Sharepoint 2010 Database Storage double in size

Hi,
I've noticed something interesting about content databases on SharePoint 2010. I appears that size of the database is double the size of the content. Is this how SharePoint is designed?
For example, the web application content database "Current storage used: 2837 MB" in Central Admin, but if I check the actual content database size in DB Server it shows 4223 MB.

1st we need to identify that which thing is causing this issue:
open the SQl management Studio and connect to the SQL server from here:
right click on the Database > Reports > Standard Reports > Disk
Usage By Table
Check which table is chewing all the space(i.e alldoc, audit, alldocstream etc). if it is audit then you have to think becuase audit table never count towards quota.
2nd) also check if there is any white/free space in the content db.
3rd) make sure not too much data in the Site collection Admin recycle bin(2nd stage), this is not counting towards the quota.
4th) run the below script to force the recalculate the space of the site collection.
$URL = "https://<spsite>/<sitecollection>"
$Site = Get-SPSite -identity $URL
$Site.RecalculateStorageUsed()
$site.Usage.Storage
please share the result.
Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

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SharePoint 2010 Database maintenance for beginners / developers

Hey,
here is a thing which I concern myself with from time to time.
As a fulltime developer for SharePoint, I'm not quite familiar with maintaining it's databases. So after I set up my dev environment I usually don't care about maintaining the system. The logical consequence is that the system begins to slow down after a
while.
I don't have the time (and - to be honest - not the muse) to deep dive into the recommended maintaing plans by microsoft but I want to keep the performance of my system on an acceptable level. So I read the best practices provided by microsoft about index
defragmentation, reorganizing, shrinking and so on but for me it's quite difficult to fully dive into these things without spending to much of my business time.
So I wander if there are any execution-ready T-SQL scripts or something like that, which I can run from time to time to prevent my databases from to high fragmentation. I found some scripts for a stored procedure which reorganizes a particular index. But
what I am thinking about is a script which iterates through all databases, all tables and all indexes and reorganizes them.
I'm not looking for the perfect mainenance plan to achieve the best possible performance - I just want to prevent my dev environment from slowing down to much.
Are there any scripts like that out there? or do you have other tips for me?
Thank you!

Hi,
The steps to configure the maintenance plan is very easy and wont take more than 10 minutes. It is one time activity. It is nothing but drag and drag drop the required tasks from the Tool bar. You can schedule the maintenance plan to run on specific
time or can run directly on demand basis.
http://social.technet.microsoft.com/wiki/contents/articles/13956.sharepoint-2010-how-to-create-a-sql-server-2008-r2-maintence-plan-for-sharepoint.aspx
If you are looking only for SQL scripts then you may need to post in SQL forum, because maintenance plans will be almost similar for SharePoint Databases/or any SQL DBs.
Please remember to mark your question as answered &Vote helpful, if this solves/helps your problem. ******************************************************************************************
Best Regards,
Pavan Kumar Sapara
s p kumar

Reporting Services 2012 in SharePoint 2010 - SQL database edition?

We currently have a SharePoint 2010 farm, running on a SQL Server 2008 R2 Standard database. On one of the SharePoint 2010 servers, we have an instance of Reporting Services 2008 Enterprise running in SharePoint integrated mode. (We require Enterprise
for data-driven subscriptions)
We'd like to upgrade to Reporting Services 2012 for Data Alerts and a few other new features. However, I noticed something on
this blog stating that the SharePoint 2010 database server edition needs to match the Reporting Services edition. My concern is that I've not seen any official mention of this in Microsoft's documentation, and would like to avoid upgrading to Enterprise
for the SharePoint 2010 database if I can avoid it.
So, what I'd like to run is:
SharePoint 2010
SharePoint database: SQL Server 2008 R2 Standard
Reporting Services 2012 Enterprise
Reporting Services database: same as SharePoint database, so SQL Server 2008 R2 Standard
Is this possible? Or do I need to upgrade the SharePoint database to SQL Server 2008 R2 Enterprise?
Alternatively, could I install a separate database engine just for Reporting Services to host its databases (for example, SQL Server 2012 Enterprise), so I don't have to mess around with upgrading the SP database?

While you don't need to upgrade your SQL 2008 R2 to 2012, you will need to install an instance of SQL 2012 & SSRS 2012. They can be side-by-side and independent of each other. The following blog post provides steps to do so,
http://www.madronasg.com/blog/how-configure-sql-server-reporting-services-2012-use-sharepoint-2010#.UuEVd2Ao74Y
Dimitri Ayrapetov (MCSE: SharePoint)

Deactive sharepoint 2010 soultion

dear all
I changed sharepoint 2010 database server.I took backup form different database.
I restored my database but when I wanted to restore centrall admin DB I get an Error.
So I decided to config all setting again(in a new central admin).but unfortunately there were some WSP solutions which deployed in my old central DB and I haven't them now.
one of these web part is used in my main page so when my main page wants to load I get an Error something like this:
Could not load file or assembly 'star4user, Version=1.0.0.0, Culture=neutral, PublicKeyToken=29359d1f47e21621' or one of its dependencies. The system cannot find the file specified.
how Can I save my main page.
this an urgent need.Please please help me.
tnx in advance

Hi Sara,
For opening the Web Part Maintenance page by just adding the following query string to the page URL
?contents=1 So, if your page URL is 'http://servername/sitename/home.aspx' then after appending the query string it should look like ' http://servername/sitename/home.aspx?contents=1'
Using this approach, we can open the web part maintenance page , close or delete these wrong web part.
Reference:
Opening Web Part Maintenance Page
Best Regards,
Eric
Eric Tao
TechNet Community Support

Sharepoint 2010 - configuration database size limit

Hi,
We have below scenario in our production farm. Ours is a SharePoint 2010 Enterprise Edition server.
Medium size farm (4 WFE, 4 App Servers, Content DBs in separate tier. No SharePoint search in this farm)
Configuration DB reached 250+ GB. Please clarify below queries.
1. What is the boundary limit for configuration database size?
2. How we can scale the configuration database?
3. Can we add multiple configuration database per farm?
4. What are the best practices and regular maintenance activities to be done to keep the configuration db size under control?
It would be really really great if someone gives some good knowledge in this area.

1) Not aware of one
2) You can add multiple files to the file group
3) No
Is the growth in the MDF or the LDF (log file)? If it is in the log file, are you using high availability (Clustering, Mirroring, Log Shipping, AlwaysOn)? If so, you need to run a BACKUP LOG periodically to maintain the LDF size, or allow you to truncate
the LDF.
Trevor Seward
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Reduce Size or delete unwanted entries from tables AllDocStreams,AllDocVersions,EventCache,EventLog of Sharepoint 2010 content database

Size or delete unwanted entries from tables AllDocStreams,AllDocVersions,EventCache,EventLog of Sharepoint 2010 content database:
We using powershell scripts to migrate data between two sharepoint 2010 sites .
While doing migration we delete all document libraries & list form destination site and then run powershell to migrate data from source to destination. We following this process
twice in a week.
But in doing so we found the above mention tables (AllDocStreams,AllDocVersions,EventCache,EventLog ) of destination Sharepoint Content database are growing at an alarming rate.
Wish to know how could get rid of unwanted data stored in these tables.

Hi,
This is old thread but here is your answer for some of the tables you mentioned
http://blogs.msdn.com/b/sowmyancs/archive/2012/06/29/alldocversions-amp-alldocstreams-table-size-after-upgrading-to-sharepoint-2010.aspx
Cheers

SharePoint 2010 content database size issues alldocs streams

HI All,
We are planning to do migration from sharepoint 2010 to sharepoint 2013. our database team identified that "all docs streams" and "audit log table" using almost 300 gig
we dropped "audit log" table today almost 100 gig
but still "all doc streams" table size is almost 147 gig
how to handle this situation before migration?
do I need to migrate as it is or do I need to work on "all doc streams" table
hot to handle database size
which way you recommend ? what are the best practices
please see database table size
can any one please send me step by step implementation?
Thanks,
kumar
kkm

First off, touching SharePoint database tables is completely unsupported.
http://support.microsoft.com/kb/841057
You shouldn't be making changes within the database at all and you're putting yourself out of support by doing so.
AllDocStreams is your data. You need to have users clean up data, or move Site Collections to new Content Databases if you feel you need to reduce the size of the table itself.
Trevor Seward
Follow or contact me at...
&nbsp&nbsp
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

SharePoint 2010 Content database growing too fast

Hi,
I have a SharePoint 2010 Content database wss_content_DB which is 197 GB BUT when I calculate my site collection I can see they have used only about 70 GB. I know there is Auditdata table which is about 27 GB. Couple of days ago my content DB was about 105
GB and it Audit data log was set to unlimited once I noticed that I set to 90 days since then it jumped to 197 GB.
I have no idea what is going on.
Now I need to know
- why it is showing 197 GB in SQL server
- How can I trim audit log
- Why suddenly it's increased to 197 GB from 105 GB
Any help will be greatly appreciated.
Abdul

There is a way to deal with this table. There is an stsadm command (stsadm -o trimauditlog) as part of the infastructure update that will allow you to manage this data.
#Powershell Script to trim old AuditData table records.
$currentDate = Get-Date
#Number of days we want to keep data in the table
$NumberOfDays = -90
$DateToDelete = $currentDate.AddDays($NumberOfDays)
$DateString = ‘{0:yyyyMMdd}’ -f $DateToDelete
$STSADMCMD = “stsadm -o trimauditlog -date $DateString -databasename WSS_ContentDB”
invoke-expression “$STSADMCMD”
WHY IT SUDDENLY INCREASED:
Do this query on your SQL Instance: DBCC SQLPERF(logspace)
This will show you how the size of LOGfiles (LDF) and how much is unused, if you have alot of unused space it indicates you dont have a recent DB backup - normally backup would write log data to MDF file .
Normally you will not shrink DBs, only if you have deleted alot of data and you are not going to use space again so only do a shrink if you REALLY needs to.
http://www.microsoft.com/en-us/download/details.aspx?id=24282

SharePoint content database size limit

Hi All,
I am just verifying whether my method is a right way to do it.
I created a site collection and I am need to clone the sites. I tried Export/Import but the permissions are not copied as I use a third party tool for column level permission.
The work around I found is to restore the site with new content database (all permissions are copied). I need to create 100 of those same exact site collection (for different users). I am planning on creating new content database within the same web
application and resorting the site collection to the new content DB.
Microsoft supports content DB of 4TB size.
But my question is if I create multiple content DB (each does not exceed 200 MB) will there be any performance issue? Is it a right way to do it?
100*200(MB) = close to 2 GB.
I will be having 5 web application each with the 100 site collection and a content DB for each site collection with 200 MB.
Is there anything wrong to do it this way?

Hi Maddy.r,
from the article it is stated the limit that 500 content database per farm.
Limit
                        Maximum value
                        Limit type
                        Notes
Number of content databases
500 per farm
Supported
The maximum number of content databases per farm is 500. With 500 content databases per web application, end user operations such as opening the site or site collections are not affected. But administrative operations such as creating a new site collection
will experience decrease in performance. We recommend that you use Windows PowerShell to manage the web application when a large number of content databases are present, because the management interface might become slow and difficult to navigate.
sharepoint 2010 and 2013, have difference, and the capability for sharepoint 2013 is better than 2010.
addition,
i heard there is solution to have multiple farm instead, since the limitation is by farm, then if you able to create multiple farm, it may increase the bar for your environment limitation.
http://www.informit.com/articles/article.aspx?p=2131832&seqNum=2
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

SharePoint 2010 web analytics not working - not all web requests hitting the logging database

Hi there, I have 2 windows 2008 web front end servers, 1 windows 2008 application server and 2 clustered windows 2008, SQL Server 2008 SP2 clustered servers in my farm.
I am having trouble getting Web Analytics configured and googled for days and followed everything I have found but still no luck. The problem is that the logging database is only logging requests to Central admin URL only but if I hit any other
site in my farm it doesn't log in the database. Hence why I am not getting any reports in the front end.
These are also missing from the ULS logs too. Only central admin entries in the logs.
Anyone seen this before?
Thanks

Hi CharlieBoy,
Please enable the verbose ULS log for category "Web Analytics Services category", then see if there are more related ULS log message appearing (may need to wait a day).
Also check the following 2 articles about troubleshooting the web analytics issue, which should be helpful.
http://blogs.msdn.com/b/sharepoint_strategery/archive/2012/03/16/troubleshooting-sharepoint-2010-web-analytics.aspx
http://blogs.technet.com/b/manharsharma/archive/2012/10/13/sharepoint-2010-web-analytics-troubleshooting-reporting-db.aspx
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Daniel Yang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
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Problem rename sharepoint 2010 search service application admin database

Hi all,
i have a problem that hopefully someone has an answer to. i am not too familiar with sharepoint so please excuse my ignorance.
we have sharepoint 2010 on a windows 2008r2 server. everything seems to work fine. but as you know, the default database names are horrendous. i have managed to rename all of them, except for the "search service application" admin
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the default is: Search_Service_Application_DB_<guid>
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we are following the article from technet on how to rename the search service admin db (http://technet.microsoft.com/en-nz/library/ff851878%28en-us%29.aspx). it says to enter the following command:
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however, i get an error about identity being null. no big deal, i add the -Identity switch and the name of my search service application. but the real problem comes the error it throws:
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At line:1 char:54
+ $searchapp | Set-SPEnterpriseSearchServiceApplication <<<< -Identity "Search Service Application" -DatabaseName "SharePoint2010_Search_Service_Application_DB" -DatabaseServer "dbserver"
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nvalidOperationException
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when i look at the crawling content sources, i see "Local SharePoint Sites" and it's status is Idle. i even looked at this article on how to pause the search to no avail. (http://technet.microsoft.com/en-us/library/ee808864.aspx)
does someone know how i can rename my Search Service Applcation Admin database properly? or at least "pause" that service so i can rename it?
thank you all in advanced

If you want to have no guids for your search admin db, i recommend you check out this script :)
just delete your search service application (assuming you have just started)
Alpesh Nakar's Blog
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Oct 26-27 2010 Contributing Author
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Databases running in compatibility range, upgrade recommended. Sharepoint 2010 SP2 after installing December 2013 CU

I just installed December 2013 CU for Sharepoint 2010 with SP2. I runned the Product Configuration Wizards a couple of time and exexute "PSConfig.exe -cmd upgrade -inplace b2b -force -cmd applicationcontent -install -cmd installfeatures".
But still I'm left with one database that is out of date.
The following databases have versions that are older than the current SharePoint software, but are within the backwards compatible range:
Search_Services_Application_DB_0256be25a85b4c3081387181e4a8c6c7.
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Hi Steve,
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-Ivan

Content Database Status Error in SharePoint 2010 Central Administration

Hi,
I am having a new problem with SharePoint 2010 on Windows Server 2008 R2. I have SQL Server 2008 R2 as SharePoint Database on Windows Server 2008 R2. I have total no. of
Seven Content Databases for one Web Application. I found
two of my Content Databases showing Error under the
Database Status column in Manage Content Database section in
Central Administration. Five Content Databases are showing
Started.
Would someone please guide how to resolve it and whats wrong is going on?
Thanks in advance.

What is the output of:
$db = Get-SPContentDatabase <error'ed db name>
$db.Status
And can you set it to Started?
$db = Get-SPContentDatabase <error'ed db name>
$db.Status = "Online"
$db.Update()
Trevor Seward, MCC
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Create a visual web part which get data from excel sheet and import it into sql server database in sharepoint 2010 (development)

Hi,
I want to create a visual webpart which will read data from excel sheet and import it in to sql server database.(using sharepoint development)
I want to do it using visual webpart.
Please help to solve the issue.
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Regards
Rajni

Hi Rajni,
Microsoft.Office.Interop.Excel assembly provides class to read excel file data, in your web part solution, reference the assembly, and following blog contains samples about how to read the excel file data,
and import it to SQL database.
1.Create a Visual Web Part Project:Create
Visual Web Parts in SharePoint 2010
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http://alancejacob.blogspot.in/2012/06/read-data-from-excel-file-and-insert-in.html
http://stackoverflow.com/questions/14496608/read-excel-file-stored-in-sharepoint-document-library
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http://www.c-sharpcorner.com/UploadFile/99bb20/import-excel-data-to-sql-server-in-Asp-Net/
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Eric
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How to add new database server instance in Sharepoint 2010?

I have installed SQL server 2012 BI edition and I have been trying to add new SQL Server reporting services in Sharepoint 2010 central admin .But When I click "ok "after giving the new SQL server name in the SQL Server reporting service creating
process, I get an error stating "This user does not have permission on the SQL server".Though ,I have given this user dbcreator role on that particular database instance.Could you please help me out?

Does the initial installation account used to set-up the farm have these permissions on the database?
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Twitter: Follow @backpackerd00d
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Sharepoint 2010 Database Storage double in size

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