Table of Contents based on numbered paragraphs

I'm trying to get my TOC to show numbers from the document's numbered paragraphs instead of the page numbers (think song book with the titles as numbered paragraphs and possibly more than one song per page). By taking off the option to show the page number and formatting the entry style I can get the paragraph number first and the title second, but can't figure out how to switch the two. I'm using CS3.
Thanks for your help!

Perhaps by script (try InDesign Scripting) but ID's own TOC ustility is driven entirely by paragraph styles.

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Table of Contents and Section Numbering ??s

Hi, we are using CS6 and have a couple questions about trying to use automated section numbering and table of contents in a single document. We don’t do this often (actually, never used auto-TOC before), so I just want to see if I’m missing something obvious.
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Our document (a style guide) is divided into sections. Each section begins with a section intro title page, which is basically just a blank page with the new section’s title nicely styled. We are setting up our sections as 1, 2, 3, 4, etc. And we would REALLY prefer for the page numbering to be ’1.0, 1.1, 1.2, 1.3, etc.’, where X.0 is the section intro page.
1) I can add the sections OK with a prefix of 1., 2., etc. But InDesign does not allow me to start the section numbering at ’0′, it must be ’1′. So my intro pages HAVE to be 1.1, 2.1, 3.1, etc. instead of 1.0, 2.0, 3.0 etc. Any creative workaround to solve this??? We really don’t want the intro pages to be X.1, as they have no content and we want the X.1 page to be the first with content on it, NOT X.2. How do people generally handle a section intro page?
AUTO PAGE NUMBERS AND TOC
We are trying to use the automated Table of Content feature and running into an odd issue. We have page titles on top of each page in a unique paragraph style (H1). We are adding the page number at the beginning of this paragraph using ‘Type > Marker > Current Page Number’ and a unique character style. It’s working fine on the pages, showing the appropriate section numbering we setup for the document (e.g., 2.1, 2.2, 2.3, 2.4, etc.).
But when we make the table of contents, the ‘page numbers’ at the beginning of the titles are coming in as absolute numbers (e.g., 7, 8 , 9, 10, 11, etc.) instead of our section numbering. I checked the General Preferences, and it is set to ‘View: Section Numbering’. And when I exported an interactive PDF, the bookmarks also add the absolute page number at the beginning of the titles as in the TOC. But if I set the TOC to include page numbers automatically, those DO display correct section numbers (they just precede or follow our titles with the incorrect numbering).
2) Any ideas why the TOC and PDF Bookmarks would be picking up absolute numbering while the actual titles on the pages show the proper section numbering?
THANKS!

Peter Spier wrote:
I've never tried adding a second marker to a paragraph like that. Why not use a numbered list instead?
Just checking in here. Not sure I understand what you mean about using a numbered list. Do you mean instead of the page numbers in the titles, or instead of the Table of Contents? Not sure how either could be automated to stay in sync with adding/removing pages and creating the TOC links and bookmarks in our PDFs.
- Is there a bug when the TOC pulls the specified title paragraphs and they have page numbers in them?
Thanks. Still trying to see if we're doing something wrong as this is the first we've played with TOC.

Table of Contents based on XML Tag

Hi,
I have created a catalogue containing over 100 pages.
All of the pages were populated using an XML file.
Each page has a Title tag populated through XML
Is it possible to create a Table of Contents based on the XML tag of Title?

Perhaps by script (try InDesign Scripting) but ID's own TOC ustility is driven entirely by paragraph styles.

Table of Contents based on Character Style?

Trying to do an annotated table of contents containing captions of all photos in a book, followed by verbose descriptions. Purpose is to avoid cluttering pages bearing the photos, which will have only a brief caption is followed by the name of the owner of the object in the caption, in the same paragraph.
Book will include a listing of the captions in page order (i.e., table of contents) without the owner names, followed by verbose descriptions. Can I get around this by making character styles for each (caption, owner, respectively), and create a TOC based one character style? If not, can I configure the para. style of the caption to omit the line-feed, and base the TOC on that?
Plan is then manually to add descriptions to each TOC entry, immediately following captions. Will that stay intact, if any subsequent photo locations are changed?

Jack wrote:
OK, have done that, and all required content is now showing up in the TOC.
I'm glad you managed to sort that out.
Is it possible to omit the line breaks between elements referring to the same page?
Hmmm...the thing is...a paragraph is a paragraph is a paragraph. By nature, it breaks to the next line. There are ways to fake it but none (that I can think of) which will hold up to an automated TOC update. Maybe someone else will come along with a trick I don't know about.
So then, for the moment let's assume the only way to get the caption and the description into the same TOC paragraph is to put them in the same paragraph on the document page. Also still assuming I truly understand the end-result you want; here's how I would do it:
If you set the separate-but-threaded caption and description frames as I first proposed, you'll need to go back and take out the paragraph break between the caption and the description. It will have to be replaced by a simple "frame break" which will push the description (now the same paragraph and paragraph style as the caption), into its own hidden frame as before.If, in the TOC, you want the caption and the description to have differing formatting, it would also be useful to insert (between the caption and the description on the document page) an End Nested Style Here character before that frame break. (If the caption and the description can be formatted identically, you won't need this step, and they can simply be formatted by your simple TOC Entry Style paragraph style.)
All above can be done using Find/Change. Find: End of Paragraph (^p). Change to: End Nested Style Here (^h) Frame Break (^R). So here's what it looks like in the dialog.
If the captions and descriptions are the only text in your document, you probably get away with Change All, otherwise it may be best to step through finding and changing one instance at a time.
Now if you update your TOC, the descriptions should be pulled up into the same paragraph as the captions.
Take advantage of the Nested Style possibility to vary the formatting of the caption and description by adding a nested style to your TOC Entry Style. Set it to style the description portion of the entry. Then add a Nested Style and set a Character Style to format the caption portion of the entry... "through 1 End Nested Style Character".

Microsoft Word-Table of Contents-Update Page Numbers

I am having trouble updating my page numbers within the Table of Contents in a Microsoft Word document. On a Windows machine, I would click to the left of the table and then click F9. On an Apple, that adjusts the brightness of the screen or modifies the screen if I accompany the F9 with the Apple or Function button. Does anyone know how to update the page numbers without creating a new Table of Contents?
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In Mac OSX it is possible to change or create keyboard shortcuts for all applications as well as the system itself.
Go to +System Preferences > Keyboard and Mouse > Keyboard shortcuts+
Select the menu item for whatever application, in this case Dock, Exposé and Dashboard, click on the keyboard shortcut and change it to whatever you would like.
It will then work the next time you launch the application. If it is a menu item the name of the shortcut must match the menu name exactly.

Table of contents: Style and numbering

Hi all,
I've already found some information about the page numbers in the Toc here on the forum, so thank you for posting that.
What I can't find is this: I've got my table of contents with the page numbers aligned to the right side. The toc consists all the titles I've used in my Pages document. In this document I gave these titles different numbers, i.e. I've used the styles for creating a list. So in my document I have something like this:
1 Food
1 1 Vegetables
1 1 1 Carrots
text about carrots
1 1 2 Tomatoes
text
1 2 Fruit
1 2 1 Apples
text about apples
1 2 2 Lemons
text about lemmons
2 Drinks
2 1 Hot drinks
2 1 2 Coffee
text..
I don't want to start a discussion about wheter or not a tomato is a fruit or a veg . I would like to know how i get these numbers in my Toc ? Right now I have this toc :
Food 1
Vegetables 1
Carrots 1
Tomatoes 2
Fruit 3
Apples 3
Lemons 4
Drinks 5
Hot drinks 5
Coffee 6
But I want something like this :
1 Food 1
1 1 Vegetables 1
1 1 1 Carrots 1
1 1 2 Tomatoes 2
1 2 Fruit 3
1 2 1 Apples 3
1 2 2 Lemons 4
2 Drinks 5
2 1 Hot drinks 5
2 1 2 Coffee 6
Can somebody show me how to do this ? And also, is there a possibility of changing the text layout in this Toc according to the layout I've used for these titles in my Pages document ?

Actually, yes, it was tedious, but I gave the numbering in the heading styles a fair go. tried my own indented numbering styles. When the doc becomes large enough, the auto-numbering breaks. I write fairly intense technical docs, with legal (or tiered) numbering, I cannot afford either the incorrect numbering, or the ToC not showing the numbered heading.
Typing the number into the heading, and using say 4 heading styles for four level of detail (tiers), works well. But do not start until the doc is fairly stable, and thus the numbers do not change. These numbers show up in the ToC very nicely. You can use didferent ToC Heading styles and make that look good as well.
And, yes, I have requested the feature. What I really want is the heading sytle to remember the indent/tier level and keep track of it; and not get lost in a large doc; THEN showing that number in the ToC.
Cheers
Derek

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I am creating a bi-fold brochure that is a total of 10 printed pages front to back.
Is it possible to create a table of contents on the inside cover of the brochure, and have it automatically page number the other pages of the brochure, or is this only possible in the more high-end desktop publishing programs?
Thanks very much in advance for your help,
Phil

Pages does page numbering as does most word processing software.
Have a look at your options for Mac software here:
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=7&mforum=iworktipsnt rick
Peter

Can I create a custom table of contents and link to other .pdf files based on responses to a form?

Hey Everyone! First post ever, so bear with me:
I'm trying to create a streamlined method to use a form to let myself and others add information and select certain options to put together a custom table of contents. Basically, I would like to have a form with a series of text fill and single/multiple choice options that will automatically populate a table of contents based on the selections and will link to other .pdf files that are associated with the selections. I was hoping this would be possible with a form, but I'm relatively new to the function of the software as a whole and my research came up short. Any suggestions on how to start are more than welcome, and if I wasn't quite clear enough I would be happy to elaborate.
Thanks for your time!

You would need to search for other PDF creation software that can accomplish what you desire.
There are many cheaper PDF creation alternatives other than Adobe's Acrobat Pro software.
Also, try doing a web search under these terms to see if you can find an app/software/solution that may work for you.
How to create table of contents in PDF files

Table of Contents bookmarks not exporting to PDF (CS5)

I have a 200 page book made up of 15 documents. I've created a table of contents based on paragraph styles and the TOC generates and formats correctly. When I create the TOC, the Create PDF Bookmarks box is checked. When I export the whole book I've tried it with Create Tagged PDF checked and unchecked.
After I export to PDF from the Book palette, the TOC items are links (at least they give me the pointer-hand icon) but they don't go anywhere. The only one that does is the one in the same document as the TOC. (I have tried the TOC both within a chapter and also in it's own document with no other links in it). The behavior is the same in the Bookmarks pane - all are shown but only one works. I've looked at several of the bookmarks' Properties > Actions. It says its "Going to a page in another document" > (document-name-of-the-correct-chapter-but-with-pdf-instead-of-indd.pdf) > Page 1 (this is correct) > Zoom level: actual size.
This isn't right - it's pointing to an imaginary pdf that doesn't exist. It should be pointing to page X in the current document.
Here's what I've tried:
* restarting InDesign
* restarting my machine
* deleting the TOC and regenerating it
* generating the book with all documents open or all documents closed
* moving the TOC to its own document
* probably some other things I've forgotten in the struggle
All of the links and references in the individual documents are good.
I've looked around these forums and this seems to be an ongoing and unsolved issue for other folks using older versions. This is the closest I came to finding an answer but ended up with an Adobe employee logging it as a bug in 2009. Bookmarks not exporting from InDesign to PDF in CS4 By (c_goates)
So here's hoping there is some new information. I've been trying to get this to work for far too long and don't relish drawing bookmark boxes around all 55 of my text links.
Specs: Max OS 10.6.6, CS5 (Version 7.0)
Sorry this is so long, but details help, usually. Thanks in advance for any advice.

There are some known problems with bookmarks and CS5 as well. As far as I know, the 7.0.3 update won't fix them, but it does solve some other problems, so you should install it.

Table of contents empty

When I generate a Table of Contents based on the H1 style in my document, It creates a text box with just a title and I don't know why! I've googled it but the only thing I see is people saying "make sure Include Book Documents" is ticked, but that tick box is greyed out and to my knowledge, it is not needed for this document. Any Ideas?

I have a specific style set up (similary to body text) to dress the table of contents at 11pt. Overset text was my thought too! but its actually just an empty paragraph with a title. I've attached an image to help explain.

Linking table of contents with pages 5.0

I write some help-books for friends and the family.
I wrote down everything I need and I've created a table of contents with page numbers.
Now you can push the numbers behind the headings and you are automatically on the right page for reading the text. (In Pages document)
In pages 5.0 these things are still working fine, but....
When I export the document into a pdf, you can't push/touch the headings and the numbers behind there headings.
With the old pages, after exporting the document into a pdf, you could import it into iBooks on the iPad. In iBooks now you can touch a heading and you'll get on the right page.
That was realy helpfull, 1 click and you could read the text on which you're interested.
But with the new pages 5.0 this feature is deleted... or I do something wrong.
Could anyone of you help me for getting this feature back, if I do something wrong?

Well there is a standard body for EPUB - http://idpf.org/epub
And, Apple furnishes the TEMPLATE - the Pages 09 TEMPLATE - automatically (supposedily) makes the TOC links which - then - you can export to EPUB.
Again, the problem I'm daling with is that the Kindle for the iPad, does not see the TOC. It des see it in the Kindle Softward for the Mac - which is different - for some reason. I have authored two books on Pages but Amazon converts my EPUB file to fit the Kindle device itself.

Table of Contents not working!

Hi,
I'm writing a paper for graduation and I have a big problem concerning the Table of Contents. I've paragraphed all my headers. In total I've used Header 1 till Header 4 and for the text I've used the body paragraph. So when I want to insert the table of Contents. Just the header 2 appears and also some text which shouldn't be there. Why can't I insert all the Headers??? There all ticked in the TOC box. I don't know what to do and the next apple store is in Zürich...I've asked in one apple store in HK, they told me to uninstall iwork and I did it, but it still doesn't work. I really really need to solve that problem!!! Or I have to install word on my mac...what a shame ;))))

Click on my blue name and email me the file.
I'll see if I can spot the problem.
Peter

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 Hi, I setup a Hyperion Report with location used for pages. When I print report, I get the expected result of each page being a location I specified, and in the order I specified. I'd like to distribute same report as pdf, but incorporate a table of contents based on page definition in report. Page 1 would have my table of contents, page 2 would have the first location, page 3 the second location, etc. Is this feasible? Thanks in advance for your help. -Carl

Hi Carl Can I ask you something before I give you the feedback on thisone. Do you use the system built in table of contents or did youdesign one? (1) If you have designed the table of contents I would sayit is feasible to incorporate them in pdf formataccordingto your order in the report bookBUT(2) If you use the system built in table of contents the orderwill be determined by the number of your reports you add inthe report book

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I have a number of sections in my Pages 5 document. I have unique headings in the Header for each section and have applied a paragraph style to these - HEADING 1. However none of the HEADING 1 headings are appearing in the table of contents. I have HEADING 1 ticked in the TABLE OF CONTENTS window on the right hand side of the Page 5 window.
It feels like a bug or does TABLE OF CONTENTS not pick up paragraphed style text from the header?

Very odd!
Seems Pages 5 all you do is chase rabbits down rabbit holes.
I like being able to do T.O.C.s for every section but with all the other downgrades in Pages 5 it isn't worth fighting.
Pages '09 should still be in your Applications/iWork folder and just works, much better than its "upgrade".
Wait for Pages 5 to get out of beta and rate/review it in the App Store.
Peter

Accessing Audio CD Table of Contents

I'm trying to find a way to access the track table of contents, and index numbers, which are on conventional audio CDs. The TOC of an audio CD gives the total playing time of the CD, the number of tracks, a "frame offset" for each track from which the playing times of tracks can be computed, and a flag which tells whether a track is audio or some other kind of data. In addition, every "frame" on an audio CD (1/75th of a second of audio) has a tiny block of data called a "q-subchannel" which contains track and index numbers. (Index numbers are an extremely rarely used feature of the audio CD standard, originally intended to mark separate passages within classical music tracks, but they are also used more commonly to mark the pauses between audio tracks. Most inexpensive CD players these days don't even bother with them.)
I thought I had found a shareware "scripting additon" file that would enable me to capture this data. It is called audioCDgh, and can be found at a number of sites, but it was written about 1999 for OS 9, and I haven't been able to find a way to make the Tiger Applescript editor recognize it. I've already contacted the developer, asking if he had an OS X version, but he doesn't.
Is there any way to make an OS 9 scripting addition file work under OS X? Or, as an alternative, does anyone know of another scripting addition, or of some scriptable application program, that would provide access to the same data? Or any other strategy?
Thanks

Well, ok....
I have a large number of audio CDs, over a thousand, collected over the past 27 years, and I was thinking of building a specialized index/database of their tracks in an xml application, the format of which I'm still cooking up. I'd like to be able to include as much data about disc structure as I can. What little information I've found about audio CDs suggests that they are astonishingly primitive data structures: there really isn't anything like a true file structure on them which, given that these things are made to a standard from around 1980, I suppose I should have guessed.
The problem is that the information on audio CD data structures is kept in something called "The Red Book," which seems to be Top Secret. Actually, you can get a copy on the web, but even a PDF version will set you back a couple hundred bucks. Why this should be for such an old standard, and one that I would think would be to the industry's advantage to have known as widely as possible, is a great mystery to me.
I had looked at the iTunes dictionary, and seen that I can get number of tracks, and also track lengths, but it looks like the track lengths are rounded or truncated to an integer number of seconds. From what little information I've been able to glean from various sources, track lengths are actually in multiples of 1/75th of a second: the "offsets" in the TOC are actually three byte pointers in the form mm:ss.ff, where each byte is two BCD digits, ss running from 00 to 59, and the "frame" ff running from 00 to 74.
With this information, I could compute track times to 1/75th of a second. What can I say? I'm a precision freak.
But this isn't actually enough information, because with the exception of a few so-called "gapless" discs, all my CDs have pauses of 1 to 5 seconds between tracks. These gaps are, I think (again I'm infering from inadequate information), identified by an "index zero" mark in the actual frames. If you've ever watched the counter on a CD player, you may have noted that the counter counts downward in negative numbers between tracks. I'm pretty sure this is just the traditional way CD players deal with index zero frames, and to get the true time of a track, you have to subtract these from the offset differences which you could get from the TOC -- if you could get to the TOC. I'd like to be able to experiment to check this hypothesis.
Also, I do have a few rare CDs that actually make other use of index numbers. One in particular is very odd: it's Glenn Goulds' performance of the Goldberg Variations, and the various variations are identified by index numbers rather than track numbers. There's only one track on the disc, which makes playing it very awkward, and I've never known whether this was done deliberately or whether it was some kind of mistake.
Do you know if some high-end CD manipulating program, like Roxio Toast, is (a) AppleScriptable, and (b) allows access to this low-level data? I hate to buy a program just to have a look in the dictionary.
Thanks

Table of Contents based on numbered paragraphs

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