Vendor Down payment processing

Hi friends,
Can anyone give me idea how down payment for vendors work in SAP.
I am not sure about the procedure, and we are following the below procedure, let me know how it should go and what we are doing wrong.
we do F-47, and F110 then after, I dont know if I should do MIRO, F-54 and F-44 thenafter to pay the remaining balance or just MIRO and F-54.
Please let me know its urgent

HI Shefford
The business flow of advance payment can be like this.
1.prepare an advance payment request(F-47)
2Convert the advance payment request to advance payment either by F-48 or F110.U can also go for F-48 individually also without going for F-47 route.
3. Goods receipt or the vendor liability creation as per the business practice,That means which is happening first.Goods receipt through MIGo and the liability craetion through MIRO.
4. If u have paid 100% advance to ur vendor and ur advance is equal to the supply amount just clear the advance with the supply amount by F-54.
5.If there is difference between advance and the supply amount just clear the advanvce by F-44 and pay the rest balance either by F110 or F-53/F-58 (Both manual payment method.)
This is all abount the process.
Thanks
Surendra

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EHP 6.0 PO Vendor Down payment process

Hi All ,
our client updated , EHP 6.0 , i have one query , one function updated "LOG_ MMFI _P2P" added new tab po header level payment processing , i want to how we can do po down payment process, how we can create vendor down payment header level or item level , what is uses of TCODE me2dp. Please explain me all this process above function updated "LOG_ MMFI _P2P". previous they are using Normal process now they want to use new process which is updated in EHP6.0 . Let me new process. & how create dp po item level or header level.????
previous they are using below process .
1) ME21N PO create
2) f-47 dp request
3) f-48 dp pay
4)f-54 dp clr
5)f-53 final pay
6) F-44 vendor clear
Thanks & Regards
Jay

Hello Jay,
Kindly follow the below link
http://www.slideshare.net/subhrajyotibhattacharjee7/vendor-downpayment-process-mapping-with-new-ehp4-enhanced-functionality
I think the above will clear your requirement.
Regards,
Vinayak

Vendor down payment process at the time final payment

Hi all
MY scenario I posted in F-48 down payment of Rs 50000 and assigned invoice for Rs 89000 in F-54. While clearing I entered Rs 50000 against the Down Payment and posted. Now I am posting payment for the balance amount i.e. Rs 39000 in F-58. I see that while selecting the Process Open Items, I am unable to find Rs 39000 in the list. Instead I am finding Rs 50000 and Rs 89000 in the list. If I am not remembering the document number for Rs 50000 I am unable to select the correct item and clear against Rs 89000. I wonder how do I identify in case there are more than 2 items with same amount Rs 50000 if I don't have the correct document number handy. This will lead to manual errors in companies where there are huge volume of transactions. I want to avoid manual errors of selecting wrong item and clearing them against correct Invoice.
Kindly suggest how to avoid these errors in the second scenario.
Regards
Jay

Hi
Sorry for late reply.. when settling the final payment against this invoice you are right you will see both D-PMT and the original invoices amount .. but you can for sure know the invoice and the right assigned D-PMT by adding columns Invoice reference in FBL1N
in FBL1N you will add it by change layout .
Regards
mahmoud El Nady

Help with F-48 Vendor Down payment for Italy please

Hello,
I have a problem with the F-48 Vendor down payment process. I'm working with an Italian company, and they state that with a Pro-forma invoice, they post the down payment. The Vendor has Withholding tax, and when I use a Vendor that is setup for Withholding in the Vendor master, the Withholding tax is not being applied to the Down payment. They state that they need it to apply to the down payment.
Also, they claim that the VAT tax is not posted at the time of the down payment, but is used to help calculate the Withholding tax. When I create a F-48 down payment and use the 'Calculate Tax' box, the VAT that is calculated is actually posted at the time of the Down payment posting. They claim that it should not post until the Invoice is cleared.
Any ideas?
thanks for your help!

Hello Deepa Khatri,
Thanks for your response. I know that the Vendor is setup correctly, because when I create and FB60 Invoice for his same vendor, the Withholding tax is properly applied. When I use the F-48 transaction, the Withholding is not brought in. Is there some Down Payment configuration that might help this Withholding to be applied?
thanks again for your help!

FS206 error message for vendor down payments

Hi All,
I m getting following error message while posting vendor down payment using F-48,
Down pmnts with taxes are not permitted when processing with jur.code
Message no. FS206
Diagnosis
Taxes may not be entered for down payments with the jurisdiction code taxation procedure.
Procedure
Change the master record of the reconciliation account for down payments. It may not be tax-relevant (leave tax category blank).
I made the tax category in GL master data as blank. However it is still asking for a tax code.
Kindly let me know if anyone has faced a similar issue earlier.
Thanks in advance!
Best Regards,
Aman Goel

Hi,
Change the "Alternative Reconciliation Account" master data (in FS00) for down payment assigned to your vendor reconciliation account.
Leave the tax field blank and do not check mark posting without tax allowed.
Regards,
SDNer

Down payment processing error

Hi,
I am facing problems in down payment processing (ECC6.0) with and without billing plan.
What I understand about the normal flow of down payment, once order is saved then down payment request FAZ is billed with reference to the order & it should reflect on the next invoices. Is it the correct flow?
In case of down payment without billing plan, while create billing type FAZ , it gives me message item category TAD can not be billed with billing type FAZ. i am using a dien material.
Even in case of mile stone billing I am getting message only billin rule 4 or 5 can be used. So where do we assign billing rule to billing plan?
I need your valuable input. I am working on ides ecc6.0.
Regards
Suman

Hi,
the message you get is quite easy to explain: you are using doc.type DZ (should be the default doc type for transaction F-29), but you are entering a vendor line item. This is definitely a problem as doc. type DZ usually does not allow vendor lines in the document, you can check it in transaction OBA7.
Another funny thing is you are saying that you want to enter a down payment received from a customer - so why do you have a vendor line in your document? I think this is the main problem, you are just using a wrong account type. Use the customer account you have entered for the down payment request earlier.
If for seom very strange reasons, you still want to use a vendor line in the customer down payment document, then you have to use another document type that allows customer, vendor and also G/L accounts (check OBA7). However, if you are working with document splitting, you should be careful when picking a document type.
Hope that helps, points welcome
Csaba

Vendor Down Payments

hi,
can anyone pls let me know the steps to configure down payments, the steps in configuration. and the clearing process.
thanks in advance.

Post Vendor Down Payment
1.     Double click on F-48 - Down payment
Post Vendor Down Payment: Header Data
2.     Update the following required and optional fields:
Field Name     Description     Values
Document date     Date the transaction occurred     Example: 10/01/08
Type                     Document type     Example: KZ
Company code
Posting date     Date that the business transaction occurred       Example: 10/01/08
Currency/rate     Code identifying the currency used in the transaction     Example: USD
Reference     Description of the Reference.
Account                     Vendor account     Example: 100005
Special G/L ind     Enter here required special GL transaction code     Example: A
Account                     Bank account number      Example: 114000
Amount                     Amount of the line item      Example: 20000
3.     You can use an existing down payment request to post the down payment. Click Requests Button .
Post Vendor Down Payment: Choose requests
4.     Click down payment request radio button .
5.     Click Create down payments button . The system will display a document overview:
Post Vendor Down Payment: Display Overview
6.     Click Save Button. to post the down payment.
Double click on F-54 - Down Payment Clearing
Clear Vendor Down Payment: Header Data
Clear Vendor Down Payment
Update the following required and optional fields:
Field Name     Description     Values
Document date     Date the transaction occurred     Example: 030702
Type                     Type of accounting document     Example: KA
Company code
Posting date     Date that the business transaction occurred     Example: 030702
Currency/rate     Code identifying the currency used in the transaction     Example: USD
*Reference     *                Additional document description     Example: ref
Account                     Code identifying the Vendor account      Example: 400000
Invoice                     Enter here an invoice number you want clear a down payment with     Fiscal year
3.     Click Process down pmnts Button   to process down payments.
Clear Vendor Down Payment: Choose down payments
4.     The system has displayed a list of outstanding down payments. Click on the checkbox to mark the down payments you want to process.
5.     Click Enter Button   to confirm your entries. The system will enter an amount of (2000,- USD) in the field u201CTransfer postingu201D.
6.     Click Save Button   to post a clearing document. The system will display a document overview:
Clear Vendor Down Payment: Display Overview
7.     Clear Vendor Down Payment: Correct Vendor item
8.     Update the following required and optional fields:
Field Name
Text
9.     Click Save Button. .
Clear Vendor Down Payment: Display Overview
10.     The message bar displays u201CDocument __________ was posted in company code 0100u201D
     This transaction clears only down payment posting and stores information in the system which amount of the invoice was cleared. You still need to clear the document that was posted as a result of clearing with the outstanding invoice.
11.     Display vendor open items (FBL1N). As you can see, the newly posted clearing document is still outstanding and you need to clear it with the invoice using the account clearing process (Transaction f-44).

Vendor Down Payment Clearing: F-54 or F-44

Hi
I have made a down payment (with Spl. GL indicator) to a vendor, using F-48. Then I book an invoice using FB60. I kept the two amounts same and ignored WT to keep things simple.
Now i want to clear the down payment against the invoice. I use F-54. The clearing transaction is getting posted. However, the Invoice is lying open (credit entry) along with the Clearing document (debit entry). On the other hand the down payment document (debit) is getting cleared with the Clearing document (credit entry). This means I have two open line items and two cleared line items. I can clear the two open items again using F-44.
I have two questions:
1. What is the use of F-54 here since I have to use F-44 eventually?
2. While doing F-54, Posting Key for the debit line item is 26 : Payment Difference. This is could not understand.
Can anyone please help me out on this?
Thanks in advance
Aninda

Dear Aninda ,
I will explain you with following example.
Recon account(Vendor)---3000000
Advance to Vendor----
4005000
Exp a/c----
7575100
Bank a/c----
5000100
1. Advance to Vendor (spl gl -A)(F-48)
Vendor a/c    (SPL-A)( GL- 4005000)        DR   1000
                  T0 Bank a/c (GL-5000100)                  1000
2. Invoice posting
Expenditure a/c ( GL-7575100) Dr      1000
     To Vendor Account(GL-3000000)     1000
3. Clear Vendor Down Payment (F-54)
Vendor a/c (GL-3000000) DR                1000 (Posting key-26)
     To Vendor a/c (SPL-A)( GL- 4005000)          1000
It means Credited spl GL-A has converted from advance to Normal open item. Amount has been transferred from Advance to Vendor GL to Normal Recon account.By this way Advance account shows Nil Balance with debit(F-48) and Credit (F-54)
The remaining 2 line items i.e., Credit (F-43) and Debit (F-54) shows as open items. In the next step we need to knock off those line items by manual clearing or automatic clearing.
4. Normal Clearing (F-44)
It will be posted without line items.
I hope i am able to help you out to understand process

Vendor down payment request over PO value

Hi All,
I have a requirement for vendor down payment request amount compare to PO value checking.
I have PO with total value - 600 USD.
When I create down payment request using F-47, I input amount 1000 USD.
The system never show me any message.
I want the SAP to block me from posting down payment request over PO value.
I've read in the forum, to change message type F5373 with error type. But the message never appear in my F-47 screen.
Anyone can help me, what am I missing here ?
Thanks,

Hi,
You are right about message F5 373. But this is applicable at the time of the Payment of the Advance i.e. F-48. It is not available at the time of creating the Advance Payment Request against T Code F-47.
If you want to have this control in the Payment Request, then you will have to use the validation, which you can put with the help of your abaper.
Regards,
Amit

Vendor Down Payment issue

Dear Expert
While doing F-48 Vendor Down Payment am getting below Error
Customer 450822 is not defined in company code 1000
Message no. F5102
Diagnosis
No master record was created in company code "1000" for customer number "450822".
System Response
System error.
Procedure
Maintain the customer master record "450822" in company code "1000" or correct the account number.
Regards
Ajeesh.s

Hi ,
Instead of typed Vendor number can you please do F4 and then look for vendor in Comapny code 1000 . I know its sound bit strange but I would like to check this .
Can you Please check in OBYR for Special GL indictor A and check the reconciliation account for your Chart of account . It may be posible that you have assigned customer reconciliation instead of vendor

Vendor down payment request Error

Hi all,
i created a vendor down payment request using f-47. I had created a tax code for the country "AE" using FXTP. But when in the vendor down payment request it is not picking the tax code,giving the error "Tax code AN for country AE has been deleted or incorrectly changed", Message no. FS201
Kindly help me,
Thanks in advance
Ani Varghese

Hi,
The reason behind this error is that the TAX CODE IS NOT CORRECTLY MAINTAINED.
You might not have maintained the GL Accounts for this. Maintained it in OB40.
Regards,
Amit

Vendor down payment

Hi,
is it possible to pay vendor down payment with F-58 (not F-48) after dowing a request by F-47 ?
what is the consequences of that, and what is the procedure that i must follow ?
i hope your help
regards

<b>I will explain with one example:</b>
1 You have made a down payment of USD 10000 through F-48.
2 You have received first invoice for USD 3000. First u have to match (clear) against your down payment using F-54. The balance will become now USD 7000.
3 You are again posting another invoice for USD 5000.
4 Carry out the step in 2 and the balance will be now USD 2000.
5 Now you are posting another invoice for USD 5000.
6 After clearing thorugh F-54 u will have a balance amount payable to the vendor will USD 3000.
7 Now you can pay this amount either theorugh automatic payment program or thorugh F-58 to pay this amount. Hope this is clear to you now.

Vendor Down payment request

Hi,
I have 2 queries regarding vendor down payment request F-47
1) Want to create DPR on header level (We have ECC.6 No enhancement package)
2) When I create DPR on item level of more then item value it will stop me & show error but when ever I will create multiple request of same line item with actual amount or less amount (but more then actual amount in total) will be not stop me.
I already active F5 373 message into error.
Thanks,
Farrukh khan

Hi,
You are getting this error becausea either you have giving more amount than the PO value or GRN and IV has already been created for this item.
You are requested to do create DPR as per below given screen shots
Press Enter
Click on
Hope, this solves your issue.
Regards,
Tejas

F-48 (post vendor down payment:header data)

Hi Experts,
Good Evening to you,
when i was posting F-48 (post vendor down payment:header data) i was getting an error of No Special G/L acct defined for acct type K sp. G/L ind B recon.acct so at that time i went to OBYR and given in Acct type-K SGL Ind-B in that given Recon account and Special GL Account both the numbers but still the erroring is coming. Later i went to FS00 and checked in Control Data that the GL Account the reconciliation account-vendor is already given but still the error is coming.
So if anybody faced the same error means let me know.
Awaiting for your golden replies & points will be assign for useful answers.
Thanks & Best Regards,
KK

Hi Rams,
The problem of "No Special G/L acct defined for acct type K ....." has been rectified when i specify the Special GL A/c in OBYR.
Now the issue is i gave a wrong Sp GL account in OBYR and posted a document later i recongnise that i gave wrong SP GL and went back to OBYR and gave the correct SP GL A/c number. So there was a posting has done earlier 1 document so can you tellme how to change from Old Sp GL to New Sp GL.
Awaiting for your golden reply.
thanks & best regards,
KK.

F-48 & F-47 Vendor Down payment

Hi Experts,
We are in need to add purchase order in vendor down payment requests and in vendor down payment. Purchase order field needs to add as mandatory field.
Please advise how to add PO field as mandatory in vendor down payment requests and in vendor down payment.
Thanks & Regards,
Kuldeep Dubey

Hi Kuldeep,
There are below three ways out of which you have to take decision which one best suits for you...
1. Make field madatory for Field Status Group in GL Account.
For this you must have FSG assigned to GL which is very unique then only it will serve purpose otherwise PO field will be madatory for all the GL accounts to which this FSG is attached.
2. Make field madatory for the posting key 29.
This will make PO field mandatory for other special Gl transactions also for vendors. For example if you give travel advance to your employee where no PO is required but system will madate you.
3. Set up Validation in GGB0.
This might be the best available option since it can be specific to Transaction Codes only.
Analyse your system and impact of implementing any of the above and take a decision.
Regards,
Chintan Joshi

Vendor Down payment processing

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