Vendor Ref. Number from A/P Invoice & Credit Memo in the Check PLD Form

Hi Guys,
We have standard PLD layout form for the Check Document. In our case the Check Document based on the outgoing payment and outgoing payment referenced on A/P Invoice and Credit Memo documents.
Is there someone who knows how to get "Vendor Ref. Number" (NumAtCard) field from A/P Invoice and Credit Memo in the Cheque form?
Any ideas will be appreciated.
Thanks so much,
Sergey

Hi Nagarajan,
Thanks a lot for your answer! Yes, you are absolutely right, the variable number for this field was #100.
Unfortunately, this solution worked partially for us. In our case, we also needed to specify a "Document Date" (Tax Date) for the ref. document and there was a problem, because we could not find SAP variable number for this (I don't know if this exists?)
In the final, I just related "OJDT" to "VPM2" table and after that I have got my "TaxDate" field.
So we are good now.
In addition, maybe you know where can I get a variable numbers catalogue or something like that?
Thanks,
Sergey

Similar Messages

A/P Invoice Vendor Ref Number Field updating after adding the Invoice Copy

Hi All,
              I am able to change the Vendor Reference number in A/P Invoice Document after adding the Document. I want to restrict this to happen. Plzz help how to do this????
Regards,
Sree.

1.The Modify Posted A/P Documents authorization refers to some fields only, e.g. the Due Date or Pay to address.
2. Additional authorization can be defined only for full forms, not for fields.
3. The SP Joseph suggests will refuse those modifications when the Vendor ref is empty.
To avoid modifying the Vendor ref you can use this code:
IF @Object_type = N'18' and @transaction_type = N'U'
BEGIN
declare @li int
set @li=
(select max(t.LogInstanc)
   from ADOC t
   where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del)
IF
   (select isnull(t.NumAtCard,'')
    from ADOC t
    where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del
      and t.LogInstanc=@li-1)
!=(select isnull(t.NumAtCard,'')
   from OPCH t
   where t.DocEntry=@list_of_cols_val_tab_del)
begin
Set @error = 10
Set @error_message = N'Vendor refernce not modifiable !'
end
END
Or if you want to allow modifying an unfilled reference, then this:
IF @Object_type = N'18' and @transaction_type = N'U'
BEGIN
declare @li int
declare @pref nvarchar(100)
set @li=
(select max(t.LogInstanc)
   from ADOC t
   where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del)
set @pref=
(select isnull(t.NumAtCard,'')
    from ADOC t
    where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del
      and t.LogInstanc=@li-1)
If @pref !='' and @pref !=
(select isnull(t.NumAtCard,'')
   from OPCH t
   where t.DocEntry=@list_of_cols_val_tab_del)
begin
Set @error = 10
Set @error_message = N'Filled vendor refernce not modifiable !'
end
END

Invoice & credit memo

hi all,
i understand from forum that :
Invoice / credit memo - GR/IR clearing account and vendor account
qty and value will give impact to GRC
Subsequent credit/debit - Stock account and vendor account
example of credit memo :
Credit memo is posted when there is u want to correct the invoice posted already for both qty and value.
For eg if vendor gives u invoice of 12 qty and value 120. but actualy he delivered only 10 qty of 100 rs. so in this case u post the credit memo with 2 qty and 20 rs so the total invoice u post becomes 10 qty and 100 rs.
above i clearly understand.
but when i check my system on miro posting and po history in me23n, is different case.
GR - qty 20080 value 3950
IR - qty 20080 value 3950
after vendor invoice is posted, there is a credit memo and invoice, both with reference to PO.
credit memo qty 20080 (same qty) value 1000
credit memo, the entry is dr vendor cr prd
invoice qty 20080 (same qty) value 1000
invoice, the entry is cr vendor dr prd.
1) may i know why the offsetting account is prd? when i see in miro, no GL tab but only has po reference tab.
2) where does the setting to ask system to use prd?
thanks

hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
GR - qty 20080 value 3950
IR - qty 20080 value 3950
Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
1) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to credit prd?
2) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
after invoice posted, if i do invoice reference to the same PO,
3) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to debit prd?
4) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
thanks

AP Invoices/Credit Memo Workflow process using Optura

Hi,
We have a VIM tool Optura that we have implemented for our Workflow approval process where in the invoices/credit memos get parked, then go through a workflow approval process and finally get posted. These invoices/credit memos at the time when they are parked have attachments in them. The issue is that the when the credit memos get posted we loose the attachments that were present in them but it works just fine when we post invoices. Any idea as to what could be happening?
Any help will be approeciated.
Thanks,
ALAM.

Can you please explain where the attachment is getting disappeared?
Is it in the attachment link of the Tcode of Credit memo or inside Workitem.
If it is workitem then attachment is not properly binded from Workflow container to Task container.
If it a Tcode you have to write ABAP Code to populate in the GOS of the Tcode.
Thanks
Arghadip

Duplicate Vendor ref no in A/P Invoice

Dear Experts,
Kindly suggest the SP Notification to block the duplicate Vendor ref no in A/P Invoice for a Vendor Specific.
SAP has this setting to Block duplicate Vendor ref no in Document setting, but it is for all vendor for same ref no. and not vendor specific.
Regards,
Datta kharat

Hi Datta...........
Please try this........
IF (@object_type = '18' AND @transaction_type IN ('A','U'))
BEGIN
DECLARE @VendorRefNo AS VarChar (20)
DECLARE @BPCode AS VarChar (20)
SELECT @VendorRefNo = NumAtCard FROM dbo.OPCH
WHERE DocEntry = @list_of_cols_val_tab_del
SELECT @BPCode = CardCode FROM dbo.OPCH
WHERE DocEntry = @list_of_cols_val_tab_del
IF 1 != (SELECT COUNT(DocEntry) FROM OPCH WITH(NOLOCK) WHERE NumAtCard = @VendorRefNo AND CardCode = @BPCode) AND (@VendorRefNo IS NOT NULL OR @VendorRefNo <> '')
BEGIN
SELECT @ERROR = 1
SELECT @ERROR_MESSAGE = 'Vendor Reference No. Already Exist'
END
end
Or check this.....
Blocking A/P Invoice
Regards,
Rahul

[PLD] vendor ref Number variable in outgoing payment ?

Hello,
How to display the vendor ref Number in PLD on printing outgoing payment document.
We want display the ref in every line.
wath is the variable number ?
Rgds,
Thierry

Hello Thierry,
On the Outgoing Payments Screen if you check on the
Customer / Vendor Reference Number, you would automatically see the Vendor Reference No in the rows where the invoices are displayed.
This information also carries to the template and when you preview/print the template this information is printed through the Documents paid variable
SYSTEM VARIABLE NO 130 This is Field_340 in the
Outgoing Payment (System) template in the End of Report Area.
Best wishes
Suda

Dme payment File for invoice & Credit Memo

Dear Sapients,
I have created a DME Tree structure for PAYM. This structure contains header & line items. Header will contain the vendor bank master data inputs & Total payment payable by the bank per vendor for each payment run. The line items contain both invoices & credit memos details & their corresponding amounts.
Issue is getting the total value of all the invoice credit memo's in the header Field payment.
Currently, it sum-up the values without any sign in the payment file.
Below are the structure screen shots. Really appreciate quick response.
Structure
Header Field payment
Using Aggregation of Ref AMOUNT from line item
Line item reference field Amount
Structure field value of line item payment.
Kindly help to achieve this summation field value for the header.
regards
PBB

Dear Friends,
Can anyone shed some light on this topic ?
Many thanks
PBB

Funds management invoice credit memo

Hi,
I've been implementing FM module. The problem I get is that when I try to post credit memo invoice, this does not update my assigned funds, while it should (at least that's logical for me). The system should reduce assigned and commitments/actual and increase my available funds for a specified funds center and commitment item.
Is it correct what the system does?
Regards,
Ola

hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
GR - qty 20080 value 3950
IR - qty 20080 value 3950
Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
1) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to credit prd?
2) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
after invoice posted, if i do invoice reference to the same PO,
3) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to debit prd?
4) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
thanks

Invoice Verification (invoice, credit memo, subsequesnt debit and credit)

Hello experts
I have some questions about de logistics invoice verification:
1. I use only invoices and credit memos. How can I delete from the field of transaction the subsequent debit and subsequent credit? I dont see anything in the customizing.
2. How can I differenciate the invoices from the credit memos in the RBKP table, or in the BKPF table in the acounting document? is there any field? or can I create diferente document types for each one?
Thank you in advance
best regards,

Hi,
I would suggest you do nu2019t remove these. These are SAP standard setting it may require you to post in case any of the following case in day to day business transaction
Credit memo: A posting that reduces the balance of receivables or payables to vendor. Which can used to whenever there is Return delivery to be made and subsequently Credit Memo to be raise in order to reverse the Value of returned Qty.
Subsequent debit: You received an invoice from your vendor for delivered goods. Freight costs are to be charged. The invoiced quantity remains unchanged. Here you can add Freight value by using Subsequent Debit. Option or even in case on less Amount was posted to vendor in that case also you can use this option here Qty remains same but difference value can be posted.
Subsequent credit: A reduction in amounts debited in respect of posted business transactions & You received a credit memo for delivered goods. Previously charged freight costs are to be credited. The quantity in the original credit memo remains unchanged
Rg

Receivables question: AR invoices/credit memos between Supplier Sites

I'm trying to solution a client requirement of having the ability to transfer AR invoices/credit memos between supplier sites of the same supplier. Is this possible or is there a comparable workaround available in Receivables R12?
Thanks,
Chris

Chris,
are you sure ... AR Invoices/Credit Memos to Suppliers ??? Looks like a typo error some where ... However, we might not be able to transfer transactions from one site to another (be it supplier or customer), what we can do is merge ....in which case all transactions that are appearing against a particular site would be pushed to the new site ......this could be taken as a workaround ...
Merge functionality comes with very less flexbility, you cannot choose the transactions that you wanted to merge ....
Regards,
Ivruksha

Issue with Invoice, credit memo

Hi Guru's,
A sales invoice was created in the for 100,000 and the value fields in COPA that were hit were:-
Billed quantity
phl volume
Quantity 01
sales quantity
Non-reporting WXX1
Other sale ded
other sale ded 2
Revenue
Standard cogs 5
Standard price
Customer service needed to pass credit but a the credit memo was created for the full amount 100,000 of the invoice by mistake.
The credit memo hit the following value fields in COPA
Non-reporting WXX1
Other sale ded
other sale ded 2
Revenue
To correct the mistake of the credit memo a debit memo was created (but with the wrong amount 50,000) and it also hit the same value fields as the credit memo.
To correct this my thought is reverse the debit memo with the wrong amounts and recreate the debit memo with the full amount bringing the invoice back to the full amount. Then re-create the credit memo which I hope then will hit COGS ? fixing and the showing the correct values in COPA? Or is there a better way to go around this issue.
Please advice.
Best Regards,
Yasmeen

Thanks Kiran for response.
Let me clear the question.
GR posting detail.
Reference no - 12345, doc date 06/21/2008, posting date 06/21/2008, amount 1, USD, CC-100.
Can I post the invoice against the same detail using MRHR.
(I'm not sure what extactly MRHR verify for dupliacte entry because, I can post the IR if the I'm changing the docu date from 06/21/2008 to any other date.)
I'm able to simulate the IR without any error while using MR01.
Regards,
Aditya

Invoice and a credit memo at the same time

Hello everybody,
I have a question about the MIRO transaction; there is a provider that give us a monthly invoice where he put all the articles we have ordered, but ALSO those that we have returned the month before with a negative amount, instead of doing a credit memo, which is what the rest of providers do.
I would want to know if it's possible to do an invoice and a credit memo at the same time, or at least do it separately but using the same barcode.
Thanks in advance!
Message was edited by:
TERESA RIBAS

Hi,
Try the folowing,
Enter the first PO, then click on the "more allocation criteria" icon to the right of the PO number field.
Enter the remianing PO numbers that are to be invoiced AND the ones to be credited and leave the flags for "deliveries" and "returns" both set on.
This may work, and if you click on the help for one of these flags you will see that it does seem to do what you want.
I haven't tried it (I don't have the data set up) but it is worth you spending a couple of minutes with some examples in your "play" client, just to see if it does what you want.
Steve B

In transaction Fv60 can we change transaction type(invoice/ credit memo)

Hi Experts,
Can you help?
In transaction Fv60 , while editing a park documentcan can we change transaction type(invoice/ credit memo) . I mean can we change the status of document from credit memo to invoice?
Thanks

Hi Sumit,
Certainly, we can change the transaction type in fv60. Yes we can change the status of the document.
Regards,
Srinivas Muthyala

Invoice / Credit Memo / Sub Credit/Subs debit

Dear experts ,
I want to differentiate the following :
1. Invoice document
2. Credit Memo document
3. Subsequent credit document
4. Subsequent debit document
Is it possible to have a different document type for each of the above
while enetering an invoice /credit memo etc , in payment tab i have an option of selecting the document type.
BUT
I want this to be defaulted by the system based on the activity .
HOW CAN THIS BE DONE ????
Regards
Anis

Dear Anis,
Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the same.
Example:
PO 10 - $10
GR 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)
The vendor invoice is more than that in the Purchase Order. In order to correct, the Vendor may send in another invoice for the Increased amount or a credit memo for the reduce amount.
If you approve of the price increase, post the subsequent invoice received as a Subsequent Debit Invoice.
If it is a credit memo that has been received for reducing $1 of invoice price, then post the credit memo as Subsequent Credit.
This would retain the quantity but reduce the amount.
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided to credit & only the $1 overcharged.
Credit memo is for the credit of the full amount and value.
++ You can configure the default document type for MIRO using transaction OMR4

Invoice/Credit memo form in ERS

Hi experts,
I have implemented the ERS functionality and it is successfully working but I have received the business requirement of issuing a different form depending on whether an invoice or a credit memo has been generated.
Have any of you already faced this issue?
Any suggestions on how to address it?
Thanks in advance.

Hi Ramesh,
First of all thanks for the swift answer.
My idea was to avoid ABAP changes and therefore I have already created a new output type but now I am not able to identify how to differentiate the invoice from the credit memos at the time of assigning the form.
The only way I am aware of is field RBKP-XRECH which is not available within the Field Catalogue for the message determination condition tables (M812).
Any idea?
Best regards,
Pablo

Vendor Ref. Number from A/P Invoice & Credit Memo in the Check PLD Form

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