Report execution terminated due to oversized report data.

Hi
We are trying to run the OOTB report Trend By Category-Spend Trend Analysis by category.We are getting the message
"Report execution terminated due to oversized report data. Apply filters to narrow down result set." But we are not getting the link to Bex however the report is displayed in UI.
We get Bex link for other large reports.
Why is it not directing to Bex in this case?
Regards
Neel

Hi Neel,
You typically get a message (which can be customized in the 'Application Properties') when the size of a reports exceeds beyond a certain limit (which can also be customized in the 'Application Properties'). In the application properties you can turn on a check box that provides a Bex link.
So if you receive this message along with the BEx link for other reports and not for specific reports, this tells me that there might be other errors in these reports thats preventing from displaying the message. Please check under the UI application logs and also the portal logs to see if there are any additional messages, may be that will give you some clue as to what the problem might be.
Regards,
Rohit

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Message was edited by: Rajagopal G

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Hello all,
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REPORT ZHR_COURSES_AI .
TABLES:HRP1000,
       HRP1001,
       HRP1002,
       HRP1021,
       HRP1026,
       HRP1035,
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type-pools: slis.
*Data Declaration
TYPES: BEGIN OF CTAB,
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      TRAINING_CATEGORY TYPE HRP1000-SHORT,
      TRAINING_CATEGORY_DESC TYPE HRP1000-STEXT,
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      LOCATION TYPE HRP1000-STEXT,
      DURATION TYPE HRP1035-NDAYS,
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      INTERNAL_FEE TYPE HRP1021-IKOST,
      SAPID TYPE HRP1000-OBJID,
      COURSES_CONTENTS TYPE HRT1002-TLINE,
END OF CTAB.
DATA: ATAB TYPE STANDARD TABLE OF CTAB INITIAL SIZE 0 WITH HEADER LINE,
      DTAB TYPE CTAB.
DATA: BEGIN OF BTAB OCCURS 10,
      SAPID     LIKE HRP1000-OBJID,
      END OF BTAB.
DATA: TEMP LIKE HRP1000-OBJID,
      TEMP1 LIKE HRP1002-TABNR,
      TEMP2 LIKE HRP1001-OTJID.
*ALV data declarations
data: fieldcatalog type slis_t_fieldcat_alv with header line,
      gd_tab_group type slis_t_sp_group_alv,
      gd_layout    type slis_layout_alv,
      gd_repid     like sy-repid.
*Start-of-selection.
START-OF-SELECTION.
perform data_retrieval.
perform build_fieldcatalog.
perform build_layout.
perform display_alv_report.
*&      Form BUILD_FIELDCATALOG
      Build Fieldcatalog for ALV Report
form build_fieldcatalog.
There are a number of ways to create a fieldcat.
For the purpose of this example i will build the fieldcatalog manualy
by populating the internal table fields individually and then
appending the rows. This method can be the most time consuming but can
also allow you more control of the final product.
Beware though, you need to ensure that all fields required are
populated. When using some of functionality available via ALV, such as
total. You may need to provide more information than if you were
simply displaying the result
              I.e. Field type may be required in-order for
                   the 'TOTAL' function to work.
fieldcatalog-fieldname   = 'COURSE_TYPE'.
fieldcatalog-seltext_m   = 'COURSE_TYPE'.
fieldcatalog-col_pos     = 0.
fieldcatalog-outputlen   = 10.
fieldcatalog-emphasize   = 'X'.
fieldcatalog-key         = 'X'.
fieldcatalog-do_sum      = 'X'.
fieldcatalog-no_zero     = 'X'.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'TRAINING_CATEGORY'.
fieldcatalog-seltext_m   = 'TRAINING_CATEGORY'.
fieldcatalog-col_pos     = 1.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'TRAINING_CATEGORY_DESC'.
fieldcatalog-seltext_m   = 'TRAINING_CATEGORY_DESC'.
fieldcatalog-col_pos     = 2.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'COURSE_TITLE'.
fieldcatalog-seltext_m   = 'COURSE_TITLE'.
fieldcatalog-col_pos     = 3.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'LOCATION'.
fieldcatalog-seltext_m   = 'LOCATION'.
fieldcatalog-col_pos     = 4.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'DURATION'.
fieldcatalog-seltext_m   = 'DURATION'.
fieldcatalog-col_pos     = 5.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'EXTERNAL_FEE'.
fieldcatalog-seltext_m   = 'EXTERNAL_FEE'.
fieldcatalog-col_pos     = 6.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'INTERNAL_FEE'.
fieldcatalog-seltext_m   = 'INTERNAL_FEE'.
fieldcatalog-col_pos     = 7.
fieldcatalog-outputlen   = 15.
fieldcatalog-do_sum      = 'X'.        "Display column total
fieldcatalog-datatype     = 'CURR'.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'SAPID'.
fieldcatalog-seltext_m   = 'SAPID'.
fieldcatalog-col_pos     = 8.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
fieldcatalog-fieldname   = 'COURSES_CONTENTS'.
fieldcatalog-seltext_m   = 'COURSES_CONTENTS'.
fieldcatalog-col_pos     = 9.
append fieldcatalog to fieldcatalog.
clear fieldcatalog.
endform.                    " BUILD_FIELDCATALOG
*&      Form BUILD_LAYOUT
      Build layout for ALV grid report
form build_layout.
gd_layout-no_input          = 'X'.
gd_layout-colwidth_optimize = 'X'.
gd_layout-totals_text       = 'Totals'(201).
gd_layout-totals_only        = 'X'.
gd_layout-f2code            = 'DISP'. "Sets fcode for when double
                                        "click(press f2)
gd_layout-zebra             = 'X'.
gd_layout-group_change_edit = 'X'.
gd_layout-header_text       = 'helllllo'.
endform.                    " BUILD_LAYOUT
*&      Form DISPLAY_ALV_REPORT
      Display report using ALV grid
form display_alv_report.
gd_repid = sy-repid.
call function 'REUSE_ALV_GRID_DISPLAY'
       exporting
            i_callback_program      = gd_repid
           i_callback_top_of_page   = 'TOP-OF-PAGE' "see FORM
           i_callback_user_command = 'USER_COMMAND'
           i_grid_title           = outtext
            is_layout               = gd_layout
            it_fieldcat             = fieldcatalog[]
           it_special_groups       = gd_tabgroup
           IT_EVENTS                = GT_XEVENTS
            i_save                  = 'X'
           is_variant              = z_template
       tables
            t_outtab                = ATAB
       exceptions
            program_error           = 1
            others                  = 2.
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
endform.                    " DISPLAY_ALV_REPORT
*&      Form DATA_RETRIEVAL
      Retrieve data form EKPO table and populate itab it_ekko
form data_retrieval.
SELECT * FROM HRP1035.
BTAB-SAPID = HRP1035-OBJID.
    APPEND BTAB.
ENDSELECT.
LOOP AT BTAB.
For Course Type
SELECT * FROM HRP1026 WHERE OBJID = BTAB-SAPID.
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    ATAB-COURSE_TYPE = HRP1026-EXTRN.
      IF ATAB-COURSE_TYPE = 'X'.
         ATAB-COURSE_TYPE = 'External'.
         Else.
         ATAB-COURSE_TYPE = 'Internal'.
      ENDIF.
ENDSELECT.
For Training Category
SELECT * FROM HRP1001 WHERE OBJID = BTAB-SAPID AND RELAT = '020'.
    TEMP = HRP1001-SOBID.
ENDSELECT.
SELECT * FROM HRP1000 WHERE OBJID = TEMP AND OTYPE = 'D'.
    ATAB-TRAINING_CATEGORY = HRP1000-SHORT.
    ATAB-TRAINING_CATEGORY_DESC = HRP1000-STEXT.
ENDSELECT.
*For Course Title
SELECT * FROM HRP1000 WHERE OBJID = BTAB-SAPID AND OTYPE = 'E'.
    ATAB-COURSE_TITLE = HRP1000-STEXT.
ENDSELECT.
For Location
SELECT * FROM HRP1001 WHERE OBJID = BTAB-SAPID AND RELAT = '024'.
    TEMP = HRP1001-SOBID.
ENDSELECT.
SELECT * FROM HRP1000 WHERE OBJID = TEMP.
    ATAB-LOCATION = HRP1000-STEXT.
ENDSELECT.
*For Duration
SELECT * FROM HRP1035 WHERE OBJID = BTAB-SAPID.
    ATAB-DURATION = HRP1035-NDAYS.
ENDSELECT.
*For Fee
SELECT * FROM HRP1021 WHERE OBJID = BTAB-SAPID.
    ATAB-EXTERNAL_FEE = HRP1021-EKOST.
    ATAB-INTERNAL_FEE = HRP1021-IKOST.
ENDSELECT.
For Course Contents
SELECT * FROM HRP1002 WHERE OBJID = BTAB-SAPID.
    TEMP1 = HRP1002-TABNR.
ENDSELECT.
SELECT * FROM HRT1002 WHERE TABNR = TEMP1.
    ATAB-COURSES_CONTENTS = HRT1002-TLINE.
ENDSELECT.
APPEND ATAB.
ENDLOOP.
*LOOP AT ATAB.
WRITE:/ ATAB-COURSE_TYPE,ATAB-TRAINING_CATEGORY.
WRITE:ATAB-TRAINING_CATEGORY_DESC,ATAB-COURSE_TITLE.
WRITE:ATAB-LOCATION,ATAB-DURATION,ATAB-EXTERNAL_FEE.
WRITE:ATAB-INTERNAL_FEE,ATAB-SAPID,ATAB-COURSES_CONTENTS.
*ENDLOOP.
ENDFORM.

please go through the   select query   method s ..
change your all select   queries ...
you are using select ...endselect it is not adviceable ...
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       dmbtr mwart hwbas aufnr projk shkzg kokrs
FROM bseg
INTO wa_bseg.
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"*Select FOR ALL ENTRIES command
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UP TO 100 ROWS
FROM bkpf
INTO TABLE it_bkpf.
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Reward points if it is usefull .....
Girish

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In order to test the scheduling of the report execution in background in Development system, I followed the following steps:
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Office: +91 22 66452730
Cell: +91 93232747801

Sameer
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