Storing custom metadata values at document level

Hi,
I want to create a metadata to store values at document level but looks like all custom metadata values are associated with document revision level. for example i want to store Parent document id value as part of the document because if store this value at each revision level then i will have additional overhead to update every time on each versions if parent document id is getting changed.
Please let me know Can we create custom metadata to store values at the document level?
Thanks,
Suresh K

Hi Srinath,
I am sorry I think the word document created confusion. Office documents + Desktop integration do not have details.
I am looking like how to create a custom metadata that can be applied at content level. I had created custom metadata using Admin applets ->configuration manager ->Information fields->Add. Now this metadata is available for each and every version of the content. I could provide value for this metadata while check in the content or select the particular version and content action->update->change custom metadata value and click on submit update .This updates value for particular version.
I don't want to provide different value for each versions because as per our use case the value will be same across the content something like Content ID and if the value is changed then it has to be changed for entire content so is this possible to create metadata that will store value at Content level.
Thanks,
Suresh K

Similar Messages

Check in Similar not populating custom metadata value set by global rule

I have created a global rule to set the default value for custom metadata field creation date as current system date.This rule is working fine for normal check in but when i am using check in similar functionality of ucm the creation date value is getting populated from original content metadata value instead of default value set by rule.Is there any way to populate creation date as default value set by rule even in the check in similar function.
Thanks in advance!!!
Edited by: 906120 on Jan 5, 2012 4:42 AM

Check-in similar does not evaluate scripts in the "use defaultvalue" field, as it has to copy metadata values. However, you can add script to the "Is derived field" as well. Just don't use dprDefaultValue but dprDerivedValue=
This script will be evaluated before check-in operation and any value contained in the metadata field will be overwritten with value defined by script.
Regards,
Boris

Defaulting values at document level from Vendor Master?

Hi Gurus,
Can anyone tell me whether we have a provision in SAP wherein the system defaults all values in vendor master like Payment method, House bank ID in all the documents wherein the vendor is getting debited or credited with appropriate posting keys.
Thaks in advance and points will be rewarded.
Regards
Gopal

Dear Gopal,
You can use OBU1 to default document type and and posting key.
One way is to default other values as well from vendor master is to implement a proper BAdi/Enhancement that will be called before initialising the screen and default as per your requirement.
Please check this sample program from other thread to find BADI and enhancement for a given transaction code. You just need to create a custom program in your system by cut and paste below codes.
REPORT ZTEST.
TABLES: TSTC,
TADIR,
MODSAPT,
MODACT,
TRDIR,
TFDIR,
ENLFDIR,
SXS_ATTRT ,
TSTCT.
DATA: JTAB LIKE TADIR OCCURS 0 WITH HEADER LINE.
DATA: FIELD1(30).
DATA: V_DEVCLASS LIKE TADIR-DEVCLASS.
PARAMETERS: P_TCODE LIKE TSTC-TCODE,
P_PGMNA LIKE TSTC-PGMNA .
DATA: WA_TADIR TYPE TADIR.
START-OF-SELECTION.
IF NOT P_TCODE IS INITIAL.
SELECT SINGLE * FROM TSTC WHERE TCODE EQ P_TCODE.
ELSEIF NOT P_PGMNA IS INITIAL.
TSTC-PGMNA = P_PGMNA.
ENDIF.
IF SY-SUBRC EQ 0.
SELECT SINGLE * FROM TADIR
WHERE PGMID = 'R3TR'
AND OBJECT = 'PROG'
AND OBJ_NAME = TSTC-PGMNA.
MOVE : TADIR-DEVCLASS TO V_DEVCLASS.
IF SY-SUBRC NE 0.
SELECT SINGLE * FROM TRDIR
WHERE NAME = TSTC-PGMNA.
IF TRDIR-SUBC EQ 'F'.
SELECT SINGLE * FROM TFDIR
WHERE PNAME = TSTC-PGMNA.
SELECT SINGLE * FROM ENLFDIR
WHERE FUNCNAME = TFDIR-FUNCNAME.
SELECT SINGLE * FROM TADIR
WHERE PGMID = 'R3TR'
AND OBJECT = 'FUGR'
AND OBJ_NAME EQ ENLFDIR-AREA.
MOVE : TADIR-DEVCLASS TO V_DEVCLASS.
ENDIF.
ENDIF.
SELECT * FROM TADIR INTO TABLE JTAB
WHERE PGMID = 'R3TR'
AND OBJECT in ('SMOD', 'SXSD')
AND DEVCLASS = V_DEVCLASS.
SELECT SINGLE * FROM TSTCT
WHERE SPRSL EQ SY-LANGU
AND TCODE EQ P_TCODE.
FORMAT COLOR COL_POSITIVE INTENSIFIED OFF.
WRITE:/(19) 'Transaction Code - ',
20(20) P_TCODE,
45(50) TSTCT-TTEXT.
SKIP.
IF NOT JTAB[] IS INITIAL.
WRITE:/(105) SY-ULINE.
FORMAT COLOR COL_HEADING INTENSIFIED ON.
Sorting the internal Table
sort jtab by OBJECT.
data : wf_txt(60) type c,
wf_smod type i ,
wf_badi type i ,
wf_object2(30) type C.
clear : wf_smod, wf_badi , wf_object2.
Get the total SMOD.
LOOP AT JTAB into wa_tadir.
at first.
FORMAT COLOR COL_HEADING INTENSIFIED ON.
WRITE:/1 SY-VLINE,
2 'Enhancement/ Business Add-in',
41 SY-VLINE ,
42 'Description',
105 SY-VLINE.
WRITE:/(105) SY-ULINE.
endat.
clear wf_txt.
at new object.
if wa_tadir-object = 'SMOD'.
wf_object2 = 'Enhancement' .
elseif wa_tadir-object = 'SXSD'.
wf_object2 = ' Business Add-in'.
endif.
FORMAT COLOR COL_GROUP INTENSIFIED ON.
WRITE:/1 SY-VLINE,
2 wf_object2,
105 SY-VLINE.
endat.
case wa_tadir-object.
when 'SMOD'.
wf_smod = wf_smod + 1.
SELECT SINGLE MODTEXT into wf_txt
FROM MODSAPT
WHERE SPRSL = SY-LANGU
AND NAME = wa_tadir-OBJ_NAME.
FORMAT COLOR COL_NORMAL INTENSIFIED OFF.
when 'SXSD'.
For BADis
wf_badi = wf_badi + 1 .
select single TEXT into wf_txt
from SXS_ATTRT
where sprsl = sy-langu
and EXIT_NAME = wa_tadir-OBJ_NAME.
FORMAT COLOR COL_NORMAL INTENSIFIED ON.
endcase.
WRITE:/1 SY-VLINE,
2 wa_tadir-OBJ_NAME hotspot on,
41 SY-VLINE ,
42 wf_txt,
105 SY-VLINE.
AT END OF object.
write : /(105) sy-ULINE.
ENDAT.
ENDLOOP.
WRITE:/(105) SY-ULINE.
SKIP.
FORMAT COLOR COL_TOTAL INTENSIFIED ON.
WRITE:/ 'No.of Exits:' , wf_smod.
WRITE:/ 'No.of BADis:' , wf_badi.
ELSE.
FORMAT COLOR COL_NEGATIVE INTENSIFIED ON.
WRITE:/(105) 'No userexits or BADis exist'.
ENDIF.
ELSE.
FORMAT COLOR COL_NEGATIVE INTENSIFIED ON.
WRITE:/(105) 'Transaction does not exist'.
ENDIF.
AT LINE-SELECTION.
data : wf_object type tadir-object.
clear wf_object.
GET CURSOR FIELD FIELD1.
CHECK FIELD1(8) EQ 'WA_TADIR'.
read table jtab with key obj_name = sy-lisel+1(20).
move jtab-object to wf_object.
case wf_object.
when 'SMOD'.
SET PARAMETER ID 'MON' FIELD SY-LISEL+1(10).
CALL TRANSACTION 'SMOD' AND SKIP FIRST SCREEN.
when 'SXSD'.
SET PARAMETER ID 'EXN' FIELD SY-LISEL+1(20).
CALL TRANSACTION 'SE18' AND SKIP FIRST SCREEN.
ENDCASE.
Alternatively, you can do the following:
1. For what ever transaction u want the enhancement .. just check for the System-->status (menu) and find out the PROGRAM name....
2. Double click on to the program name and go inside the program (Abap editor)
3. Search for "Call Customer-function " ... and u'll get some search results .. If u get results then u have enhancement in that tcode .....
4. Then it actually calls a Function module .... copy the Function module name .... go to SE80 (object navigator) click on "Repository Information system" then Customer Enhancements .... Give the Function module name in the "Components" field and click Execute ....
ull get a list of Enhancements related to that Componene....
5. Choose which ever enhancement will suit ur business need ..
6. Go to CMOD... create a project .... assign ur enhancement ... and then code ur logic.... activate ur enhancement in CMOD ....... Ur Buisness need will be solved...
For a user exit......
Finding whether there is any User Exit or not for tcode VA42
1. For what ever transaction u want the user exit .. just check for the System-->status (menu) and find out the PROGRAM name.... ( The program name would be for our scenario "SAPMV45A" )
2. Double click on to the program name and go inside the program (Abap editor)
3. Search for the word "USEREXIT" .... u ll find all the user exits in the search result .. and find ur's then ...
Hope this will help.
Regards,
Naveen.

Display custom metadata/ add new columns in document explorer of spaces

We have client requirement to show custom metadata in the document explorer home sceen, like Document name, Size, Author, etc..
Can we display metadata from advanced properties of a file like a column or can we add new columns to display to document explorer.
How can we achieve this goal, can we customize taskflow to achieve this goal.
Thank you,

For what it's worth, I posted pretty much the same question a couple of days ago:
How to show document title instead of file name in Document Manager
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I have not yet identified the class it is iterating over, but I doubt you will be able to add custom metadata to this table. Perhaps the document title (which I am looking for) which is a common field, but not others.
Might be an enchancement request for Oracle Support.

Custom Metadata for Microsoft Word

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Can Ultra Search be configured to search the Word documents by full-text and metadata fields? If so, how?

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Next you will need to read the relevant section of ISO 32000-1:2008 (the PDF standard) or a book such as “Developing with PDF” (from O’Reilly). This is required to understand how the PDF file format and objects work.
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Cannot find metadata values in workflow queue

I need some help customizing workflow action menues in WF_INQUEUE_LIST.
What I´m trying is show actions depending on a customized metadata value.
I´m able to put certain javascript code in order to modify standard behavior if conditions involve workflow metadata (i.e. wfStepName, wfName) but what i need is doing the same based on custom metadata (i.e. xMyMetadata).
I have been looking for some information in doc but functions like wfCurrentGet or GetValue don´t work.
I´ve created a custom component with an html resource overwriting setup_workflow_action_popups.
Basically is the same code that original. There´s only a little change: in the Approve Link creation section I have put this code (is stupid i know)
+<$exec rsAppendNewRow("PopupProps")$>+
+<$exec setValue("PopupProps", "label", lc("wwApprove"))$>+
*<$if strEquals(dWfStepName, "TheStepName")== true$>*
*<$exec setValue("PopupProps", "function", "javascript:{alert('Workflow Step is <$dWfStepName$>');document.Approve_<$dID$>.submit();}")$>*
+<$else$>+
*<$exec setValue("PopupProps", "function", "javascript:{alert('Step is not desired one but <$dWfStepName$>'); document.Approve_<$dID$>.submit();}")$>*
+<$endif$>+
+<$exec setValue("PopupProps", "ifClause", "AllowReview")$>+
+<$exec setValue("PopupProps", "class", "workflow")$>+
+<$exec setValue("PopupProps", "id", "workflowApprove")$>+
This change works. But i need make the action depending on a custom metadata value i.e. xMyCustomMD
*<$if strEquals(xMyCustomMD, "")== false $>*
*<$exec setValue("PopupProps", "function", "javascript:{alert('<$xMyCustomMD$>');document.Approve_<$dID$>.submit();}")$>*
+<$else$>+
*<$exec setValue("PopupProps", "function", "javascript:{alert('Value not find');document.Approve_<$dID$>.submit();}")$>*
+<$endif$>+
I am not capable of retrieve the value of xMyCustomMD
How can i get access in this page to this metadata?
Thank you very much
Edited by: user9510270 on 28-feb-2011 7:52
Edited by: user9510270 on 28-feb-2011 7:53
Edited by: user9510270 on 28-feb-2011 7:55
Edited by: user9510270 on 28-feb-2011 7:56
Edited by: user9510270 on 28-feb-2011 8:01

Can you check what metadata you can see?
I gathered that you have an access to dWfStepName, and dID, but not to other metadata values - sounds like the values you can see are taken from workflow temporary files and if you want to have all the metadata of the item you will have to run a search query to get them. I would suggest to follow to other workflow screens (workflow_review_frames template), because there it is possible to see all metadata and you can get an idea what needs to be done.

Feature Request | Allow custom metadata per table/column to be stored

Someone please correct me if there's already a feature that allows this...
I'd like to see a feature where you can define a set of metadata that can be stored per table / column, and perhaps a trigger that updates that metadata.
As a use case, it is sometimes necessary to find out how many records exist in a table, and the typical way of doing this is by running a statement like select count(*) from example_table;. With a large table, this statement might take a long time though, and certainly has overhead associated with it. If this is something that's done on a regular basis, like maybe even once every minute, wouldn't it be much better to store this number as metadata for the table that can be updated on inserts and deletes and then can be queried? It might involve extra overhead on an insert or delete statement to add to or subtract from this number, but then for some applications the benefit of getting the count quickly might outweigh the extra overhead.
Another use case is finding a minimum or maximum out of a table. Say you store a date and you need to find the max value for some feature in your application; with a large table, and especially if its a date with accuracy to the millisecond where an index wouldn't help much because most values are unique, it can take quite a bit of time and overhead to find that max value. If you could define for that column that you'd like to store the max value in metadata, and could query it, it would be very quick to get the info. The added overhead in this scenario would be on insert, update or especially on delete, the value would have to be updated. But in some applications, if you don't expect alot of deletes or updates on this column, it might be worth the added overhead to be able to quickly find the max value for this column.
I know you could probably make a separate table to store such info, and write triggers to keep it up to date, but why not have a built in feature in Oracle that manages it all for you? When you create a table, you could define with the column definition something like 'METADATA MAX' and it will store the max value of that column in metadata for you, etc.
I know that the overhead of this feature wouldn't be good for most circumstances, but there certainly are those cases where it would be hugely beneficial and the overhead wouldn't matter so much.
Any thoughts?
Can this be submitted as a feature request? Am I asking in the right place?
(p.s. while you're at it, make a feature to mimic IDENTITY columns from SQL Server!)

I don't think what you mentioned is exactly what I was talking about. There's no min_value or max_value in the dba_tab_columns table; there's only high_value and low_value, and they are stored in binary. And I believe to be accurate in the use cases that I suggested, you would have to analyze the table after every insert/update/delete. So no, that's not the same feature I've asked for, although I appreciate the feedback.
Also, the num_rows in dba_tables relies on the table being analyzed too, so for a table that stores temporary date to be processed where you want to know the size of the queue every few seconds, it wouldn't make sense to analyze the whole table every few seconds when all you want is a count of the records, and it's also inefficient to use the COUNT function with every query when it would be much faster to store the count in some metadata form that is updated with every insert or delete (adding to a count and subtracting from a count with each insert/delete is WAY faster than analyzing the table and letting it literally recount the entire table every time).
So again, while I appreciate the feedback, I don't think what you mentioned addresses either of the use cases I gave. I'm talking about a different kind of user defined metadata that could be stored per table/column with rules to govern how it is updated. Not you standard metadata that requires an analyze and isn't real time. I also only gave a few use cases, but the feature I'm really looking for is the ability for users to define many different types of custom metadata even maybe based on their own logic.
Again, this feature could be implemented right now by creating a USERMETADATA table for every standard table you have, and then using triggers to populate the info you want at the table level and column level, but why do that when it could be built in?
Also, I don't really agree that having to create a trigger/sequence for every table instead of setting a column as IDENTITY is better. It's cumbersome. Why not build these commonly used features in? It can create a trigger/sequence behind the scenes for all I care, but why not at least let someone mark a column as IDENTITY (or use whatever other term you want) at the time of table creation and let it do everything for them. But that's off-topic; I meant it for more of a side comment, but should really have a separate post about it.

Retrieve a list of different values of custom metadata field of an UCM connection

Hi
I am planning to create a custom search document functionality for my UCM and Portal integration. Basically, I am planing to create CMIS queries dynamically. In order to create the CMIS query, I need the possible values of custom metadata for the user to select from and through a backing bean construct the cmis query based on this selection.
I have created a custom metadata field (lets say, 'KindOf'). So I want to show the user a list of all possible 'KindOf' values, so user selects the values he wants and I use those values to build the cmis query and show the results.
What is the easiest, best practices, how would you do it, way of achieving this?
I have little experience with UCM.
Regards

Hi,
As rightly pointed out by jiri machotka, you want that option list .
if you create a option list metadata, you have to publish schema to get the values. You can do it by two ways:
1) Wait for the event which publish the schema automatically.
2)Select "Publish schema" in the options menu of the Configuration Manager.
Some good implementation info about searching can be found at - Students at Oracle: UCM: Creating search and check-in profiles with custom metadata
and http://www.slideshare.net/heikim/effective-strategies-for-searching-oracle-ucm
Otherwise if you want faceted search or something near to enterprise searching capabilities, then go for enterprise search engines.
I have recently worked on Enterprise Search Engines on various CMS products for better,intuitive and relevant search results.
Hope, above information can help you out.
Regards,
Hoque

Losing out custom metadata info of few documents of a document librarby when migrated from MOSS 2007 to Sharepoint 2010

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migration and after that we can see blank value under the custom columns for some records. However interesting point is we can see this metadata is showing for few documents.
Please suggest.

Hi,
What is your Office edition? When we create a managed metadata column in a Document Library, it will prompt that ‘Earlier versions of client programs might not support this type of column’. You should use Office 2010 to edit and create a document then save
to document library .
For detailed information ,please refer to this article:
http://rules.ssw.com.au/SoftwareDevelopment/RulesToBetterSharePoint/Pages/2010-Managed-Metadata-with-Office-2007.aspx
Beside, here are similar posts, you can use as a reference:
https://social.technet.microsoft.com/forums/sharepoint/en-US/1b115343-20e5-4962-af97-793194f07637/metadata-missing-when-revising-document
https://social.technet.microsoft.com/Forums/office/en-US/a65f9828-6e2f-4eb7-bde6-bd0600e3b1a2/migrating-documents-from-moss-2007-to-sharepoint-2010?forum=sharepointadminprevious
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Surcharge at the header level only to the customer in the sales document

Hi guys,
I have requirement to charge the surcharge at the header level only to the customer in the sales document, the condition type as well as the value should not be distributed to item level
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If I mark the condition as Group condition, then it distributes the total value to each item in the document according to Qty
Is there any other way, I could set up through config,
Regards,
Rao.

Hi,
In T.Code VTFL, check what is maintained for field Pricing Type. If it is B then change it to G or depending on your business select a suitable value.
This should resolve your issue. Let me know in-case the issue still persisits.
Regards,
Rohan Gudavalli

Get value based on column names for custom metadata field of Webcenter Content

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I think an example will be useful:
Here is a View that I created in Configuration Manager applet in Admin Applets of Webcenter Content:
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1 | North Carolina | Raleigh
2 | California | Sacramento
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From Javascript, how can I get the value of Capital, given I have the value of State.

Hi.
The idea to achieve your requirement is next:
Create a helper manage bean that will be call as Map access: #{stateUtil['Calofironia']} (it will return Raleigh). This value will be get calling GET_SCHEMA_VIEW_VALUES IDC service using RIDC in your manage bean.
Pass the result of #{stateUtil['statename']} to your JavaScript function using <af:clientAttribute.../>
I hope this information help you.
Regards,

How to find if COLUMN DEFAULT VALUE is stored as metadata?

Hello,
I'm using Oracle 11g enhanced ADD COLUMN Functionality. Adding new columns with DEFAULT values and NOT NULL constraint no longer requires the default value to be stored in all existing records.
Sometimes we change DB columns from NOT NULL with DEFAULT to NULL with DEFAULT. This operation "materialize" column default.
Is there an easy way (Dictionary view) how to find, that COLUMN default value is stored as metadata or is "materialized" ?
Thanks. Filip
Oracle RDBMS version : Oracle Database 11g Enterprise Edition Release 11.2.0.3.0 - 64bit Production

Thanks for your suggestion, but it is not what i'm looking for :-(
I don't need to find the default value, i need to know how is default value stored. It could be stored in 2 ways.
1. "materialized" - prior to 11G (value is physicaly stored for every column)
2. "as a metadata" - new 11G functionality (default is not physicaly stored and if you query the column DB transalte NULL value to defaut value)
Now I would like to now if my column is type 1) or 2). How can I do it?
Thank you.Filip

Mandatory custom metadata field with current system date as default value.

I want to create a custom metadata field of type Date. I want to make it mandatory and want to set its default value as system date.
I have already created field of type Date. What expression I should write to make system date as default value?
Because its a mandatory field, what would happen to existing content. Will there metadata get updated?
Thanks
Sanjeev

I want to create a custom metadata field of type Date. I want to make it mandatory and want to set its default value as system date.
I have already created field of type Date. What expression I should write to make system date as default value?
See http://docs.oracle.com/cd/E23943_01/doc.1111/e10726/c08_config_ref.htm#CSIDO710
>
Because its a mandatory field, what would happen to existing content. Will there metadata get updated?No, it will not be updated - profiles are active only for new or updated items (in fact, they work on front-end).
>
Thanks
Sanjeev

Warning: Could not find the customization level value for document

Hi All,
I am trying to upload the translation for one of the page at responsibility level.
I am getting following warning when running the below command.
java oracle.jrad.tools.trans.imp.XLIFFImporter $APPL_TOP/xmci/12.0.0/fr-CA/Translated/ARIACCTDETAILSPAGE.xlf -username apps -password apps -dbconnection "$AD_APPS_JDBC_URL"
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The same is working fine if the translation is for some attribute at site or function level.
Did anyone faced this kind of issue.
Thanks,
Anoop

Anoop,
I am sure you would have verified the responsibility id in the target instance is 51688(may be source instance your resp id is 51688 and in target it is different).
Have a look at this below notes, it might help.
1077267.1 - Unable To Move Resp Level OA Personalization From 1 Env To Another
848851.1 - Attempting To Upload XML File Generates Error: Could not find the customization level value for document
Thanks.
With Regards,
Kali.
OSSI.

Custom metadata default value

dear all
i have custom metadata called original_creator
i need to ask you if there is any way to put the author value as a default value for this field when we checkin new content without using workflow
best regards

dear
i go to the configuration manager ==>Rules==>add .
and add new rule.
the i edit the rule
edit==>general==> then i check is global rule .
then i went to field
field==>add field==>choose the original author field
then
choose original_author==>edit==>use default value==>edit==>custom .
and add this code:<$dprDefaultValue=dDocAuthor$>
and tried to check in new content and it did not take the author as default value
whats wrong with what i did??
regards

Storing custom metadata values at document level

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