. I get the following warning message 'All items from purchase order cannot be invoiced'. 
 
- Created via POWL (create with reference -> invoice/credit memo) i always get the warning message 'All items from purchase order cannot be invoiced'. And no items are converted / can be used for invoicing. Additionally when i use the search option 'find purchase order' within the create invoice transaction i can not find any purchase order to use, it shows 'There is no search result' while there are plenty purchase orders marked with 'invoice expected'. 
 
I am able to create invoices without reference. 
 
I tried vendors set up only for 'invoice expected' and 'GR', 'invoice expected' / 'GR' / 'GR-based-IV' and 'invoice expected' only none of them works, indicators set on vendor master are correctly used on the created purchase order. Outputting PO doesn't make any difference neither. 

I have not set up the following (do i need to?): 
- Deactivated the 'CRME' transaction type, no Credit Memo transaction type has been configured/is active. 
- I have not defined the 'INV' transaction type as a follow-on document for my ECPO transaction type within the define transaction type transaction. 
- Tollerances 
 
edit -> i've already searched thorougly for SAP notes but no note seems to cover this particular problem. 
 
Help is very much appreciated

Solved! Added SYS attribute for back-end system in organisational scheme.

Prevent changes to ship-to and vendor address in Process Purchase Orders

Hi SRM experts,
I have recently used BBP_UI_CONTROL_BADI to affect the displays of fields and buttons in the shopping cart. I now need to change the displayed fields in the Process Purchase Order screens (Vendor Address and Ship-To address) to prevent edit. I've debugged in method BBP_PO_UI_CTRL and see screens 1000, 2200... 3000 etc. but can't see the screens and fields I need to affect. I suspect that I might be at the limitation of using the BADI or am I looking in the wrong place?
Can anyone help?

Hey,
i believe you have filter for shopping cart (BUS2121) in BBP_UI_CONTROL_BADI. you need to do a seperate implementation for PO (BUS2201), Which should/must work for your requirement.
Cheers, Renga
**Award points for helpfull answers**

Not to include item from purchase order to the delivery order

Hi,
i need some guidance on above topic. The user requested to have the functionality not to include the item from purchase order to delivery order when the item having order balance quantity more than the available stock.
In other words, if a PO contains several items, those order balance quantity which is more than the available stock will not be included in the DO.
is the above scenario possible?
please advise.
Thanks.

Hi Yue ,
u can do it , but in this case u have to make use of user exit or BADI.
option 1 .
by using user exit , u can delete/change picking/confirm qty .
option2:
while doing the PGI , do can cross check stock avail with PO qty and raise error messages.
LE_SHP_GOODSMOVEMENT --> see its documentations in se18.
Regards
Peram

No data in Process purchase order

Hi
we are in SRM4.0 classic scenario.
Purchaser would like to see all the POs which are created in R/3 backend system (ERP 2004) using shopping carts in SRM system.
When I logged in with Purchaser role and choose "Process Purchase Orders" link (BBP_POC), no POs are displayed.
Please let me know whether I am accessing the right lionk in SRM web application. If so why the POs are not appearing.
Thanks
Jagdish

Hi
Thanks a lot for your inputs.
That means in Classic scenario there is no option for a purchaser to view list of all POs in SRM without going to R/3 system.
One of my client's requirement was to view all POs in SRM classic scenario without login to backend R/3 system.
Now it seems only the customized report development can serve the purpose.
If you have any round about solutions for this please let me know.
Thanks
Jagdish

Customization to "Carry Out Sourcing" & "Process Purchase Order" Screens

Hi, we are using SRM 4.0 and wondering if following screen customizations are possible
Carry Out Sourcing queue
Is it possible to use some of the existing Fields/Area to show key information within the queue that are important to Buyers such as Total PR Value, Required Date, Comment Field (for Buyer to write notes or status)? The fields Category and Quantity are not that important to us than the other fields mentioned above.
Process Purchase Order queue
Is it possible to use some of the existing Fields/Area to show key information within the queue such as Requestor Name, Required Date, Comment Field (for Buyer to write notes/status)? These are more important to us than the Purchasing Org. and Purchasing Group fields.
The above requested fields will tremendously help the Buyer in managing the queue by making it easier to assign low value orders; by enbaling other Buyer/s to view cart status when covering for someone without drilling down per requisition/line. The comment field within the queue will help to immediately show why the order is on hold, etc.
I would be interested to know as well if you have any suggestions on how we can assign low value orders to junior buyers faster and more efficiently and if there is an automated way to do it.

Thanks - Here is the quick clarification. We are not using Sourcing Cockpit (eSourcing, Bidding) functionality in SRM. By "Carry Out Sourcing", I meant the area where Buyers look for workload and add approved requisitions to their work area. That is the screen we are trying to customize. Is there a template for that as well and is it easy to customize without breaking the code.
Also please advice on customizing "Process Purchase Order" screen.
Lastly, is there an option to autoamtically assign the Approved Shopping Cart to a Buyer based on the dollar amount?
Thanks in advance;
A

How to restrict the user to enter the item in purchase order?

I want to restrict user to enter the item in purchase order.
How can i do this?
Please help
Abhishek

Hi,
You may create a transaction variant for ME21N in SHD0 transaction. Make the item field as output only as shown below:
Result:
You may check the doc: Learning SHD0 with Example
Regards,
AKPT

Retrieve Material group item in Purchase Order.

Hi all,
I would need to retrieve the material group from item in Purchase order to compare in Step condition in workflow.
I have a copy of WS14000075. The container from this WF hasn't this field, at least that I know.
How can to retrieve this value from purchase order?
Some idea for it?
Many Thanks,
Regards,
David.

Hi Nishant,
I will obtain the material group, but I need pass to workflow the value for each item and compare it with another values obtained from Z table (this part is implemented).
I would need something similar to BO BUS2121 attribute "MaterialGroup".
Many Thanks.
Regards,
David.

Delete item from Purchase Order

Dear All,
I want to cancel line item from Purchase Order.
But i am unable to do it as i have already made advance payment against PO/Item.
Actually advance payment was against another Item of PO but by mistake selected wrong item while f-47.
Now i want to delete item for which made avance payment and transfer advance payment with another PO item.
How to do it.
Regards
Swati

Hi,
Your Issue
Lets say, you have created two items in a PO, and made adv payment against item 10 instead of 20.
Now you want to delete the item 10---
Solution
I hope you have not done any GRN to both items (10 & 20) of your PO.
Then make your item 10 as same as your item 20. (Do change the material code, order qty, price etc)
Then delete the item 20.
So with this, you have made your errorised PO item as actual item, and deleting yout actual PO item as errorised item.
This is as good as swaping the items from one item to another item in the same PO.
This will resolve your issue.
Thanks,
Srinu

Renumber Items - Process Purchase Orders

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