COPA update of KAUFN with purchase order number

Hello
After SAP upgrade from 6.00 to 6.04 the purchase order is no longer displayed/saved in field KAUFN and KDPOS in the profitability document. So far this functionality has worked perfectly for stock transfer orders.
I have search for SAP notes without success - hopefully someone can help me :o)
Thank you in advance!
BR
Søren Kirch

Hi,
   During the upgrade note 321099 would have become part of the standard
1.) note 321099 avoids that the AUBEL will be transfered to COPA as sales order number in case of a business transaction where AUBEL is NOT the sales order (e.g. if it is a purchase order)
This will avoid an error message when you display a COPA document which contains such an "unvalid" sales order number.
2.) You set back this logic in exit USEREXIT_PRICING_PREPARE_TKOMP in include RV60AFZZ by the lines
if tkomp-aubel is initial.
     tkomp-aubel = xvbrp-aubel.
     tkomp-aupos = xvbrp-aupos.
endif.
This will copy the field AUBEL always to COPA as sales order number (KAUFN).
regards
Waman

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Workflow step Mail with purchase order number is not executing

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Hi Gurus,
I want to update purchase order number from the iDoc 'ORDCHG' to sales order item level (sold to party purchase order number) i.e, VBAK-BSTKD.
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Regards,
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Finally Resolved the problem by writing 2 exits.
one exit 'EXIT_SAPLVEDB_007' for identify correct item in the sales order by updating the customer purchase order item number i.e., VBAP-POSEX. if we update the POSEX field then it wont create new item instead, it will update the item which it is referring to .
2nd exit for updating the purchase order number.
I have tried to pass the program name, screen number, field name, field value etc to bdcdata in the exit 'EXIT_SAPLVEDB_002'. but I observed that it is not going to that screen in the debugging.
when I try E1EDP02 with QUALF '044' it will update ship-to party's purchase order number. so to update ship-to party's purchase order number it is going to that screen.
so I have used that thing to update purchase order number in sold-to party's purchase order number.
so when it is going that screen iam changing the field name 'VBKD-BSTKD_E' to 'VBKD-BSTKD' in bdcdata. Then it is worked.
This is the solution I found in my time.
Any way it is solved. Hope it will be helpful for others who will get this problem.

Purchase order number not update in purchase requisition status tab

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If the PO had been created without reference to the PR, it will not be updated in the PR.
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Update Purchase Order number.(Link GL to PO)

Hi all,
Currently i am using the below query for one of our report(R12). However there is a need to update Purchase Order Number .Could anyone please help on how to link GL to PO and provide the updated query.The query is as follows.
SELECT gjl.je_line_num,
    gjl.code_combination_id,
    SUM(NVL(GJL.accounted_dr, 0))                                     AS Accounted_DR,
    SUM(NVL(GJL.accounted_cr, 0))                                     AS Accounted_CR,
    ( SUM(NVL(GJL.accounted_dr, 0)) - SUM(NVL(GJL.accounted_cr, 0)) ) AS Accounted_Balance,
    gjb.actual_flag,
    NULL     AS "Check Number",
    gjb.name AS "Batch Name",
    TO_CHAR(gjh.currency_conversion_date, 'DD-Mon-YYYY') currency_conversion_date,
    ROUND(gjh.CURRENCY_CONVERSION_RATE,4) CURRENCY_CONVERSION_RATE,
    gjh.currency_conversion_type,
    NULL                                                          AS Document_Number,
    SUM(NVL(GJL.entered_dr, 0))                                   AS Entered_DR,
    SUM(NVL(GJL.entered_cr, 0))                                   AS Entered_CR,
    ( SUM(NVL(GJL.entered_dr, 0)) - SUM(NVL(GJL.entered_cr, 0)) ) AS Entered_Balance,
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    || '.'
    || gcc.segment2
    || '.'
    || gcc.segment3
    || '.'
    || gcc.segment4
    || '.'
    ||gcc.segment5
    || '.'
    || gcc.segment6
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    gjh.name         AS "Header Name",
    gjl.description AS "Journal Line Description",
    NULL             AS party_name,
    NULL             AS party_id,
    GJH.period_name,
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    gcc.segment5 AS "Cost Profit Center",
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    gcc.segment7 AS "Related Company",
    gcc.segment8 AS "Reserve",
    gjl.status   AS "Journal Line Status",
    GL.name      AS "LEDGER NAME",
    GJH.currency_code,
    GJH.je_category je_cat_f,
    GJCT.user_je_category_name je_category,
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FROM APPS.gl_je_headers gjh,
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    APPS.gl_ledgers gl,
    APPS.gl_je_lines gjl,
    APPS.gl_code_combinations gcc,
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    WHERE language='E'
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WHERE gjh.je_from_sla_flag IS NULL
--AND gjh.EXTERNAL_REFERENCE IS NULL
AND gjb.je_batch_id         = gjh.je_batch_id
AND gjh.ledger_id           = gl.ledger_id
AND gjh.je_header_id        = gjl.je_header_id
AND gcc.code_combination_id = gjl.code_combination_id
AND GJH.JE_CATEGORY         = GJCT.je_category_name(+)
AND GL.name NOT IN('NL ABX RepCorp USD (EUR)')
GROUP BY gjl.je_line_num,
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    || gcc.segment2
    || '.'
    || gcc.segment3
    || '.'
    || gcc.segment4
    || '.'
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    || gcc.segment6
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Finally Resolved the problem by writing 2 exits.
one exit 'EXIT_SAPLVEDB_007' for identify correct item in the sales order by updating the customer purchase order item number i.e., VBAP-POSEX. if we update the POSEX field then it wont create new item instead, it will update the item which it is referring to .
2nd exit for updating the purchase order number.
I have tried to pass the program name, screen number, field name, field value etc to bdcdata in the exit 'EXIT_SAPLVEDB_002'. but I observed that it is not going to that screen in the debugging.
when I try E1EDP02 with QUALF '044' it will update ship-to party's purchase order number. so to update ship-to party's purchase order number it is going to that screen.
so I have used that thing to update purchase order number in sold-to party's purchase order number.
so when it is going that screen iam changing the field name 'VBKD-BSTKD_E' to 'VBKD-BSTKD' in bdcdata. Then it is worked.
This is the solution I found in my time.
Any way it is solved. Hope it will be helpful for others who will get this problem.

How to trace purchase order number with respect to Purchase requestion numb

Hi friends,
Can u please help me how to Trace purchase order number with respect to purchase Requetuion number. Is there any standard report available in R/3

Hi Vamsi,
Thats what!!!
Goto SE16 - EBAN - Give PR number in the iput screen.
In the output screen you will have to do field selection from Menu - Settings - formatlist - choose fields.
There you choose Purchase Order.
So the output will display for you POs for the PR that you entered.
Regards,
Vishal

Purchase order number for each postings with FBL3N

Hello
With tcode FBL3N, I need to get all the postings on expenses accounts. Additionally it is possible to get more information on the postings from the orginal paper invoice. It shall be also more convenient to get the purchase order number walk trhough SAP with it. Then is it possible to get the purchase order number for each postings with FBL3N?
thanks for inputs
sb

Hello,
Could you please add field BSEG-EBELN as a special field in FBL3N (from
menu path Settings -> Special fields).
Then, select the Purchase order field again from "Change Layout"
(Ctrl+F8). Now this field is available for display variants, it has the
technical name 1-U_EBELN and the description 'Purchase Document'.
The other field has the same description but as technical name
'1-EBELN'. When you create a display variant be aware that you select
1-U_EBELN and not 1-EBELN.
*******Please also refer to attached notes 215798 and 984305.
Best regards, Hana

No Update FMIOI and KBLP tables with purchase order

Hello,
We have un serious problem : No Update FMIOI and KBLP tables with purchase order
System : SAP ERP 6.0 /7.0 - EHP 4
Note 965633 was read.
1) First case: The purchase order 4510000673 does not reduce the funds reservation.
Purchase order 4510000673 should consume the funds reservation 1200000193 because all post of the PO charge the funds reservation 1200000193.But the consumption history of the funds reservation 1200000193 donu2019t show this consumption.
In table FMIOI, we do not have lines with amount type 0200 (reduction) but whe have the lines with the post of PO with amount type (0100). The Purchase order 4510000673 should consume the funds reservation 1200000193.
In table KBLP, the fields are :
Total amount (LC) - HWGES = 53.409,40
Amount used u2013 WTABB = 0,00
Reduction amount u2013 HWABB = 0,00
Open amount u2013 CWTFREE =    53.409,40
Reduced amount u2013 WTABG = 0,00
Reduced amount u2013HWABG = 0,00
To solve the problem, we executed the transactions : FM4N et FMN5 and the program RFFMRC20 but no result.
2) Second case : Delete a item of a purchase order does not release the budget
The single item of the purchase order 4510000597 is deleted but in the display of consumption History of the funds reservation 1200000137, the amount of the purchase order is not to zero.
To solve the problem, we executed the transactions : FM4N et FMN5 and the program RFFMRC20 but no result.
Somebody already had a similar problem ?
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Fabian

Hello Fabian
There are two known notes dealing with missing update on reference Earmarked Funds, I am listing them for future references:
1376800 Earmarked funds: Incorrect open amount
1438487 RFFMRC20: Missing KBLE records are ignored
These notes correct some errors within the Standard.
However, in your scenario, problem has to do with an incorrect execution of a Commit work inside a customer user-exit. After elimination of this commit work, new Po's are working correctly.
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If you agree, we can close this thread (?)
Kind regards
Mar

Can 2 invoice number be created with the same Purchase Order number

HI,
I have created one invoice number with a Purchase order number 4500020000. Now is it possible to create a another invoice number with the Same PO

In me23n transaction go to Invoice tab(In items), there will be a check box for <b>Final Invoice</b>. If it is checked, full amount is invoiced.
The same can be checked in table EKPO.
Field EREKZ = 'X' means final invoice done.
another method is:
foe each item:
go to table EKPO and see the quantity.
then go to table ekbe and get all the invoiced quantity by passing VGABE = '2'. for the PO item.
add all the records with SHKZG = 'H' and subtract the total of all SHKZG = 'S' records.
If this quantity is equal to the ekpo quantity, then there is no more quantity to be invoiced.
Get the PO Item quantities
SELECT EBELN
         EBELP
         MENGE
    FROM EKPO
    INTO TABLE IT_EKPO
   WHERE EBELN IN R_EBELN.
Get the Invoice Receipt Documents for the POs
    SELECT EBELN
           EBELP
           BEWTP
           MENGE
           GJAHR
           BELNR
           BUZEI
           SHKZG
      FROM EKBE
      INTO TABLE IT_EKBE
      FOR ALL ENTRIES IN IT_EKPO
     WHERE EBELN = IT_EKPO-EBELN
       AND EBELP = IT_EKPO-EBELP
       AND VGABE = C_VGABE_2.
logic to check if the IR Quantity equals the PO Quantity for each Item
LOOP AT IT_EKPO.
    CLEAR V_BPMNG.
For each line item, calculate the total Invoiced Quanity
    LOOP AT IT_EKBE WHERE EBELN = IT_EKPO-EBELN
                      AND EBELP = IT_EKPO-EBELP.
Change the sign of the quantity for debit
      IF IT_EKBE-SHKZG = C_SHKZG_H.
        IT_EKBE-MENGE = -1 * IT_EKBE-MENGE.
      ENDIF.
      V_BPMNG = V_BPMNG + IT_EKBE-MENGE.
    ENDLOOP.
If the PO Item Quantity is equal to IR Quantity
    IF IT_EKPO-MENGE = V_BPMNG.   "ARAO
write:/ 'No more quantity to be invoiced'.
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ENDLOOP.
Regards,
ravi
Message was edited by: Ravi Kanth Talagana

Purchase order number in FBL1N

Dear all,
Please suggest how we can fetch purchase order number in fbl1n report even by putting sort key 014 (purchase order number) in vendor master and G/L master it is not fetching
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Priya

Hello Priya,
You should get PO number on vendor account with using FBL1N. But you must do some developments for it.
I wrote message how can you add additional field in FBL1N before message below.
Re: Vendor & Customers in FBL3N
But you can update PO field on vendor line items display.
You can skip adding field section on message which I gave you above.
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ENDIF.

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Hi All,
Issue:
Requestor name and goods recipient name are empty in the Partner Overview of a Purchase Order. The reason is the requestor who has raised the PO has left the company and not having BP as user number in Portal system any more.These PO's are almost old and closed, but the procurement team needs to trace the trade for the aim of audit, or new conditioning, etc.
==========================================================================
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As a workaround we asked user to use ME23N tcode(backend).
Please suggests!!
Regards,
Ravi Vardhan

Hi Ravi,
Do you have BP guid (which is associated with the user who left the organization) in the PO document. Please check the bbp_pd for this
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Dear Sirs,
I want to create a basic set containing all purchase order number, even though i am using table MSEG and field EBELN, i am not getting and values in it. how to create a basic set containing all the available PO numbers, which can be used in FI validation.
Give me the full setting to create a above mentioned set.
Thanks and Regards

i didn't get what u are saying please elobrate. let me put forth my issue clearly.
my client want to check where there is any PO available are not, for payments exceeding 1,00,000/-
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SRM 4.0, server 5.5.
When going into the Goods Receipt screen (BBPCF02 for example), the field Purchase Order Number is pre-filled with the latest PO, that a user has searched for. How could I make sure, that this screen is not filled out with the latest PO but just let the screen display the open POs from within the timeframe? I have too many users that have made a GR, return to the GR screen and then their previous PO number is stored, and they believe they still have not made the GR for that PO, so they do it again. I need to make sure, that the purchase order number value is never stored in this field - any ideas?

OMBT click on the groups button, select the
Material documents for goods movements and inventory diffs.
WA WE WF WH WI WL WO WQ WR WS WV WW WZ
And then select the maintain icon, you need to maintain the number range
for the year 2010.
ands OMBA for accounting finance doc number range
hope this helps

COPA update of KAUFN with purchase order number

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