Vendor/Customer banlance confirmation
hi
Can any one tell me about Vendor/Customer banlance confirmation basically for 31st march with balance conformation letter send to party, is it any transaction for this activity in stander SAP Report.
Hello
If you have a large number of customers or vendors, you can use the function Group customers or Group vendors when creating the balance confirmation.
You can find this function in the Accounts Receivable or Accounts Payable screen under Periodic processing ® Print correspondence ® Balance confirmation ® Group customers or vendors.
This program enables you to group your customer and vendor accounts in intervals of a specific size or in a specific number of intervals. The grouping can only ever be applied to one company code.
You could, for example, divide your customers into five equal-sized intervals. The system creates this grouping and then gives you a list of the interval divisions together with the number of customer accounts contained in each division. You can then create five different variants for balance confirmation program by simply entering in the Customer field the interval divisions created by the system. You can then let these balance confirmation programs run parallel in the background.
Balance Confirmation
Purpose
Obtaining the balance confirmation a part of balance sheet preparation for the year-end corresponds to the activity of an accounts receivable accountant. The customer has the following options:
· Confirm total balances
· Not confirm the total balances
· Confirm or not confirm individual items
· Not give a reply, or to specify reasons why the accountant cannot process the balance confirmation
For paper balance confirmations, the reasons for differences or comments were usually entered on the reverse of the confirmation for individual items. The paper confirmation was then sent back to both the SAP accounting clerk and also the auditor.
With SAP Biller Direct this function is now available in the Internet as a balance confirmation at the current date, or at any specified date.
By using this process your business partner can compare the open items at the current date with his accounting.
Prerequisites
· You have made the settings in the customer master data as described in Entries in the Customer Master Data.
· To enable an e-mail to be sent to the external auditor, you have made the following settings:
¡ With the configuration tool Extended Configuration Management (XCM) (see section Configuring the Web application with XCM) you have activated the option for sending an e-mail to the auditor.
¡ You have entered the e-mail address of the external auditor in Customizing for Financial Accounting. You do this under Accounts Receivable and Accounts Payable ® Business Transactions ® Closing ® Count ® Balance Confirmation Correspondence ® Define Reply Addresses for Balance Confirmation
¡ You have entered the company code address data in Customizing for Financial Accounting. You do this under Financial Accounting Global Settings ® Company Code ® Enter Global Parameters
Process Flow
1. Your business partner logs on to SAP Biller Direct.
2. He then chooses Balance Confirmation in the menu bar.
A standard letter to your business partner is then displayed with the request that the balance be checked for agreement with the books of the business partner. An itemization of the open items is attached. This means the open items are displayed at the current date (key date) having the same details as the usual open item display. They contain, in addition to open bills credits, payments and on account payments, non-cleared down payments and bills of exchange.
3. To display the bill details, your business partner clicks on the PDF symbol.
4. To confirm individual items or enter a note on them, your business partner selects Yes or No. For each line item he can enter a comment explaining any differences.
5. To make the confirmation easier, your business partner can either print the list or download it in Excel or CSV format.
6. To reply to the communication, your business partner chooses Reply.
He can either confirm agreement of the balances or comment on any differences. In doing so, he can supply the individual items with appropriate notes, or enter a general remark.
7. Once your business partner has selected confirmed, no confirmation or no reply, the balance confirmation is sent to the accounting clerk. If you have made the necessary settings, an e-mail is also sent to the external auditor.
Result
You receive a balance confirmation. The result of the balance confirmation is sent as a text e-mail to the accounting clerk assigned in the SAP system and to the external auditor.
Reg
assign points if useful
Similar Messages
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Vendor/Customer balance confirmation lists print
Hi,
when we want to print vendor/customer balance confirmations, transactions f.18/f.17 always print:
- form set
- reconciliation list
- results table
- if there is some error - error list
We want to restrict the printing only to FORM SET and we DO NOT want to print reconciliation list and results table.
Is there some way to configure F.18/F.17 to print only FORM SET?
Thank you.
Ľubou0161Hi Lubos,
I have the same problem...how did you solved this?
Thanks and regards,
Victor -
Vendor/Customer balance confirmation prints
Hi,
when we want to print vendor/customer balance confirmations, transactions f.18/f.17 always print:
- form set
- reconciliation list
- results table
- if there is some error - error list
We want to restrict the printing only to FORM SET and we DO NOT want to print reconciliation list and results table.
Is there some way to configure F.18/F.17 to print only FORM SET?
Thank you.
Ľubou0161Hi Lubos,
I have the same problem...how did you solved this?
Thanks and regards,
Victor -
Vendor & Customer balance confirmation
As you know there is possible to use F.17 and F.18 for printing balance confirmation for vendors and customers.
Is there existing any transaction and printout, which helps to print both information on one printout when customer and vendor are the same (has different numbers, but are linked in customization, cause they are the same company).I think you have misunderstood me. Usually, F.17 produces one printout which consist of header data, address data and balance information. F.18 produces similar output. If you will combine them in spool, you will receive following printing:
customer header data
customer address data
customer balance data
customer footer data
vendor header data
vendor address data
vendor balance data
vendor footer data.
Because vendor and customer are the same company, this means that header data, address data and footer data are the same.
Therefore we want to combine them into one, having following structure:
header data
address data
result of summarizing customer balance and vendor balance
footer data -
Dual Control for Vendor/Customer Master Data
We can set Dual Control for Vendor/Customer Master Data. I have set it. According to the cycle, I have customized sensitive field, and make changes in Vendor/Customer A/c. Here the changes will be confirmed by other user who is authorised to confirm the changes. In this scenario, I would like to know, can we avoid this confirmation once we have actived? If, no than how could we confirm the changes and where can we set authorisation?
Dear,
No, You cannot avoid the dual check if You activate it. Another user by FK08 has to confirm the changes.
Then You can delete the field for the dual control into the table T055F and no check will be done in the future.
I hope this helps.
Mauri -
Vendor/Customer Sensitive Field
HI all,
Vendor/Customer master some fields already setup for Sensitive field.
Business would like to BLOCK all transactions if Vendor/Customer haven't confirm (t-code : FD08/FK08)
is this possible ? I just know by default it will only block for auto payment.
But we would like even post a doc (vendor/customer invoice) related to this non-confirm vendor/customer.
Any user exit for this ?
Thanks a lot
Murphyclose
-
Vendor / Customer Master Report
Dear Experts,
Would you please inform me if there is any standard report in SAP which generates master for all the customer / vendors created, having below mentioned fields:
SAP Code
Vendor / Customer Name
Address
Contact Details
Telephone no
Mobile No
E-Mail id
Company Code
Date of code creation
Nature of vendor / customer
Date of Birth / Incorporation
PAN No.
TAN No.
Service Tax Registration No
Bank Details
Tax code attached to them
Thanks & Regards,
Ripon Pauldear friend,
please try S_ALR_87012179 (customer list) and S_ALR_87012086 (vendor list)
you would also try to build sap queries based on KNA1 , LFA1 tables
good luck! -
F110 - Automatic payment Program Vendor /Customer Clearing
I have entered all the settings related to the Vendor/Customer clearing.
1.Entering the Vendor and Customer account numbers in the relevant master records.
2.Activating the clearing with Vendor/Customer in both master records.
But when F110 is executed,the customer line items are thrown in the exception list.The line items are all due on both the sides.When i reallocate the customer line item,it is giving the option of deducting it from the Vendor line item.
It has to do autmotically and pay the balance amount to the Vendor,instead of doing it manually.
Request to contribute your ideas for solving this issue.
Regards
SunilHii Neeraj,
The error says it consists of the debit balance.But the settings are already made in both the vendor and customer records.But if we click the execption item and reallocate ,it is accepted to deduct it from the vendor line item.
Thanks and Regards
Sunil -
Profit centre-wise Vendor/Customer outstanding
I am working in ECC6. Profit Centre and Segments are activated.
While I am posting a vendor invoice, I assign the profit centre in the expenses account and the vendor is also posted to that profit centre while posting.
Now my requirement is to view the profit centre-wise vendor outstandings. I tried to execute the Open item report per profit centre (S_ALR_ 87013343 & S_ALR_87013344). However, I am unable to see any output figure. The list is coming as zero. System shows a message "Report 8A4-0012 does not contain any data pages".
Is there any other report or what is wrong with the above report ?
RegardsThe profit centers are not posted directly in PCA.
The Vendor/Customer reconsilatin accounts should NOT be 3KEH
Have you run:
F.5D - Calculate
F.5E - Post
F.5F - Display Log
or
1KEK - Transferring Payables/Receivables -
Hi gurus,
what is the use Sort key,
where we can see that activity. in GL Accounts, Vendor, customer master sort key where we can see effects. what is the use, how it will sort, where i can see.
Thanks for your reply.
AnilDear Anil,
Sort key is the one that fills the "Assignment field" of a line item automatically.
For example, for the GR / IR accounts, we normally give the "Purchase Order" as the sort key. This will make the line items in the GR/IR account to be filled with the Purchase order and the Item number.
The automatic clearing (F.13) works with the assignment field. In case the net of two line items (Dr - Cr) is equal to zero and the assignment field of these two lines are the same, then the system will automatically clear these two lines. Hence "Sort key " fills the assignment field and is very useful in automatic clearing
regards
Venkatesh
Assign points if useful -
Where we can link the vendor & Customer open and cleared iteams.
Dear Experts,
Vendor & Customer open line iteam and clear line iteams tables is BSIK, BSID, BSIAK,BSAD, But where we can link the open iteam and clear iteam, what is the link table of open iteam and cleared iteam. And where we can link the vendor & Customer open and cleared iteams.
For example vendor & Customer linked table is KLPA.
Same above the G/L open line iteam and clear line iteams tables is BSIS, BSAS,where we can link the open iteam and clear iteam, what is the link table of open iteam and cleared iteam.
Thanks in Advance,.
Srinu.M.Sorry to say you but it is mandatory.
Everybody is trying to help others and solve their problem. When you say i am not asking for that and looking for this, it looks a bit arrogant.
Tables are
Customer
BSID (open items) and BSAD (cleared items)
Vendor - similarly
BSAK and BSIK
Totals
BSEG, BKPF
Let us know if you still need any help
Edited by: nkonnipati on Jan 28, 2012 5:51 AM -
Reconciliation Account in Vendor/Customer Master
What is the function of reconciliation account in Vendor/Customer Master?
Regards
KailashHi
The reconciliation account in the master record records all postings made to a subsidiary ledger.When you post items to a subsidiary ledger, the SAP system automatically posts the same data to the general ledger at the same time. Each subsidiary ledger has one or more reconciliation accounts in the general ledger. These reconciliation accounts ensure that the balance of G/L accounts is always zero. This means that you can draw up financial statements at any time without having to transfer totals from the subledgers to the general ledger.
You can use the reconciliation accounts to make settings:
You can use the reconciliation account to configure the screens for posting items to customer or vendor accounts. Using the reconciliation account you could, for example, suppress the fields for entering exchange rate hedges if these types of transaction are not made.
You can also use the reconciliation account to specify which currencies you can use when posting to the corresponding customer or vendor accounts.
You usually enter the local currency in the master record. Postings can then be made in all currencies to the customer and vendor accounts that the reconciliation account is assigned to. However, you can also enter a foreign currency key in the master record of the reconciliation account. If you do this, you can only post to the relevant customer and vendor accounts in the foreign currency specified.
Thanks & Regards
Sanil K Bhandari -
Few queries about foreign revaluation for vendor/customer open items
I am trying the transaction F.05 for the first time for vendor & customer open items in foreign currency. I have a few queries:-
1. The ouput contains 2 exchange rates. One is picked from the transaction header. My query is from where is the other rate being picked up. In my current system, I could make out that exch rate in transaction header is being picked automatically from table OB08....however I am unable to deduce the source of the 2nd exch rate.
2. What is the significance of "balance sheet preparation valuation". Earlier in test runs, only "new difference" was getting populated. However the user wanted to see "old diff" also. So while doing some trial run in test client, I checked the "bal sheet prep valu" and posted.....after this run, I am getting values in "old diffe" and "new diff" also. And the posted amount is the difference of the two. What is the significance and ideal way?
3. Should the entry be reversed if I am revaluating at year end? Why I am asking is because in some threads I read that revaluation at year is not to be reversed....
Thanks,
SM1. To find out difference latest date(Key Date for OI Overview) will be taken by comparing with document posted dated. Based on that system shows diffrences
2. The items are valued using the exchange rate valid at the key date. The
difference determined in local currency is output and posted. The
valuation can also be done for parallel local currencies and according to
different valuation approaches (HGB, GAAP).
The result of the valuation is required for the creation of the financial
statements. You should therefore carry out the valuation before the
grouping of receivables and payables with program SAPF101. The valuation
difference is then noted in the document. Use the valuation areas to
calculate a different valuation method, or to save the result for further
processing activities.
3. we need to reverse entries . -
How to upload Vendor/Customer Open items through Items
Hi,
I want to upload the data for vendor open items / customer open items ( F-02 Transaction )through LSMW. There is no Object and methods are present for Batch Input or direct input. Is any BAPI or IDOC is present for this. If available, Please provide it.
Thanks & Regards,
Dhiraj.Hi Harish ,
can u tell me Y want to Upload data for Open Items ? let us know the requirement.
as per my understanding : Open Items means Item which are ready to receive / send amt to Vendor / Customer.
Regards
Prabhu -
Vendor /Customer Trial Balance between a particular date
HI
Is there a standard report in SAP which provides Vendor/Customer Trial balance. We are using the standard SAP Reports for
Vendor S_ALR_87012082 Vendor balances in local Currency
Customer S_ALR_87012172 Customer Balances in local currency
We also need to filter the data in Trial Balance based on profit centers. All our plants are created as profit centers
Regards
Sanil Bhandarina
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