Send a transaction code to outlook

Question

Hello experts,
I want to send a transaction code like ME28 by workflow to Outlook? When a user creates a PO (BUS1012), I want to create a workflow so that it sends a message to the manager in Outlook . This must be the transaction code ME28 so that the manager can click on it to go to the transaction to release the PO.  I have checked this forum already.
I know how to configure to do the release strategy.
I suppose I have to maintain SCOT configuration.
Can anyone please list the steps needed
PJ

Answer 1

You should of course not use ME28 to release purchase orders since among other issues it does not call the standard BAdIs that allow you to execute custom authorization checks, but I'm sure you're aware of that and have a particular reason for using it instead of ME29N - even if you're not sharing any of that information.
There are at least two alternative solutions:
1) Create a workflow step that will execute ME28 with the required parameters
2) Create an e-mail with an attachment that calls transaction ME28 directly
Create a workflow step that will execute ME28 with the required parameters
This is the simplest solution. Steps included.
1) Write ABAP code to call ME28 with necessary parameters
2) Integrate ABAP code from step 1 in method for exension of business object type
3) Create standard task that will call method created in step 2
4) Optional: create workflow template that uses standard task created in step 3
5) Use SAP standard solution to send a workflow notification e-mail with attachment for work item exection
Create an e-mail with an attachment that calls transaction ME28 directly
The secret to your success lies in the function module SWN_CREATE_SHORTCUT - use that to create a shortcut and attach this shortcut to your message. You need to experiment, I am not sure if this lets you pass the necessary parameters.
However, if it does, it is an elegant solution that does not involve any workflow. If having a workflow is a requirement you can of course easily adapt the solution.
Steps included:
1) Write ABAP code using function module SWN_CREATE_SHORTCUT to create an attachment that will call transaction ME28 with necessary parameters.
2) Integrate ABAP code from step 1 in a function module that can be used in event linkage (see existing event linkages to determine the necessary interface)
3) Use event linkage to call your function module when BUS2012.ReleaseStepCreated occurs.