Travel Management - Food Expense Type Limit Per Day

Hi
We are implementing Travel Management.
Requirement is - We have to set the limit for Food expense type / Per Day up to 1000 Rs.
How can we do this in configuration ??
I have searched all the nodes but No where i could found to set the limit on Per Day basis !!!
Example - If i am putting the travel receipt for 2 Days and putting the amount = 2200 Rs., System must
throw the error.
Please guide How to achieve this ??
Very Thanks in advance...
Regards,
Edwin

Dear Sandeep Ji and Other Gurus,
There is some problem with the limit of the travel expense types.
After creating a TRIP, whenever I am creating the receipt through PR05, system is Not Throwing the
error when the amount limit is exceeded.
Example: For Travel Expense type "Rail" limit has been set for 3000 / - and error message is set in configuration,
but in PR05 system is Not showing the error if I am putting the amount of 5000 /-.
I have checked all the configuration nodes and maintained infotype 0017 properly.
Kindly guide me How to achieve this ???
Very Thanks in advance.....
Regards,
Edwin

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PR05 access Travel Manager and Expense Report screen

Hi,
Can anyboy suggest how to use T Code PR05?
1. When I enter T Code PR05, first screen is for Travel Expense Manager. This screen is used by Manager to Approve or Reject Travel Expense Report. Then I have to click on create button to get into Travel Expense screen.
Can we get into Travel Expense screen in T Code PR05 directly instead of getting into Travel Manager screen?
If yes, please suggest what settings needs to be done?
2. Can we create Travel Request in T Code PR05?
3. Can we manage the Travel Manager screen and Travel Expense screen seperately by Security, such that, Traveller should access only Travel Expense screen. He shouldnot get into Travel Manager screen. Similarly, Manager should be able to access only Travel Manager screen but not Create Travel Expense Report screen.
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I'm not sure if I get your point but PR05 functions are build on authorizations.
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And for Approval from Manager you should set up a worfklow with a work item - so the manager should only have display rights for PR05.
(Or even better - just use WebDynpro POWL for the manager to approve without a workflow running in the back)
Yes you are able to create a travel request via PR05 - just enter future date.

ESS Travel Management - Display Expense report

Hi,
I'm working on the ESS for ERP 6 Ehp3 where the travel management iViews are Web Dynpro ABAP based. When I display the expense report of the expense created in "Create Expense Report" iView, it launches a new window that loads the expense report in PDF form. However inside the new window, only the pdf toolbars are visible because the container's height is very less.
There is an SAP note number 1140369 for Web Dynpro Java based travel management iView for same problem but not for the Web Dynpro ABAP based iView.
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regards,
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Hi,
It's not about the iView height. Only the new window that open from the "Create expense report" iView and loads an adobe pdf form. Only the pdf form's toolbars are visible and nothing else.
regards,
Manish

ESS Travel Management - Create Expense report error

Hi,
I am getting below error when "creating expense report" from the portal iView. We are implementing ONLY Travel Expenses subcomponent in the SAP Travel Management, and NOT implementing Travel Requests and Travel Planning.
Please help me if I miss any needed IMG configuration & Web Dynpro integration configuration for this scenario. Or any other setting for ESS implementation.
Error message in the iView:
No entry in table TA20B for argument:
com.sap.pcuigp.xssfpm.java.FPMRuntimeException: No entry in table TA20B for argument
at com.sap.pcuigp.xssfpm.java.MessageManager.raiseException(MessageManager.java:111)
at com.sap.pcuigp.xssfpm.java.MessageManager.raiseException(MessageManager.java:121)
at com.sap.xss.tra.fc.utils.FcTraUtils$BapiRet2Handler.raiseExceptionOn(FcTraUtils.java:1112)
at com.sap.xss.tra.fc.utils.FcTraUtils$BapiRet2Handler.raiseExceptionOnError(FcTraUtils.java:1094)
at com.sap.xss.tra.fc.customizing.FcTraCustomizing.updateCustomizing(FcTraCustomizing.java:336)
at com.sap.xss.tra.fc.customizing.FcTraCustomizing.onInit(FcTraCustomizing.java:289)
at com.sap.xss.tra.fc.customizing.wdp.InternalFcTraCustomizing.onInit(InternalFcTraCustomizing.java:1332)
at com.sap.xss.tra.fc.customizing.FcTraCustomizingInterface.onInit(FcTraCustomizingInterface.java:122)
at com.sap.xss.tra.fc.customizing.wdp.InternalFcTraCustomizingInterface.onInit(InternalFcTraCustomizingInterface.java:1222)
at com.sap.xss.tra.fc.customizing.wdp.InternalFcTraCustomizingInterface$External.onInit(InternalFcTraCustomizingInterface.java:1414)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:920)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:889)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPMProxy.attachComponentToUsage(FPMComponent.java:1082)
at com.sap.xss.tra.tre.fc.expenses.FcTreExpenses.onInit(FcTreExpenses.java:237)
at com.sap.xss.tra.tre.fc.expenses.wdp.InternalFcTreExpenses.onInit(InternalFcTreExpenses.java:519)
at com.sap.xss.tra.tre.fc.expenses.FcTreExpensesInterface.onInit(FcTreExpensesInterface.java:120)
at com.sap.xss.tra.tre.fc.expenses.wdp.InternalFcTreExpensesInterface.onInit(InternalFcTreExpensesInterface.java:197)
at com.sap.xss.tra.tre.fc.expenses.wdp.InternalFcTreExpensesInterface$External.onInit(InternalFcTreExpensesInterface.java:295)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:920)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:889)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPMProxy.attachComponentToUsage(FPMComponent.java:1082)
at com.sap.xss.tra.tre.fc.generaldata.FcTreGeneralData.onInit(FcTreGeneralData.java:239)
at com.sap.xss.tra.tre.fc.generaldata.wdp.InternalFcTreGeneralData.onInit(InternalFcTreGeneralData.java:1326)
at com.sap.xss.tra.tre.fc.generaldata.FcTreGeneralDataInterface.onInit(FcTreGeneralDataInterface.java:119)
at com.sap.xss.tra.tre.fc.generaldata.wdp.InternalFcTreGeneralDataInterface.onInit(InternalFcTreGeneralDataInterface.java:279)
at com.sap.xss.tra.tre.fc.generaldata.wdp.InternalFcTreGeneralDataInterface$External.onInit(InternalFcTreGeneralDataInterface.java:355)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:920)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:889)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPMProxy.attachComponentToUsage(FPMComponent.java:1082)
at com.sap.xss.tra.tre.vc.generaldata.VcTreGeneralData.onInit(VcTreGeneralData.java:246)
at com.sap.xss.tra.tre.vc.generaldata.wdp.InternalVcTreGeneralData.onInit(InternalVcTreGeneralData.java:540)
at com.sap.xss.tra.tre.vc.generaldata.VcTreGeneralDataInterface.onInit(VcTreGeneralDataInterface.java:169)
at com.sap.xss.tra.tre.vc.generaldata.wdp.InternalVcTreGeneralDataInterface.onInit(InternalVcTreGeneralDataInterface.java:144)
at com.sap.xss.tra.tre.vc.generaldata.wdp.InternalVcTreGeneralDataInterface$External.onInit(InternalVcTreGeneralDataInterface.java:220)
at com.sap.pcuigp.xssfpm.wd.FPMComponent.doProcessEvent(FPMComponent.java:563)
at com.sap.pcuigp.xssfpm.wd.FPMComponent.doEventLoop(FPMComponent.java:437)
at com.sap.pcuigp.xssfpm.wd.FPMComponent.wdDoInit(FPMComponent.java:195)
at com.sap.pcuigp.xssfpm.wd.wdp.InternalFPMComponent.wdDoInit(InternalFPMComponent.java:110)
at com.sap.tc.webdynpro.progmodel.generation.DelegatingComponent.doInit(DelegatingComponent.java:108)
at com.sap.tc.webdynpro.progmodel.controller.Controller.initController(Controller.java:215)
at com.sap.tc.webdynpro.progmodel.controller.Controller.init(Controller.java:200)
at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.init(ClientComponent.java:429)
at com.sap.tc.webdynpro.clientserver.cal.ClientApplication.init(ClientApplication.java:362)
at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.initApplication(ApplicationSession.java:700)
at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.doProcessing(ApplicationSession.java:269)
at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessingPortal(ClientSession.java:766)
at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessing(ClientSession.java:701)
at com.sap.tc.webdynpro.clientserver.session.ClientSession.doProcessing(ClientSession.java:255)
at com.sap.tc.webdynpro.clientserver.session.RequestManager.doProcessing(RequestManager.java:154)
at com.sap.tc.webdynpro.clientserver.session.core.ApplicationHandle.doProcessing(ApplicationHandle.java:73)
at com.sap.tc.webdynpro.portal.pb.impl.AbstractApplicationProxy.sendDataAndProcessActionInternal(AbstractApplicationProxy.java:877)
at com.sap.tc.webdynpro.portal.pb.impl.AbstractApplicationProxy.create(AbstractApplicationProxy.java:227)
at com.sap.portal.pb.PageBuilder.updateApplications(PageBuilder.java:1280)
at com.sap.portal.pb.PageBuilder.createPage(PageBuilder.java:354)
at com.sap.portal.pb.PageBuilder.init(PageBuilder.java:552)
at com.sap.portal.pb.PageBuilder.wdDoRefresh(PageBuilder.java:596)
at com.sap.portal.pb.PageBuilder$1.doPhase(PageBuilder.java:827)
at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processPhaseListener(WindowPhaseModel.java:755)
at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.doPortalDispatch(WindowPhaseModel.java:717)
at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processRequest(WindowPhaseModel.java:136)
at com.sap.tc.webdynpro.clientserver.window.WebDynproWindow.processRequest(WebDynproWindow.java:330)
at com.sap.tc.webdynpro.clientserver.cal.AbstractClient.executeTasks(AbstractClient.java:143)
at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.doProcessing(ApplicationSession.java:299)
at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessing(ClientSession.java:717)
at com.sap.tc.webdynpro.clientserver.session.ClientSession.doProcessing(ClientSession.java:255)
at com.sap.tc.webdynpro.clientserver.session.RequestManager.doProcessing(RequestManager.java:154)
at com.sap.tc.webdynpro.serverimpl.defaultimpl.DispatcherServlet.doContent(DispatcherServlet.java:62)
at com.sap.tc.webdynpro.serverimpl.defaultimpl.DispatcherServlet.doPost(DispatcherServlet.java:53)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:760)
at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.runServlet(HttpHandlerImpl.java:390)
at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.handleRequest(HttpHandlerImpl.java:264)
at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java:347)
at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java:325)
at com.sap.engine.services.httpserver.server.RequestAnalizer.invokeWebContainer(RequestAnalizer.java:887)
at com.sap.engine.services.httpserver.server.RequestAnalizer.handle(RequestAnalizer.java:241)
at com.sap.engine.services.httpserver.server.Client.handle(Client.java:92)
at com.sap.engine.services.httpserver.server.Processor.request(Processor.java:148)
at com.sap.engine.core.service630.context.cluster.session.ApplicationSessionMessageListener.process(ApplicationSessionMessageListener.java:33)
at com.sap.engine.core.cluster.impl6.session.MessageRunner.run(MessageRunner.java:41)
at com.sap.engine.core.thread.impl3.ActionObject.run(ActionObject.java:37)
at java.security.AccessController.doPrivileged(Native Method)
at com.sap.engine.core.thread.impl3.SingleThread.execute(SingleThread.java:100)
at com.sap.engine.core.thread.impl3.SingleThread.run(SingleThread.java:170)
Thanks in advance for any help. Any help to resolve this issue is highly appreciated.
NVR.

I am having the same issue but with table TA20C. Like you, we are not using Travel Requests or Travel Planning. I posted a note on ASUG and got a response back from someone else with the same issue. They opened an OSS note and received the following:
"the webdynpro travel services require a minimal consistent
travel planning customizing - if you only use the expenses part.
The consistency check of the customizing is within 1 function module
for both parts planning and expenses. This is indeed not the case in
backend. There will be no change.
The arguments for the tables TA20C and TA20B are influences by the#
return value delivered back from feature TRVOF. So if you only have
entries with user group blank you must ensure that the feature
delivers back a blank user group."
Hope this helps.
Don

Expense type is not showing in creating expense report

Hi all,
I have done the configuration for Travel management. Expense types are created in : Financial Accounting -> Travel Management -> Travel Expenses -> Master Data -> Travel Expense Types -> Create Travel Expense Types for Individual Receipts.
Also schemas has defined. When I try to create the Expense report using Tcode TRIP, I can see all the expense types, but when I do it from portal, expense types are not showing.
Please tell me what configuration I am missing.
Regards,
Namsheed.

I have gone through the above link before. Thanks for sharing.
The issue got resolved by maintaining the permissibility value 123456789.
Thread closed

Travel management - Expense report - Internal/External participants

Hi Experts,
I'm working on travel management - portal developments. Standard webdynpro components are modified as per the client's requirement. 'Employee Meals - Travel' is an expense type we can create under expense report. While entering 'Employee Meals - Travel' expense details we need to enter participant details. Participants types will be Internal and External.
If we select participant type External; first name, last name, cadre and company fields will be enabled to enter the details and personnel number will be disabled. IF we select participant type Internal; all fields will be disable except personnel number. If we choose any personnel number, first name, last name, cadre and company fields will be populated automatically.
Now, the requirement is to enable first name, last name, cadre and company fields for internal participants also. So that user can modify the details after selecting the personnel number.
Please let me know if this is possible and how.
Thanks,
Siva Sankar

Hi,
I don't know what application this is so I can't tell you for 100% certain. But in general, what you describe you want to accomplish should be possible. If the respective fields which you want to have enabled for internals are regular UI-Elements, you should be able altering their properties (i.e. enabled = x for example) via altering the UI-propierties dynamically in runtime. You can do this by:
1. Getting a reference of the respective View in WDDOMODIFYVIEW by enhancing it and save the reference into a global public attribute reference of the comp controller.
2. Create a custom event, downcast the view reference for the required elements and set them enabled
Or
Search for the event which determines the Facilitation (enablement) of the respective UI-elements and modify/enhance is per your requirements.
This won't solve your problem right away I wager, but you'll get a grip what you can do about it and yes, it certainly is possible ;-P
regards, Lukas

Default Expense Type in Travel Expense

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Expense Types with Input Tax (GST) - mapping to GL Account for reporting

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Issue is resolved ... I misunderstood the logic. Tax Code is linked to a GL account. And when I run PRRW, I see the relevant Tax amount in against the trip

Travel Management - Cutover mileage

We converting one of our Companies to SAP. We will be using travel management for expenses, and employees are entitled to increased rates when they hit a certain mileage.
As we will be going live 10 months into the tax year, we need to cut over the mileage values for each employee.
How do we tell the system what employees b/fwd mileage is so they will get the currect amount based on their cumulative mileage for the year?
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Graham

Hi Graham,
I understand this is an old ticket but i am facing the same problem
can you please mention how you managed to enter the cutover mileages for the current fiscal year?
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Travel expense type

Hi Folks,
I have created a new expense type in travel module for incidental allowance with default value of $25.00 per day.
But when it's giving me static value of $25.00 when I enter this travel expense type in travel expense manager. It should work as per day allowance !!! so if I put 3 days trip, it should give me total of $75.00 in expense type.
Can any one please tell me where to check this setting in IMG?
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Hi Samir
I have a problem in travel management. I have to configure an expense which is to be reimbursed on basis of entitlement of employee.
I configure this expense in the field " create travel expense type for individual receipt" & assign the entitled amount in the field "define maximum rates & default values for expenses types".
But when I am cheking it in PRO5, the system is accepting amount more than the entitled amount I have defined in the field "define maximum rates & default values for expenses types".
I donot know where is the error.
Plz help
With Regards
Deepak Garg
Mob 9213784161

Travel Management Employee Grouping for Domestic Travel per diems

Dear All,
I have a scenario in Travel management
Scenario
Client has Domestic Travel, only in India under India they have Class A cities, Class B Cities and Class C, For Class A different Per diems rate with respect to the Employees Grade Eg i have created the EG for Travel Expense type like 1 Manager 2 for Senior MGR and so on For Manager for Class A cities will have different Per diems Class B Cities will have Diff Per diems and so on
I have Created Z1 as the Trip Country
under Z1 ClassA
Z1 Class B
Z1 Class C like this and under Define Accomodation per diems for my trip provison variant under that for my trip country z1 and trip region Class A for employee grade wise i have given the Max amount and finally this trip country Z1 i have assigned it to the Domestic Schema but i cannot assign the Trip region there since i have Class Aand B and C My question is will it work for all my Class A and B and C cites too when i am doing PR05 system shlould restrict if any employee is claiming more than his eligliblity Please let me Know wheather my setting is enough for this or not if not let me know the best solution
Regards,
Raghu Kumar R

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

Travel Management - Consolidated Limits on two Expenses

Experts,
I have a requirement. I have created 3 Expense Types
HOTEL
MEALS
INCIDENTAL/ MISCELLANEOUS
There is consolidated limit on these three expenses, example the limit of these 3 is 300 per day.
I have already assignd the individual expense limit and now want to club it under one expenses head.
Please let me know how can it be possible.
Regards,
Shiv

Thanks Raynard,
I can control individual expense heads in the table "V_T706B2". I have done the same configration.
Is there any other way where we can control combination of 3 expenses.
Ok, let me put my query in other way.... Suppose, I have three different expense heads and a daily limit as mentioned below
HOTEL          -                       $150.00 Per Day
MEALS         -                       $100.00 Per Day
INCIDENTAL/ MISCELLANEOUS        -                  $50.00 Per Day
There is consolidated limit on these three expenses for a day is $300.
In case there is only Hotel expenses on travel day and not other expenses(Meals & Incidental).
Scenario1 - Now, if I enter Hotel $160.00, it should give me a warning message on Hotel limit exceeds by $10.00 and should not accepts the consolidated limit of $300.00
In case there are Hotel expense with other expense as well Meals & Incidental
Scenario2 - Now, if I enter Hotel, Meals & Incidential ($160.00, $110.00 and $25.00), it should give me a warning message on Hotel limit exceeds by $10.00; Meals limit exceeds by $10.00; and there will not be any issue on incidental as it is within the limit. And it will allow the day consolidated limit.
Please let me know how can it be possible.
Regards,
Shiv

Travel Management - Food Expense Type Limit Per Day

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