Table of contents order

I'm experiencing a frustrating problem with Robohelp 8. When I auto-create the TOC, the books are in alphabetical order, but the pages within each book are in what seems to be utterly random order. In the project manager, the topics are in ABC order in each folder. It is my understanding that the auto-create TOC function is supposed to preserve the order of the topics. What am I missing here? If this makes any difference, most of my topics names begin with number (i.e., 10020 - Topic One). Any assistance would be greatly appreciated.

Hi there
Earlier in the thread Colum showed you how to change the sort order of the Project Manager.
I was suggesting you try a different Project Manager sort order, then using RoboHelp HTML's ability to create a TOC and see if that gets you closer to what you wanted.
Cheers... Rick
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Span columns problem with Table of Contents order

Hello,
I'm having a strange issue with headings that span columns and Table of contents order. My document has a heading paragraph in a coloured box, which is then inserted in-line into a 2-column text box. The paragraph style for the box (set to in-line) is set to span all columns, so that the 2-columned text doesn't get messed up.
When I create a table of contents, the Heading style that is inside the coloured box is being picked up fine, but even though it is inserted before the headings below it, it is showing up after the level 2 headings, instead of before.
I have confirmed that the insertion of the blue bar is before the text below it, as when I remove the span columns option, the TOC works as it is supposed to. Is this a bug?

Hi there, thanks for the reply.
The only way I could move the inline box to the left was to make a custom anchor and change the X value, this did not affect the TOC unfortunately. I also checked the location of the invisible marker indicating the location of the inline text box, and it is definitely before the heading that follows. I confirmed this by removing the span columns option for that paragraph, and the TOC displayed properly after doing that, meaning there is likely some problem with the span columns option not properly recognizing the order of content.
Regards,

Table of Contents Order Question

I have a table of contents set up in my document with a Section Header and underneath that the page number followed by the page title.
Example:
ELEPHANT
3 PEANUTS
The problem is that on right handed pages it puts the Section Header BELOW the page number and title. This only happens on right handed pages. I did notice that if the text box for the Section Header covers the whole page, then it lists it correctly, but then I have to add a tab and remove it after in the TOC. Any thoughts/ideas? Thanks!

I'm not sure if this is your problem, but it sounds like it could be. TOC is sensitive to frame placement. ID starts in the upper left corner and looks for frames going down the page (if I remember this correctly, it's pretty complex), then will read the content in that frame vertically in each column before moving to the next frame. Once all frames at a given x-coordinate are found, ID will look to the right and start again.
It's the x/y coordinate of the text inset of the upper left corner of the frame that governs the order, with the x-coordinate taking precedence (I think), and text alignment is not considered, so right-aligned text in the right column of a page can get picked up first if the frame is extended toward the left edge of the page far enough.
Peter

Table of Contents order problem

I have looked through a number of the other discussions on here, but have not come across my exact problem. I noticed people where having problems with thier TOC ordering some of the headings properly. My problem is similar, but I don't see how it is the same.
Here is my problem.Below is an portion of my TOC. What is happening is in this case it is putting chapter 6.1 as part of chapter 5. And these are on two different pages. The 6.1 heading is below the Service and Maintenance title in my document. I want to get it so it always puts it correctly.
5.8   Transporting    50
5.9   Storage    51
6.1   Maintenance Chechlist    52
SERVICE & MAINTENANCE    52
6.2   Fluids and Lubricants    53
6.3   Greasing    53
It does not do this on all of my .1 sections, but it if it does it once, it will do it everytime I recreate my TOC in the same spot. I have been correcting this manually and just cutting and pasting, but I was hoping that there was an actal fix for this small problem.

Thank you so much. I believe that is the same answer the other questions had. I am just ready for a vaction and not thinking clearly. This worked perfectly. I pulled my text frame all the way to the side and it worked. So then all I had to do was adjust the tabbing on my frame so the text would start where I wanted it to. Then I just had to adjust the other frames that used that same style. It worked perfectly. Thanks so much.

Is there a way to create a table of contents listing the order of tabs(sheets) in a Numbers document?

I am planning my wedding and I have this huge Numbers document with 20+ tabs and I have plans to add many more tabs. Is there a way to create a table that has two columns: column 1= order that a tab appears, column 2=tab name? For example, my first three tabs are called Venues, Must Haves, and To Do List (in this order. I'd want this table of contents to be in the first sheet of the document, so it would be like sheet 1. Then I 'd want like the cells of column 1 to be like 2, 3, 4 (2nd, 3rd, 4th sheet in the document), and then the cells of column 2 to say Venues, Must Haves, and To Do List. I can make a tiny table of one cell in each sheet that I copied the name of the sheet and then do like a cell reference for column 2, but I'm having trouble w column 1.

There is no referential value for the order of the sheets, just the sheet name. Only two things I can think of to suggest:
Do the same thing for the first column that you do with the second (i.e. put a referential column in the same table as the Name and point to that).
Seriously consider using a word processor program. Numbers is probably the wrong tool.

Table of Content Help - Anchored Objects/Listing Order

For the love of god this is extremely frustrating. I have been searching for literally hours trying to find the solution.
I have a large document, linked frames from page 1 through page 44 for example.
On many pages I have figures, and using an incrementing paragraph style, these figure captions are numbered sequentially.
When generating a table of contents, any figures that are in the main linked frames are created in the proper order.
My issue is that on a few pages, I have figures inside anchored objects - basically an anchored text frame with a picture and the figure label text using my paragraph style.
These anchored objects are not being put in the table of contents in the proper order - they are being added to the end of the toc! Indesign should be smart enough to add items on the page in the proper order - be it the main frame or an anchored one!
For example
Figure 1 - page 1
Figure 2 - page 1
Figure 3 - page 2
Figure 5 - Page 3
Figure 4 - Page 2 <<< huh?
Any assistance would be GREATLY appreciated.

After looking at this a bit more, this may or may not work so we might need to get dirty on this one .....................
Some clues can be found here : http://www.oracle.com/technetwork/middleware/bi-publisher/bip-bookbinding-176639.pdf
Looking at Page 7, it should be obvious that we can add additional deatils to the reports, including cover pages.
Though, after looking at Page 8, I think I may have you slightly in the wrong direction. toc-template appears to simply cover the commands for the table of contents and there is another template to control everything. But is that file visible to edit?
If you run FRConfig.cmd, you can find more clues.
Go to the MBeans tab, expand com.hyperion, then expand Financial Reporting, and Attributes.
The two attributes that immeidately jump out are TextPrintTemplate and BookTOCPrintTemplate
- TextPrintTemplate is the FR_TextTemplate.doc file in <<EPM_ORACLE_INSTANCE>>/products/FinancialReporting/bin/ folder
- BookTOCPrintTemplate is the toc-template.rtf file previously discussed.
Once again, though, the other template exposed to us is most likely just driving the content and is not at a high enough definition level for this to work how you want it to.
I would say to use the example in the PDF and try adding that to the table of contents page before it does all of the loops. Perhaps it will work from there, perhaps not.
If that doesn't work, Thursday we can attempt to drill into this more.
:)

Table of Contents Wrong Order

Hi there,
Can anyone help me out with this issue? I have a table of contents set up here, but the subtitles are showing above the Chapter titles instead of below.
I given them the appropriate levels-Units(level1), Chapters(level2), Subtitles (level3). So I'm not sure why they are appearing in the wrong order. For example, 4.1 should be right under Chapter 4 before 4.2.
Please advise,
Thank you!

Thanks Peter!
Does this mean that I need to move the Chapter titles to the right so they are at least aligned or more to the left than the subtitles? Is there another way to do this?
I believe below photo shows the layout concern you mentioned.

Organize Table of Contents by alphabetical order in Pages

Hi,
Is it possible to organize a table of contents by alphabetical order in pages?
Thanks!

Pages inserts a Table of Contents in page order, that is what a T.O.C. is.
You want an Index.
Export the T.O.C. to Text.
Open that text file in a Word Processor that allows sorting* and sort it into Alphabetical order.
Copy that sorted Index back into Pages.
Peter
* Pages will do this if you install WordService [free] from DevonTechnologies

Table of Contents displays in wrong order

I created and generated a Table of Contents, and am having a weird issue.   It's a 19-page document, and Table of Contents is set to display Headings 1 and 2. Everything went fine, except that on one page the Heading 1 on top of the page displays in the Table of Contents below the Heading 1 level below it - i.e., they're in the wrong order!
So, on the page its -
9       Text
10     Text
But on the Table of Contents it returns -
10     Text
9       Text
Any ideas about why it might be doing this?

It can't be! If "9. Text" and "10. Text" use the same list for auto-numbering and "10" is below "9" on the same page, Indesign can't generate such, unless you don't copy the numbering to the TOC and instead add numbering via TOC style. Check your TOC style settings.

Do I need Debenu PDF Aerialist 12 as a plug-in for Adobe Acrobat in order to make a Table of Content to an existing PDF

Dear colleagues at this forum,
This is my question, i have a big PDF file, 341 pages, another 500 pages, I want to make a table of content, and I read that this Program Debenu PDF Aerialist 12 as a plug-in for Adobe Acrobat does provide this solution, which allows you to quickly build a table of content, however the program is expensive at close to five hundred dollars, i wonder why has not Acrobat Professional put this service included in the program, if one can make a solution of Table of Content and Index, this would be great. Does Acrobat have this function already or do you think that I must buy this program. Yes one can make a table of contents using word program then entering it to the PDF file and linking each line of the table of contents with the relevant page, but this would take a long time, and the solution provided by Debenu sounds like good. I am looking for your advice as i do not know much in this field.
Best regards,
Bachar

Acrobat does not have this built in. Normally, the table of contents is prepared at the same time as the document, perhaps in Word, which will use heading styles to do it automatically. Then this is converted to PDF. It is very unusual to do this work late with a PDF, I guess this is why it is not a core Acrobat feature.

Table of Contents - Styles not ordering as I want them to

Hi
This has been driving me crazy! Hopefully someone can help. I have set up a table of contents with 3 styles as so:
1. Chapter heading
2. Page title (with page number)
3. Sub or item headings (from each page where relevant)
However the "item" headings Keep appearing on the line above the page heading. I want them to appear after/below so they clearly illustrate the fact that those are items on that particular page. As far as I can tell I have nothing ticked or checked in the TOC paragraph styles that shouldn't be.
Below is a screenshot of the TOC's where I've marked examples of how this is appearing. Only marked a few but oviously this continues through the list.
If anyone could explain where I'm going wrong it would be most appreciated.... My deadline is looming!
Cheers

Hi Peter
Thank you so much for this. That's worked!
I had the page titles on the top right of each page (see attached). I've just run through the deck and moved all page titles to the left and now it works. You're a godsend!
For future reference though, is there any way around this? I often work with architectural drawings inserted into the pages and the books are often bound on the left edge so, to me, it feels more easy on the eye to have the page title top right. I also thought that the heirarchy in the TOC's "Include Paragraph Style" Pane would govern this regardless of it's placement on the page.
Either way, thanks for your help. First time using the forum and I'm very impressed.
Cheers

How to create a table of contents in a PDF

I was wondering if anyone knew how to use preview in order to create a table of contents. This would make it easier for me to find my way around my PDF files.
Thanks

Preview cannot do this - it is not a PDF editing utility. If you have the original document in an editable format (eg a Pages, or Word document) then you can edit it, print it, and from the print dialogue, save as a PDF. Otherwise you'll need the full Adobe product or similar to acheive what you want.

Word to PDF does not keep hyperlinks in Table of Contents ?

I have used my free trial of Adobe CreatePDF before purchasing the annual subscription.
I was surprised to see that the PDF document did not keep the clickable hyperlinks that Word uses in a Table of Contents. As this is the exact same behaviour as the "Save as PDF ..." option that I have natively available on my computer I don't see the point of paying a subscription to the service. Or am I doing something wrong?
MAC OS X Lion (10.7.2)
Office for Mac 2011
150-page .doc document with Section, Chapter, and various Heading Styles defined
WORD automatically-built Table of Contents
In the WORD document, the page numbers in the Table of Contents are hyperlinks to the concerned page
Convert WORD to PDF using "Save as PDF ..." option in the "Print..." dialog box
====> Table of Contents hyperlinks are not preserved (the page numbers are no longer clickable)
Convert WORD to PDF using Adobe CreatePDF
====> Table of Contents hyperlinks are not preserved (the page numbers are no longer clickable)
Am I missing something or is this the way it is intended (not) to work?
P.S.: I know that, on the MAC, I can use Preview to manipulate the PDF document I obtain through "Print..." > "Save as PDF...". One of the things I can do is to select the page numbers in the Table of Contents and add a 'link' to each. But this is a VERY cumbersome process. Actually, I have to create a link for each page number, one at a time, on a table of contents that may consist of in excess of 50 entries. As I have a collection of 50-odd documents and am on a schedule of distributing new versions every two weeks or so, this procedure is completely unusable. Hence my search for a (paid) service that converts my documents while preserving the hyperlinks of the Word-created Table of Contents. Either I am doing something wrong or such service does simply not exist ...

Good day fgrexsg,
You are correct in that the workflow you described will not produce links in the resulting PDF files. The steps that Lori outlined work great if you're working on Office for Windows in terms of getting the links to work when converting using the CreatePDF service.
In order to make this work on the Mac, you'll have to take a few extra steps within Office first.
You're going to have to repeat this step for each item in your TOC. While this will be time-consuming for a 150-page document, it will work.
Within your TOC, highlight the entire entry listing (e.g. Topic 1.........3)
Once the entire line is highlighted, choose Insert > Hyperlink
Click 'Document' to select a location within the current document.
Under the 'Anchor' option, either type in the Heading/Sub-heading (must be exact) of the page you want the hyperlink to attach to or click 'Locate' and find the proper Heading/Sub-heading within the structure.
As I said, this will probably be time-consuming on such a large document, but it will work.
Unfortunately Office for Mac just simply isn't as full-featured as its Windows counterpart.
Please let me know if you have any questions.
Kind regards,
David
Acrobat Community Manager
Adobe Systems

In design table of Contents

Can anyone help please?
I have a problem with creating table of contents and changing the order of the from paragraph styles. For example, in the document I have the title and author set as style. In the TOC I want the author to come first followed by the title with a page number. I'm getting it to almost work but page numbers are off.
Thanks

In the TOC you have two options for order, page order or alphabetical. If you use page order, ID is going to list things in the order it finds them on the page, and it starts looking in the upper left corner and works down before moving to the right.
You may be able to solve your problem by making sure the Author's name is in a frame that extends further to the left than the chapter title frame. A screen shot of the page in question would be a big help, with frame edges and invisible characters showing. Use the camera icon onthe editing page of the website to embed the image.

Table of contents placeholder not working?

So far, everything is working well. I have my book about ready to go, but I need to customize the table of contents. There is a placeholder on each TOC page that as far as I can tell from the Help files, you can drop an image there. However, I can't seem to get it to work. Dropping anything there simple seems to place it on top of the placeholder, not "in" it. How is this done? or is it meant for something else?
Thanks.

My analysis on the Image Placeholder for the TOC page has resulted in the following conclusions.
You ARE able to include any image on each of the chapter pages in the TOC
In order for a chapter page in the TOC to have its own separate image, you must define one of your images in the Chapter Layout for that chapter to have a tag of "Main Image." If you do not have an image in your Chapter Layout defined as "Main Image," then you cannot drag an image into the Media Placeholder for that Chapter in the TOC.
To define an image with a "Main Image" tag
Select the Chapter Layout
Select an Image
Go to Layout tab in the Inspector
Select "Editable on Pages using this Layouy"
Set the tag to "Main Image"
The corresponding chapter page in the TOC will now have that image in the Media Placeholder
You are NOT limited to having the same image in your TOC that is on the Chapter Layout. You can now change the image in the Media Placeholder on that chapter page in the TOC by dragging an image on to it
Let me know if this works for everyone.
Cheers,
Jim

Table of contents order

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