Workflow for Purchase Order Form?
I am setting up a paperless Purchase Order system at my company.
A Purchase Order form has been created in Acrobat with spaces for 4 digital signatures.
There is a network filesystem where a copy of the form can be stored and completed copies of the form placed. Preferably, a copy of the form will be retrieved from the server, then emailed through the signature process.
The Workflow:
1. A user obtains a copy of the PO form, fills it out, digitally signs the form and sends it to their supervisor for approval by email (preferred) or by placing the form in a shared directory.
2. The supervisor digitally signs the PO and sends it to their Manager.
3, The Manager digitally signs the PO and sends it to the approval authority.
4. The approval authority digitally signs the PO and forwards the form to the purchasing department for placement.
There are about 100 users, 20 supervisors, 5 Managers and 1 Approval Authority.
How would this workflow be implemented? What I have found so far is examples where 1 form is distributed to a number of people, filled out and returned, collated and reviewed. I been unable to find any examples of this type of workflow.
Any suggestions?
Dennis
It's not that difficult. I think there is only one entry for the object and event you use in your workflow.
If you would have done a little searching in this forum you would have had your answer already.
Regards,
Martin
Similar Messages
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Driver program for Purchase Order form "/SMB40/MMPO_A"
Hi All
Could you please suggest me Driver program for Purchase Order form "/SMB40/MMPO_A" ?
Driver program "/SMB40/FM06P" does not have the same interface structure as this form, hence can not be used.
<< Text removed>>.
Regards
Ansh
Edited by: Matt on Mar 27, 2009 7:22 AM - Please do not offer pointsHi Ansh
see this link
[Driver program |https://forums.sdn.sap.com/click.jspa?searchID=24089230&messageID=6810108]
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HAreesh Menon -
Searching for Workflow for Purchase Order Change
Hi experts!
We are using SRM5.0 / extended classic scenario and backend R/3 4.7 Enterprise.
We should implement an approver process for the purchase order changes. Does any one of you know whether there exists a standard SAP workflow?
Many thanks for your help.
Regards,
CorinneHi
<i>Please refer to the following links for detailed step-by-step details.</i>
<u>Workflows for Purchase Orders - n-step approval workflow ( WS14000145 )... Start WS14000075, WS14000089 or WS14000145...-step approval workflow ( WS14000145 )</u>
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
<u>Authorization - Purchase orders ( WS14000145 )</u>
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
<u>Setting Up SAP Business Workflow - WS14000145 ( n-step approval )... WS14000145... WS14000145 N-step approval PO WS14000145 N-step approval of contract</u>
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
<u>Dynamic Modification - Purchase orders ( WS14000145 )</u>
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
<u>Back & Forth Processing and the Retain Function - Purchase orders ( WS14000145 ) </u>
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
<u>Approval Workflows for Purchase Orders and Change Versions</u>
http://help.sap.com/saphelp_srm50/helpdata/en/ec/fe163ff8519a06e10000000a114084/frameset.htm
<u>Workflow for Contracts - Workflow for Purchase Orders ( WS14000145 )</u>
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
<u>SRM Business Workflow - One-step Approval</u>
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
<u>WS14000089</u>
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
<u>WS14000075</u>
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5efc85d011d2b42d006094b92d37/frameset.htm
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Creating workflow for purchase order release.
Hi friends
I want step by step detail about creation of workflow for purchase order release..
After release purchase order it will goes to the two level of approval..
after that the workflow should be completed...
how can i develope the workflow for that scenario..
Thanks
GowrishankarHi Gowrishankar,
You can get step by step workflow for PO using standard workflow
<b>Release of Purchase Order :WS20000075</b>
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
Thanks and Regards,
Prabhakar Dharmala -
Urgent : Workflows for Purchase Order
hi,
My requirement is to make workflows for creation of Purchase Order.i,e Whenever a PO is made in the system,one mail should be sent to the concerned person for approval.I came across object type BUS2012 which is for Purchase Order but it's event list does not contain for "creation".How to approach for the same or any other solution.
Thanks and Regards,
GauravHi,
Standard Workflow for Purchase Order is WS20000075(Access it via PFTC_DIS Tcode). The business Object for Purchase order is BUS2012(access it via SWO1 Tcode).
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee153f55c811d189900000e8322d00/frameset.htm
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Workflow for purchase order rejection and esclation.
Hi,
Can any body tell us the what is the standard workflow for purchase order rejection and esclation.
if no standard WF is there then how can create the workflow for ecslation and rejection.
Thanks & Regards,
Priti shrivastavaPlease check here.
http://help.sap.com/saphelp_srm30/helpdata/en/5a/c5173f5ff48443e10000000a114084/content.htm -
Hi,
Can anyone let me know the steps to activate workflow for purchase order so that workflow will be triggered after creation of PO and for any modification done after release.
What are the customization and tcodes required for PO workflow and is there any technical involvement requires.
Thanks in advance!
KarunHi
I took it from sdn.
WORKFLOW FOR PO RELEASE PROCEDURE
Steps involved are :
1) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code
2) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.
3) Go to OOCU > here under MM, go to MM-PUR,
4) Click on "activate event linking"
5) Go for "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button. Activate "Event linkage activated" and also activate "Enable usage of event queue"
and Save.
6) Click on "Assign agents" and proceed all above steps.
BUS2012 is the relevant business object and Releasestep created is the event for the same.
7) Check SWETYPV transaction for the WF you have activated for BUS2012 and confirm.
Test the same by creating a PO and check the SBWP for SAP Mail of respective Users -
Standard n-step approval workflow for Purchase Order in sap 4.7?
Hello friend,
In SAP 4.7 there is any standard template for n-step approval workflow for Purchase Order.
thanks in advance.Hi AM,
there is no std template for n-step approvals but for Single Release.
What you could do is create a custom one as per the number of approvals for PO.
Also note a PO Release Strategy can handle only 8 levels of approval.
Hope it helps.
Aditya -
Workflow for Purchase order creation!!!
Hi,
I am new for SAP Workflow. I have a requirement to create workflow for PO creation. Once the approval of 2 levels, then PO should be released. Could you please help me to do this. Please provice me the step by step procedure or relevent materials links.
Thanks in Advance!!Hi,
Get yourself familiar with terms like PO release strategy, etc. This has lots of material in SAP help. You might also take a look to SAP MM workflow scenarions document - it has documentation of PR release, but the idea is quite similar with POs.
You can also google "PO release strategy in SAP", and you should find some step by step instructions.
In general, lots of things can be done purely by configuring in SPRO and not that much WF development (if any) is required unless you have some specific requiremenets.
Regards,
Karri -
Purchase Order form in Query only mode for some users
Hi All,
I want to make the Purchase Orders form as query only for a single user. I tried by giving 'Query_only=Yes' in the parameters section. I am getting 'FRM-04151: You cannot query records here' message more than 10 time. I know we get this message and this is applicable to all the users. But this message is comming more than 10 times.
Is there anyway that I can restrict the Query only mode to a single user and please suggest about the message also.
Thanks in Advance,
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Since you want to achieve this for one user only, I would suggest you create a new function/menu/responsibility and assign this responsibility to the user.
Note: 400380.1 - How To Create a QUERY-ONLY FORM
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=400380.1
For the FRM error, please review the following document.
Note: 116074.1 - ACCESS LEVEL - REVIEW ONLY - PO
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=116074.1
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Purchase Orders form in Query Only mode for a single user
Hi All,
I want to make the Purchase Orders form as query only for a single user. I tried by giving 'Query_only=Yes' in the parameters section. I am getting 'FRM-04151: You cannot query records here' message more than 10 time. I know we get this message and this is applicable to all the users. But this message is comming more than 10 times.
Is there anyway that I can restrict the Query only mode to a single user and please suggest about the message also.
Thanks in Advance,
NareshPlease post this question here: OA Framework
There are so many special conditions and restrictions for E-Biz Suite that this forum is not the right place to ask these questions. The Apps forum at this location is the right place. -
Activating conditions for Purchase Order workflows in EBP
Dear SRMer's,
I am facing the following problem:
System Info :SRM Server 5.5, ECC 6.0
Scenario 1:
All start conditions for Purchase Order in SAP Business Workflow are activated.
I created a direct procurement shopping cart (DP) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP PO.
When Ordering, the follow on Documents are created, but says the PO is waiting for approval. When I check for this PO in the Backend R/3 system in the Me22n (Display PO changes), I don't see the PO.
Scenario 2:
All Start conditions for Purchase Order in SAP Business Workflow are de-activated
I created another direct procurement shopping cart (DP2) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP2 PO (Status is held).
When Ordering, I get the Warning message, no workflow found, contact system administrator.
Please advice what needs to be configured for the PO to be ordered successfully.
Thanks in advance
RajHi,
In your scenario 1, if system is saying that there the PO has to be approved, it means that you have managed the user that will receive the workitem..
Activating all PO WF is not a solution as in standard there are two many cases activated (amount, role, limit...)
I propose you to first activate only the 0 step WF and to overwrite the code inside
Just code that every PO modification should trigger O step WF thus it will be more simple to test it.
Later on, if you want to implement more complex starting conditions, you just have to modify the WF content...
Kind regards,
Yann -
SAP workflow for purchase requisition and purchase order
Hello Sap Workflow,
Can you please help me on building workflow for purchase requisition and purchase order with the necessary screen shots ?
your quick response will be greatly appreciated.
Thanks in AdvanceHi,
Please check http://help.sap.com .
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92761846f311d189470000e829fbbd/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92775546f311d189470000e829fbbd/frameset.htm
Configuration guides are available in SAP Solution Manager.
Regards,
Masa -
How to set print form for Purchase order in SPRO txn.
Hi,
I need to find out the name of the smartform used to print purchase order.
Cheers
SenthilHI,
go to SPRO - MM - Purchasing - Messages - Output Control - Message Types - Define Message Types for Purchase Order
select the message tyoe and then click on processing routines and you will get the form name..
Thanks & Regards,
Kiran -
Hii Experts,
I am developing a smart form for purchase order. I am customizing the existing PO smart form according to the clients requirements. The customer needs fields Discount percentage, Excise duty and VAT/CST%... all these fields when i explored in transaction me23n come from a structure so the values come only at run time.. can anyone tell me the exact table and fields from where these comes so that i can retrieve it from there and display it in my smart form. The fields i need are discount percentage, excise duty and VAT/CST%. its urgent.REPORT ZMR_PURCHASE_ORDER.
types: BEGIN OF ty_lfa1,
LIFNR TYPE lfa1-LIFNR,
MCOD1 TYPE lfa1-MCOD1,
STRAS TYPE lfa1-STRAS,
MCOD3 TYPE lfa1-mcod3,
END OF ty_lfa1.
TYPES: BEGIN OF ty_ekpo,
ebeln TYPE ekpo-ebeln,
ebelp TYPE ekpo-ebelp,
txz01 TYPE ekpo-txz01,
menge TYPE ekpo-menge,
peinh TYPE ekpo-peinh,
brtwr TYPE ekpo-brtwr,
END OF ty_ekpo.
TYPES: BEGIN OF ty_ekko,
ebeln TYPE ekko-ebeln, "purchase doc
LIFNR TYPE ekko-LIFNR, "vendor
MCOD1 TYPE lfa1-MCOD1, "vendor name
STRAS TYPE lfa1-STRAS, "vendor add
MCOD3 TYPE lfa1-MCOD3, "vendor city
bedat TYPE ekko-bedat, "doc date
unsez TYPE ekko-unsez, "contact person
verkf TYPE ekko-verkf, "attn
telf1 TYPE ekko-telf1, "tele
ihrez TYPE ekko-ihrez, "ref
KNUMV TYPE ekko-KNUMV, "doc condition
ebelp TYPE ekpo-ebelp, "item
txz01 TYPE ekpo-txz01, "message desc
menge TYPE ekpo-menge, "qty
peinh TYPE ekpo-peinh, "rate
brtwr TYPE ekpo-brtwr, "gross
END OF ty_ekko.
TYPES: BEGIN OF ty_t685t,
kschl TYPE t685t-KSCHL,
vtext TYPE t685t-vtext,
END OF ty_t685t.
TYPES: BEGIN OF ty_line_item,
KNUMV TYPE konv-KNUMV, "condition number
STUNR TYPE konv-STUNR, "step
kposn TYPE konv-kposn, "item
KSCHL TYPE konv-KSCHL, "condition type
vtext TYPE t685t-vtext, "condition name
KAWRT TYPE konv-KAWRT, "base amt
KRECH TYPE konv-KSCHL, "calculation type
qty(13) TYPE n, "qty
kbetr TYPE konv-kbetr, "condition rate
kwert TYPE konv-kwert, "condition value
END OF ty_line_item.
data: wa_ekko TYPE zms_ekko,
wa_item TYPE zms_konv,
wa_lfa1 TYPE ty_lfa1,
wa_t685t TYPE ty_t685t,
wa_ekpo TYPE ty_ekpo.
data: it_ekko TYPE TABLE OF zms_ekko,
it_item TYPE TABLE OF zms_konv,
it_lfa1 type TABLE OF ty_lfa1,
it_t685t TYPE TABLE OF ty_t685t,
it_ekpo TYPE TABLE OF ty_ekpo.
SELECTION-SCREEN : BEGIN OF BLOCK ss_block WITH FRAME TITLE text-001.
PARAMETERS: pa_ver(2) TYPE c DEFAULT '0'.
SELECT-OPTIONS: pa_pord FOR wa_ekko-ebeln,
pa_date for wa_ekko-bedat.
SELECTION-SCREEN : END OF BLOCK ss_block.
SELECT EBELN LIFNR bedat unsez verkf telf1 ihrez knumv from ekko
into CORRESPONDING FIELDS OF TABLE it_ekko.
if pa_pord is not INITIAL.
DELETE it_ekko WHERE ebeln not in pa_pord.
endif.
if pa_date is not INITIAL.
DELETE it_ekko WHERE bedat not IN pa_date.
endif.
if it_ekko is not INITIAL.
SELECT lifnr MCOD1 STRAS MCOD3 from lfa1
INTO CORRESPONDING FIELDS OF TABLE it_lfa1
FOR ALL ENTRIES IN it_ekko
WHERE LIFNR = it_ekko-LIFNR.
SELECT ebeln ebelp txz01 menge peinh brtwr from ekpo
INTO CORRESPONDING FIELDS OF TABLE it_ekpo
FOR ALL ENTRIES IN it_ekko
WHERE EBELN = it_ekko-ebeln.
loop at it_ekko into wa_ekko.
READ TABLE it_lfa1 into wa_lfa1 WITH KEY lifnr = wa_ekko-LIFNR.
wa_ekko-MCOD1 = wa_lfa1-MCOD1.
wa_ekko-stras = wa_lfa1-stras.
wa_ekko-MCOD3 = wa_lfa1-MCOD3.
MODIFY it_ekko FROM wa_ekko TRANSPORTING MCOD1 STRAS MCOD3 WHERE ebeln = wa_ekko-ebeln.
ENDLOOP.
SELECT KNUMV STUNR KPOSN KSCHL KRECH kbetr kwert KAWRT from konv
into CORRESPONDING FIELDS OF TABLE it_item
FOR ALL ENTRIES IN it_ekko
WHERE KNUMV = it_ekko-KNUMV.
SELECT kschl vtext from t685t
INTO CORRESPONDING FIELDS OF TABLE it_t685t
FOR ALL ENTRIES IN it_item
WHERE spras = 'EN' and KSCHL = it_item-KSCHL.
LOOP AT it_item into wa_item.
READ TABLE it_t685t into wa_t685t with key KSCHL = wa_item-KSCHL.
wa_item-vtext = wa_t685t-vtext.
if wa_item-kschl = 'ZBP1'.
wa_item-qty = wa_item-KAWRT / wa_item-kbetr.
endif.
if wa_item-KRECH = 'A'.
wa_item-kbetr = wa_item-kbetr / 10.
endif.
if wa_item-kschl = 'NAVS'.
wa_item-vtext = 'Sales Tax'.
endif.
MODIFY it_item from wa_item TRANSPORTING vtext kbetr kschl qty
WHERE stunr = wa_item-STUNR and
kposn = wa_item-kposn.
ENDLOOP.
DELETE it_item WHERE kposn = '000000'.
DELETE it_item WHERE kschl <> 'ZBP1' and kschl <> 'ZD01' and kschl <> 'ZE01'
and kschl <> 'NAVS' and kschl <> 'ZSRV'.
sort it_item by kposn STUNR.
CALL FUNCTION '/1BCDWB/SF00000025'
EXPORTING
ARCHIVE_INDEX =
ARCHIVE_INDEX_TAB =
ARCHIVE_PARAMETERS =
CONTROL_PARAMETERS =
MAIL_APPL_OBJ =
MAIL_RECIPIENT =
MAIL_SENDER =
OUTPUT_OPTIONS =
USER_SETTINGS = 'X'
IMPORTING
DOCUMENT_OUTPUT_INFO =
JOB_OUTPUT_INFO =
JOB_OUTPUT_OPTIONS =
TABLES
it_ekko = it_ekko
it_item = it_item
EXCEPTIONS
FORMATTING_ERROR = 1
INTERNAL_ERROR = 2
SEND_ERROR = 3
USER_CANCELED = 4
OTHERS = 5
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
endif.
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