Student Open Fee balances upload

Dear All,
Could you please suggest me how we can handle the below scenarios.
1. 'How Legacy fee due amounts(which transaction code) will upload to SAP', as per client requirement 'only due of different fee components only upload in to SAP' for the previous academic year.
2. Can we have a provision to enter /maintain manual condition type in the Fee calculation?
Please respond...
Thanks & Regards
Sreeni
Edited by: Sree1981 on Jan 19, 2012 5:48 AM

HI<
There are a couple of ways you can load in legacy data.
1.use a z program to load an Excel Worksheet
2. Manually upload using FKKORD1.
How are you connecting the legacy student, the same student in SAP? We took a field in legacy and placed the Sap student id in the legacy system. You can also use a table lookup.
Put your legacy data in an Excel spreadsheet with student id, main and sub, period key, amount, contract object type( if you are posting to one that exist).
1) create a z-program that will read an excel file. The program will need to create a contract acount if one does not exist. there is a Bapi - create account you can use for this.
The z-program can then load the data
or
You can use FKKORD1 to load the information into the system.
remember you have to create the student and their contract account information to load the student fees into the system.
If you need more information let me know.

Similar Messages

Opening balance upload in Leading and NOn leading ledger.

Hi All.
We are in the phase of opening balance upload. We are using Leading and Non leading ledger concept. Our Leading ledger starts on 29th of March 2009 as per UK reporting and Non leading ledger starts from 1st April to 31st of March as per India reporting.
We were going to upload the opening balance as on 22nd of Nov as per UK reporting. But here We stuck because as per India reporting our 2008 fiscal year has been closed on 31st of march 2009 also financial books has been closed. But due to UK reporting we are carrying 29th to 3st march 2009 P&L balances in Leading ledger which has been considered in the India Balance sheet ( has come in Profit and Loss Account).
Here I am not able to understand that how I should upload the 29th to 31st march P&L balances in leading ledger because if I will upload these through F-02 or FB50 BDC than these will effect the India balances also. If I am using the FB01l or FB50L to upload the Non leading ledger balances, than system is not allowed me to upload the balances in open item management accounts. System prompt me following message.
Postings to G/L accounts with open item management are not permitted
Message no. FAGL_POST_SERVICE012
Diagnosis
You use G/L account 213702 in company code 7041 with open item management. However, postings are not permitted to G/L accounts in individual ledgers with open item management.
Procedure
If you have not yet made any postings to this account and if the account is to be used for closing processes in non-leading ledgers, deactivate the Open Item Management indicator in the company code data for the G/L account.
Can any one tell me that how I can Achieve the same with correct P&L affect in Leading Ledger and correct effect in Non leading ledger Profit and loss account.
Appreciate your immediate response.
Many thanks

Hi
If your problem is solved, can you please let me know the solution for upload of customer, vendor and other open GL items in Non Leading Ledger.
Regards
Sourabh

Opening balance upload for Excise groups

Dear All,
One of my client wants to upload excise balances of excise groups and corrosponding entry in FI.
Client is already go live on 01/04/2008. During cutover activities balances are uploaded for only 1 excise group.
Now he want to upload for remaining 5 excise groups.
Out of that for 2 excise groups already transactions are done in system and registers are extracted.
For 3 excise groups there are no transaction in system.
Please advice me what we can do in above 2 cases and what will be the procedure.
Regards,
Umesh

hi
Now he want to upload for remaining 5 excise groups.
>Out of that for 2 excise groups already transactions are done in system and registers are extracted.
for this initial balance upload will be dificult as syatem already have transactions
then also try following in dev server
do the initial upload on the date pirior to the transaction date
then again run j1i5 and j2i5
>For 3 excise groups there are no transaction in system.
for this u can directly have the initial upload on back date
The initial upload process is as follows
Use following
http://help.sap.com/bp_bblibrary/470/Documentation/J33_BPP_32_CHEM_EN_IN.doc
http://help.sap.com/saphelp_erp60_sp/helpdata/en/18/8e113999724854e10000000a11405a/content.htm
opening balance for 2 and 1 %
Go to SE11, give table: J_2IACCBAL and choose display F(7).
On Dictionary: Display Table screen, choose Utilities --> Table contents --> Create Entries, from menu bar and make the following entries
Client - Leave it blank
Enter your excise group,
Register: RG23AECS for Edu Cess 2% and
RG23AAT1 for SEC Cess 1%.
CL BAL: enter the closing balace here only and remaining follow the same procedure for entering RG23ABED .
This is only the direct table entry of opening Balance, so you need to make an FI entry thro F-02. For ex.
RG23A ECS Part II Account DR
To Initial balances clearing a/c
Only after this extract the balances thro J2I5 else you may encounter getting wrong extract.
follow the same procedure for RE23C cesses also.
regards
SAP Learner

Assets opening balance upload

hi,
dear experts,
i want to uploads assets opening balance.can you help me to know how to assets upload opening balance.
detail step to upload assets opening balance.
thanks
sn.noorie

Hi
Please go through the below mentioned link
OASV-Assets opening balance upload
Opening Balance uploading statage
Asset opening balances upload
Hope this will help you to solve the problem
Thanks & Regards
Praveen PC

Upload of opening finance balances with wbs elements

Hi Gurus,
Appreciate if you can please share some knowledge on taking opening FI balances including open vendor and customer invoices with wbs elements..
We are going live in mid year and p&l items should reflect data of prior periods in the fiscal year...
Now question is how can we see project wise details in finance of already running projects?????
If we enter wbs in gl, customer and vendor lines then how will data come in cost and profit center, as project settlement is required to settle on cost center????
Whats is ideal way to handle such situation??
One more thing to add that we have activated document splitting on profit center.....
Please reply back
Thank you

Hi,
if those WBS are statiscall there will not any settlement even if you pass the WBS in docuemnt level if you don't maintain settlement rule it won't settle it. one more option pass the WBS in a/c doucment text filed or assignment then you can easily find it out .
Regards,
Raman

Wbs in customer/vendor and gl document lines during initial balance upload

Hi gurus,
Can we enter wbs in customer/vendor and gl documents lines during upload of opening balance upload?
What is the impact of this?? Do we need to run project settlement on 1st day after go live to get data in cost center from ar, ap and gl????
Thanks

Hi Mohit,
Why do you want to udpate WBS element for vendor and customer line items. Basic concept of said cost object (WBS element) is transfer values to Fixed assets or GL accounts or any other cost objects like cost center ,Internal order,sales order like that.
You can update WBS element for all fixed expenses based on settlement rule and allocation types,which you created in customization and assigned cost elements or cost elment group over there. You can update WBS elements for said line items settle after opening balance update. Please note ,it may not possible to update WBS element for vendor and customer line items.
Basic cocnept of WBS element is cost collector ( You may use to collect revenue also as per nusiness processes) ,collects the cost from various resources and settle to said above objects. Vendor and customer balances are balance sheet accounts,which can settle through payments.
Regards
ManiKumar

Vendor balance upload

Dear all,
could any one pls tell me in templet what we have to prepare,
Thanks & regards,
satishkumar.m

Hello Satish,
For any uploads first you need to prepare excen sheet consisting of 1.Field name 2.Description 3.Type and 4.Length. Then after, take all fileds/inputs (say F-43 or F-22) and prepare excel sheet.
Ex: For uploading you need to create 5 GL masters you create one account group for upload accounts. In which you create 5 GL masters with following data Tax Category:* Line Item Display: Yes, Open Item Display: Yes, Sort: 0001(Gl), 012(Vend),031(Cust)018(Asst) etc, FSG: g001.
Under that grp you need to create all 5 accounts. All are balance sheet Accounts. GL Balance Upload Ac, Customer Balance Upload Ac, Vendor Master Upload Ac, Asset Master Upload Ac, Material Upload Ac. You should take the trail balance of the company and chose all gl accounts with balances. Use LSMW upload GL balance upload.
Thanks
Para

Balance Upload

Dear All
I want to Upload the balances from the Trial Balance such as Vendor Balances, Customer Balances, P&L Balances,B&S Balances, SGL Balances in the SAP. I have developed the following strategy.
                                 PK                 DR(Amount)     CR(Amount)
1     Vendor Balances        31          100
     Vendor Balance Upload A/C   40                                                        100
2     Customer Balances                      01                            500
     Customer Balance Upload A/C           50                                   500
3     P&L(Debit) Items     40                            100
     P&L(Debit) Upload A/C     50                                      100
4     P&L(Credit) Items     40          200
     P&L(Credit) Upload A/C     50                                                        200
5     B/S Debit Items     40                            100
     B/S(Debit) Upload A/C     50                                         100
6     B/S Credit Items     40          100
     B/S(Credit) Upload A/C     50                                                            100
7     SGL Items Vendor     29                           100
     SGL Vendor Uplaod A/C     50                                                     100
8     SGL Items Customer     19          100
     SGL Customer Uplaod A/C     40                                                                  100
Please guide me.
Thanks and Regards
Kanwaljit
Edited by: Kanwaljitsap on Jun 27, 2009 12:31 PM

Hi
Your strategy is correct, but please note for balancesheet account like customer/vendor only transfer the open items i.e. which are still not knocked off, so you will control the number of lines to be migrated.
Balance can be uploaded on summerization basis or line item basis . Ideally for GL accounts you can post monthly summerized balances and for subledgers open line item wise,
However you can use LSMW with the help of ABAPER by extracting data direct from tables.
cheers
Mukta

Trial Balance Upload function

Dear Friends,
We have developed customized Trial Balance upload function.
While uploading we are Debit all the TB item which are debit and credit the GL A/c. 9999999901 and same we are credit the all the TB items and debit GL a/c 9999999901 which results GL A/c 9999999901 is become the 0 (Zero).
After completing upload function we can view entry using T Code u2018FB03u2019 to verify the JV.
Can anyone please guide me how to extract the Trial balance and is there any other way to kin the opening trial balance manually.
And also which Item from TB I need to take care while uploading the TB as per my seniors they can help me to take care of e.g. Sundry Creditor, Debtors and Cash in Hand and also any subledgers.
Thanks in advance.
Mahendra Dev

For TB (GL Balances):
S_PL0_86000030 - G/L Account Balances (New)
S_ALR_87012277 - G/L Account Balances
Vendor TB: S_ALR_87012082 - Vendor Balances in Local Currency
Customer TB: S_ALR_87012172 - Customer Balances in Local Currency

How to loading the opening stock balance into Infocube 0IC_C03

Dear Expers,
I have referenced SDN a expert's documentation, but I canu2019t go on at page 10 .
Check: How Tou2026 [Handle Inventory Management Scenarios in BW|http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/f83be790-0201-0010-4fb0-98bd7c01e328]
(1)original text:
Loading the opening stock balance (InfoSource 2LIS_03_BX) into InfoCube
0IC_C03. In the InfoPackage, choose the upload mode u201CCreate opening balanceu201D
(see screenshot).
Question:
How to find option that upload mode u201CCreate opening balanceu201D?
i'm use to customize infopackage. i can not use default infopackage, when i click the defualt infopackage, will error prompt: Data target '0DF_C07' removed from list of loadable targets; not loadable
(2) I actived BI Contnet (0IC_C03), I seen that the data flow as following:
Datasource(2LIS_03_BX)->transformation->Infosource(2LIS_03_BX_TR)-> transformation->Infocube(0IC_C03)
Datasource(2LIS_03_BF)->transformation->Infosource(2LIS_03_ BF TR)-> transformation->Infocube(0ICC03)
Datasource(2LIS_03_UM)->transformation->Infosource(2LIS_03_UM TR)-> transformation->Infocube(0ICC03)
Quesiton: I donu2019t know whatu2019s version, neither like BW 7.X nor like BW 3.X,
Why have infosource in BW 7.X, how to use infosource load data to target?
Currently, I canu2019t create transfer rule and upate rule for this datasource & infosource.
Do I need to create a customize ODS?
Thank you very much , if you will answer me above two questions.
Best Regards
Steve

>
stevezhuang wrote:
> Dear Expers,
>
> I have referenced SDN a expert's documentation, but I canu2019t go on at page 10 .
>
> Check: How Tou2026 [Handle Inventory Management Scenarios in BW|http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/f83be790-0201-0010-4fb0-98bd7c01e328]
>
> (1)original text:
> Loading the opening stock balance (InfoSource 2LIS_03_BX) into InfoCube
> 0IC_C03. In the InfoPackage, choose the upload mode u201CCreate opening balanceu201D
> (see screenshot).
>
> Question:
> How to find option that upload mode u201CCreate opening balanceu201D?
> i'm use to customize infopackage. i can not use default infopackage, when i click the defualt infopackage, will error prompt: Data target '0DF_C07' removed from list of loadable targets; not loadable
>
>
>
> (2) I actived BI Contnet (0IC_C03), I seen that the data flow as following:
> Datasource(2LIS_03_BX)->transformation->Infosource(2LIS_03_BX_TR)-> transformation->Infocube(0IC_C03)
>
> Datasource(2LIS_03_BF)->transformation->Infosource(2LIS_03_ BF TR)-> transformation->Infocube(0ICC03)
>
> Datasource(2LIS_03_UM)->transformation->Infosource(2LIS_03_UM TR)-> transformation->Infocube(0ICC03)
>
> Quesiton: I donu2019t know whatu2019s version, neither like BW 7.X nor like BW 3.X,
> Why have infosource in BW 7.X, how to use infosource load data to target?
> Currently, I canu2019t create transfer rule and upate rule for this datasource & infosource.
> Do I need to create a customize ODS?
>
>
> Thank you very much , if you will answer me above two questions.
>
>
> Best Regards
> Steve
You don't need to worry about 0DF_C07 as it was defence cube not activated during your Business Content Activaiton.
YOu can create your own infopackage for 2LIS_03_BX and there will be option generate intial status.
This loading will create your Opening Balance.
you need to compress this with NO Marker UPDATE option unchecked(as you will have to update hte marker).
After this load movements 2LIS_03_BF and reval 2LIS_03_UM. Compress this with NO MARKER UPDATE option checked.
Regards,
RK

Interplant Balance Upload

Dear Experts,
My query is regarding balances upload in SAP. While uploading GL/Customer/Vendor opening balances in SAP, we are confused with interplant (purchase/sale) balances.I want to know how to upload these interplant balances in system. Can anybody please shade light on this.
Regards,
Aniruddha Mahalle

Hi Aniruddha,
Inter plant GL accounts are separate GL accounts having own dimension. You have to follow normal balance upload procedure to inter plant also. No special procedure required to update.
Regards
Mani

Open vendor balance for projects

Dear all,
How to upload open vendor balance for projects?
Please suggest.
Thanks & Regards,
AR

Extract all the open items from your legacy as of the month end date prior to go live. You need to map the vendor codes of your legacy to SAP. You can use LSMW to post your open items. In my previous implementations, I used F-02. The offsetting account for your vendor line items must be the migration GL account which should match the account balance of AP in the trial balance.

GL account opening/closing balances by day

Hi All.
I wish to list day by day opening and closing balances of G/L account by restricting the result to a time interval.
Anyone know how to write the query for G/L account opening & closing balances by day?
I found this in the forum and modify it to below:
declare @fr char(10)
declare @to char(10)
set @fr=convert (char(10),[%0],20)
set @to=convert (char(10),[%1],20)
declare @PrCl dec(19,6)
declare @de dec(19,6)
declare @cr dec(19,6)
declare @acc char(20)
declare @Pracc char(20)
Create table #W
(M char(10), Acc char(20), Me char(100), Tid char(10), Br char(10), TT char(30), Op dec(19,6),De dec(19,6),Cr dec(19,6),Cl dec(19,6) )
Insert into #W (M,Acc,Me,Tid,Br,TT,Op,De,Cr,Cl)
SELECT convert (char(10),T1.[RefDate],20)Mo, T1.[Account],T0.Memo, T0.TransId, T0.BaseRef, CASE
WHEN T0.TransType = 13 THEN 'AR Inv'
WHEN T0.TransType = 14 THEN 'AR CN'
WHEN T0.TransType = 18 THEN 'AP Inv'
WHEN T0.TransType = 19 THEN 'AP CN'
WHEN T0.TransType = 24 THEN 'Incoming Payment'
WHEN T0.TransType = 30 THEN 'JE'
WHEN T0.TransType = 46 THEN 'Outgoing Payment'
ELSE 'Other'
END AS 'Trans Type',
0,T1.[Debit] De , T1.[Credit] Cr,0
FROM OJDT T0 INNER JOIN JDT1 T1 ON T0.TransId = T1.TransId
Group by T1.[Account],convert (char(10),T1.[RefDate],20),T0.Memo, T0.TransId, T0.BaseRef, T0.TransType, T1.Debit, T1.Credit
Order By T1.[Account],convert (char(10),T1.[RefDate],20)
Declare cu cursor for
Select acc,de,cr from #W
for update
set @PrAcc=''
Open cu
Fetch next from cu into @acc,@de,@cr
While @@FETCH_STATUS = 0
Begin
If @acc!=@PrAcc set @PrCl=0
Update #W
set op=@PrCl,
cl=@PrCl-@Cr+@de
where current of cu
set @PrCl=@PrCl-@Cr+@de
set @PrAcc=@acc
Fetch next from cu into @acc,@de,@cr
End
deallocate cu
Select * from #w
Where M between @fr and @to
Drop table #W
but some of the rows are missing from the result. e.g. row with the same value of debit/credit ( same TransId and BaseRef) will come out once only in the result.
Please guide me on the above issue.
Thanks & Best Regards,
Leng

Hi,
You have to make use of many tables for this purpose.
1. You have to claculate the previuos period and finscal year for the given date..
2. You have to calculate the G/L balances for this period for the given G/L account from table GLT0.(You can use some of the standard function modules for the same)
3. You have get the line items from the various tables like BSIS,BSAS,BSIK, BASK, BSID and BSAD for the dates from the begining of the month to the given date-1. sum upthis amount with the amount retrieved from step 2 .This will be the opening balance for the given date.
4.retrieve the data from he same tables like step 3 for the given date. This will the transactions of the given date.
5. sum up the amounts from step 4 with step 3. this will be the closing balance for that date.
let me know id you want any further info..
Reward the points if i answered your question..

Opening & Closing balances of Vendor

Hi Experts,
I am doing a report where in i need to get the opening & closing balances for Vendor(s). I am using BSIK & BSAK tables. Are there any more tables involved and how do i carry out the calculations?
Please help.
Thanks
Dany

hi Dn,
That would suffice for your requirement .
Regards,
Santosh

Opening & closing balances for Vendor

Hi Experts,
I am doing a report where in i need to get the opening & closing balances for Vendor(s). I am using BSIK & BSAK tables. Are there any more tables involved and how do i carry out the calculations?
Please help.
Thanks
Dany

Hi,
There are various t. code to check line items for vendor like: S_ALR_87012103 but Any table is not helping to check opening/closeing balance for vendor.
Table BSIK and BSAK are having are records for open items and close items for vendor and system calculate the balance by using these tables.
Regards,
Vinod

Student Open Fee balances upload

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