VF01 Invoice

Hi,
I need to validate profit centers/cost centers during invoice creation. If any of the validations fail, I should be able to save the invoice but block it from posting to accounting? How do I do this? Is there any standard function module available to block invoice from posting to accounting?
Any input will be greatly appreciated.
Regards,
Sarita.

In SD, you cannot validate by saving the document alone. The accounting entries will be reflected only after document is released to accounts.
Incase if profit centre is maintained, then it is important to maintain profit centre in material master. If you do not maintain profit centre, then the process will go upto billing document & also save the same, but will not release to accounting. If such a situation is encountered, then there are 2 options to resolve:
1. reverse the whole cycle i.e cancel Billing --> Cancel Post Goods issue --> Cancel Delivery --> Cancel Order & then update the profit centre in material master.
2. with a help of Abaper, force the profit centre in billing document.
Regards,
Rajesh Banka

Similar Messages

Doing VF01 Invoice third party system is throwing below error message.

Hi All,
After creating Standard PO for third party.
Doing VF01 Invoice system is throwing below error message.
Error Log
           5005000511 000010 No open billing quantity has been determined
          Technical data
              Tech. data details
               Client                                 200
               Group Number
               Sales Document Number                  5005000511
               Item Number of the SD Document         000010
               Schedule Line Number                   0147
               Counter in Control Tables              00
               Message Identification                 VF
               System Message Number                  147
               Output Type                            I
               Message Variable 01
               Message Variable 02
               Message Variable 03
               Message Variable 04
               Group Type                             F
Aditya.

Hello,
Please, I have the same issue but in my case it's a Purchase Requisition. First I created a Purchasing info-record for Vendor, Material, Purchasing organization and Plant.
After I set a Source List Master Data for Material, Plant, Vendor and Purchasing Organization.
Like this I have the Purchase Requisition created automatically when I create the Sales Order. I am testing a Third Party Handling scenario in Brazil...
But now I can not create the Billing Document.
The following error happens:
"No open billing quantity has been determined"
Tech. data details
Client                                 210
Group Number
Sales Document Number                  0000000179
Item Number of the SD Document         000010
Schedule Line Number                   0147
Counter in Control Tables              00
Message Identification                 VF
System Message Number                  147
Output Type                            I
Message Variable 01
Message Variable 02
Message Variable 03
Message Variable 04
Group Type                             F
I tried what you suggested but they didn't work. I don't know if I have to create a MIRO for my Purchase Requisition. I tried to release it but it didn't work as well.
Please, can you help me?
Thank you,

VF01 Invoice posting / Idoc output type / Paretner Profile missing

Hi,
I need a functionality to create ABAP code to send email, but I do not know in which place it would be the best to put it.
While posting an invoice VF01 t-code, output type idoc is defined and normally is generated. Altghough sometimes partner profile is missing (it is customer number) and then idoc is not generated.
I use standard program RSNAST and edi_processing form for idoc generation.
1) is edi_processing form executed when partner profile is missing?
2) where would it be the best to put abap code to send email?
Thank you

Hi,
I have seen the stded program RSNASTED and the routine EDI_Processing.
1) Yes Edi_Processing is executing when if the parnter profile is missing
2) I think there Perform in the rotuine EDI_PROCESSING
" PERFORM READ_PARTNER_PROFILE USING HELP_RETURNC." after this excuting this perform , check for the return value and if EQ ZERO thn proceed further or Else send a mail .
Thankz
Aditya

VF01- invoice smartform in PDF format to be sent thro' mail

Hello Gurus,
We have a requirement from our client that we need to trigger a mail of invoice smartform in PDF format on saving in VF01.
Can any body suggest the steps in NACE and also output..
Regards

As per your post, I understood that,
After saving Invoice , automatically Invoice has to send in PDF format to the respective email id maintained in CMR-Payer master
if yes, this involves ABAP & BASIS ,
ABAP- Program & FOrm routine has to created & assigned in respective output type & type-PDF (Check in NACE- Output type)
for this, you need to maintain the Condition record- VV31 - with medium as "Mail" -
or else,
you can do this manually also, in VF31- you can give a print & save in PDF format- you can send it - but its complete manual process.

VF01 : Invoice without FI document because Net Value is 0,00 ?

Hi,
I create an invoice with Tcode VF01 in refernce to a billing document, the system create an invoice but not the FI document, it shows this message : "An accounting document is not required for this billing document"
Diagnosis
The billing document has the net value '0' and does not create an accounting document. Despite this, the posting status 'C' (Posting document has been created) is set internally for this billing document.
Please i want to have a price in my invoice to post an FI document correctly, how to solve that ?
i hope your help
Regards

Hi,
You can not post to accounting with ZERO(0) balance.If you want to post to accounting,you should have minimum of $0.01.
system message is correct.
Thanks,
Rau

Customer Number in line item assignment fiels for VF01 invoice documents

Hi,
how can I get the customer number in assignment field of FI document line item.
I have created a sort key with field customer KUNNR but this field will not be populated by invoice documents posted from sales orders via VF11?
I am looking forward to your solution proposals.
Thanks and Kind Regards
Tarik

Hi Dominique,
many thanks for your reply.
the customising for copy control in SD seems very confusing
How can I arrange that it is aready populated with the customer number ?
One example would be enogh for me to understand it.
Can you provide me this example?
Kind Regards
Tarik Oznalcin

SAPSQL_WHERE_QUOTES/CX_SY_DYNAMIC_OSQL_SYNTAX - dump in VF01 Invoice Crtn

Hi Gurus,
I have a requirement to capture the condition value of Condition types in VBAP table while sales Order creation only.
I found in OSS note the procedure to achive this requirement.
Below is the procedure.
When you proceed as follows, you can set up an additional field ZZWI7 (and thus any number of fields):
1. Enhancement of the item tables (in the example VBAP)
              In the ABAP Dictionary (transaction SE11), create an append structure for the table VBAP (for example, ZAVBAP). In this structure, create a field with name ZZWI7 and assign the data element KZWIS. As a reference structure, enter VBAP and as a reference field, enter WAERK.
2. Enhancement KOMPAXA or KOMPAX
              Also create an append structure for KOMPAXA (for example, ZAKOMPAXA) in the ABAP Dictionary and in it, enter field ZZWI7 with data element KZWIS again. In this case, the reference structure is FPLAA and the reference field is WAERK.
              Note: As the structure KOMPAXA is included in the structure KOMPAX, the enhancement of KOMPAXA is automatically valid for KOMPAX.
3. Enhancement KOMP
              In the include KOMPAZ of the structure KOMP, which is provided for customer enhancements, enter the field ZZWI7 in the same way and assign the reference structure KOMK and the reference field WAERK to it.
4. Activate the tables and structures in the ABAP Dictionary.
5. Adjustment of a user exit
              For a correct initialization of the subtotal fields, these must be reset in userexit_xkomv_bewerten_init (RV61AFZB). You can find the source code for this example in the attachment.
6. Filling of the subtotal in a condition value formula
Using above approach i added my custom fields ZZWI12 to ZZWI26 in VBAP , KOMPAZ, KOMPAX to capture my values.
I have coded the logic in routines under condition value in VOFM. Activated the structures and adjusted the tables.
the Sales Order creation VA01 is working fine as expected. But while using VF01, the transction is dumping with an error
SAPSQL_WHERE_QUOTES/CX_SY_DYNAMIC_OSQL_SYNTAX in program SAPLKEDR.
The dump is pointing to a custom field which i am no where using in the Custom structures nor in the routines.
This custom field is related to table C950 and it has a vlaue '###' while VF01 tcode and so the dump is occuring.
But when is remove my custom appends to the VBAP,KOMPAX,KOMPAZ then dump goes off, no issues then.
I am confused on how adding fields in VBAP results in dump. DO i need to adjust some other tables or activate structures.
Is this a ABAP issue or a Basis issue?
This has been a burning issue for me and please help in this.

Solved on my own, the process I followed:
Transaction SPRO
Click 'SAP Reference IMG' box
Click 'Find' icon (binoculars)
In the popup box, there is Text Index Info area, you will get the last time the text index was generated. If it has been a while, simply click the 'Refresh in Background' button.
It creates background job 'SHI3_TEXT_INDEX_UPDATE_E'. Once the job is finished, you can access the SPRO transaction without any syntax error.
Regards,
Ni3

VF01 Invoice getting split

Hi Friends,
I am trying to create single invoice from two different delivery having different ship to party. But unable to do so. I am getting error as difference in header level data. When I see the split analysis it says that the VAT registration no. are different.
I want to confirm does it really matters that the VAT no. should be same for the ship to party.
Regards,
Wasim

Hi Ed,
Thanks for your reply. The problem got solved by deleting the additional VAT Registration no. for one of the customer that was defined by the user.
Regards,
Wasim.

Down payment no final invoice (F2)

Dear experts
I have configured the system for down payment. I have followed the steps defined for this configuration, i.e:
1) Billing plan. Data related:
a) Material with item category group 0005 (milestone billing).
   b) Billing plan type: 01 (Milestone Billing)
   c) Date category: 03 (Down payment request -proc.)
   d) Date proposal
2)     Pricing Procedure:
a)     Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
b)     Condition Type AZWR
i)     Calculation type B (fixed amount)
ii)     Condition category e (down payment request / clearing).
iii)     Included before output tax.
iv)     Condition 2 (item with pricing)
v)     Calculation formula 48
vi)     Printing indicator
3)     Sales document: TA
4)     Sales document position TAO
5)     Billing Document
a)     Billing type FAZ (down payment request)
b)     Billing type FAS for canceling.
c)     Billing category P of the billing type.
d)     Blocking reason 02 (complete confirmation missing) ->assign it to billing type FAZ.
6)     Copying control
a)     From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
b)     From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7)     Financial Accounting settings
a)     Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
b)     Posting key for DP (ANZ) and for output tax clearing (MVA)
c)     G/L account number assignment for the tax account.
d)     For posting key 19, set Sales Order as an optional field (OB41).
e)     For field status variant 0001, field status group G031, set the sales order as an optional field.
f)     Assign the company code to the field status variants (transaction OBC5)
After that to create the DP I have done the following flow:
1. Create sales order (VA01) with a DP set throught a billing plan
2. Create an invoice (VF01) for DP request
3. Collect the down payment related (f-29)
4. Clearing the DP (f-39)
And this should ends with the creation of a final invoice (throught VF01, invoice type F2). However, when I try, the sales orders doesn't have any invoice outstanding to be created and condition AZWR is no updated. Therefore I cannot create the final invoice.
Is there any customizing or step in the process that I have missed??

Dear Arijeet
Thanks for your answer.
I have made a new test not doing F-39 before the invoicing. I.e.:
1) VA01 sales order
2) VF01 invoice FAZ
3) F-29 collect DP
4) VF01 invoice F2 -not working
So I have got the same result: no data to be invoiced at all from the original order
I'll appreciate any other suggestion
Kind regards
B

Excise Values are not flowing from J1IJ to VF01

Hi All,
I am facing the problem in Invoice to Customer(from Depot). Excise Values are not flowing from J1IJ. I maintained Alt Cal type as 356 in Pricing procedure for Excise condition types. Even though its not flowing. I am using Tax Procedure TAXINN.
I have gone through SDN, everybody is suggesting about 356 routine.
My scenario is STO from Plant to Depot and Sale from Depot to Customer.
ME21N->VL10B->VF01(Proforma)->J1IIN->MIGO->VA01(from Depot)->VL01N->J1IJ(Depot Excise)->VF01(Invoice to Customer)
In J1IJ, excise values are coming but in VF01 it is not coming.
Kindly help me.
With Regards
Azeez.Mohd

Hi,
in j1ig initial screen which excise group/series group i need to enter
is it of supplying plant or depot --- Enter Your Excise group
If i enter material document no say 5000000265 (corresponds to migo-101 at depot )& year
it'm getting error message excise invoice already exists for5000000265 --> Check the Year of material document
You can also use the Excise Invoice Details tab
Enter Vendor's Ex.Inv.No. , enter your STO's Excise Invoice No. and Click on Own factory and enter factory's Series Group in n case of STO from factory,
use Depot Excise Invoice in case of transfer from another depot
and Excise Inv. Date
On next screen,
In case of non availability of Internal Excise No., select the line item and click on button. On next screen, enter Excise Inv. No., Date, Challan Qty, Excise Base value, ensure that Excise Duty rates are maintained in respective duty rates column, you can also manually enter the excise duty amount and press Enter . System will give warning messages, press Enter for each message and press Back button. System will display the excise duty amount, check the same and click on Save button.
Hope this will resolve your issue.
Regards,
Krishna O

Indonesia - ODN VAT/Tax invoice -Special requirement.

Dear All,
Appreicate your help and advice to handle this requirement.
We have implemented the indonsian ODN functionality for issuing ( Domestic -Tax invoices -VAT serial no ).
Currently it works as below when an invoice cancellation process takes place.
for ex:
VF01- Invoice creation    - 915069944 - VAT /ODN # -> 0109001455609098
VF11-Invoice cancellation-940003647 - VAT /ODN #-> 0109001455609098 ( cancellation will not consume new ODN - will be same as original invoice).
VF01 - Invoice creation -   915069945 - VAT/ODN # -> 0109001455609099 ( Revision invoice).
The problem is when a revision invoice is created, then ODN number is consuming a new ODN # for a revision invoice (55609099).
The requirement is when a revision invoice is created, we would need the same ( original ) ODN number (55609098) to be consumed and not to consume new ODN (55609099). Additionally, we also need to notify that this is a revision invoice by changing the ( STATUS CODE) to 1 from 0.
That is for the (Revision) invoice 915069945 - the expected VAT/ODN no should be assigned as   - 0119001455609098.
I was checking over several notes 1033737 / 1578519 /1856053/1839112. This one 1033737 says that we may not be able to change the status code at all from 0 to 1 .
Two things:
1. How could we stop system consuming a new # (ODN) ,when a revision invoice ->( further to cancellation invoice) is created.
2. If option # 1 is possible, then how could we change the status code from 0 to 1.
Is there a standard functionality in which we could acheive this by any chance, since i couldnt find more details on this topic any where.
Else, Will it be feasible if going for an enahcement for acheiving this without disturbing any of the other ODN's. ex(Italy).
How best we could handle if we go for enhacement. We are using same SD (Invoice) and FI(Accouting) numbers as same sequence no's.
Thanks,
Best Regards,
Kumar.

I am not sure why you have used Invoice no. as tax Invoice no. (faktur No.)
SAP has given standard configuration to generate faktur no. for each invoice. Separate number range has to be maintained for the same.
Tax Invoice number is populated in the Reference field of Invoice and same is copied in Accounting document.
For changes of status code on the basis of Customer tax classification we have implemented customer exit where we change the first two digits appropriately based on Customer tax classification.

What is the tcode for Invoice generation

I am having some confusion
If i go to tcode VF01-Invoice document
VF21-Invoice list
among them which is tcode for invoice generation

Sales Invoice Transaction Codes:
Create Sales Invoice - VF01
Change Sales Invoice - VF02
Display Sales Invoice - VF03
VF21 - CREATE INVOICE LIST
VF22 - CHANGE INVOICE LIST
VF23 - DISPLAY INVOICE LIST

Stock transfer between plants - Material used is Asset material

Hi All,
We are using TAXINJ.
We are doing stock transfer of an asset material from Plant A to Plant B.
Proceedure followed as below:
Supplying Plant -
STO PO - ME21N
Outbound Delivery - VL10B
PGI - VL02N
Billing - VF01
Invoice DOc - J1IIN
Receiving Plant-
Goods reciept - MIGO
Capture excise thru - J1IEX
When capturing excise ETT is GRPO and the subtransaction type used is 01
We are getting the below message:
"No Cenvat amount to be posted"
"No Cenvat Amount to be reversed"
We are not getting any message when we are not using subtransaction type 01, and we are able to post part2 entries.
Pls suggest.
Thanks in advance
Pavan.

Hi Deivakaniraja,
Thank you for your suggestion.
Still have a querry....
The subtransaction type that is defined is not conventional.
We define various subtransaction type like 01, 02, 03, 04, but there is no standard that 01 to be used only for subcontracting.
I understand that IP is defined only for Import postings.
Can you pls brief me.
Thank You in advance.
Regards
Pavan

Regarding Transfer Order Form

Hi gurus,
Please can any one tell me the Print program name and Form Routine for OutBound Transfer Order. And also tell me the in which output types i can attach these Print Program name and Form Name .. I created TO by using LT03.For this transaction I need Out put types..
Please can any one give the solution.....
Thanks in Advance
Thanks and Regards
Srihari..

hi Ramesh,
Check the following:
1. Item category pirkcing relevance
2. Wear house no assignemnt
3. stock availability
4. Delivery - header - processing status
Once To is created it depends on whether it is single step picking or 2 step if 2 step in go to LT12 and do confirmation.
Then if packing is mandetory then you need todo packing and then PGI (VL02n) and then do VF01 invoice
Reward if it helps
Regards
Srini

Regarding User/exits

Dear SAP guru's
Our requirement is VBFA-VBELN table need to bring the invoice no BKPF accounting document no and store in Field -BKTXT
Scenerio Sales order ( order type OR) ( T#codeVa01)-Delivery note -LF type
( VL02 gets created automatically according to my company process) -invoicetype F2(VF01) Invoice than with refernce to invoice type ( F2) create Credit memo ( T,code VA01) and accounting document , in accounting Document Header ( BKPF-BKTXT) invoice number should come in BKPF-BKTXT
please help me it urgent to me.....
Thanks & Regards
Nagaraju Chintam

Dear Prashanth.
Thanks for your reply. almost i understand whats userexit.
I tried below and i found these are the userexits available in VT01N-shipment creation.
Now i want to confirm which is most suitable userexits amoung them matching my requirement.
do you have any idea on this.
After shipment creation i want this sales data to be stored in addon table..which user exits can i use for writing this code.
suggestion pls...
transaction Code - VT01N Create Shipment
Exit Name
Description
MV56AINI
Initialization of transaction control for transportation
V56AFCCH
Shipment processing: Check function code allowed
V56AGTAR
User Exit for Filtering Shipping Unit Calculation
V56ARCHV
Customer-spec. checks for archiving shipments
V56ATKTX
Change the number of lines for text input in shipment
V56BMOD
Transportation processing: Field modification
V56DISTZ
Shipment Processing: Determine Distance
V56FCOPY
Shipment processing: Copy delivery data
V56FSTAT
Shipment processing: Activities when setting a status
V56L0001
Status of Shipments for a Delivery
V56LDELI
Read Delivery Data for Shipment Processing
V56LOCID
Shipment Processing: Determine Location Identification
V56MVT04
Extensions for Collective Processing of Shipments
V56SLDET
Shipment processing: Leg determination
V56TDLIF
Filter Delivery Items for Shipment
V56UCHCH
Shipment processing: Check whether changes were made
V56UCHCO
Check shipments are complete
V56UDLUP
Obsolete as of 4.6C: Delivery Update on Delivery Routines
V56UNUMB
Shipment number allocation
V56USTAT
User-individual definition of transportation planning status
V56USVDO
Update new objects for transport
V56USVDP
Preparation for updating new objects for transport?
I will surely reward points. Thanks for your suggestion.
ambichan

VF01 Invoice

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