Sales order referred to Quote - Need Suggestions

Hi All,
We have a scenario where is order is created with reference to a quotation. Now there is more than one quotation created for a customer therefore when users have to create a sales order they have run a report a find a quote therefor they have this report open all day to create sales order for different customers.
My question is: Is there any way through configuration or enhancements we can help users to find a customer specific quote through an easier way.
Thanks for inputs in advance.

Hi!
The only solution that comes in my mind is of creating few extra screens in Va01. The process would be as follows:
1) User enters the SO type and Sales area.
2) Dependent on the sales order type, the user will see a screen where he could enter the customer number and the material and press a search button.
3) Now in the search button you can create a report on the lines of Va05, which will execute the query and bring out all the quotes relevant for the customer and the material and other parameters.
4) Once the right quote is select, you can carry on va01 but will have to do a "create with reference to".
Hope this helps,
Abhishek

Similar Messages

Query not working while creating Sales Order... Need suggestions

Dear All,
My client requirement involves creation of Sales Orders both as standalone as well as based on Quotations, depending on the case. Now there is a UDF created in the Item Master Data called "U_Unit" which should be populated in another UDF (U_BPQty) in the Sales Order and Sales Quotation which can be changed at the transaction level.
The requirement is if the Sales Order is created based on Quotation, the system should take the value from 'U_BPQty" of "Sales Quotation" and populate in the Sales Order. if the Sales Order is created as stand-alone, it should take the value from U_Unit field of the Item Master Data. I wrote the following query for that purpose and using it as a FMS but its not working.
Can you suggest me where I am going wrong?
Declare @Base varchar
Declare @Item varchar
Declare @Draw varchar
Declare @BaseQty varchar
Set @Base = (Select Case When $[$38.44.0] is Null then 0 when $[$38.44.0] is not Null then $[$38.44.0] end)
Set @Item = ($[$38.1.0])
Set @Draw = (SELECT T0.U_BPQty from QUT1 T0 INNER JOIN OQUT T1 ON T0.DocEntry = T1.DocEntry INNER JOIN RDR1 T2 ON T2.BaseRef = T1.DocNum WHERE T0.ItemCode = @Item)
Set @BaseQty = (SELECT T0.U_Unit from OITM T0 WHERE T0.ItemCode = $[$38.1.0])
Select Case when (@Base = 0) then @BaseQty when (@Base <> 0) then @Draw end
Thanks and regards,
Bharath S

Hi Bharath.......
As you said if SQ not there and SO is directly punched then it should Pick up U_Unit else if SQ has target of SO then U_BP then your query working fine.
But if SQ not there and Del is directly punched instead of SO then it should Pick up U_Unit else if SQ has target of Delivery and not SO then U_BP. Is it?
In such case its not working?
If yes then use this query.......
declare @basedoc as nvarchar
set @basedoc=$[DLN1.BaseType.0]
If @basedoc<1
Begin
Select T0.U_Unit from OITM T0 Where T0.ItemCode=$[DLN1.ItemCode.0]
End
If @basedoc>1
Begin
Select T0.U_BPQty From QUT1 T0 where T0.docentry=$[DLN1.BaseEntry.0] and T0.ItemCode=$[DLN1.ItemCode.0]
End
Else use this......
declare @basedoc as nvarchar
set @basedoc=$[DLN1.BaseType.0]
If @basedoc<1
Begin
Select T0.U_Unit from OITM T0 Where T0.ItemCode=$[DLN1.ItemCode.0]
End
If @basedoc>1
Begin
Select T0.U_BPQty From RDR1 T0 where T0.docentry=$[$38.45.0] and T0.ItemCode=$[DLN1.ItemCode.0]
End
Regards,
Rahul

Creating one Sales Order from Multiple Quotes

Hello
We are using SAP CRM 2007.
I believe in CRM we can create one sales order from multiple quotes. We have a requirement where we need to create one Third party sales order from multiple Quotations.
I have Item cat for Quotations and Sales Document maintained correctly.
I also have copy control where ZQUO and ZSAL are maintained correctly. Where I have maintained settings for copying Transactions as well as Item Category.
But when I go to CRMD_ORDER and retrieve quotes and try to do a follow on doc for sales doc , only the first Quote gets added into follow on document.
Can someone tell me if I am missing any config?
Thanks

hello,
in sap ui we use control button and select multiple quotes and then
create the sales order as follow up as we have follow up button.
Regards,
Deepa

VA01 Sales order - Header-- Accounting tab need to add a field

Dear All,
The requirement is,
1. I need to add a field in Sales order.
Path for the same is as follows:
VA01> Goto> Header--> Accounting tab
2. The field will be a date field that needs to calculate date on.
a)create a new field. ex - zchdt (chq due date)
b)when customers enters value in Assignment,
i.e vbak-zuonr
after that trigger logic is
3.vabk-kunnr = knvv-kunnr
a)sy-date + knvv-kvgr2 (exclude sundays)
example - 14 sept + 30 days = 14th october
should populate value - 14th october i.e. field (zchdt)
4. This activity needs to be triggered before the sales order is saved.
kindly know whether this is possible or not.
if possible how & which exit & also with example code.
if you could give me your contact(cell no).
Regards,
Nagendra D.S.
Mobile - +91 9819899082

Hi All,
VA01 Sales order - Header--> Accounting tab need to add a field. field name - zchdt(cheque due date)
when customer enters value in Assignment i.e zuonr & after that trigger logic is
1. vbak-kunnr = knvv-kunnr
2. sysdat + knvv-kvgr2 (exclude sundays)
example - 16 sept + 30days = 16 oct
in field zchdt value 16 oct as to populate
Pls help me in the code.
Regards
Nagendra

Show ERP Sales order adn ERP Quotes in Interaction History

Hi ,
I have a requirement to be able to search for the ERP sales orders and ERP quotes created via CRM 70 IC.
When I create ERP Sales order and ERP quote they do tie up to the Interaction record, but when I try search for the same using the Sales order and Quotes search category in the Interaction history, I donu2019t see any results.
Has anyone done this before in any assignments before? If yes can please throw some light on how you handled it.
Is development required compulsory for this requirement to be fulfilled?
Thanks,
Ravi

There are some limitations using ERP sales orders (there is a decent OSS note that i don't recall the number)
Do your ECC orders replicate back to CRM????
IN IMG t-code CRMC_IC_AUI_MAINCAT for the inbox search yuo can set the search to be ERPORDER (means inbox will search in ECC for the document type) where ONEORDER is searching CRM for the document.

Creating Sales Order referring a contract using RFC_SDCONOIL_CREATEFROMDATA

Hi,
Which field is to be populated with the Contract number and the item number so as to get the same in the item details of the sales order created from the contract?

Hi,
Function module comes with adequate documentation..Please check.
Rgds,
Harikrishna

Change price in Sales Order created with reference with Quote

Hi Experts,
Need to change price (eg..1000USD to 1100USD) in sales order (va02). Here Sales Order is created (va01)with reference with Quote(va21) where price in maintained (as 1000USD). so price in Sales Order is copied from Quote. Now, If I want to do the change in Sales Order (from 1000USD to 1100USD) kindly suggest me what are all the possible ways. Can I do the changes within the existing documents rather than creating new docs. due to the change.
Note: User is creating new Quote with 1100USD and creating subsequent new Sales Order with new Quote.
Thanks
Viswanathan

Hi,
In va02 you double-click on the material that has been entered, then in the new screen goto the condition tab, here u will find the $1000 that you have entered, and then change it to $1100.
Swapnil

Need to create sale order from the flat file & mail has to be sent

Hi Experts,
I have a requirement to create a sale order from a flat file and once the oder is created, mail has to be sent to customer as well as to internal user with the order details. I want to know how this process can be implemented and what adapters are needed to execute this.
it would be very helpful, if i get an step-by-step procedure.
Points assured for any helpful answers.
Thanks in Advance
Jai

HI Jai,
You need to create two interfaces as file will be sending the Sales oreder details that you need to capture in IDOC or RFC and then have to trigger to create the sales order. For this Standard BAPIs are also available.
These RFC or BAPIs will response with Sales order details that you need to divert to Mail adapter with the use of BPM and also have to go for Async to Sync bridge.
File -
>XI (BPM) ---> BAPI/RFC (Request)
MailAdapter <- XI (BPM) <--- BAPI/RFC (Response)
For this refer below links for step by step
/people/arpit.seth/blog/2005/06/27/rfc-scenario-using-bpm--starter-kit - File to RFC
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/1685 [original link is broken] [original link is broken] [original link is broken] - File to Mail
/people/krishna.moorthyp/blog/2005/06/09/walkthrough-with-bpm - Walk through BPM
/people/siva.maranani/blog/2005/05/22/schedule-your-bpm - Schedule BPM
/people/sriram.vasudevan3/blog/2005/01/11/demonstrating-use-of-synchronous-asynchronous-bridge-to-integrate-synchronous-and-asynchronous-systems-using-ccbpm-in-sap-xi - Use of Synch - Asynch bridge in ccBPM
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/1403 [original link is broken] [original link is broken] [original link is broken] - Use of Synch - Asynch bridge in ccBPM
If you will use IDOC then In IDOC inbound processing you need to trigger for Sales order creation and then have to send the Sales Order generated IDOC as an Outbound to Mail Adapter
Flat file -
> XI ---> IDOC
IDOC -
> XI ---> Mail
This will be bit easy scenario to develope as compare to using BAPI with BPM
/people/ravikumar.allampallam/blog/2005/06/24/convert-any-flat-file-to-any-idoc-java-mapping - Any flat file to any Idoc
configuring IDOC-XI-Mail scenario using following web-log:
/people/michal.krawczyk2/blog/2005/03/07/mail-adapter-xi--how-to-implement-dynamic-mail-address
/people/sravya.talanki2/blog/2005/08/18/triggering-e-mails-to-shared-folders-of-sap-is-u - Triggering Email from folder
Thanks
Swarup

Need The Doc of Sales Order Interface

Hi,
I would like to import the Sales order Through Sales Order Interface. I need the Proper Metalink document ID who guides me to detail process of import sales order interface tables and complete scnerio. Please tell me the Doc ID of Sales order Open Interface.
Thanks

Check this out:
http://download.oracle.com/docs/cd/B11454_01/11.5.9/acrobat/115omapi.pdf
Neeraja

LSMW - Need help with Sales Order (Modification VA01)

Hi,
I need help with an LSMW for Sales Order (VA01).
I need to do the following:
1. Copy the Standard Sales Order LSMW
2. They (users) would like to be able to pick the batch (lot) from the sales order.
3. Also, they would like to have functionality, where from the list of Sales Order numbers, they would be able to switch one part number for another.
Please help with the above 3 needs.
Thanks,
Laura

Hi
Run transaction SE38, insert your program (RVINVB10), select DOCUMENTATION option and press display
Just only you need to consider the BDC program needs to read afile with all informations to create a sales order, so you have to create a program to prepare a file arraged as RVINVB10 needs, the documentaion explains how the file has to be created.
Max

Sending sales order details through ALE to External system

hi folks,
         i have a simple scenario to do with ALE/IDOCS. i have to create sales order in SAP. And when ever that SO is created the sales orders details should be sent to an external system (here, notepad). could any one suggest me teh step by step proceduer for the same......or atleast some brief procedure hw to acheive this...i also have one more doubt....can we send IDOCS from ECC 5.O to IDES 4.6. if i am trying to do the same it showing some error mentioning that basic idoc type does not exist in 4.6c......can any one resolve my doubt,
                        thnx in advance,
                            santosh.

Thanks for your quick response, Sarathy.
Yes I am referring to SAP ECC to third party system but using ALE.
Here is the scenario, a sales order will be created in SAP CRM and that sales order will be replicated to ECC as a sales order. Now I need to generate an Idoc for this sales order to send it to a third party system.
Regards

Permanent closure of Open Sales Orders

Morning Gurus !!
May be this is an issue with a lot of consultants. Our company wants to close all the open Sales Orders, for which I have suggested giving a Reason for Rejection or a Credit Block to close them. But end users are asking for a method where the closed Sales Orders should not be editable or changable in VA02, they should permanently be closed.
For this requirement I searched the forum and found no solution except one thread, which I did not understand, how to implement. I am giving that info here:
Thread by - Ravi D Mansharamani, Posted on Feb 27, 2008. Topic: Closing of a Sales Order
"You can use status profile (Transaction BS02) at sales order header and here you can define status 10 as created and status 20 as completed. Now for status 20, you can define objects types wherein you wont allow any changes by clicking on forbidden for a particular status, in this case status 20."
Now my questions are:
1. How to implement above suggested method and will it permanently close an open sales order?
2. If this does not, then is there any way in which we can close an open sales order which cannot be changed in VA02??
3. If I want to attach a document or a screen shot to a thread, how to do it?
4. How to know a thread no., if I want to give reference of it in my thread?
Your valuable suggestions are urgently needed
With best regards.
Venkat - Hyd

Hi Venkat ,
We can very well do this by using status profile concept.Pls configure as per below.
1.SPRO -
S&D u2013 Sales --- Sales Documents u2013Define and Assign Status Profile T Code:BS02
Define status profile
2.Assign two statuses to the status profile : Double Click on the newly created status profile to create the statuses
3.Click on Object types to select the relevant object .Select the object type and save the profile.
4.Assign status profile to relevant Sales Order Types : VOV8
5.Finally we can control the closing the closing functionality in Exit.MV45AFZZ .
Hope it helps,
Sash.

Multiple Sales Orders from One Quotation.

Hey SD Gurus,
I want to create multiple sales orders referring to one quotation. When I create the first sales order the status from quotation change to Completed and this doesn't enable me to create a new sales order. Please let me know how to satisfy this requirement. Thanks in advance.
Please search the forums before posting - see [rules of engagement|https://wiki.sdn.sap.com/wiki/display/HOME/RulesofEngagement]
Edited by: Ian Kehoe on Mar 2, 2012 2:17 PM

Hi,
go to vtaa- copy controls for sales document to sales document.
select your combination of order and quotation go to item level. There select value 0(zero) in field positive/negative negative.
No need to change update document flow.
After setting zero in copy control that be told on above. create order with respective to the quotation.
After saving the order.
go to document flow to see the status in between quotation and order.
If you placed setting right, then u certainly observe for quotation status will be open. so you can create no. of sales order with respect to that quotation..
Have a good day..

Re-open EDI - ORDCHG for outbound sales order

Re-opening post
Hi Experts,
I am trying to capture the changes done to a sales order
in SD and outbound the information changed in the sales order?
I was thinking that ORDCHG was the correct message type.
But seems that this is used for captureing purchase order changes instead of sales order change.
I know I can send a new idoc with ORDERSP but I want to capture what information was changed.
Any help is greatly appreciated.

Rolmega,
There are two options to send out a IDOC when there is a sales order change.
You need to do the message control customization and user exit programming in such a way that it triggers the output only when there is some change with the sale document.Tiggering output can be controlled for specific fields like 'Inco terms' (Header level) and 'Quantity' or 'Schedule lines' (item level).
Generating an IDOC for a change can be controlled via this mechanism.This method we have already implemented for the requirement like this.
The problem is generated IDOC would not only contain the changes done to the sale order.But this can be very well handled that at the other end by simply updating the sales order information based on the sales order number.
(ii) In this method you can have a custom table to have all the changes done to the sales order.All the changed information can be captured at the user exit MV45AFZZ and updated with the custom table which you could for sending only the changed information to the sales order.
With this method you can have a better control about sending the changes only once.
If you are using CDHDR,CDPOS table how would you exactly captutre the information which have not been previously sent.Selecting the values from change documents table would affect the performace considerably.If you decided to go with the change document option then use function module 'CHANGEDOCUMENT_READ'.
I would suggest you to take up the option 1 which is easy to implement ( Will guide you if you are intrested) and can be controlled in a better way.
Thank you.
Regards,
Karun M

Create a Sales Order with Reference to Contract using IDoc / LSMW ( AFS )

Hi Gurus,
I need to crate a Sales Order with reference to a Contract. I need to upload Sales Orders with reference to contract via LSMW.
So far, I've been able to create the Sales Order with ref to contract. But, the Sales Order Quantity is not getting deducted from the Original Qty in Referred Contract ( When try to create another Sales Order referring to the same Contract.) When a Sales Order is created manually, this is working fine.
Please tell me if I've missed some parameter which stopping it create the link to exact schedule line ( Sizes level )
The Details of the IDoc which is been created via LSMW are as follows;
Message Type: ORDERS
Basic Type     : /AFS/ORDERS05
Process Code : ORDE / DELO
( Tried with both process codes. But the Identification is the same for both: IDOC_INPUT_ORDERS )
*_In Header;_
Segment : E1EDK02 - IDoc: Document header reference data *
Qualifier : '043' - Vendor Contract Number ( Tried with ' 005' - Customer Contract, but it's not working )
Contract Order is mapped for field BELNR
*_In Item;_
Segment : E1EDP02 - IDoc: Document Item Reference Data *
Qualifier : '043' - Vendor Contract Number ( Tried with ' 005' - Customer Contract, but it's not working )
Contract Order is mapped to field BELNR
Line Item of the Contract is mapped to field ZEILE
I also tried passing the Schedule line of Contract in Segment : E1J3P01 AFS IDoc: Doc.item general data
to following fields;
J_3AETENV
J_3AVGETE
/AFS/UETENR
Still its not getting updated in the VBEP also..
Please help me with regard to this. Points will be awarded for your valuable contribution.
Thanks.

Hi,
This issue is been resolved.
One of my friend helped me with resolving this issue..
Once the below mentioned configurations were done on SPRO, the Sales Order was created with reference to Contract and the Qty was reflected when tried to create a new Order referring the same contract.;
u2022     SPRO --> SD -->Sales --> Sales Documents --> Sales Document Header --> Define Sales Document Types --> Field : Outline agreement message; from blank to u201CBu201D.
u2022     SPRO -->SD -->Sales --> Sales Documents --> Sales Document Header --> Maintain Sales Document Types for AFS --> Field : Outline agreement message; from blank to u201CAu201D

Sales order referred to Quote - Need Suggestions

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