Travel expense print form

Hello all,
I have an issue regarding the travel expense print form.
The problem is not related to the printer, it is related to the PDF-File which is created.
In the PDF-File, the left margin is wrong. Thus, it can not be printed correctly due to the wrong margin.
On the left side, the border line and some characters are not printed.
If I have to adjust something, how can I procede?
Thanks in advance for your help,
Soumaya

Do you have many receipts in the PDF? If so it can affect the spacing and margins - check it as follows:
Access your form via SFP;
Select: Layout;
Position yourself on the faulty table;
Make palette "Object" avaible for entry;
In the "Binding" section of "Object" you will find the pertinent
table stated in the "Name:" field
Click onto "Pagination";
Here adjust if neccessary the following boxes:
Include Header Row in Initial Page and
Include Header Row in Subsequent Pages
Also there were some notes released for more specific issues 1140369

Similar Messages

Problem with the Travel Expenses PDF Form

Hi Experts,
We are facing a strange issue in our production system that the Travel Expenses PDF form is coming as a blank pop up when users raise a Travel Expenses request or try to see the form in 'My trips and Expenses'.
The strange thing is that it is happning for only 3 users in Production system only.We have confirmed that it is not a Desktop issue. We did not come across this earlier while 3500 users are using it for 9 months now.
The same problem is not repeated in Dev, Qua or even in Production for any other user.
The SAP Security team has also confirmed that all relevent authorisations have been given to effected users like other users for whom the same is working
Kindly help me with the same if you have encountered the same problem or can suggest something that may rectify the problem.
Help will be appreciated << Please do not offer points >>
Regards,
-Amol Gupta
Edited by: Rob Burbank on Sep 21, 2010 2:38 PM

Hi Siddharth,
Thanks for the reply.
We have checked that it is not a Desktop issue.
Also SAP Security team says that the effected users have been given the regular authorisations as given to other users using the same functionality.
As i mentioned it is not a problem with ADS as the same functionality is working fine for 3500 users for 9 months.
Regards,
-Amol Gupta

Problem in opening Travel expense form

Hi All,
We are using standard workflow (task ID : TS20000118 )for Approve Trip,Approve Travel Request and
Approve Travel Expense.
User (Manager) get all the task related to travel request and travel expense in MSS through work flow.
When user click on Travel request task, the travel request PDF form is open correctly, but when user click on travel expense task , the travel expense PDF form have to open but here also travel request PDF form is open.
How can i open the Travel expense PDF form when user click on travel expense task.
can anyone help...?
Regards,
Priya.

Hi,
Did you get solution for this problem? I am facing same problem.
Regards,
Amit

VAT entry field in Travel Expense Manager

Dear Experts,
Besides a field for the VAT code in the Travel Manager entry screen, I also would like to have a field where I can enter the VAT amount. This is a requirement for The Netherlands because the VAT amount on the invoice should always be reported to the authorities. And this amount can differ from the VAT amount calculated by the system.
In customizing I have not been able to find a setting to make that field available.
Does anybody have a suggestion for me how to make this VAT amount field available in the Travel expense entry forms?
Thanks.
Regards,
Jurriaan

I suspect you get this error message during posting?
There is new behaviour with note 1421746 and the intention for 1BS entry in T030 is this: If the cross company
clearing accounts are vendors or customers and the posting line also contains a vendor (e.g. employee vendor), the cross-company clearing accounts cannot be directely posted to (debit cross company vendor, credit employee vendor). Therefore the posting to the cross company clearing accounts must happen via an additional clearing account. And this is searched per default for the activity HRT and the symbolic account BS (entry 1BS in T030).
Now you can implement the note 1421746. Doing this, this above described split will only occur, if a posting line indeed contains
a jurisdiction code. If not, the split will not occur and subsequently the 1BS account will not be searched for.
this is a new behaviour which is intended. If the involved company codes are located in different countries and the Jurisdiction Codes are active in 1 of these countries, the document is split into 1 document per company code connected with the cross company clearing accounts. This was done directly in FI before, now the sending application sends 2 documents.
Exactely this behavour you already have if the 2 company codes are in different logical systems or you choose a document summarization on the selection screen of '1 document per company code' or '1 document per CO object'.
This split functionality is just re-used for a new case which is the above described country difference with Jurisdiction codes.
So basically check your entries in T030 for 1BS and the clearing G/L account!!

FI-TV: Printing travel expenses form

Dear experts,
If I try to print the travel expenses form (SAP ECC 6.0), the windows printers are displayed instead of SAP printers. How can I correct this?
Thank you in advance,
Vana Sounta

Hi,
Check in user settings- which default printer is set. ADjust as required.
Regards
Hein

Travel Expense (Portal) - Adobe Form

Hi:
We recently implemented Adobe Forms for travel expense booking via portal. For that the necessary ADS configuration and other development changes were made. It is working fine except one issue. When we display/print an existing expense report on portal, it opens in pdf form with ides logo and other standard wording on it. How can we modify that print form to match our template? Where exactly that print form is assigned so that we can customize it?
Please advise.
Thanks.
RG

Upload your custom form via SFP.. and you can copy the standard travel expense form PTRV_EXPENSE_FORM which I think you already did (check the 2nd and also note 944221 if you have any problems with initiating the travel form)
http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=233410928
http://wiki.sdn.sap.com/wiki/display/ERPHCM/CustomizingTravelExpenseforms%28SFP%29
These wiki links may help
Edited by: Sally Redmond on Jun 2, 2011 9:23 PM

Error initiating travel expense form

Dear Guru's,
We have an issue displaying the Travel Expense form in ESS. We are not using the PDF forms but the HTML , no ADS has been set up and followed the exact steps mentioned in SAP Note 1032311. So we deleted the URL parameter in the URL parameter from the resource and set the PDC path as a non-static URL to the tripform. We deleted also the Iview property ....UsePDF=true.
Next we changed the setting in the Travel Management Expert View refering to Adobe Forms from 0 into 1, and we modified feature TRVFE using the SAP form PTRV_EXPENSE_FORM .
We tested the forms in trx TRIP, PR05 and PR_WEB_1200 and all results were positive since the form is displayed. However using the Iview create travel expenses the ' Error intiating trip forms' remains. The Iview My trips and expenses gives the same negative result trying to display/print the form. However the Iview display trip form seems to do something and is only given the error that the trip parameter for the pernr is missing while previewing it, which is clear since no trip has been selected.
Help needed.
Kind regards.

Please check you have the correct roles assigned for the URL in PCD path as this is a common cause of this type of error
As per the note..it needs to be;
ROLES://portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_fol
der/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/
com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_trave
l_expenses/com.sap.pct.erp.ess.tripform
Can you open it from portal in administrator mode?
Also check note 944221 to check the ADS config.

Travel Expense Type- Not coming correctly in HTML Form

I am using HTML forms in travel management. When I simulate a travel expense statement, in the sections
I T E M I Z A T I O N
Additional Information for Itemization
the name of the travel expense type come as truncated. It takes only 15 characters, while actually it can be 30.
Any solution how it can be increased?

Solved

'Error while initiating form' in Travel Expense URGENT (Max points assured)

I received the error 'Error while initiating form' in Travel Expense. It is linked to Message no. 56568. Does anyone know how I can fix this? I currently do not have access to OSS Note.
Thanks.
Rao

Hello Raghav,
Thank you for your reply it helped me to solve the problem in R/3. But I am still getting the same error in ESS portal? Do I have to set the ADS settings for the form to display portal, then will the same error come back in R/3?
I want to reward points for your reply but I dont know how to reward points, could you please tell me how to do that?
Thanks & Regards,
Latha

Displaying Travel Expense form as attachment to UWL workitem

Hi experts,
We have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
There by default, according to the standard functionality, when approver clicks the particular work item, he can see an attachment attached to the work item, which on clicking, leads to transaction PR05.
Within that transaction when he clicks 'Travel Details' only then he can see the PDF for travel expense form.
Our requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Please help.
Regards,
Pranita

Dear Pranita
I hope you are well and many thanks for using the SAP Discussion Forums .
In relation to the scenario that you have described you mentioned the following:
You have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
Your requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Ok firstly a point to highlight here is have you attempted to reproduce this issue in more than one browser type? Also is compability mode currently enabled on the web browser platform that you are utlizing.
Ok in terms of background functionality and the underlying operations of this scenario the predefined actions which occurs once a workitem is clicked in the UWL depends on XML configuration or via the SWFVISU transaction. By default, the item type configuration for the corresponding work items is set to launch the expense report form.
If you analyze the UWL configuration file and the travel expense XML e.g. com.sap.pct.erp.ESS/MSS - from UWL administration page, you should be presented with the following:
** SAMPLE **
WS20000040
<ItemType name="uwl.task.webflow.decision.TS20000131.ECCCLNT100" connector="WebFlowConnector" defaultView="com.sap.pct.erp.mss.tra.view.TripApprovalView" defaultAction="com.sap.pct.erp.mss.tra.action.DisplayExpenseForm" executionMode="default">
<ItemTypeCriteria systemId="ECTCLNT140" externalType="TS20000131" connector="WebFlowConnector"/> <CustomAttributes>
You should be able to set the predefined open action here.
Also there are two key points to remember when you are working with XML files.
XML files and the UWL follow the notion of precedence. Therefore once you make a change in the UWL XML the file needs to be reuploaded with a new priority of high in order for changes to come into effect and the UWL Cache needs to be cleared.
XML files should be backed up and copied so changes can be reverted easily if required.
Kindly update me as per your findings.
Kind Regards & All The Best
Troy Cronin - Enteprise Portal Support Engineer

Travel Expense Form -- How to identify which form it is using

Hello,
In PR05(Travel Expense Manager), there is a simulate button which will generate standard expense form with expense details.
I ran into scenario where one user group expenseform is little different from another group employees expense form. i am guessing that user group form is customized. how to identify what is behind scene form which is used.
Thanks

Thanks for your response. It seems I identified that it is using ABAP LIST forms.
I confirming that position 24 for other settlement under TRAVEL EXPENSES CONTROL (EXPERT VIEW )
Now we have issue identifying which underlying ABAP LIST Form used.
If any body has any information on this how to identify, please provide information.

Adobe Interactive Forms - for Travel Expense Booking

Hi:
We are implementing Adobe Interactive Forms for Travel Expense Booking integrated with Portal (where user would download the form from portal locally to work offline and then upload it later when connected).
For the form to function properly, our consultants has asked to make following changes in the Adobe Reader settings on user machine:
1. Under Edit -> Preferences -> Internet -> Check "Display PDF in browser"
2. Under Edit -> Preferences -> JavaScript -> Check "Enable Acrobat JavaScript"
3. Under Edit -> Prefenences -> Security (enhanced) -> Uncheck "Enable Enhanced Security"
All the above three changes are opposite to our current settings. And our IT group is seeing a major secutity threat to company network on making the above changes.
I wanted to check how other companies with Adobe implementation are handling the above changes? Is there any work around to these changes?
Any ideas?
Thanks,
Rahul

you have to get really creative when trying to dynamically control the form without javascript / formcalc.
One of my little secrets (you owe me big points here) is that I prepare my output in a series of tables when possible.
For instance, in SAP i'll fill an internal table with
Customer | Sales Order Number
12345 | 80002038
Date | 09/15/2011
Special Instructions | Deliver around back
something like this... then I drop this table where I need it. However, if there are no special instructions, I simply do not fill that info out in my internal table. This has the effect of "hiding" the field.

Travel Expense Form attachment in decision workitem

Hi all,
I have converted travel expense report to pdf file format. I used the following logic to attach the pdf file to attachment object container in the workflow
When i run the workflow attachment is there in decision workitem when i open that it is giving error that 'There was an error opening this document. The file is damaged and colud not be repaired'. Please help me
call function 'CONVERT_ABAPSPOOLJOB_2_PDF'
exporting
src_spoolid = mi_rqident
no_dialog = space
dst_device = mstr_print_parms-pdest
importing
pdf_bytecount = mi_bytecount
tables
pdf = mtab_pdf
exceptions
err_no_abap_spooljob = 1
err_no_spooljob = 2
err_no_permission = 3
err_conv_not_possible = 4
err_bad_destdevice = 5
user_cancelled = 6
err_spoolerror = 7
err_temseerror = 8
err_btcjob_open_failed = 9
err_btcjob_submit_failed = 10
err_btcjob_close_failed = 11
others = 12.
DATA: office_object TYPE swc_object.
DATA: BEGIN OF SOFM_KEY,
         FolderType LIKE SOFM-FOLTP,
         FolderYear LIKE SOFM-FOLYR,
         FolderNumber LIKE SOFM-FOLNO,
         Type LIKE SOFM-DOCTP,
         Year LIKE SOFM-DOCYR,
         Number LIKE SOFM-DOCNO,
         ForwarderName LIKE SOUB-USRNAM,
       END OF SOFM_KEY.
DATA: REGION LIKE SOFD-FOLRG.
DATA: FOLDER_ID LIKE SOODK.
DATA: L_FOLDER_ID LIKE SOOBJINFI1-OBJECT_ID.
DATA: DOCUMENT_DATA LIKE SODOCCHGI1.
DATA: DOCUMENT_INFO LIKE SOFOLENTI1.
DATA: OBJECT_CONTENT LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE.
DATA: OBJECT_CONTENT_HEX LIKE SOLIX OCCURS 0 WITH HEADER LINE.
DATA: LINES LIKE SY-TABIX, DOCUMENT_TYPE LIKE SOODK-OBJTP.
*- set default
IF DOCUMENT_TYPE IS INITIAL.
    DOCUMENT_TYPE = 'PDF'.
ENDIF.
*- create office object
*-- get dark folder
REGION = 'B'.
CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
       EXPORTING
            REGION                = REGION
       IMPORTING
            FOLDER_ID             = FOLDER_ID
       EXCEPTIONS
            COMMUNICATION_FAILURE = 1
            OWNER_NOT_EXIST       = 2
            SYSTEM_FAILURE        = 3
            X_ERROR               = 4
            OTHERS                = 5.
IF SY-SUBRC NE 0.
   MESSAGE E696
           RAISING ERROR_SOFM_CREATION.
ENDIF.
*-- create office document
DOCUMENT_DATA-OBJ_NAME = 'ATTACHMENT'.
DOCUMENT_DATA-OBJ_DESCR = 'Travel Expense Form'
DOCUMENT_DATA-OBJ_LANGU = SY-LANGU.
OBJECT_CONTENT[] = mtab_pdf[]. "NOTE_TEXT[].
object_content_hex[] = IT_SIMULATION_DATA[].
DESCRIBE TABLE OBJECT_CONTENT LINES LINES.
DOCUMENT_DATA-DOC_SIZE = ( LINES - 1 ) * 255 + STRLEN( OBJECT_CONTENT ).
L_FOLDER_ID = FOLDER_ID.
if object_content[] is initial.
    describe table object_content_hex lines lines.
    document_data-doc_size = lines * 255.
endif.
call function 'SO_DOCUMENT_INSERT_API1'
    exporting
      folder_id                  = l_folder_id
      document_data              = document_data
      document_type              = document_type
    importing
      document_info              = document_info
    tables
      object_content             = object_content
      contents_hex               = object_content_hex
    exceptions
      folder_not_exist           = 1
      document_type_not_exist    = 2
      operation_no_authorization = 3
      parameter_error            = 4
      x_error                    = 5
      enqueue_error              = 6
      others                     = 7.
if sy-subrc ne 0.
message e696(wl)
           raising error_sofm_creation.
endif.
*- set export parameter
SOFM_KEY = DOCUMENT_INFO-DOC_ID.
swc_set_element CONTAINER 'ATTACH' office_object.

adobe reader verson 8 only but still I am getting the same error.
I am trying to pass the pdf tabel data to contents_hex to the FM SO_DOCUMENT_INSERT_API1 but both are having different sturctures. How can sove this problem. I download the pdf table data to pdf file in the pc and again uploaded the pdf file into contents_hex table structure and called the FM SO_DOCUMENT_INSERT_API1, But the work item step in backgroup process download and upload are not working out.
Please help me out

Travel Expense Form error

Hi
When am creating travel expenses and trying to simulate results its giving following error
Error while initiating form
Messege No. 56568
Thanks
Neha

Wel thanks for ur patience n replies.
I think i need to talk to Basis people for the same. its some form error as in PDF settings.
i jus noticed one thing noe in TRIP if i right click on the trip in th overview are n select display its opening that form in simulation. but when i click on result button its givin that error while initiating th form. So i think its PDF form error settings.
Thanks
Neha

Travel Schema is Not Appearing in ABAP WebDynp Travel Expense Form

Hi Experts,
We are using FIN_TRAVEL_1 business function for travel management in EHP2.
We are implementing ESS/MSS services for Travel management and corresponding workflows are working perfect.
Problem is:
Travel Req. and its Approval are working perfect but when we create Travel Expenses for the corresponding Approved
Req. - Travel Schema is Not Appearing in the ABAP webdynpro screen in ESS.
We have already activated integration of Travel Requets with Expenses in the customizing and changed the corresponding
settings in the schema also.
ABAP WebDyn in ESS is working perfect if we direct create a Stand alone Travel Expense Report. We are using only Travel Req.
and Expenses with Miles/KM cumulation. We are Not going for Travel Planning.
Pls. let me know - If any Settings are missings in "Expert View" of Travel Control or any Customizing setting is missing.
Do we have to apply some note or any BADI is there ??
Very Thanks in Advance...
Kind Regards,
Edwin

Hi there
You need to make sure that you have a trip schema that does not allow overlapping when creating expense report from approved travel request, also check the bindings for your trip schema.
I think I may have addressed this in an OSS to you earlier but also check you are using correct resource for WDABAP as delivered with 1076144
I think is why it previously worked in your java landscape if you had the trip schemas with bindings defined in the homepage framework

Travel expense print form

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