SharePoint Labels and Document Templates

Hi, i added a SharePoint Templates to a library to update documents with the document version numbers:
Did it like this if you need more info: http://daniecsp.blogspot.com/2014/02/add-sharepoint-version-number-to-word.html
That was working updating the document every time the version number changed.
Now i added Content Types with different Document templates to the library but the Document Property "Label" is not available anymore after the Content Type template is used.
i Am out of the office for a few days so if i take a while to reply please understand.
Thanks

Hi,
This is resolved, just copied the label and quick part from another doc and that worked.

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Integrating OneNote with Sharepoint 2013 - Custom document template, Change Content type, Checkout settings

My client is migrating to SharePoint 2013 and the team uses OneNote Task list to track the project checklist. While I am successful extending the document template to support OneNote, still have some mysteries to solve as listed below:
I am exploring Sharepoint 2013 and have tried to explain my problem clearly. If the information provided below is not clear enoug, let me know.
1. Client has defined custom content type for all the documents in a library. I noticed OneNote comes with a Content type as "Folder". Is it possible to edit / modify the OneNote metadata to accommodate the predefined content types?
2. In a library, I would like to defined multiple OneNote templates - Meeting, Task List, etc. I followed this article to create OneNote template for a library. Is is possible to edit the template and have "Meeting template" as default?
3. A library can have multiple document types - word, excel, presentation, OneNote. In order for OneNote sync to work, below settings are mandatory (correct me if wrong):
a. Checkout required should be set to "No"
b. No versioning should be set
My client's governance rule states "Checkout" is mandatory. How can I have a library to support OneNote with Checkout option enabled.
Thanks in advance!

Hi TMUser,
regarding your questions:
1. One note is based on folder not content type, so by design it is different items. but i heard you can have a look up for this, you may try to change my onenote notebook folder content type so that it allows for additional metadata columns. this way, the
onenone notebook can be handled just like other office documents. for more detail you may try from this example: http://www.sharepointcowbell.com/2013/01/onenote-and-metadata-in-sharepointpart.html
2. for onenote products, you may ask at onenote forum for more detail, http://support.microsoft.com/ask-community/office/onenote-2013/,
we can help for general discussion regarding this. you may take a look at this article, it mentioned about set template as default: http://blogs.msdn.com/b/onenotetips/archive/2008/05/21/templates-in-onenote.aspx
3. for this question, you may check this kb, http://support.microsoft.com/kb/2675731/en-us, i
think it is by design, because onenote and other office are different, onenote is use shared, if we put checked out, then it will be set the limitation to only exclusive user.
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

Integration Test and UAT - planning and document templates

Hey all
we are planning Integration Test and UAT currently
I am perfectly aware of what you need in an e.g. out-dated classical APO-project with integration to ECC, BI etc
But how do you do that in S&OP?
We do not have a 3-system landscape with Developemt-Test-Production or more, we just have a test tennant and production
Is there somewhere a recommended and described procedure?
Example: If we plan 3 test cycles for data migration, we need to get rid of master dat in the existing model, but than we cannot go on working on correcting at the same time. So we need to make a copy of the planning area and load. Sounds simple. But than we need to switch interface with every test cycle
there might be more things to consider which I am not aware of, especially as we are in a cloud
Who can help with documentation / check lists / experience ???
Same applies for a cutover plan ...
Thanks
Irmi

Hi jitender,
Yes, you can use Lync Rollout and Adoption Success Kit (RASK) .
The Lync Rollout and Adoption Success Kit (RASK) provides an easy-to-follow, end-to-end framework for rolling out Lync 2013 within an organization. Inclusive of checklists, best practices, and key resources, Lync 2013 RASK offers guidance and resources to
help achieve maximum results with your Lync rollout.
For more details about Lync Rollout and Adoption Success Kit (RASK):
http://blogs.technet.com/b/nexthop/archive/2013/04/19/introducing-the-lync-2013-rollout-and-adoption-success-kit-rask.aspx
Best regards,
Eric

Using a PDF as a Document Template in SharePoint 2010: "New Document" icon and action

Hi,
I have to create a document template in SharePoint 2010 using a PDF. After much searching I have learned to install Reader on the SharePoint server to bring in AcroPDF.dll
and set the OpenControl for PDFs in DOCICON.xml to be "AdobeAcrobat.OpenDocuments".
After taking these steps I can check PDFs in and out of SharePoint, and edit PDFs as I would edit an MS Office document.
However two problems remain with creating new documents based upon a PDF document template.
1) The PDF icon does not appear in the New Document dropdown. This makes sense since I never referenced a 32x32 icon in the SharePoint config files. Where would I place the icon image file and which configuration file would I edit to use that image file, and how?
The last three document templates are PDFs.
The second problem I face is that when I click one of the document templates above that is a PDF, nothing happens. I have tried this with Acrobat installed on both the client and the server. It would be preferable to insert a copy of the PDF document used as a template without having to use Acrobat at all.
Is there any resolution to either of these problems?

According to what i found the image needs to be 16x16.
See if this works.
Edit the DOCICON.XML file to include the PDF icon
In Windows Explorer, navigate to C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\XML
Edit the DOCICON.XML file (I open it in NotePad, you can also use the built-in XML Editor)
Ignore the section <ByProgID> and scroll down to the <ByExtension> section of the file
Within the <ByExtension> section, insert a <Mapping Key=”pdf” Value=”pdficon_small.gif” /> attribute. The easiest way is to copy an existing one – I usually just copy the line that starts <Mapping Key=”png”… and replace the parameters for Key and Value (see image below for example).
Note: Do not take shortcuts and copy/paste from here. 99% of problems with PDF icons not being displayed are due to errors made in the DOCICON.XML file
Save and close the file
Source:
http://www.sharepointsharon.com/2010/03/sharepoint-2010-and-adobe-pdf/

Data View Web Part - List of Subsites and Document Libraries under Current Site - Must be able to Package as Site Template in SPDesigner

Hi Guys,
On the home page of each sub site I would like to be able to show a list of subsites and Document libraries that are under the current subsite.
I started investigating a solution using Datasources with SOAP requests sent to the server but it is very difficult to understand how to surface it on the Data View WebPart.
I have tried with the search results webpart but the problem is that it does not work well when packaged in a Site Template.
Please advise.
Thanks and Regards,
Rhyan

Ok,
Here is the problem:
When creating a mysite from powershell or script, apparently you can ONLY do this from a wfe (or a server running Microsoft SharePoint Foundation Web Application in services on server).
You CANNOT create mysites from script on your appserver if it is not also a Web Application Server. I confirmed the same is true in my test farm. I guess I was always running most of these scripts on the webserver.
I searched all over and cannot find this documented anywhere.
Who do I contact to have Microsoft document this?
It's Thursday morning, I've been working non stop since Saturday morning so you don't have to :)

Unable to edit document template in SharePoint 2013

We have uploaded a set of templates that users can select from the drop down list in the Document field in the Document Library. We now need to edit one of these document templates.
We follow the procedure and make the edits which changes the template but when we then select that template from the drop down list, the edits have not been actioned.
Can anyone please assist?

Hi,
As I understand, The modification was not saved back to the template.
How do you edit the document template?
Check if the URL of the template is right. You can go to the site setting->site content type->click the content type you want to edit->advanced setting->edit the template->open the template, and click file->to check if the URL under the template is right.
As a workaround, when you edit the template you can save the template in the local computer, and you can upload the template you have saved in the advanced setting for the content type.
The article below is about how to create Document Templates for Document Libraries in SharePoint 2010, it also can work in SharePoint 2013.
http://blog.henryong.com/2007/02/12/how-to-create-document-templates-for-document-libraries/
Best regards,
Sara Fan
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Crawled Property OFFICE:7 (document template) is not crawled and thus not mapped to managed property

Hi,
our customer (SharePoint Enterprise 2013) wants to crawl the information which Office template was used for creation of a Word/Excel/PowerPoint file for refining in his searchcenter.
We did some research on that topic and found out, that this information should be crawled in the buildin crawled category OFFICE in the crawled porperty 7. But so far any attempts to get any mapping working on this crawled property have been insufficient/frustrating...
What we did:
Map the crawled property to the RefinableString00 Refiner, add this refiner to the refiner web Panel and then do a full crawl. So far the refiner does not show up, and when using the "Query tool" we see that the managed property is empty and not
filled. For Debugging I tried to map nother crawled property to this refiner OFFICE:2 => Title of OFFICE:4 => Author which worked out just fine. So the refiner configuration seems to work but the crawler somehow does not seem to get the template Information
out of my documents. I even opened the uploaded word documents in Word to control if the template Information is correctly readable and you can see in the properties of the file, that normal.dot is filled out.
We even controlled the properties of the crawled property, it´s "isMappedToContents" is set to true.
with Kind regards, I really Do hope someone has a clue
David

All the content which is crawled will be part of search results by default including all the data in the list and documents. Mapping crawl property with Managed property helps if you want to execute a keyword query : Title(column)=SharePoint or
Title;SharePoint
You will typically need to do this kindda mapping if you want to
1. filter data based on column in Advanced Search Web Part
2. Add your custom column as part of search results on result page.
3. Add column based FILTER on Search result page.
********* Please mark as ANSWERED if you find this useful.************

Use a pdf as a document template, New Document icon and action

I am looking to use an editable pdf as a new document template for a content type. I uploaded the pdf successfully, but when I select the new document from the template options, it attempts to open the pdf, and then provides the error message:
Message from webpage
The document could not be created.
The required application may not be installed properly, or the template for this document library cannot be opened.
Please try the following:
1. Check the General Settings for this document library for the name of the template, and install the application necessary for opening the template. If the application was set to install on first use, run the application and then try creating a new document
again.
2. If you have permission to modify this document library, go to General Settings for the library and configure a new template.
OK
I have already setup the docicon.xml with the following entry for pdf's:
<Mapping Key="pdf" Value="pdficon_small.gif"/>
PDF's are behaving appropriately throughout the environment, but I am unable to get the 'New Document' from a pdf template functioning. Does this capability exist?
Thanks!
Jesse
Jesse A. Brandenburg

For Content Types, it only recognizes Office document types. In order to add PDFs, you would need to build a custom solution or purchase a 3rd party product (such as http://www.pdfshareforms.com/pdf-share-forms-enterprise/).
See also:
http://sharepoint20.blogspot.com/2012/08/how-to-use-pdf-as-sharepoint-content.html
http://social.technet.microsoft.com/Forums/en-US/985bf92c-a718-4a90-ae95-b22600a75227/pdf-form-as-content-type-for-sharepoint-document-library?forum=sharepointgenerallegacy
Trevor Seward
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Import webcontents and documents from Microsoft CMS/Sharepoint into UCM

Hi,
Does anyone know if there are any automated tools available to migrate web content and documents from Microsoft CMS/Sharepoint into UCM? Are there any alternative ways of acheiving the same functionality?
Kind Regards
Mughees

Your scenario would be improved if you understand the differences between definitions, templates, masterpages and themes. I've been able to add a Jquery reference to a masterpage quite easily and reference their functions in sites a considerable
way down the Site Collection hierarchy.
So, your "I hate SharePoint" edit leads me to want to say something. I appreciate I'm going to come across as a Microsoft fanboy here, which isn't my intention.
Every single post I read of yours has something negative to say about SharePoint (sometimes entertaining I'll grant you). If you find the product that unbearable, stop working with it. It's not terribly professional to constantly whinge about
the product within the community that you're asking for help. This sort of stuff is best saved for a blog rather than the official support forums. Trying to understand SharePoint Development on its own without any real effort of looking at how your
solution is architected or OOB options, it's inevitable that you'll run into problems.
This book might be a good reference for you to dip into if you've got a prolonged stay in SharePoint 2013 planned
http://www.amazon.com/Microsoft-SharePoint-2013-Designing-Architecting/dp/0735671680/ref=sr_1_1?ie=UTF8&qid=1394915046&sr=8-1&keywords=Understanding+sharepoint+2013%3A+Designing+and+architecting
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.

How to click a label and pop up a Word Document

hi!
i know this question has been asked many times...i did a search...but got alot of stuff that were either too much for me to read...or too tough for me...
i hope i can GEt some help here!
i am in a rush..thats why i opted to post it here instead.
question is:
i have a JLABel. hwo to create a link that once i click on it... a MS word DOC will open??
i already have the doc. file made...but need to link it to the label..such that once its clicked, the doc is opened...
thanks alot!!!

A very important message about problem solving: Divide and conquer.
Stop thinking "clicking a label and open a word document".
Think
- "Clicking a label, and do something"
- "open a word document from a java program".
Go on, and think
- "How do I make my program notice when a specific label gets clicked"
- "What external command will open a word document?"
- "How do I run an external command from a java application?"
Look at the hints you've got. Read the documentation for the classes and methods you've been pointed towards. Look them up in the index in a good book. Read the tutorial. Write code. Experiment. Maybe come back here if you get stuck on something specific.

SharePoint 2010 and Office 2013 Can't edit documents

Hello
I have built a desktop image with Office 2013. I am receiving the following error when I click on a document in a SharePoint library and click "Edit in Microsoft Word" (the problem is not limited to Word):
The document could not be opened for editing. A Microsoft SharePoint Foundation compatible application could not be found to edit the document.
I have tried the following:
Ensuring the "WebClient" service is running
Ensuring the site is in the "Local Intranet" zone
Checking the "SharePoint OpenDocuments Class" add-on is loaded
Making sure Internet Explorer is not running in 64-bit mode
Manually re-registering OWSSUPP.DLL
Ensuring the SharePoint Foundation integration components are installed
Repairing Microsoft Office
The document sometimes loads succesfully but not always. When it will and won't load seems quite random. I am at a complete loss as to why this is!
I am running the following on my client:
Windows 7 Enterprise SP1 (x64)
Office Professional Pro Plus 2013 (VL)
If anyone has any ideas I would greatly appreciate this.
Regards
Peter

This took a lot of tracking down!!!!
The issue is with Office 2013. Someone at Microsoft has hardcoded what I think maybe the US local into a registry key request!!! Just brilliant!!
The key in question is: HKCR\Installer\Components\55EAFA0B8A4403B428FDE038B252C621\x86\2057
2057 is the US local
However we are not in the US !! Our local is 1033. So the key that exists on our PCs is
HKCR\Installer\Components\55EAFA0B8A4403B428FDE038B252C621\x86\1033
But Microsoft is looking for x86\2057 and that is why it fails - Also, if you are getting it were the document opens first time then errors from then on until IE is restarted -
That is because the first time you make a document call through SharePoint in a new IE session, it calls it differently to subsequent calls. I have verified this by tracing what is going on in the background...
Now due to the nature of the call you cannot just rename they key to be the missing key - we need to create and additional key ending in 2057 with the same value as (in our case x86\1033. So in the end you should have the following keys in place:
HKCR\Installer\Components\55EAFA0B8A4403B428FDE038B252C621\x86\1033
HKCR\Installer\Components\55EAFA0B8A4403B428FDE038B252C621\x86\2057
So there goes several hours of my life that I'm never getting back all for some sloppy coding - Thanks MS
To everyone else who has been suffering from this problem, time to smile once more :-)

I have an iPad 2 and want to be able to design my own templates for invitations, labels, and such. What do I need to do to be able to do this? Apps??

I have an iPad 2 and want to be able to design my own templates for invitations, labels, and such. What do I need to do to be able to do this? Apps??

Take a look at these three sites and you might find something in one that will work for you.
http://appadvice.com/appnn/2011/06/appguide-updated-vector-drawing-apps-ipad
http://jaevin.com/blog/2011/02/20/ipad-sketching-drawing-apps/
http://www.designer-daily.com/10-great-ipad-applications-for-creative-people-623 4
I downloaded iDraw - which is an Adobe Illustrator wannabe for the iPad. You can export to PDF and other formats using iDraw. iDraw also supports file sharing. File Sharing is the iPad/iTunes way to send files back and forth from the iPad to your computer and back again.
This site will tell you about iDraw.
http://www.indeeo.com/idraw/
This is a link to iOS File Sharing which you will find useful as well.
http://support.apple.com/kb/ht4094
There are third party apps in the app store that will allow you to use virtually any printer even if you don't have one of the HP AirPrint compatible printers.
You can even use an app like Pages to create your templates. You can insert art and photos into Pages and it supports file sharing as well. Pages is a Word Processing app and I would be inclined to not use it for your purposes but it will work for some basic designs however it's certainly not ideal for creating artwork.
http://www.apple.com/ipad/from-the-app-store/pages.html

When add a people picker (user column) in Word document (Template) and try to add a name it stuck!

When add a people picker (user column) in Word document (un the document Template) and try to add a name it stuck!
Is it a known issue?
keren tsur

Hi,
According to your description, I have tested in my environment and I have the same behavior.
Only if you type the wrong name in the first time, then you click the phone book to search the right name and save, it will stuck. It means if you do other operation(e.g. type the wrong name then click “resolve” button, then search in the phone book) and
repeat the operation above, it won’t stuck.
It is appreciate that you can submit a feedback to Microsoft:
https://connect.microsoft.com/
Thanks,
Dean Wang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Templates and document relative linking.

Im trial using DW cs5 and find that if i make a template and then
use that template to make pages it doesnt make document relative links.
Instead it makes links relative to my local drive. ie c/documents/foo.
Even if I have the template file with document relative links, when I make the page it turns into local relative and to upload this to a server wont work.
Am I missing something ?
I can figure it out.
CS4 did this fairly easy.
Cheers

I dont know how to fix this.
My site is set to relative document linking and the template is linked that way but when I make a new page from template it reverts to local linking.
instead of ../../ images , I get c://documents/ etc.
I dont know whats going on.

Sharepoint 2013 on premises Tags & Notes button in List and Document library is disabled.

Hi,
In My Sharepoint 2013 on premises installation Tags & Notes button in List and Document library ribbon is appearing as greyed out.
I have checked that managed metadata service, User profile services are running. Also have given required permissions to the logged in user.
As I came to know that Tags & Notes feature has been retired in Sharepoint online. Is this happening because of same reason as I have downloaded the Sharepoint 2013 on premises version recently or do I need to change some settings.
Please advice.

Hi Saurav,
pls check below
What version of SharePoint 2010 "SP 2010 Foundation or SP 2010 Server" you need to have SP 2010 server and to have the "User Profile service application".
How do you configure the "User Profile service application" did you add the "Social Tagging Database"
Create, edit, or delete a User Profile service application (SharePoint Server 2010)"
http://technet.microsoft.com/en-us/library/ee721052.aspx
When you access to "Application Management>Manage service applications>User Profile Service Application>Manage User Permissions" validate if the all authenticated users Group have the "use Social Features" checked.
Also validate in Central Administration in Farm Features if you have social tags and notes activated.
http://sharepoint.stackexchange.com/questions/17546/tagging-feature-not-working
https://social.technet.microsoft.com/Forums/office/en-US/c11cda96-091b-4b96-91bc-ccd8000238f4/tags-and-notes-sharepoint-2010-not-visible?forum=sharepointadminprevious
Please remember to click 'Mark as Answer' on the answer if it helps you

SharePoint Labels and Document Templates

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